Auckland City Centre Advisory Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Auckland City Centre Advisory Board held in the Committee Room , Level 15, 1 Greys Avenue, Auckland on Wednesday, 22 October 2014 at 3pm.

 

present

Chairperson

Dr Lucy Baragwanath

University of Auckland

Deputy Chairperson

Earl Gray, from 3.03pm

Partner, Simpson Grierson, Committee for Auckland

Members

Dick Ayres

Member, CBD Residents Advisory Group

 

Shale Chambers

Chair Waitemata Local Board

 

Tim Coffey

Member, CBD Residents Advisory Group

 

John Coop

Warren and Mahoney, NZ Institute of Architects

 

Jillian de Beer

de Beer Marketing & Communications

 

Kate Healy

Ngati Whatua o Orakei Corporate Limited

 

Barbara Holloway

Karangahape Road Business Association

 

Mike Lee from 4.40pm  

Councillor, Auckland Council

 

Nigel Murphy

Auckland University of Technology

 

Greg McKeown  

Heart of the City

 

Rory Palmer on behalf of the Mayor

Mayoral office

 

APOLOGIES

 

 

Member Connal Townsend

For absence

 

Cr Mike Lee

For lateness on council business

 

ALSO PRESENT

 

 

John Courtney

Heart of the City

 

Tania Loveridge

Heart of the City

 

 

 

 

 

 


Auckland City Centre Advisory Board

22 October 2014

 

 

1          Apologies

 

Resolution number CEN/2014/65

MOVED by Chairperson Lucy Baragwanath , seconded by Member Tim Coffey:  

That the Auckland City Centre Advisory Board:

a)         accept the apologies from Member Connal Townsend for absence Cr Lee for absence on council business.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number CEN/2014/66

MOVED by Member T Coffey, seconded by Member N Murphy:  

That the Auckland City Centre Advisory Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 September 2014, including the confidential section, as a true and correct record.

CARRIED

 

4          Extraordinary Business

 

There was no extraordinary business.

 

 

5

Auckland City Centre Advisory Board Members Update

 

Resolution number CEN/2014/67

MOVED by Member Barbara Holloway, seconded by Member Nigel Murphy:  

That the Auckland City Centre Advisory Board:

a)         receive the verbal report from Tim Coffee and Lucy Baragwanath as follows:

- carparking behind the Bledisloe building

- communication from the chair to members regarding the City Targeted Rate post 2016.

CARRIED

 

 

6

CCI Progress Update for Auckland City Centre Advisory Board
- for period 1 September to 30 September 2014

 

A power point presentation on the Aotea Framework and the draft Briefing Paper was presented by the Programme Director. A copy of the presentation and tabled briefing paper are attached to these minutes and are available on the Auckland Council website as minutes attachment.

 

Resolution number CEN/2014/68

MOVED by Member Tim Coffey, seconded by Member Dick Ayres:  

That the Auckland City Centre Advisory Board:

a)      receive the City Centre Integration progress update for the period of 1 September 2014 to 30 September 2014.

b)      note that feedback was sought from members at the September meeting regarding the Downtown framework document

c)      request members to provide feedback on scope and issues on the Aotea Square at a workshop to be held prior to the November meeting

d)      note the central wharves scenarios on the Downtown framework document  are intended to be provocative and looks forward to providing full input at a November workshop including the downtown framework

e)      request information on Te Wero bridge to be discussed in early 2015

f)       request an update on the K’Road project at the next meeting

g)      receive the presentation on Myer’s park stage 2 project and note that the report will be submitted to the Board’s meeting in November for consideration

CARRIED

 

Attachments

a     22 October 2014, Auckland City Centre Advisory Board, Item 8 - CCI Progress Update for Auckland City Centre Advisory Board - for period 1 September to 30 September 2014 - Aotea Framework presentation

b     22 October 2014, Auckland City Centre Advisory Board, Item 8 - CCI Progress Update for Auckland City Centre Advisory Board - for period 1 September to 30 September 2014 - tabled Aotea Framework Briefing paper  

 

 

7

Freyberg Square Upgrade - Update on Freyberg Place Transport Model

 

Resolution number CEN/2014/69

MOVED by Member Barbara Holloway, seconded by Member Nigel Murphy:  

That the Auckland City Centre Advisory Board:

a)      receive this update based on the traffic analysis undertaken.

CARRIED

 

 

8

Update on the Concept Design of Beach Road Stage 2 Cycleway and Public Realm Improvements

 

Resolution number CEN/2014/70

MOVED by Member DA Ayres, seconded by Member BH Holloway:  

That the Auckland City Centre Advisory Board:

a)      support the proposed concept design for Beach Road Stage 2 – Cycleway and public realm improvements

b)      note that the design has been developed with input from key stakeholders including, Cycling Action Auckland, The NZ Blind foundation, CCS Accessibility Action, Generation Zero, Cooper and Company and Waldorf Apartments.

c)      note that the proposed concept design will be presented to the public at an information day to be held in early November and staff will undertake further engagement with Iwi.

d)      endorse that staff update Auckland City Centre Advisory Board on the outcome of information day and feedback from Iwi in December 2014.

CARRIED

 


 

9          Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

C1

Update on improving City Centre care and Maintenance processes

 

Resolution number CEN/2014/72

MOVED by Member Shale Chambers, seconded by Member Greg McKeown:  

That the Auckland City Centre Advisory Board:

a)         receive the update report on improving the City Centre care and maintenance process

b)         note staff will report to the November meeting on the required/acceptable maintenance standards for targeted rate funded projects and % of targeted rate required to this standard 

c)         agree that the report and resolutions excluding Attachment C be restated in the open agenda.

CARRIED

 

Attachments

a     22 October 2014, Auckland City Centre Advisory Board - C1- Update on improving City Centre care and Maintenance processes report and Attachments A and B  

 

 

10        Procedural motion to exclude the public

Resolution number CEN/2014/71

MOVED by Chairperson Lucy Baragwanath, seconded by Deputy Chairperson Earl Gray:  

That the Auckland City Centre Advisory Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that John Courtney, Heart of the City Board member and Tania Loveridge from Heart of the City be permitted to remain in Confidential as observers.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Update on improving City Centre care and Maintenance processes

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

In particular, the report contains financial information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       Update on the LTP and City Centre Targeted Rate

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

 

In particular, the report contains information which is commercially sensitive and could affect negotiations between the City Centre Advisory Board and the Mayor of Auckland Council if the information is made publicly available.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

CARRIED

 

4.10pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.06pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Update on improving City Centre care and Maintenance processes

 

Resolution number CEN/2014/72

MOVED by Member Shale Chambers, seconded by Member Greg McKeown:  

That the Auckland City Centre Advisory Board:

a)         receive the update report on improving the City Centre care and maintenance process

b)         note staff will report to the November meeting on the required/acceptable maintenance standards for targeted rate funded projects and % of targeted rate required to this standard 

c)         agree that the report and resolutions excluding Attachment C be restated in the open agenda.

 

 

 

 

C2

Update on the LTP and City Centre Targeted Rate

 

Resolution number CEN/2014/73

That the Auckland City Centre Advisory Board agree that the report remain confidential until it is published by the Budget Committee.

  

 

 

 

 

5.07 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland City Centre Advisory Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................