Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Reception Lounge, Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 7 October 2014 at 9.30am.

 

present

 

Acting Chairperson

Deputy Chairperson Cr Calum Penrose

 

Members

Cr Anae Arthur Anae

 

 

 

 

Cr Dr Cathy Casey

 

 

 

 

Member Precious Clark

 

 

 

 

Cr Ross Clow

 

 

 

 

Cr Linda Cooper, JP

 

 

 

 

Cr Chris Darby

 

 

 

 

Cr Denise Krum

 

 

 

 

Cr Penny Webster

 

 

 

 

Member Glenn Wilcox

 

 

 

 

Cr George Wood, CNZM

 

 

 

 

Chairperson Deputy Mayor Hulse

From 9.47am, Item 9,

Until 9.55am, Item 9

 

APOLOGIES

 

 

Cr Cameron Brewer

Absence

 

 

Cr Dick Quax

Absence

 

 

Chairperson Deputy Mayor PA Hulse

Lateness

 

 

ALSO PRESENT

 

 

Cr Bill Cashmore

 

 

 

Cr Mike Lee

From 9.44am, Item 9

 

Cr Sharon Stewart

From 10.17am, Item C1

 

Cr Sir John Walker

From 10.17am, Item C1

 

 

 


Council Controlled Organisations Governance and Monitoring Committee

07 October 2014

 

 

 

1          Apologies

 

Resolution number COU/2014/73

MOVED by Deputy Chairperson CM Penrose, seconded by Cr DA Krum:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         accept the apologies from Cr CE Brewer and Cr D Quax for absence, and Chairperson PA Hulse for lateness.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number COU/2014/74

MOVED by Cr GS Wood, seconded by Cr RI Clow:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 2 September 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

9

CCO Accountability Framework

 

 

 

Cr M Lee entered the meeting at 9.44am.

Chairperson PA Hulse entered the meeting at 9.47 am.

 

Secretarial Note:         As the chairperson arrived late and was unable to stay at the meeting, she did not assume the chair.

 

Chairperson PA Hulse left the meeting at 9.55 am.

 

 

 

Resolution number COU/2014/75

MOVED by Cr LA Cooper, seconded by Cr RI Clow:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      agree the proposed changes to the Council Controlled Organisation (CCO) Accountability Framework, which includes:

i)       changing the decision making on the Letters of Expectation from the Council Controlled Organisations Governance and Monitoring Committee to the Budget Committee;

ii)      the content of the Statement of Intent will focus primarily on outlining strategic priorities and performance over governance;

iii)     the Statement of Intent governance content will move to a new CCO Governance Manual, which will replace the Shareholder Expectation Guide and any other policies that relate only to CCOs;

iv)     an annual chief executive to chief executive binding agreement will confirm the council approved Statement of Intent and CCO Governance Manual.

b)      agree that council staff consult the Independent Māori Statutory Board in further developing the Council Controlled Organisation Accountability Framework (including the CCO Governance Manual) to ensure that the council group adequately meets, reports on and evaluates its contribution to Māori outcomes.

CARRIED

  

 

10        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11        Procedural motion to exclude the public

Resolution number COU/2014/76

MOVED by Deputy Chairperson CM Penrose, seconded by Cr MP Webster:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Substantive Council Controlled Organisations (CCOs) : Director Appointments  

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates interviewed by Auckland Council for director vacancies on  Auckland Transport and Watercare Services Limited.  The report also contains information regarding an additional appointment for Auckland Tourism, Events & Economic Development.  This information needs to be withheld to protect the privacy of those individuals.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

 

 

 

 

10.05am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.24am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Substantive Council Controlled Organisations (CCOs) : Director Appointments  

 

 

 

Resolution number COU/2014/77

MOVED by Cr DA Krum, seconded by Member G Wilcox:  

That the Council Controlled Organisations Governance and Monitoring Committee:

d)      agree that only resolutions a) and b) be made publicly available following notification of the candidates and a joint media statement from the agencies and Auckland Council, and resolution c), report and attachments remain confidential.

 

  

 

 

10.24 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................