Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 14 October 2014 at 9.30am.

 

present

 

Chairperson

Andrew Baker

 

 

 

Deputy Chairperson

Jill Naysmith

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

 

 

 

 

Angela Fulljames

 

 

 

 

Sarah Higgins

 

 

 

 

Murray Kay

From 10.02am

 

 

 

 

 

 

 

 

APOLOGIES

 

 

Dr Lyn Murphy

For absence

 

 

Murray Kay

For lateness

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

14 October 2014

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

Resolution number FR/2014/171

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board accepts the apology for absence from Board Member Murphy and the apology for lateness from Board Member Kay.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4      Confirmation of Minutes

 

Resolution number FR/2014/172

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AQ Cole:  

That the Franklin Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 23 September 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

The Franklin Local Board acknowledged with sadness:

i)      The passing of Bill Renall QSM, former Chief Fire Officer of the Waiuku Fire Brigade who made a significant contribution to the Waiuku Community.

ii)     The passing of Ewen Gilmour, Onewhero-Tuakau Community Board Chair and previous Waitakere City Councillor who was passionate about his community.

iii)    The passing of Mark Ford, who provided many years of service as Chief Executive of Watercare, oversaw the new Auckland Council and was also a previous Chairman of Auckland Transport.

 

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

8.1

Deputation : Waiuku Golf & Squash Club

 

Greg Cowie and Dan Lynch addressed the Board on behalf of the Waiuku Golf and Squash Club and tabled further background information on their request.

 

Resolution number FR/2014/173

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member BS Crompton:  

That the Franklin Local Board thanks Greg Cowie and Dan Lynch for their attendance.

CARRIED

 

Attachments

a     Waiuku Golf & Squash Club Tabled Information

 

 

Precedence of Business

Resolution number FR/2014/174

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board agrees that Item 14: Integrated bylaws review and implementation programme (IBRI) update – September 2014 be accorded precedence at this time.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Draft Community Grants Policy

 

Resolution number FR/2014/175

MOVED by Member AQ Cole, seconded by Member SJR Higgins:  

a)         That the Franklin Local Board endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)        That the Franklin Local Board endorses its previous informal feedback on the draft Community Grants Policy as follows:

 

 

i)          There needs to be a clear process for local boards to individually determine if an application has impacts across more than one local board area and if it should be considered on a sub-regional basis.

ii)         There is a southern joint funding committee for grants already established and this could be used to consider and make decisions on sub-regional community grant applications in the south.

iii)       The board supports local boards determining their own criteria for decision-making on community grants to ensure they are in control of their own spending.

iv)       The policy reflects that local boards want to be flexible.

v)         The policy will help give effect to local board plans.

c)         That the Franklin Local board gives the following feedback on the process for sub-regional grants:

i)          supports staff working with participating local boards in a local ‘cluster’ to agree funding priorities and terms of reference for the cluster;

ii)         supports participating local boards continuing to hold their funds separately within the cluster, and choosing whether or not to allocate funds towards sub-regional grant applications on a case-by-case basis;

iii)       supports the ability to explore additional multi-board clusters and support them wherever feasible.

CARRIED

 

 

13

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

Resolution number FR/2014/176

MOVED by Member AM Fulljames, seconded by Member MJF Bell:  

General feedback

a)        That the Franklin Local Board notes the engagement with local boards on the draft Arts and Culture Strategic Action Plan through individual workshops and portfolio holder briefings.

b)        That the Franklin Local Board recommends clarification for the rationale of council involvement, and explanation of council’s role versus the role of other implementation agencies before the draft Arts and Culture Strategic Action Plan is adopted.

c)        That the Franklin Local Board requests that local boards be involved in the development of the implementation plan.

d)        That the Franklin Local Board requests that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged.

e)        That the Franklin Local Board supports Action Area on page 25 to “provide a regional spread of vibrant, diverse and affordable creative spaces.”  In rural and rural/urban areas, existing community facilities could be better utilised and made available for the arts.

Feedback on proposed goals and action areas

f)         That the Franklin Local Board endorses the proposed goals and action areas of the draft Arts and Culture Strategic Acton Plan, noting that this is a high-level document with no detail of tangible actions, aligned funding and no indication of how outcomes will be realised.

 

g)        That the Franklin Local Board recommends greater recognition of the role of local boards and the activities being undertaken by local boards.  This includes:

i)          Auckland Council’s role in arts and culture (page 9): to outline the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming.

ii)         Strategic Framework section (pages 10-13): stronger alignment and recognition of the local board plans.

iii)       Throughout all six goals: to highlight where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections.

iv)       Goal 1 (pages 27-29): to highlight the opportunities local boards can provide so that all Aucklander’s can access and participate in arts and culture.

v)         Goal 1: removing barriers to access and participation also relates to the artists who wish to engage with their local communities at local galleries

vi)       The Goal 1 case study (page 30) is an excellent way that creative ideas can enhance a neighbourhood. There needs to be sharing of such ideas across Local Boards to borrow or transfer successful concepts so that all Aucklanders can have the same experience.

vii)      Goal 2 (pages 32-33): to highlight how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds.

viii)     Goal 3 (pages 36-38): to reflect and recognise the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming.

ix)       Goal 4 (pages 41-43): to recognise the role of local boards in place-making.

x)         Goal 4: support input on art, culture and design being included at the beginning of a project to create new neighbourhoods and transform existing ones.  By including creative thinkers the outcomes can be much more successful e.g. Papatoetoe War Memorial Library.

xi)       Goal 4 (page 41): support the intent to integrate art into major infrastructure projects such as train stations and the transport network.

xii)      Goal 5 (pages 46-48): to recognise the role of local boards in celebrating cultural identity by undertaking a range of local events.

xiii)     Goal 6 (pages 51-53): to highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming.

h)        That the Franklin Local Board recommends that since local board feedback has not been sought in time to influence the final draft Arts and Culture Strategic Action Plan that will be presented to the October meeting of the Arts, Culture and Events Committee, the Chair of the Committee and Community and Cultural Strategy Manager be delegated authority to make final changes based on local board feedback.

CARRIED

 


 


14

Integrated bylaws review and implementation programme (IBRI) update – September 2014

 

Resolution number FR/2014/177

MOVED by Chairperson AP Baker, seconded by Member AQ Cole:  

a)        That the Franklin Local Board notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

b)        That the Franklin Local Board reiterates its previous request to be involved early in the development of bylaws affecting their community, particularly those that impact on the rural areas.

CARRIED

 

 

15

Financial Policies Issues for Long-term Plan 2015-2025

 

Resolution number FR/2014/178

MOVED by Chairperson AP Baker, seconded by Member AQ Cole:  

a)         That the Franklin Local Board recommends that the Uniform Annual General Charge (UAGC) is set at a higher level than currently to ensure that a higher proportion of total rates is covered by the UAGC than that based on the capital value of a property, and that the LTP consultation material includes options for increasing the UAGC from the current level to the maximum permissible.

b)        That the Franklin Local Board supports a rural differential and recommends that further modelling is undertaken to:

i)       Enable the rates paid by rural ratepayers to better reflect the access to services and infrastructure by rural ratepayers compared to urban ratepayers.

ii)     Reflect the impacts on rural businesses of significant ecological areas on their land.

c)         That the Franklin Local Board recommends that the policy reflects a reasonable percentage of development contributions are able to be used to fund the development of new infrastructure required by the community within which they are collected.

d)        That the Franklin Local Board recommends that as part of the Long Term Plan consultation process, Council generate a series of scenarios outlining probable impacts on the capacity to deliver both regional initiatives and local board plan priorities based on the Mayor’s proposal of a 2.5% rates increase, and additional 1% increments to a maximum of 5%.

CARRIED

 

 

16

Adoption of the Franklin Local Board Plan 2014

 

Resolution number FR/2014/179

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

a)      That the Franklin Local Board adopts the Franklin Local Board Plan 2014 (refer Attachment A on pages 55 to 95 on the agenda).

b)      That the Franklin Local Board delegates authority to the Franklin Local Board Chairman to approve any minor changes that may be necessary following adoption.

CARRIED

 

17

Franklin Local Board Workshop Notes

 

Resolution number FR/2014/180

MOVED by Member MA Kay, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board receives the workshop notes for 16 September 2014 and 30 September 2014.

CARRIED

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

10.33 AM                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................