Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 28 October 2014 at 9.30am.

 

present

 

Chairperson

Andrew Baker

 

 

 

Deputy Chairperson

Jill Naysmith

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

 

 

 

 

Angela Fulljames

 

 

 

 

Murray Kay

 

 

 

 

Dr Lyn Murphy

 

 

 

 

APOLOGIES

 

Member

Sarah Higgins

For absence

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Glenn Wilcox

Independent Maori Statutory Board

(Deputy Chair)

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

28 October 2014

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

Resolution number FR/2014/181

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board accepts the apology from Member Higgins for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4             Confirmation of Minutes

 

Resolution number FR/2014/182

MOVED by Chairperson AP Baker, seconded by Member AM Fulljames:  

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 14 October 2014, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 


 

9          Public Forum

 

9.1

Proposed Waiuku World War I Centenary Commemorations

 

Dan Lynch and Barry Gibbon presented the proposed events for World War I Commemorations in Waiuku for the week preceding Anzac Day 2015.

 

Resolution number FR/2014/183

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member BS Crompton:  

That Dan Lynch and Barry Gibbon be thanked for their attendance.

CARRIED

 

Attachments

a     Proposed Waiuku World War 1 Commemoration Events

 

 

9.2

Commemoration Plaque for "Ganges" Clipper

 

Heather Reynolds and Tom Brownlee from the Franklin Historical Society requested the Board’s assistance with a commemorative plaque to mark 150 years since the clipper ship "Ganges" early settlers came to Pukekohe and settled where the cemetery is in Ward Street, Pukekohe.  They wish to erect the plaque in the children's playground at Bledisloe Park to acknowledge the 56 children who died on the Ganges on the voyage here from Ireland.

 

Resolution number FR/2014/184

MOVED by Chairperson AP Baker, seconded by Member AQ Cole:  

That Heather Reynolds and Tom Brownlee from the Franklin Historical Society be thanked for their attendance.

CARRIED

 

Attachments

a     Proposal for commemoration plaque for children of the clipper "Ganges"

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Franklin Local Board Community Group Funding - Applications for Round One 2014/2015

 

Resolution number FR/2014/185

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

a)        That the Franklin Local Board agrees to fund, part-fund or decline each application for Community Group Funding in round one, as per the following table:

 

Fund Type

Applicant

Funds required for

Amount requested

Approves/ Declines

Local Board Discretionary Community Fund

Adult Literacy Franklin

Towards venue hire at Franklin:  The Centre from 1 November 2015 to 31 October 2015

$3,448

Approves
$3,448

Local Board Discretionary Community Fund

Beachlands Community Trust

Towards equipment and tools to resource the Log Cabin for groups using the facility

$12,494

Defers the War Memorial project Declines the other funding requests

Local Board Discretionary Community Fund

Clevedon Historical Society

Towards funding for security cameras to protect displays

$7,000

Declines

Local Board Discretionary Community Fund

Clevedon School Board of Trustees - Community Swimming Pool Sub Committee

Towards costs to renovate and upgrade the changing sheds within the school pool complex

$15,000

Declines

Local Board Discretionary Community Fund

Coastguard Maraetai Inc

Towards the cost of six personal location beacons (PLB’s) and 12 personal flotation devices (PFD’s)

$4,606

Declines

Local Board Discretionary Community Fund

Coastguard Maraetai Inc

Towards an upgrade of the Coastguard Maraetai tractor

$10,000

Approves $5,000

Local Board Discretionary Community Fund

Grandparents Raising Grandchildren Trust NZ

Towards a contribution to the Outreach worker salary and monthly newsletter

$1,040

Declines

Local Board Discretionary Community Fund

Karaka Cricket Club Inc

Towards the cost of repairs to the cricket nets

$4,025

Approves $4,025 (recommends movable nets

Local Board Discretionary Community Fund

Kidz Social Services Charitable Trust

Towards the costs to provide Te Whariki Ora initiative

$7,100

Declines

Local Board Discretionary Community Fund

Knitting Grannies

Toward the purchase of good quality knitting wool

$2,000

Approves $2,000

Local Board Discretionary Community Fund

New Zealand Society of Genealogists Inc Franklin Branch

Towards promotion and marketing costs for the 150th year commemoration of the 13 Waikato Immigration Scheme ships that arrived in 1864 and 1865

$900

Approves $900

Local Board Discretionary Community Fund

Patumahoe Community Support Charitable Trust

Towards costs to collate and print the book ‘Patumahoe:  A Social History’ in 2016 to coincide with the 150th anniversary of Patumahoe School

$10,000

Approves $5,000
(for printing)

Local Board Discretionary Community Fund

Pukekohe Community Action Charitable Trust

Towards wages, room hire and resources to provide support programmes in the Franklin area

$25,000

Declines

Local Board Discretionary Community Fund

Pukekohe Croquet Club Inc

Towards the purchase of a new greens mower to replace the ageing and unreliable current model

$32,500

Declines

Local Board Discretionary Community Fund

Society for Community Development Support Inc t/a Pregnancy Options & Help

Towards costs to employ a support worker

$2,500

Declines

Local Board Discretionary Community Fund

Te Rongopai Ministries Pukekohe

Towards costs to promote and strengthen relationships with other marae and the local community

$760

Declines

Local Board Discretionary Community Fund

The Healing Group

Towards a Christmas luncheon with small gifts for local families who are needy or underprivileged

$2,250

Declines

Local Board Discretionary Community Fund

The Parenting Place - Attitude Youth Division

Towards subsidies to provide the Attitude programme in Franklin high school in 2014/2015

$3,694

Declines

Local Board Discretionary Community Fund

The Parenting Place - Toolbox Division

Towards subsidies to provide the Toolbox programme to parenting groups in the Franklin Local Board area

$2,222

Declines

Local Board Discretionary Community Fund

Wairoa River Landcare Incorporated

Towards short term funding costs for the eradication of crack willow and planting of native trees as part of the restoration of the Wairoa River Project

 

$15,398

Defers (requests more work on overall project plan)

Local Board Discretionary Community Fund

WaterSafe Auckland Inc

Towards costs to provide the Whanau Nui swim and water safety programme to take place at Pukekohe and Patumahoe primary schools from 1 December 2014 to 1 February 2015

 

$3,983

Declines

Marae Facilities Fund

Nga Hau E Wha Marae O Pukekohe

Towards costs to replace windows and doors, flooring, removal of textured ceiling and installation of air-conditioning in the Whare moe (sleeping house)

$25,000

Approves $10,584 (replacement of windows and doors)

Franklin Local Board School Pool Grants Fund

Ararimu School

Towards operational costs, new bbq tables and a new pool ladder

$1,800

Approves $2,000

Franklin Local Board School Pool Grants Fund

Awhitu District School

Towards a solar heating system to increase the water temperature

$18,495

Approves $2,000

Franklin Local Board School Pool Grants Fund

Beachlands School

Towards operational costs - pool chemicals, repairs and maintenance, utilities and water testing charges

$2,650

Approves $2,000

Franklin Local Board School Pool Grants Fund

Clevedon School

Towards operational costs which include chemicals, repairs and maintenance, painting and water testing

$3,215

Approves $2,000

Franklin Local Board School Pool Grants Fund

Glenbrook School

Towards operational costs which include chemicals, repairs and maintenance, utilities, water testing, mowing and fence repairs

$13,886

Approves $2,000

Franklin Local Board School Pool Grants Fund

Hunua School

Towards operational costs including chemicals, repairs and maintenance, utilities, water testing, water supply

$5,979

Approves $2,000

Franklin Local Board School Pool Grants Fund

Maraetai School

Towards operational costs including chemicals, repairs and maintenance, utilities and water testing

$5,000

Approves $2,000

Franklin Local Board School Pool Grants Fund

Paparimu School

Towards operational costs including chemicals, water testing, repairs and maintenance and four new lane buoys

$6,586

Approves $2,000

Franklin Local Board School Pool Grants Fund

Te Hihi School

Towards operational costs which include chemicals, repairs and maintenance, utilities and water testing.  It also includes sending two people on a water testing course.

$1,000

Approves $2,000

 

 

Total amount requested

$252,979

$48,957

b)        That the Franklin Local Board requests that staff advise the applicants for School Pool Funds that an equal amount of funding has been provided to each school that applied as a contribution towards utility costs, chemicals and water testing.

c)        That the Franklin Local Board notes the balance of additional funding of $2,241 provided for school pool grants is to come from the Local Board Discretionary Community Fund.

CARRIED

 

 

13

Road Name Approval for a road within an approved subdivision at 59 Paparata Road, Bombay, by Paparata Limited (Reference S11086)

 

Resolution number FR/2014/186

MOVED by Chairperson AP Baker, seconded by Member MA Kay:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the name ‘Cranleigh Way’, for the one new Private Way as part of the approved subdivision at 59 Paparata Road, Bombay.

CARRIED

 

 

14

July - Sept 2014 Quarterly Pukekohe Town Centre Revitalisation Project update to the Franklin Local Board

 

Resolution number FR/2014/187

MOVED by Member MA Kay, seconded by Member AQ Cole:  

That the Franklin Local Board approves the below amendment to Clause 5.5 (Meeting quorum) of the Town Centre Revitalisation Committee Terms of Reference in order to provide greater flexibility on the make-up of the required quorum:

“Clause 5.5 Meeting quorum

A meeting quorum is considered to be met when there are three (3) representatives from either the Franklin Local Board and/ or the nominated community organisations (as identified in section 4.1) present at a meeting.

The quorum (of three representatives) must always be made up of at least one representative from the Franklin Local Board.”

CARRIED

 

 

15

Auckland Transport Update – October 2014

 

Resolution number FR/2014/188

MOVED by Member AM Fulljames, seconded by Member MJF Bell:  

That the Franklin Local Board approves the Awhitu flag lighting project for construction (at the intersections indicated in Attachment A on page 39 of the agenda), to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $21,000.

CARRIED

 


 

16

Rural Halls Project

 

Resolution number FR/2014/189

MOVED by Member AM Fulljames, seconded by Member MJF Bell:  

a)        That the Franklin Local Board supports model 3 for Wairoa rural halls, being:

i)       Governance and strategic responsibility retained by the Franklin Local Board.

ii)     Management and operations to be allocated to hall committees appointed by the Franklin Local Board.

b)        That the Franklin Local Board supports model 3 for the Waiuku War Memorial Hall, being:

i)       Governance and strategic responsibility retained by the Franklin Local Board.

ii)     Management and operations to be allocated to hall committees appointed by the Franklin Local Board.

c)        That the Franklin Local Board advises staff that the remaining rural halls in Franklin be considered as Phase 2 of the project for management of rural halls in Franklin.

CARRIED

 

 

17

Draft Community Facilities Network Plan

 

Resolution number FR/2014/190

MOVED by Member MA Kay, seconded by Member AQ Cole:  

a)        That the Franklin Local Board provides the following feedback on the draft Community Facilities Network Plan which will guide council’s provision of community facilities.

General feedback

b)        That the Franklin Local Board supports the approach proposed by this draft plan and the inclusion of libraries into the scope.

c)        That the Franklin Local Board notes the proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

d)        That the Franklin Local Board recommends that the Community Facilities Network Plan be a tool to enable and enhance relevant local board plan initiatives, and support the implementation of the Auckland Plan and related strategic action plans to deliver positive community outcomes.

Sections 3.2, 3.3 and 3.4

e)        That the Franklin Local Board agrees with the challenges facing community facilities, and encourages the Governing Body to take a collaborative approach with local boards to address and overcome these challenges.

f)         That the Franklin Local Board agrees with the proposed purpose, outcomes and standards of community facilities, as they align to and complement local board plan priorities and initiatives.

Section 3.5 – Objectives for community facilities

g)        That the Franklin Local Board requests that the plan takes into account the needs of older people, particularly as the number of older people is expected to increase significantly.

 

h)        That the Franklin Local Board recommends that incentives for non-council facility providers e.g. churches, to share their facilities or form partnerships with council are investigated.

Section 4.1 – Community centres

i)          That the Franklin Local Board agrees with the proposed future provision framework for community centres, noting:

i)       the minimum size for a new community centre should be broadened from 600-800 m2 to account for any budget-related issues that may impact on the building’s size.

ii)     that larger, multi-use flexible spaces must reflect the character and local identity of the community, and these elements are not compromised for cost-saving purposes.

iii)    when considering the Mayor’s Proposal to move towards a more community-led approach towards community development, the governance and management is prioritised to ensure continuity and successful delivery of community centres.

Section 4.2 – Venues for hire

j)          That the Franklin Local Board recommends that new stand-alone venues for hire (community halls) continue as a proposed option for new community facility development, as they:

i)       are an important facility option for smaller and geographically isolated communities where a new multi-use community centre may not be necessary or meet the community’s needs.

ii)     fulfil an important function as a ‘satellite’ facility for existing community centres, where additional meeting, programming or activity space is required within close proximity of the community centre.

k)        That the Franklin Local Board agrees with the proposal to investigate options to:

i)       address venues for hire that have identified condition or performance issues.

ii)     consider venues for hire that no longer serve a community purpose or fulfil the communities’ need.

iii)    consider their repurpose for other activities, asset transfer or rationalisation, where necessary.

Section 4.3 – Aquatic and leisure facilities

l)          That the Franklin Local Board agrees with the proposed future provision framework for aquatic and leisure facilities, noting:

i)       that other types of users, such as those undergoing rehabilitation from injury, obesity, improving their swimming skills, disabled and swim safety users should be included in the provision of aquatic functions.

ii)     that the local and regional functions be flexible so that they can be applied to all three types of aquatic and leisure facilities, and account for any unique circumstances based on an identified need or demand.

iii)    that further work be undertaken to understand how decisions relating to destination aquatic and leisure facilities would be applied, and how it might impact on local boards and their decision-making.

iv)    that when considering the Mayor’s Proposal to move towards a more commercial approach to pool operations, building capacity within the community and delivering positive outcomes is a priority when considering the management of aquatic and leisure facilities.

Section 4.5 – Arts and culture facilities

m)       That the Franklin Local Board agrees with the future provision for arts and culture facilities, noting that in circumstances where an existing facility cannot be retrofitted or become fit-for arts and culture purposes, that a new arts and culture facility may still be considered to meet an identified need or demand.

n)        That the Franklin Local Board recommends that an investigation into the need for arts and culture space is required across the whole Franklin Local Board area.

o)        That the Franklin Local Board recommends that further work be undertaken to understand how decisions relating to destination arts and culture facilities would be applied, and how that might impact on local boards and their decision-making.

Section 5 – Action Plan

p)        That the Franklin Local Board recommends that local board plan outcomes and initiatives be included as a factor to rank actions for existing community facilities and investigating new community facilities.

q)        That the Franklin Local Board recommends that local boards identify and provide feedback on any other community facility-related opportunities or issues for inclusion on the:

i)       ‘Actions to investigate existing community facilities’ list.

ii)     ‘Actions to investigate potential areas of need for new community facilities’ list.

r)         That the Franklin Local Board supports action 12 to investigate the provision of rural halls in Franklin to determine their future direction to ensure they meet community needs.

s)        That the Franklin Local Board requests that under action 20 - ‘investigate the development of the existing aquatic facilities in Franklin to address population growth and the need for water-space for sport and community purpose’ the priority is changed from medium to high due to the high levels of predicted growth and Pukekohe’s status as a spatial priority area.

t)         That the Franklin Local Board agrees with the proposed business improvements, in particular actions 63 and 64, as they are a common and consistent theme in local board plan outcomes and initiatives.

Section 6 – Implementation

u)        That the Franklin Local Board agrees with the proposed prioritisation criteria for community facilities investment, as it provides a consistent, coordinated and transparent approach to community facility planning.

v)        That the Franklin Local Board recommends that additional criteria for community facilities investment should be added as follows:

i)       geographic isolation (particularly in rural areas).

ii)     Special Housing Areas.

CARRIED

 


 

18

Significance and Engagement Policy

 

Resolution number FR/2014/191

MOVED by Member MA Kay, seconded by Member MJF Bell:  

a)        That the Franklin Local Board endorses the principle-led approach taken in the policy of the draft Significance and Engagement Policy.

b)        That the Franklin Local Board agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice based on learnings from previous consultation.

c)        That the Franklin Local Board supports local boards having a flexible approach to tailor consultation for each issue or decision appropriate to local communities.

d)        That the Franklin Local Board requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines and use local networks to connect with the community.

CARRIED

 

 

19

Council Controlled Organisation Review, Progress Report to Local Boards

 

Resolution number FR/2014/192

MOVED by Chairperson AP Baker, seconded by Member AQ Cole:  

a)        That the Franklin Local Board notes the proposed alternative configuration for council controlled organisations (CCOs) is consistent with the board’s previous feedback, and reiterates the following:

i)       the importance of a dedicated relationship advisor for local boards as a useful model and an effective way for local issues to be considered by CCOs.

ii)     it is important for CCOs to have a good working relationship with local boards. At a governance level, there is inconsistency in how this operates across CCOs and greater direct engagement with local boards is required.

iii)    request for a key focus on efficiency which can be achieved by combining some CCOs.

iv)    duplicity and/or competition between CCOs and/or Auckland Council should be avoided.

b)        That the Franklin Local Board supports the proposal for a vehicle to deliver on the Auckland Plan’s transformational shift to radically improve the quality of urban living by combining Regional Facilities Auckland and Auckland Council Properties Limited to form a new CCO (Development Auckland).

c)        That the Franklin Local Board supports the proposal for Auckland Tourism, Events and Economic Development (ATEED) to take responsibility for the delivery of local economic development, providing that a governance relationship and accountability issues can be resolved.

CARRIED

 

 

Secretarial Note:         The meeting adjourned at 10.47am and resumed at 11.00am.

 


 

20

Franklin Local Board Workshop Notes

 

Resolution number FR/2014/193

MOVED by Chairperson AP Baker, seconded by Member MA Kay:  

That the Franklin Local Board receives the workshop notes for 7 October 2014 and
14 October 2014.

CARRIED

 

 

21

Chairman's Report on Hara-mura Trip

 

Resolution number FR/2014/194

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board receives the Chairman’s report on his trip to Hara-mura in Japan (Pukekohe’s “friendly town” partner).

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

11.27 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................