I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:                  

Time:

Meeting Room:

Venue:

 

Wednesday, 8 October 2014

10.00am

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Susan Daly

 

Members

Jeff Cleave

 

 

Judy Gilbert

 

 

Christina Spence

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Local Board Democracy/Engagement Advisor

 

3 October 2014

 

Contact Telephone: (09) 373 6218

Email: Guia.Nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Great Barrier Local Board

08 October 2014

 

 

ITEM   TABLE OF CONTENTS            PAGE

  

14        Central Facility Partnerships Committee                                                5   

 

    


Great Barrier Local Board

08 October 2014

 

 

Central Facility Partnerships Committee

 

File No.: CP2014/23038

 

  

 

Purpose

1.      To seek the local board’s agreement:

 

·      to re-establish the Central Facility Partnerships Committee to oversee the legacy central facility partnerships funding scheme;

·      on the Terms of Reference 2014/2015 for the Central Facility Partnerships Committee;

·      on the Central Facility Partnerships Guidelines 2014/2015; and

·      to nominate a member and an alternate on the Central Facility Partnerships Committee.

Executive summary

2.      The Central Facility Partnerships Committee was a joint committee established by the seven central local boards. It had decision-making responsibility to allocate the legacy central facility partnerships funding in support of capital development projects that will assist Auckland Council to meet its identified strategic community outcomes.

 

3.      In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections. 

 

4.      The Central Facility Partnerships Committee needs to be operational for the 2014/2015 to administer legacy central facility partnerships funding scheme.  This report seeks agreement from the seven central local boards to re-establish the Central Facility Partnerships Committee, agree its terms of reference, endorse the Central Facility Partnerships 2014/2015 Guidelines, and agree the timing of decisions for 2014/2015 central facility partnership funding scheme. The Central Facility Partnerships Committee will consider applications to the 2014/2015 central facility partnerships fund at a workshop scheduled to be held on 3 November 2014 and business meeting on 8 December 2014.

 

5.      The re-establishment of the Central Facility Partnerships Committee is an interim approach until a region-wide community grants policy is finalised. Formal consultation with local boards on the draft policy is taking place at the current time. 

 

Recommendations

That the Great Barrier Local Board:

a)      Agree to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

b)      Endorse the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii.       The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

iii.      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v.       The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

c)      Appoint Member XXX, and Board Member XXX as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

d)      Note that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two 9 March 2014 (workshop) and 13 April 2014 (business meeting).

 

e)      Note that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

 

Comments

6.      The legacy central facility partnerships fund invites organisations to submit applications for capital development projects and feasibility studies that will assist Auckland Council to meet its identified strategic community outcomes.

 

7.      Where a proposal fits identified strategic priorities and other criteria, council may contribute to the capital cost of the project. The level of financial assistance is informed by the level of community benefit and public access to the facility once the project is completed.

 

8.      Organisations participating in central facility partnerships benefit from funding, as it enables them to leverage grants from other donors, and through technical assistance and support. Funding from council allows organisations (many of which are not-for-profit voluntary groups) to meet their objectives sooner and in some cases, develop a better facility than may otherwise have been possible.

 

9.      Central facility partnerships benefit the council by delivering quality, community accessible facilities, without council providing all the development funding.

 

10.    The wider Auckland community benefits from facility partnerships funding schemes by having access to a greater number of quality community facilities.

 

11.    Auckland Council inherited several different approaches for managing facility partnerships.  A new, integrated policy is being developed and is expected to be completed for the 2015/2016 year.

 

12.    In the absence of an integrated regional policy, and to enable facility partnership funding to be allocated, the Regional Development and Operations Committee (RDOC) resolved on 24 May 2012 and again on 14 March 2013 that an interim approach be implemented for 2013/14.

 

13.    On 6 March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014/2015 financial year (REG/2014/36).

 

14.    RDOC also resolved that the interim approach would be implemented by devolving the legacy Facility Partnerships funding to “local board sub-regional funding committees.”

 

15.    The following resolutions were made on 24 May 2012 by the Regional Development and Operations Committee:

 

“Resolution number RDO/2012/89

 

 b)       That the Regional Development and Operations Committee endorses in principle the following with regard to the Community assistance programme:

i.          repackaging of the draft Community occupancy policy as guidelines to assist local board decision-making;

ii.        devolving legacy facility partnership budgets for the 2012 / 2013 financial year to existing local board sub-regional (‘cluster’) funding committees for distribution under the appropriate legacy council policy;

iii.       continuation of the interim funding approach for the 2012 / 2013 financial year, noting that there will be no proposed changes to the decision-making or budget structures already in place for the 2011/2012 financial year.”

 

16.    On 14 March 2013, the Regional Development and Operations Committee resolved that the interim community funding arrangements in place be continued for 2013/2014.

 

“Resolution number RDO/2013/32

That the Regional Development and Operations Committee:

 

 a)       endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decision making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.”

 

17.       On the 15 May 2013, the Central Facility Partnerships Committee resolved:

 

“Resolution number CFPC/2013/6.

 

 b)       That the Central Facility Partnerships Committee endorse a two stage application process for the 2013/2014 round.

 c)       That the final decision of the 2013/2014 funding round dates and committee meeting dates be delegated to the Chair and Deputy Chair of the Central Facility Partnerships Committee.

 d)       That variations, extensions and/or changes to Auckland City legacy facility partnership agreements made by the local boards prior 15 May 2013 be endorsed by the Central Facility Partnership Committee, and that this resolution be forwarded to all relevant local boards for their information.

 e)       That any further variations, extensions and/or changes to Auckland City legacy facility partnership agreements fall under the Central Facility Partnerships Committee.

 f)        That officers report back to the Central Facility Partnerships Committee at its next meeting on progress of all existing facility partnerships.”

 

18.    The seven central local boards consequently established a joint committee of local boards that deals specifically with central facility partnerships funding scheme.  Each of the seven central local boards appointed a representative to the Central Facility Partnerships Committee to ensure that the facility partnerships fund can be implemented in a timely manner.

 

19.    The Central Facility Partnerships Committee has a different focus to the Central Joint Funding Committee, with the latter having a focus on community and heritage funding. In contrast, facility partnership is a capital development fund that establishes partnerships between council and external organisations.

 

20.    In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections.

 

21.    It is recommended that the board agrees to re- establish the Central Facility Partnerships Committee to administer the central facility partnerships funding. This report also asks the seven central local boards to appoint a representative and an alternate to the Central Facility Partnership Committee, with the appropriate delegated authority to bind the local boards on decisions relating to the legacy central facility partnerships policy made by the Central Facility Partnership Committee, and to agree the attached terms of reference.

 

22.    The Committee will hold its next meeting on 8 December 2014 to consider procedural matters including but not limited to:

i)       electing a Chair and Deputy Chair

ii)      adopting the Central Facility Partnerships Committee Terms of Reference (attached)

iii)      agreeing the timing of decisions for 2014/2015 facility partnerships

iv)     endorsing the Facility Partnerships 2014/2015 Guidelines (attached)

23.    Applications for 2014/2015 facility partnerships have been sought from 1 July 2014 – 15 August 2014.  Officers have assessed the applications and the Committee will consider and make decisions on 8 December 2014 regarding Stage one projects to be progressed.

 

24.    After the Central Facility Partnerships Committee has decided which projects to support, the local board where the project is based will have active and ongoing engagement with the project. The local board’s role may include setting expectations for community access to the facility.

Consideration

Local board views and implications

 

25.       The legacy funding schemes are a key way for local boards to support their communities.

Māori impact statement

26.    The legacy community funding schemes are of general interest to communities and accessible to a wide range of groups, including Māori. No particular implications for the Māori community or Māori stakeholders have been identified as arising from this report.

General

27.    The recommendations contained in this report fall within the local board’s delegated authority.

Implementation

 

28.    Funding applications will be called during two rounds for the legacy central facility partnerships funding scheme, as follows:

   Central Facility Partnerships Fund 2014/2015

i.        Stage One - Expressions of Interest opened in 1 July 2014 and closed on 15 August 2014 with decisions on projects advancing to stage two on 8 December 2014.

ii)       Stage Two - Process will include only groups who have been progressed from Stage one process and will include all feasibility study applications. Stage two closes on13th February 2015 for decisions in April 2015.

 

Attachments

No.

Title

Page

aView

Draft Terms of Reference 2014/2015

5

bView

Draft Central Facility Partnership Guidelines 2014/2015

5

 

Signatories

Authors

Judith Webster - Relationship Manager

Authorisers

John Nash - Senior Local Board Advisor

 


Great Barrier Local Board

08 October 2014

 

 


Great Barrier Local Board

08 October 2014