Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 8 October 2014 at 10.05am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

 

 

 

 

 

APOLOGIES

 

Member

Christina Spence

 

 

 


Great Barrier Local Board

08 October 2014

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone. Member JC Cleave led the meeting in a karakia.

 

2          Apologies

 

Resolution number GBI/2014/106

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board accepts the apology from Member CA Spence for absence.

CARRIED

 

            Secretarial note: An apology was received from Councillor Mike Lee for non-attendance.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number GBI/2014/107

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)           Confirms the ordinary minutes of its meeting, held on Thursday, 11 September 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

 

 

 

 

 

10        Extraordinary Business

 

10.1

Glenfern Sanctuary

 

 

 

Resolution number GBI/2014/108

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board considers budget deferral issues relating to its contribution to the possible purchase of Glenfern Sanctuary as an extraordinary business at item 24.1 as a decision must be made before the board’s 12 November 2014 business meeting and to support its advocacy at the Budget Committee meeting scheduled on 24 October 2014.

CARRIED

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Adoption of the Aotea Great Barrier Local Board Plan 2014

 

An updated Aotea Great Barrier Local Board Plan 2014 was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

 

Resolution number GBI/2014/109

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Adopts the tabled Aotea Great Barrier Local Board Plan 2014.

b)      Delegates to the Chair to approve any minor wording changes that may be necessary following adoption.

 

CARRIED

 

Attachments

a     Aotea Great Barrier Local Board Plan 2014 - tabled final

 

 

13

Financial Policies Issues for Long-term Plan 2015-2025

 

Resolution number GBI/2014/110

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)          Delegates authority to the Chairperson IM Fordham and Deputy Chairperson SP Daly to provide feedback on the Financial Policies Issues for the Long-term Plan 2015-2025.

b)          Requests a rates officer to workshop with the board in November 2014, noting that a list of items the board requests clarification on will be furnished prior to the workshop.

 

CARRIED

 


 

14

Central Facility Partnerships Committee

 

Resolution number GBI/2014/111

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Agrees to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

b)      Endorses the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii.       The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

iii.      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v.       The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

c)      Appoints Board Member Christina Spence, and Board Member Judy Gilbert as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

d)      Notes that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two 9 March 2014 (workshop) and 13 April 2014 (business meeting).

e)      Notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

CARRIED

 

15

Draft Community Grants Policy

 

Resolution number GBI/2014/112

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)      Provides feedback on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.

c)      Indicates no interest in participating in a ‘multi-board cluster’ with other local boards to consider jointly supporting projects and activities of mutual benefit, noting that our local grants programme has no relevance to any other local board.

 

CARRIED

 

16

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

Resolution number GBI/2014/113

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Endorses the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them.

b)      Notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

 

CARRIED

 

17

Auckland Transport Report – October 2014 – Great Barrier Island

 

Ivan Trethowen, Auckland Transport Elected Member Relationship Manager was in attendance to present to the Great Barrier Local Board in respect to this report.

 

 

 

Resolution number GBI/2014/114

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

 

a)          Receives the Auckland Transport Report – October 2014

 

b)          Requests Auckland Transport to provide the Board with cost comparisons on Otta seal techniques for Sandhills Road, Puriri Bay Road and Kaiaraara Bay Road and further information on methodology on options on Otta seal technique.

 

c)          Delegates authority to Chairperson IM Fordham and the transport portfolio holders to agree on the Auckland Transport capital fund allocation.

 

d)          Thanks Ivan Trethowen, Auckland Transport Elected Member Relationship Manager for his attendance and presentation on the Auckland Transport Report – October 2014 – Great Barrier Local Board.

 

CARRIED

 


 

18

Integrated bylaws review and implementation programme (IBRI) update – September 2014

 

Resolution number GBI/2014/115

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

b)      Requests the Manager, Animal Management Licensing and Compliance          Services to workshop with the board in December 2014 on the changes in the          Animal Management Bylaw in particular specific provisions on animal control on beaches.

 

c)      Requests that the board be included in the 2015 review programme of the local          dog access review as previously requested in the last electoral term.

 

CARRIED

 

19

Chairperson's report

 

Resolution number GBI/2014/116

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Receives the Chairperson’s report.

 

CARRIED

 

20

Board Members' Reports

 

Resolution number GBI/2014/117

MOVED by Member JC Cleave, seconded by Chairperson IM Fordham:  

a)      That the report of Board Member Susan Daly be received.

b)      That the report of Board Member Jeff Cleave be received.

c)      That the report of Board Member Judy Gilbert be received.

d)      That the report of Board Member Christina Spence be received.

 

CARRIED

 

21

Reports Requested/Pending

 

Resolution number GBI/2014/118

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Receives the list of reports requested/pending as at September 2014 with amendments as discussed.

 

CARRIED

 

22

Correspondence

 

Resolution number GBI/2014/119

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Receives the correspondence for the month of September 2014.

b)          Thanks Nortessa Montgomerie and the Aotea Youth Speak for the spectacular work on the volunteer working bee for Great Barrier Island residents in need.

 

CARRIED

 

23

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2014/120

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on the 3rd, 9th and 24th September 2014.

 

CARRIED

 

24        Consideration of Extraordinary Items

 

24.1

Glenfern Sanctuary

 

 

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

 

 

Resolution number GBI/2014/121

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)               Notes that the $200,000 it has previously set aside by resolution at its 9 April 2014 business meeting to support acquisition of Glenfern Sanctuary in the current financial year has been deferred to 2015/2016 by resolution at the 24 September 2014 Finance and Performance Committee meeting on officer’s recommendation.

b)               Notes that this action places funding for acquisition in jeopardy as there are a number of parties involved with support relying on all parties contributing as agreed.

c)               Requests that the Chief Executive review this matter to ensure the board’s agreed funding is available in the current financial year if needed to support acquisition.

 

CARRIED

 

Attachments

a     Glenfern Deferral letter - item 24.1

 

 

11.29 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................