Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 15 October 2014 at 4.30pm.

 

present

 

Chairperson

Greg Sayers

 

 

 

Deputy Chairperson

 

 

 

 

Members

David Cooper

 

 

 

 

Janet Fitzgerald, JP

 

 

 

 

Gary Holmes

 

 

 

 

Lovisa Rasmussen

 

 

 

 

 

 

 

 

 

APOLOGIES

 

Members

Gaye Harding-Kirikiri

 

 

 

Julia Parfitt

 

 

 

Lisa Whyte

 

 

 

ALSO PRESENT

 

Councillors

John Watson (from 6.30pm)

Item 8

 

 

Wayne Walker (from 6.30pm)

Item 8

 

 

Glenn Wilcox

Independent Maori Statutory Board

 

 

 


Hibiscus and Bays Local Board

15 October 2014

 

 

 

1          Welcome

 

The Chairperson welcomed those in attendance.

 

 

2          Apologies

 

Resolution number HB/2014/189

MOVED by Deputy Chairperson AG Sayers, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from members Harding-Kirikiri, Parfitt and Whyte for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2014/190

MOVED by Deputy Chairperson AG Sayers, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)         confirm the minutes of the Local Board Plan Hearings – Hibiscus and Bays held on Wednesday, 10 September 2014 and the minutes of the ordinary meeting, held on Wednesday, 17 September 2014, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

29        Procedural motion to exclude the public

Resolution number HB/2014/191

MOVED by Deputy Chairperson AG Sayers, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

4.35pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.41pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Council Controlled Organisation Review, Progress Report to Local Boards

 

That there be no restatement of the confidential report, attachments or resolutions of this item until after the governing body meeting on 27 November 2014.

 

 

13

Renewal and variation of community lease to Mairangi Bay Bowling Club Incorporated, Ramsgate Terrace, Mairangi Bay

 

Resolution number HB/2014/192

MOVED by Member DR Cooper, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board approve:

a)      the renewal and variation of the community lease to the Mairangi Bay Bowling Club Incorporated for  Part Lot 165 DP 13311 and Part Allotment NW 193 Takapuna Parish situated on Mairangi Bay Park, Ramsgate Terrace, Mairangi Bay subject to the following conditions:

i)       Term – 10 years commencing 1 April 2015;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     Variation to the lease to include the Mairangi Bay Bowling Club Incorporated Community Outcomes Plan (Attachment B).

b)      all other terms and conditions in accordance with the terms of the original lease agreement and the Auckland Council Community Occupancy Guidelines July 2012.

 

CARRIED

 

 

14

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

Resolution number HB/2014/193

MOVED by Deputy Chairperson AG Sayers, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)      endorse the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them noting that this is a high-level document with no detail of tangible actions, aligned funding and no indication of how outcomes will be realised.

b)      note that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

c)      provide the following general feedback on the Arts and Culture Strategic Action Plan:

(i)        request that local boards be involved in the development of the implementation plan.

(ii)       request that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged.

d)      recommend greater recognition of the role of local boards and the activities being undertaken by local boards.  This includes:

(i)        Auckland Council’s role in arts and culture (page 9): to outline the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming.

(ii)       Strategic Framework section (pages 10-13): stronger alignment and recognition of the local board plans.

(iii)      throughout all six goals: to highlight where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections.

(iv)      Goal 1 (pages 27-29): to highlight the opportunities local boards can provide so that all Aucklander’s can access and participate in arts and culture.

(v)       Goal 2 (pages 32-33): to highlight how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds.

(vi)      Goal 3 (pages 36-38): to reflect and recognise the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming.

(vii)    Goal 4 (pages 41-43): to recognise the role of local boards in place-making.

(viii)   Goal 5 (pages 46-48): to recognise the role of local boards in celebrating cultural identity by undertaking a range of local events.

(xi)    Goal 6 (pages 51-53): to highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming.

 

CARRIED

 

 

 

15

Seek Local Board approval for the facility building renewal work schedule for the 2014-2015 financial year

 

Lesley Jenkins, Relationship Manager, spoke to this item. 

 

 

Resolution number HB/2014/194

MOVED by Member J Fitzgerald, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)      delegate authority to the Aquatic and Recreation Facilities Contract Manager Leisure to confirm and implement the 2015 Aquatic Facility Equipment Renewals for the Stanmore Bay Leisure Centre.

 

CARRIED

 

 

16

Auckland Transport Update to Hibiscus and Bays Local  Board, October 2014

 

Ellen Barrett, Elected Member Relationship Manager, was in attendance.

 

 

Resolution number HB/2014/195

MOVED by Member J Fitzgerald, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)        defer the decision on the Ferry Road footpath until the previously received submissions are reviewed and a further site visit is held with all the parties involved, including Auckland Transport .

b)      having accepted the rough order of cost of $57,300 for Local Board Transport Capital Fund Project 383, for the provision of a concrete vehicle crossing, parking by and spaces for 5-6 parallel parks on the property at 8 Galbraith Green, Silverdale, request completion of a detailed design and provision of a firm cost estimate for the project.

 

c)      note there may be a small increase in costs to Project 383 due to the need for a second vehicle crossing.

CARRIED

 

 

17

Integrated bylaws review and implementation programme (IBRI) update – September 2014

 

Resolution number HB/2014/196

MOVED by Member DR Cooper, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)      receive the update on the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

 

CARRIED

 

 

18

Significance and Engagement Policy

 

Resolution number HB/2014/197

MOVED by Deputy Chairperson AG Sayers, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)            provides the following feedback on the draft significance engagement policy:

 

i)       Endorse the principal-led  approach taken to drafting the policy

 

ii)   Agree that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice

 

iii)  Request that staff make use of local board’s extensive community engagement experience to inform the development of the guidelines.

 

CARRIED

 

 

19

Financial Policies Issues for Long-term Plan 2015-2025

 

Resolution number HB/2014/198

MOVED by Member DR Cooper, seconded by Deputy Chairperson AG Sayers:  

That the Hibiscus and Bays Local Board:

a)            provides the following feedback on the proposed financial policies for the Long-term Plan 2015-2025:

 

      Rating Policy

 

i)             That the Uniform Annual General Charge (UAGC) should be set at the highest level permitted by the legislation (maximum of 30%) as the uniform contribution for core council services.  This is the highest priority.

ii)         Requests that a longer transition be applied for the business differential over the period of the Long-term Plan as there is limited capacity to off-set against the residential rates over the next five years

iii)        The rural residential differential of 0.9 is noted and the separation from core council services is acknowledged

iv)        Considers that any approach to support low or fixed income residents (including super-annuitants) that will need to be off-set by other ratepayers is a blunt tool to create affordability

v)         Request that council seek government support for low and fixed income residents (including super-annuitants) in Auckland as an exceptional situation and look to provide others sources of revenue  and investment to off-set any proposed rates reductions

vi)        Subject to the impact of the revaluation look to provide a continued period of transition with a 10% ceiling on individual rates increases for residential ratepayers

vii)       Extend rates remissions for community, sporting and heritage rates remission and postponement policies across Auckland

viii)      Retain the current policy of providing rates remissions for community halls that are providing a clear and evidence-based community service (privately or community- owned facilities) and does not support any transition to charge rates to these types of facilities

ix)        Targeted rates, with the exception of the BID targeted rate, are not supported by the local board

 

      Fees and Charges Policy

 

x)         Considers that cost recovery does not provide any incentive for council to be more effective and efficient and that any increases in fees and charges should be assessed against clear value for service criteria particularly in across those areas where there are no alternative service providers

xi)        Consider that social housing may be able to be provided in more cost effective and higher quality ways by looking at community housing providers

xii)       Any assessment of street trading fees needs to be based on value for money assessments and not a one size fits all cost for service

xiii)      Considers there are opportunities for improved and more lateral approaches to procurement which needs to be investigated and considered

 

 

      Development Contributions Policy

 

xiv)      Improve the way that community infrastructure is funded and address the funding shortfalls due to the inadequate level of contributions currently set for reserve purposes

xv)       Support a review of the policy in response to the legislative changes and would seek an opportunity for local boards to be directly engaged on the policy and its application

xvi)      Request that the finance department report back on development contributions revenue collected by local board area(s) on a six monthly basis in the quarterly report

xvii)     Seek clarification on the approach for defining the proposed catchment areas and the process for the inclusion of projects in the development contributions schedules for the Long-term Plan 2015-2025

        

Other Matters – General

 

xviii)    Strongly challenge the growth statistics and modelling that are being applied to inform the setting of financial policy positions and the calculation of infrastructure projects, costs, contributions, fees, charges, rates and other revenue options

xix)     Request more accessible reporting on overall council spend by department, CCO, and local boards by area.

 

CARRIED

 

 

20

New Road Name - Woodridge Drive, Ruth Craig Place, Somerset Place, Eastview Crescent and Tirohanga Crescent

 

Resolution number HB/2014/199

MOVED by Member GR Holmes, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)      approve the new road names under section 319(j) of the Local Government Act 1974 of Woodridge Drive, Ruth Craig Place, Somerset Place, Eastview Crescent and Tirohanga Crescent for the Karepiro Holdings Limited subdivision off Karepiro Drive and Wade River Road, Stanmore Bay. Council Reference SLC-55169.

 

CARRIED

 

 

 

21

Feedback on Mayoral Proposal

 

Resolution number HB/2014/200

MOVED by Deputy Chairperson AG Sayers, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)            Provide the following feedback on the Mayor’s Proposal for the Long-Term Plan 2015-2025 and Strategies:

i)       Acknowledges the Mayor’s Proposal and the key focus areas but expresses concern about the justification, implementation and timing of the City Rail Link and commencement should be dependent on timing of the government funding contributions.

ii)        Notes the spatial priorities and request that planning for the future addresses high growth areas across Auckland which have not been included in the spatial priorities.

iii)       Requests that the Uniform Annual General Charge (UAGC) be increased to the highest legislative level to more adequately contribute to the provision of core council services and this be a high priority.

iv)       Notes that when the detailed analysis from the revaluation data is available that the local board may propose and recommend the UAGC level.

v)        Requests that any decision to set an average rate increase not be limited to 2.5% if an increase up to 3.5% and a higher level UAGC reduces the rating burden on the residential ratepayer.

vi)       Agrees to the proposal  to move to fully fund depreciation on capital assets and request the governing body consider a staged approach to reach the 100% over the later years of the Long-term Plan 2015/2025 rather than the proposed commencement in the 2015-2016 financial year.

b)           Provide the following feedback on the Parks, Community and Lifestyle departmental responses to the Mayor’s Proposal:         

 

            Parks, Sport and Recreation

 

i)          Expresses concern that the Mayor’s Proposal and the departmental responses to achieve the proposal significantly impact on the Auckland Plan deliverables including becoming the world’s most liveable city by limiting Auckland-wide and local projects that make this vision possible and the Auckland Plan should be reviewed as a result.

ii)        Acknowledges that revenue is a key component of cost to service for council activities and requests that public good elements continue to be considered as a core part of Parks, Sport and Recreation service delivery.

iii)       Seeks assurance that the Development Contributions policy approach will clearly identify projects required in the growth areas (which are outside the spatial priority areas), will clarify the catchment areas, provide the details of those catchment areas for the local boards to review, and will set contribution levels that fully respond to the costs of projects that are required by growth.

iv)       Agrees that the renewal of existing assets are a top priority and requests that visitor numbers and non-resident users at key locations, including popular beach areas and reserves, be included in the consideration of future funding allocations.

v)        Notes some areas have high level of use therefore funding needs to reflect the impact of that demand and use on those key locations.

vi)       Requests that high-use demand of assets and asset areas are included in asset management considerations not just the life cycle of assets, as condition assessments should define the need for and timing of renewals.

vii)      That the renewals budgets reflect the actual cost of renewals including the funding of parks foundation infrastructure for approved specialist facilities e.g. hockey and other specialist turf areas.

viii)    Agrees that the priorities for non-renewal project categories includes; contractually committed, land acquisition (funded by development contributions), projects falling into geographic areas and/or special housing areas, other projects identified in network planning and includes the extent of community engagement, commitment and partnerships as a further method for a shared delivery model.

ix)       Expresses concerns that the proposal to cut key operational service delivery and proposing a one size fits all approach does not provide good outcomes or savings.

x)        Does not support:

a)      chemical spraying in parks and reserve areas

b)      standard approaches which do not respond to local climatic conditions in local board areas e.g. coastal areas.

xi)       Supports Strategic Asset Management Plans (SAMP) if they:

a)      acknowledge each facility and park asset, including those in high growth areas where the demand for those parks and recreation areas are fully realised, and

b)      includes levels of service, which do not decrease aspects of community safety in those areas and facilities.

xii)      Seeks confirmation that local boards will be involved in the development of Community Facilities Strategic Asset Management Plans and acknowledge the importance of providing high quality multi-purpose assets across all of Auckland.

xiii)    Seeks confirmation that local boards will be involved in any Open Space Strategic Asset Management Plan as local boards are best placed to contribute to the information on asset and community performance.

xiv)    Agrees and welcomes the opportunity to be involved in the Property department’s development of baseline asset standards of service for the build renewal programme.

xv)      Considers that the proposed reduction in Parks, Sports and Recreation capital project spending will limit the council’s ability to deliver on the Auckland Plan.

xvi)    Considers there has been a failure to allocate funding for non-built assets in the Parks, Sports and Recreation departmental response to the Mayor’s proposal and this needs to be addressed to include those local board areas with extensive coastlines to include an adequate response budget to address any urgent and emergency coastal protection works.

xvii)   Disagrees with harmonising or reducing levels of service for local and sports parks maintenance and management that:

a)      results in park mowing service levels being standardised and aligned across Auckland as our local board area is impacted by coastal and climatic conditions and therefore service levels need to be set at levels that address those coastal and climatic differences

b)      results in chemical spray control on local and sports parks and requests that a clear and detailed cost analysis be undertaken and reported back to the local board prior to any decisions being made that affect the local board area

  c)      results in the removal of some street gardens in the local board area and would request that council alternatively reviews the traffic management processes, compliance costs and requirements and look at the opportunities for community partnerships.  (Noting the concern that compliance costs appear to be coming an Auckland response as not an issue across other parts of New Zealand).

xviii)  Agrees in principle with the following reduction of service levels for local and sports parks maintenance and management including:

a)      reduced mowing service levels in lower use parks

b)      removing up to 20% of shrubberies in local parks with replacement by grass and mowing and reducing maintenance frequencies in other gardens/shrubberies

c)      the reduction in the number of litter bins in low use parks as long as any littering issues are quickly addressed

d)      to the non-renewal of some underperforming parks assets such as playgrounds, furniture and toilets but seek assurance that the local board will be consulted early prior to any decisions being made.

xix)    Agree to the ‘business of leisure’ efficiencies and revenue benefits from the pools and leisure networks that:

a)      focuses on membership retention and the leveraging of the advantage to a network of facilities to increase membership numbers

b)      more efficient purchases of goods and services such as cleaning services and pool chemicals (but consider that this should already be happening)

c)      growing the early childhood education opportunities but only if this is part of core business and associated with the activity within a network facility which doesn’t directly compete with commercial facilities

d)      extending opportunities such as corporate membership or commercial partnerships

e)      targeting strategic investment in facility renewals and pool and leisure plant and maintenance to support both growth and improved operational efficiency

f)       allowing renewal investment to be allocated regionally based on condition need and with a focus on systematic upgrades of facilities across all Auckland ensuring that there is no risk to facilities failing and that realistic thresholds are set

xx)    Agree to introducing user-charges for commercial activities on parks ensuring that sporting codes (particularly not for profit groups) are not charged for funding their own fund-raising activities and request further information about what constitutes a “commercial activity” within a park.

xxi)   Agrees in principle to land acquisition and development (parks and open space) that utilise development contributions to cover growth related costs associated with the purchase and development of parks where it includes those growth areas outside of, as well as, the spatial priorities.

xxii)  Agrees that development contributions be used to fund the growth component of certain development works on parks including toilets, playgrounds, sports fields, and greenways and that local boards’ be consulted on the options and scenarios for the identification and funding of these types of development works.

            Community Development, Arts and Culture

i)       Agrees in principle that renewals for community facilities, arts facilities and social housing units that are close to the end of their life, in poor condition or badly in need of upgrading be assessed at to whether they are fit for purpose.

ii)      Agrees that low-utilisation areas or non-performing areas are reduced but would like to ensure that the local boards are consulted and informed on how this process will work prior to its implementation.

iii)     Urgently requests detailed information on community facility hireage and usage necessary to enable the local board to assess the levels of fees for community facilities and notes that until that information is made available is not supportive of any increase in hireage fees across local community facilities.

iv)     Requests that any process to harmonise event permitting fees is simple and that there is no charge for community events as they provide wide community benefits and support place-shaping.

 

            Libraries

 

i)       Supports having seven (7) days a week service in libraries and request that regular and updated information is provided to the local board on usage and numbers to ensure that the local board can make an informed decision and validate any approved expenditure.

ii)      Agrees that any decision by the local board to extend hours of operation for seven (7) days a week library opening needs to be carefully looked at in terms of the cost to deliver this service.

 

iii)     Supports the library facility network review to increase library space at Browns Bay including the potential for a new facility within the Upper Harbour Local Board area and in the future at Silverdale.

iv)     Supports that the library model is changing and that it is important for libraries to be fit for purpose and be able to provide a range of different functions including community hubs and in some areas social service provision without blurring the core business lines and functions.

v)      Supports the assessment and investigation of different partnership models with other providers for library services to be delivered across Auckland.

vi)     Requests further information on the costs to maintain library hours at the levels proposed in the local board plan (seven (7) days a week).

vii)    Supports the planned investment in library technology in accordance with the department’s response to the Mayor’s Proposal.

viii)   Supports the 10 year plan for regional collections in accordance with the department’s response to the Mayor’s Proposal.

ix)     Agrees that targeted quality events that connect diverse communities can bring value but would seek to ensure that libraries do not move away from the core business and needs of library services.

 x)     Agrees with the department’s proposal to reduce the opening hours of 4 local history research centres.

xi)     Supports the integration of the corporate library service subject to no loss in the flexibility, value and delivery of the service.

xii)    Supports the charge for the request for items which are not picked up from libraries.

xiii)   Supports the option to reduce the delivery time of collection items to libraries.

 

            Environmental Management and Regulation

 

i)       Does not support the sale of Te Waka Korero (the big rig) as it provides a key focus and location for community engagement.

ii)      Agrees to introducing a user charge for inorganic collections based on $25, and 10% participation and requests further information on how cost effective this model will be.

iii)     Agrees to the proposed increases in regulatory fees and charges subject to a value for money exercise and confirmation that any increases will not result in increased costs of compliance.

 

 

Auckland Development - CPO Division

 

c.         Provides the following feedback on the Auckland Development – Chief Planning Office (CPO) departmental responses to the Mayor’s Proposal:

    

i)       Considers that any reductions in the CPO division will be locally irrelevant as the local board will receive limited benefit from the CPO division as a result.

ii)      Acknowledges that the bylaw programme is a priority but the potential for further delegations to local boards without the adequate funding and dedicated support for any delegations is of concern.

iii)     Considers that the spatial priorities do not reflect where growth is occurring and the impacts of high growth in the local board area.

iv)     Is opposed to the absence of spatial planning or urban design work being undertaken outside of the spatial priority areas as this fails to acknowledge and respond to where growth is currently occurring.

v)      Does not support any reduction in marine spatial plans especially within the Hauraki Gulf as this impacts on liveability and could result in potential impacts for the adjoining coastal environment.

vi)     Seeks confirmation as to how the impact of Special Housing Areas on the local board and neighbouring areas will be monitored and assessed particularly as the Special Housing Areas impact on existing and the future need for local and community facilities.

vii)    Does not support charging council administration costs to Business Improvement Districts, or to businesses within a local board BID area without the approval of the businesses, as this will impact on funding capabilities, effectiveness and deliverables and would result in the detriment of BID’s.

viii)   Supports the reduction in funding to COMET.

 

CARRIED

 

 

 

22

Adoption of Hibiscus and Bays Local Board Plan 2014

 

Bridget Davey, Senior Local Board Advisor in attendance for this item.

 

 

Resolution number HB/2014/201

MOVED by Member J Fitzgerald, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

a)      adopt the Hibiscus and Bays Local Board Plan 2014.

b)      delegate to the Chairperson to approve any minor wording changes that may be necessary following adoption.

c)      include advocating for the long term protection of the Hammerhead at Gulf Harbour for reserve purposes.

CARRIED

 

 

 

23

Hibiscus and Bays Local Board Meeting Schedule for 2015

 

Resolution number HB/2014/202

MOVED by Member GR Holmes, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

 

a)            adopt the meeting schedule for 2015 as listed below:

 

 2015

 

DATE

TIME

VENUE

Business Meeting

Wednesday, 18 February 2015

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

 

Business Meeting

Wednesday, 18 March 2015

4.30pm

Local Board Office

2 Glen Road

Browns Bay

 

Business Meeting

Wednesday, 15 April 2015

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

 

Business Meeting

Wednesday, 20 May 2015

4.30pm

Local Board Office

2 Glen Road

Browns Bay

 

Business Meeting

Wednesday, 17 June 2015

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

 

Business Meeting

Wednesday, 15 July 2015

4.30pm

Local Board Office

2 Glen Road

Browns Bay

 

Business Meeting

Wednesday, 19 August 2015

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

 

Business Meeting

Wednesday,16 September 2015

4.30pm

Local Board Office

2 Glen Road

Browns Bay

 

Business Meeting

Wednesday, 21 October 2015

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

 

Business Meeting

Wednesday, 18 November 2015

4.30pm

Local Board Office

2 Glen Road

Browns Bay

 

Business Meeting

Wednesday, 16 December 2015

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

 

 

b)      note that the dates and times for hearings and deliberations for the Local Board Agreement 2015/2016 are not finalised and as such the meeting schedule may require alteration. 

 

CARRIED

 

 

Dinner adjournment 6.05pm – 6.30pm

 

 

Councillors John Watson and Wayne Walker joined the meeting at 6.30pm

 

 

8          Deputations

 

 

8.1

Whangaparaoa Baptist Church

 

Joe Youssef was in attendance to thank the local board for their contribution to the community and to outline his role as team leader at Whangaparaoa Baptist Church.

 

 

Resolution number HB/2014/203

MOVED by Deputy Chairperson AG Sayers, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Youssef for his attendance and presentation.

 

CARRIED

 

 

8.2

Silverdale Commercial Business Association

 

Lorraine Sampson and Graham Johnson were in attendance

Submission documents were tabled, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number HB/2014/204

MOVED by Deputy Chairperson AG Sayers, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      thank Mrs Sampson and Mr Johnson for their attendance and presentation.

 

CARRIED

 

Attachments

a     Tabled presentation documents

 

 

9          Public Forum

 

9.1

Set Netting

 

Neil Henson from Hatfields Beach made a presentation on set netting at Hatfields Beach.   

Presentation documents were tabled, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

 

Resolution number HB/2014/205

MOVED by Deputy Chairperson AG Sayers, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Hensen for his attendance and presentation.

 

CARRIED

 

 

Mr and Mrs Hemmingsen were in attendance to make a presentation on set netting at Browns Bay. 

Submission documents were tabled, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number HB/2014/206

MOVED by Deputy Chairperson AG Sayers, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Mr and Mrs Hemmingsen for their attendance and presentation.

 

CARRIED

 

Attachments

a     Tabled Presentation Notes

b     Further tabled presentation documents  

 

 

 

12

Proposed summer set net control at Shakespear Regional Park beaches

 

Rebekah Stuart-Wilson and Mathew Vucich, Northern Principal Ranger were in attendance.

 

 

Resolution number HB/2014/207

MOVED by Member J Fitzgerald, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      recommend to the Regulatory and Bylaws Committee that a set net control be made for Army Bay and Te Haruhi Bay at Shakespear Regional Park annually starting from 20 December to Easter Monday, extending 200 metres seaward of the mean high water mark. 

b)      recommend to the Regulatory and Bylaws Committee that they agree to implement a set net control at Hatfields Beach for the 2014/2015 summer period from 20 December to Easter Monday, extending 200 metres seaward of the mean high water mark.

 

c)      recommend to the Regulatory and Bylaws Committee that they agree to implement a set net control at Browns Bay Beach for the 2014/2015 summer period from 20 December to Easter Monday, extending 200 metres seaward of the mean high water mark.

d)      request that officers report back to the local board on permanent implementation of set net controls and timing for Army Bay, Te Haruhi Bay, Hatfields Beach, Browns Bay and Arkles Bay.

 

CARRIED

 

24

Community Grants Policy Feedback

 

Resolution number HB/2014/208

MOVED by Member DR Cooper, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Community Grants Policy feedback memorandum dated 2 October 2014.

 

CARRIED

 

 

 

25

Ward Councillors Update

 

Councillor Watson discussed the recent comments made in the media on the high salaries paid to some staff and the cut backs every department is being asked to make.  Councillor Watson advised that the only salary councillors are responsible for is the Chief Executive.   

 

Councillor Walker said there are concerns around the stadium strategy and the feeling is that the full costs have not been put forward.  He said that local boards should be demanding information on both capital and operational options throughout the long term plan process.

 

 

Resolution number HB/2014/209

MOVED by Deputy Chairperson AG Sayers, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

 

CARRIED

 

 

 

26

Local Board Members Reports

 

Member Cooper reported on the recent Trafinz Conference he attended.. 

 

A copy of the tabled report has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2014/210

MOVED by Deputy Chairperson AG Sayers, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)      receive the information.

 

CARRIED

 

Attachments

a     Tabled Report from Member Cooper

 

 

 

 

27

Record of Workshop Meetings

 

Resolution number HB/2014/211

MOVED by Deputy Chairperson AG Sayers, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      endorse the records of the workshop meetings held on 27 August 2014 and  3 September 2014.

 

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

8.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................