I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 13 October 2014

6.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

David Collings

 

Deputy Chairperson

Adele White

 

Members

Garry Boles

 

 

Katrina Bungard

 

 

Jim Donald

 

 

Lucy Schwaner

 

 

John Spiller

 

 

Steve Udy

 

 

Bob Wichman

 

 

(Quorum 5 members)

 

 

 

Lynda Pearson

Local Board Democracy Advisor

 

3 October 2014

 

Contact Telephone: (09) 572 0151

Email: lynda.pearson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Howick Local Board

13 October 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Chair's Report                                                                                                                7

13        Councillor's Update                                                                                                       9

14        New Road Names Approval for the subdivision by UMH Group Limited at 245 Murphys Road, Flat Bush                                                                                                           11

15        Howick Local Board Community Group Funding - Applications for Round One 2014/2                                                                                                                                       15

16        Howick Local Board Coastal Erosion Mitigation Programme 2014-2015             21

17        Auckland Transport Update – October 2014                                                            29

18        New Half Moon Bay ferry facility                                                                               59

19        Draft Community Grants Policy                                                                                 69

20        Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP) 141

21        Integrated bylaws review and implementation programme (IBRI) update – September 2014                                                                                                                             225

22        Reporting Urgent Decisions Made during September 2014                                 237

23        Financial Policies Issues for Long-term Plan 2015-2025                                      257

24        Submissions on the Howick draft Local Board Plan 2014                                   275

25        Adoption of the Howick Local Board Plan 2014                                                    279

26        Reports Requested and Issues Raised 2013 -2016                                                281

27        Workshop Notes                                                                                                        287  

28        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

29        Procedural Motion to Exclude the Public                                                               295

C1       Council Controlled Organisation Review, Progress Report to Local Boards   295  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Howick Local Board:

a)         confirms the ordinary minutes of its meeting, held on Monday, 8 September 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests to speak had been received.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Howick Local Board

13 October 2014

 

 

Chair's Report

 

File No.: CP2014/21600

 

  

 

Purpose

1.       To provide an opportunity for the Chair to update the meeting on projects and issues which the Board has been involved with since the last meeting.

Executive Summary

2.       An opportunity for the Chair to verbally update the meeting on projects, issues, events, and progress the board has made since the last meeting.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the Chair’s verbal report.

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

Councillor's Update

 

File No.: CP2014/21612

 

  

 

Purpose

1.       An opportunity for the Ward Councillors to update the Board on regional matters of interest.

Executive Summary

2.       A period of time (10 minutes) has been set aside for the Ward Councillors to update the Board on regional matters.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the verbal report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

New Road Names Approval for the subdivision by UMH Group Limited at 245 Murphys Road, Flat Bush

 

File No.: CP2014/20942

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Howick Local Board, for two new road names for two roads created by way of subdivision at 245 Murphys Road, Flat Bush.

Executive summary

2.       The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names ‘Susan Timmer Road’, ‘Timmer Road’, ‘Riding School Road’, ‘Fong Road’, ‘Karren Bartley Road’  and ‘Horsefields Road’ were determined to meet the road naming policy criteria.

4.       Ngai Tai Ki Tamaki was consulted and provided the applicant with their preference for the road names proposed.

5.       The names ‘Timmer Road’ and ‘Fong Road’ proposed by the Applicant are recommended for approval to the Local Board.

 

Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval of the road names ‘Timmer Road’ and ‘Fong Road’, proposed by the Applicant, for the new roads created by way of subdivision at 245 Murphys Road, Flat Bush, noting that these names meet the relevant road naming criteria.

 

Comments

Background

Applicant:                              UMH Group Limited

Site Address:                                    245 Murphys Road, Flat Bush

Council’s Reference:                        Resource Consent No. 43037 SP11191

 

6.       The legacy Manukau City Council Road Naming Policy allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7.       The residential subdivision will be serviced by new roads that come off Murphys Road, Flat Bush. The development will require the creation of two new roads to be vested in Council. In this case, road name approval is being sought for the two new roads within the subdivision (Roads 4 and 5).

8.       The Applicant has proposed the following names for consideration for the new roads created as part of the development at 245 Murphys Road, Flat Bush.

 

 

Road Number

Proposed New Road Name

Road 4

SUSAN TIMMER ROAD (preferred name)

TIMMER ROAD (first alternative name)

RIDING SCHOOL ROAD (alternative name)

Road 5

FONG ROAD (preferred name)

KAREN BARTLEY ROAD (first alternative name)

HORSEFIELDS ROAD (alternative name)

 

Figure 1 - Location of the new road for the subdivision at 245 Murphys Road, Flat Bush

9.       These road names were submitted as part of this development. ‘Fong Road’ is named after the property owner’s wife who recently passed away. The family have requested the name in her memory. ‘Karren Bartley Road’, ‘Susan Timmer Road’ and ‘Timmer Road’ are the names of the daughters of a local resident (Ivan Frisken). Both Susan Timmer and Karren Bartley have had associations with the local pony and bowling clubs for many years. ‘Horsefields Road’ and ‘Riding School Road’ relates to the past use of the property as a horse riding school for local children for more than 30 years.

10.     The proposed suffix of ‘Road’ is considered appropriate as the new roads are general thoroughfare roads.

Decision Making

11.     The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

12.     The Applicant’s proposed road names have been assessed against the following criteria set out in the legacy Manukau City Council road naming policy;

 

Manukau City Council Road Naming Policy Assessment

(a)   Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b)   Brief, melodious and easily and readily pronounced;

(c)   Avoids cartographic problems as the length of the name matches the length of the new road;

(d)   Being associated with the nature of the environment or have historic or local significance

(e)   Being a descriptive;

(f)    Not of possessive form;

(g)   Has appropriate association with other names in the area;

(h)   Not in poor taste or likely to cause offence and;

(i)    Suffix for road name is suitable for road layout

 

13.     All six of the proposed road names are consistent with the legacy road naming policy. However, it is noted that ‘Susan Timmer Road’ and ‘Karren Bartley Road’ would not meet the newly proposed Auckland-wide road naming guidelines as they are named after living persons. 

14.     It is considered that the first alternative names for Road 4 (Timmer Road) and the preferred name for Road 5 (Fong Road) are appropriate as they comply with all the criteria of the road naming policy.

Consideration

Significance of Decision

15.     The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

16.     The decision sought from the Howick Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

17.     Despite the above, the Applicant has initiated consultation with the local iwi to provide them with the opportunity to comment on the proposed road names and offer alternative road names to be put forward for approval if they wish to do so.

Consultation

18.     The Applicant undertook consultation with Ngai Tai Ki Tamaki as mana whenua of the area. Ngai Tai Ki Tamaki indicated their preference for Horsefields Road (Road 4) and Riding School Road (Road 5).

19.     New Zealand Post has been consulted and indicated no issues with the road names proposed. 

Financial and Resourcing Implications

20.     The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21.     The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

22.     The Southern Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

Howick Local Board Community Group Funding - Applications for Round One 2014/2

 

File No.: CP2014/21274

 

  

 

 

Purpose

1.       This report presents applications received under round one of the Howick Local Board 2014/2015 Community Funding programme.  The Howick Local Board is requested to fund, part fund or decline these applications.

Executive summary

2.       The Howick Local Board has a total budget of $212,684 for the 2014/2015 financial year for the community grants programme.

3.       The board approved a total of $16,200 for school holiday programmes running between 29 September 2014 and 17 July 2015, which leaves a balance of $196,484 for the year.

4.       The applications to be considered at this time are for round one which is the first of two rounds for this financial year.

5.       The Howick Local Board considered these applications at a workshop on 18 September 2014.

6.       Thirty-seven applications have been received for this round, requesting a total of $200,985.

 

Recommendation/s

That the Howick local Board considers the applications listed below and agrees to fund, part fund or decline each application in this round:

Fund Type

Applicant

Funds required for

Amount requested

Community Crime Prevention Fund

Sporting Edge Trust

Towards the cost to provide the LifeSkills Development Programme for young people aged between eight and 16 years who display at-risk decision making behaviour

$12,000

School Swimming Pool Fund

Anchorage Park Primary School

Towards the cost to enable community use of the school pool during summer 2014/2015

$1,900

School Swimming Pool Fund

Botany Downs Primary School

Towards the cost to enable community use of the school pool during summer 2014/2015

$1,500

School Swimming Pool Fund

Bucklands Beach Primary School

Towards the cost to enable community use of the school pool during summer 2014/2015

$1,800

School Swimming Pool Fund

Cockle Bay Primary School

Towards the cost to enable community use of the school pool during summer 2014/2015

$3,000

School Swimming Pool Fund

Macleans Primary School

Towards the cost to enable community use of the school pool during summer 2014/2015

$1,670

School Swimming Pool Fund

Mellons Bay School

Towards the cost to enable community use of the school pool during summer 2014/2015

$2,000

School Swimming Pool Fund

Riverina School

Towards the cost to enable community use of the school pool during summer 2014/2015

$3,400

School Swimming Pool Fund

Shelly Park School

Towards the cost to enable community use of the school pool during summer 2014/2015

$3,000

Social Investment Fund

Auckland Regional Migrant Services Charitable Trust

Towards 0.5 FTE salary (for nine-months), travel, workshop costs and general overheads, for a co-ordinator to be based at the Highland Park Community House

$14,184

Social Investment Fund

Young Life New Zealand Trust

Towards the provision of school subject tutoring for local youth, assisting local youth in employment related training, work-readiness, work experience, access to employment and assisting local youth in gaining employment (eg. CV development, interview skills, work skills, strengths coaching, employment opportunities, etc)

$5,021

Local Board Discretionary Community Fund

Auckland Regional Migrant Services Charitable Trust

Towards the facilitation of six information workshops for newcomers and service providers at Highland Park Community House (or similar) between November 2014 and October 2015.

$1,680

Local Board Discretionary Community Fund

Cession Community Trust

Towards the cost of producing the Inside Out programme and wages for a youth worker assisting with the resiliency-focused youth programme using intensive film-making as its vehicle for youth work where 12 young people produce two short films between13 and 18 July 2015

$6,782

Local Board Discretionary Community Fund

Chinese New Settlers Services Trust

Towards the purchase of two laptops, two data projectors and screens, art supplies, resources, venue hire and volunteer expenses for the Connecting Kids, Connecting Families education programme

$9,800

Local Board Discretionary Community Fund

Citizens Advice Bureau Pakuranga - Eastern Manukau

Towards the purchase of eight computers, screens and software packages, three UPS units and set-up costs

$8,460

Local Board Discretionary Community Fund

Cockle Bay Tennis Club

Towards the removal and replacement of the astro-grass synthetic court surface of four tennis courts

$20,000

Local Board Discretionary Community Fund

Communicare (CMA)

Towards the rental costs of our venues for the Pakuranga and Botany Friendship Centres for 2015

$5,750

Local Board Discretionary Community Fund

Depot Community Trust

Towards the purchase of equipment required for maintenance and cleaning at the Depot, Lloyd Elsmore Park

$2,251

Local Board Discretionary Community Fund

Father and Child Trust

Towards the cost to provide information and support to fathers, families and support organisations (including government)  rent, telephone, support worker and manager salaries from November 2014 to November 2017

$6,000

Local Board Discretionary Community Fund

Grandparents Raising Grandchildren Trust NZ

Towards the salary of the Auckland outreach worker and a contribution to the production of the free monthly members' newsletter

$842

Local Board Discretionary Community Fund

Huntington Park Residents & Ratepayers Association

Towards the costs associated with the hosting of a neighbours' day event (bouncy castle, signage, prizes, games, food and drink) to be held at Huntington Park on 29 March 2015

$400

Local Board Discretionary Community Fund

Joy to the Nations Trust

Towards the cost of a community easter egg hunt (flyers, signage, prizes materials and entertainment) to be held at Mission Heights School on 4 April 2015

$3,707

Local Board Discretionary Community Fund

Joy to the Nations Trust

Towards the purchase and signwriting of a BBQ trailer

$7,695

Local Board Discretionary Community Fund

LifeGrowth Community Trust

Towards the cost to stage the 6th Burswood Christmas concert (stage, sound and portaloos) to be held on 14 December 2014 at Burswood Park

$970

Local Board Discretionary Community Fund

LifeKidz Trust

Towards the salaries for youth workers to provide a 30-day school holiday programme care for 45 children with disabilities and special needs between 22 December 2014 and 5 February 2015

$25,000

Local Board Discretionary Community Fund

Lions Club of Howick Charitable Trust

Towards the cost to hold a fundraising day for the Howick Volunteer Coastguard at Cockle Bay on 14 March 2015

$2,500

Local Board Discretionary Community Fund

MECOSS - Manukau East Council of Social Services

Towards the costs of the 2014 MECOSS Expo and conference

$7500

Local Board Discretionary Community Fund

Migrant Action Trust

Towards four two-hour pre-jobsearch seminars to teach newcomers on how to jobsearch in the New Zealand context, specifically on jobsearching outside of the box and radical jobsearch techniques

$2,800

Local Board Discretionary Community Fund

New Zealand Blue Light Ventures Inc.

Towards the purchase of 2,513 Kidsmart handbooks for distribution to Year 9 students in the Howick area

$8,795

Local Board Discretionary Community Fund

NZ Overseas Chinese Culture & Arts Centre

Towards venue hire, training and costumes for the group to take part in the 2014 Coca-Cola Christmas in the Park event

$1,900

Local Board Discretionary Community Fund

OnBoard Skate Inc.

Towards the cost to provide training for children aged between six and 12 years to learn skateboarding skills and behaviours and inspire young people to become "Skateboard Leaders" in their community

$4,365

Local Board Discretionary Community Fund

Pakuranga Inter-Church Charitable Trust

Towards the costs (administration, facilitation/preparation, hosting, refreshments, advertising, venue hire and workbooks) to provide parenting, communication, blended families, anger management, conflict resolution, self esteem and boundaries/assertiveness community workshops between November 2014 and October 2015

$6,564

Local Board Discretionary Community Fund

Pakuranga Inter-Church Charitable Trust

Towards the cost to provide a series of courses in communication, anger management, self-esteem, parenting and personal boundary skills to the local community

$10,000

Local Board Discretionary Community Fund

The Parenting Place

Towards the cost to provide 12 Toolbox parenting courses in Howick for approximately 108 parents and their families

$2,596

Local Board Discretionary Community Fund

The Youth Spaces Charitable Trust

Towards the hire of Lloyd Elsmore Park hockey stadium between November 2014 and March 2015

$2,000

Local Board Discretionary Community Fund

WaterSafe Auckland Inc.

Towards the provision of the Whānau Nui five-day free programme of half hour sessions teaching swimming and water safety skillsto up to 60 children and whanau at Lloyd Elsmore Pool

$2,653

Local Board Discretionary Community Fund

Youth Advance Trust Board

Towards the cost to provide a five-day school holiday programme in April 2015

$500

Total Amount Requested

$200,985

 

Comments

7.       The 6 March 2014 Regional Strategy and Policy Committee agreed to the continuation of the interim community funding approach for the 2014/2015 financial year:

That the Regional Strategy and Policy Committee endorse existing funding arrangements and grants schemes being rolled over for the 2014 /2015 financial year.” (REG/2014/36)

8.       The funds for the legacy community funding and local board discretionary community funding schemes within the southern local board areas cover the following funds:

·          Local Board Discretionary Community Fund

·          Social Investment

·          School Holiday Programme Fund

·          School Swimming Pool Fund

·          Rates Assistance to Community Groups Owning Land In Manukau

·          Community Crime Prevention Fund

·          Immediate Response Crime/Safety Fund

·          Marae Facilities Fund

9.       Thirty-seven eligible applications were received in this round to be considered under the following funds:

·          Community Crime Prevention Fund

·          School Swimming Pool Fund

·          Social Investment Funds

·          Local Board Discretionary Community Grants Fund

10.     When considering the applications to the Local Board Discretionary Community Grants Fund, the Howick Local Board should be guided by their Local Board Plan priorities.  These are not eligibility criteria; rather they are guidelines to support the local board when considering the merits of each application. 

11.     The Howick Local Board held a workshop on 18 September 2014, to consider each application and how each project aligned with the Howick Local Board Plan priorities and the south “Community Funding Policy for Grants, Donations and Sponsorships” that currently apply.

12.     Financial Summary – Summary of Howick Local Board’s available balance for the 2014/2015 financial year:

2014/15

Annual

Budget

 

Type of Fund

Grants approved

Balance

$32,059

 

Community Crime Prevention Fund

 

$32,059

$8,697

 

Marae Facilities Fund

 

$8,697

$25,742

 

Rates Assistance to Community Groups Owning Land in Manukau Fund

 

$25,742

$15,909

 

School Holiday Programme Fund

$16,200

-$291

$7,835

 

School Pool Fund

 

$7,835

$63,430

 

Social Investment Fund

 

$63,430

$59,012

 

Local Board Discretionary Community Fund

 

$59,012

$212,684

TOTAL

$16,200

$196,484

Consideration

Local board views and implications

13.     A copy of the current legacy community funding and local board discretionary community funding schemes and funding guidelines within the southern local board areas current were circulated to all board members for the workshop held on 18 September 2014.

14.     Local board feedback on these applications was sought at a workshop with the Howick Local Board on 18 September 2014.

15.     The allocation of grants to community groups is within the adopted annual plan and budgets.

16.     The decisions sought by this report do not trigger the Auckland Council Significance Policy

Māori impact statement

17.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori.  Maori are therefore likely to benefit alongside other groups in the community. The Marae Facilities Fund aims to support marae facilities in recognition that they provide a valuable community resource for Maori communities.

Implementation

18.     Following the Howick Local Board decisions on funding for Round One, Community Development Arts and Culture will notify the applicants, in writing, of the local board decisions.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jenny Young - Community Funding Advisor

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

Howick Local Board Coastal Erosion Mitigation Programme 2014-2015

 

File No.: CP2014/21586

 

  

 

Purpose

1.       This report seeks approval of the Howick Local Board for the 2014-2015 capital works coastal erosion mitigation programme.

Executive summary

2.       Discussions have been held between the Howick Local Board (HLB) and Local Sports Parks (LSP) on the future direction of the boards programme to mitigate the effect of coastal erosion on the board’s coastline.

3.       Expert advice was again sought from Tonkin & Taylor Ltd to assist the board in assessing their priorities and plans for addressing their coastal erosion issues.

4.       This report seeks the board’s confirmation for their coastal erosion mitigation programme priorities for 2014-2015.

5.       Over the next eight years (2015-2022), the total cost to continue the coastal erosion mitigation programme is approximately $3.3 million. The current long term plan budget provision highlights a shortfall against the estimated cost for this programme of approximately $1.4 million.

6.       The implementation of the future coastal erosion mitigation programme will be a focus for the HLB within their long term plan deliberations.   

 

Recommendation/s

That the Howick Local Board:

a)      Approves the beach priorities for the 2014-2015 coastal erosion mitigation programme.

 

 

Comments

 

7.       The Howick Local Board has significant coast that it wishes to preserve and protect for existing and future residents. The board has prioritised coastal erosion protection as a key priority in the 2014-2015 Local Board Agreement and Local Board Plan. The current long term plan has budgeted capital expenditure to address coastal erosion.

8.       The board has undertaken an extensive study of their coastal erosion issues with Tonkin and Taylor Ltd which resulted in recommendations for remediation. The areas of coast affected by erosion were reviewed at a workshop on 14 August 2014 and prioritised by the board using the ‘priority (urgency) rating’ method in attachment 1.

9.       The HLB confirmed priorities for coastal erosion mitigation work for 2014-2015 are identified in the following table.

Table 1: Priority ranking for coastal erosion mitigation work

High

Eastern Beach

Update consent for sand transfer annually and a possible seawall

High

Cockle Bay

Sand relocation annually

High

Howick Beach

Increase height of the seawall, protect Pohutukawa and manage sand build up

Low/Medium

Mellons Bay

Build a seawall

High

Bucklands Beach

Beach replenishment

High

Little Buckland Beach

Seawall repair and boardwalk attached

Medium

Rotary Seawall protection

Fisher Parade revetment repairs

Low

Belmere Beach

Not yet developed

 

10.     Eastern Beach is considered the board’s premier beach and addressing the coastal erosion issues occurring at this beach is a top priority for the board. The current resource consent to continue sand replenishment of the beach will expire at the end of this year.  A new resource consent will be applied for to enable continued sand replenishment.

11.     The boards wish to consider alternative physical measures (seawall), to protect Eastern Beach.  LSP will investigate more physical beach protection options along with costs and report back to the board. The board will consider including the seawall as part of budget discussions for their long term plan. Over the next three years  the movement of sand will be monitored, this will assist in understanding the coastal processes affecting Eastern Beach, required to assist the decision making associated with the seawall objective.

12.     LSP are also to engage with Auckland Transport to discuss road protection and cost sharing.

13.     Other priorities for coastal erosion protection including sand replenishment at Cockle Bay, Howick Beach, Mellons Bay, Little Bucklands and Bucklands Beach. Some remedial work has continued on these beaches and this will continue to be progressed.

14.     At the August workshop, the board agreed to progress the development of a seawall at Mellons Bay beach to protect the reserve from continual storm damage which has compromised pedestrian beach access. The estimated cost for this work is approximately $500K, noting that the resource consenting process and possible design options will take between one and two years.

15.     The 2014/15 budget provision for the coastal erosion mitigation programme of work for this financial year is provided below. This aligns with the boards current long term plan budget.

2014/2015

Budget $1,066,184

Eastern Beach

$200,000

Cockle Bay

$20,000

Howick Beach

$320,000

Mellons Bay

$500,000

Buckland Beach

$20,000

 

Total cost = $1,060,000

 

16.     The board were provided with an indicative budget for the ongoing work required to address their priorities to implement a coastal erosion mitigation programme through to 30 June 2022 (Attachment 2).

17.     There is a shortfall of $1.4 million over the next eight years. The board will need to undertake further re-prioritising of their capital works programme to enable coastal erosion mitigation work to be completed as presently agreed. 

Consideration

Local board views and implications

18.     The board consider as a key objective in their local board plan the need to address coastal erosion issues affecting their coastline. The board prioritised areas of coast which are being affected by coastal erosion at their workshop on 14 August 2014.

Māori impact statement

19.     Mana whenua are aware of the intention to address coastal erosion issues within the Howick local board area and have expressed their interest in this proposed work. Mana whenua will be consulted through the resource consent and planning process.

Implementation

20.     The process to implement coastal erosion protection once the programme is approved by the board does require time for consultation, the consenting process and detailed planning.

21.     In the case of this year’s work the process of discussion and deliberation has resulted in progress delay with planning and delivery. In the case of Mellons Bay there is considerable research and consultation required with a proposal for a seawall . This aspect of the work could take between one and two years.

22.     It is considered that the workshop and prioritising process that has now been completed with the board is a working model which will assist the implementation of approved work programme in the future.

 

Attachments

No.

Title

Page

aView

Attach 1 Priority (urgency) Rating

25

bView

Attach 2 2015 and indicative costs to 2022

27

     

Signatories

Authors

Greg Lowe - Team Leader – Local and Sports Parks South

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 

Auckland Transport Update – October 2014

 

File No.: CP2014/22931

 

  

 

 

Purpose

1.       Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive summary

2.       This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3.       In particular, this report provides information on:

·    the Howick Local Board’s transport capital fund

·    Watercare project updates

·    Beginning of chip seal season.

 

 

Recommendation/s

That the Howick Local Board:

a)      Receives the report entitled ‘Auckland Transport Update – October 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b)      Approves the Pigeon Mountain Road signal metering scheme design (as shown at Attachment A) to proceed to detailed design and costing stage, to be funded from the Local Board Transport Capital Fund, based on the revised rough order of cost of $280,000;

c)      Approves the Point View Drive Footpath project (as shown on the plan at Attachment B) for construction to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $137,400 subject to the outcome of consultation with affected parties.

 

 

 

Discussion

Howick Items

 

A1. Local board transport capital fund (LBTCF)

4.       The Howick Local Board’s funding allocation under the LBTCF is $871,903 per financial year.  Following Auckland Council approval last year to roll-over the 2012/13 LBTCF budget into the subsequent electoral term and then the recent elections, the Board is able to access funding across five financial years.

5.       The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Improvements at Half Moon Bay (HMB) Marina

·      $27,000 allocated from 2011/12 Discretionary budget in Aug-13

·      $100,000 allocated from LBTCF in Sep-13

·      $24,520 incurred to date in detailed design phase as at 28-Jul-14

·      FEC estimate of $229,470 (construction only)

·      Firm estimates ($229,470) and detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14.

·      The Board’s transport portfolio holders met with BBYC representatives on 20-May-14 and 24-Jun-14 to discuss BBYC input into the design proposal.

·      Further meetings have been held in May, June, July and August between AT, the Board’s transport portfolio holders and/or BBYC representatives to discuss BBYC input into the design proposal.

·      A follow-up meeting has been scheduled for 2-Oct-14, following which a verbal update can be made at the October Board meeting.

154

Crooks Road streetscape improvements

·      FEC estimate of $95,000

·      Construction was completed in Sep-14.

·      Final cost yet to be reported.

155

Burswood Business Area enhancements

·      Revised FEC estimate of $240,000 for LBTCF funding (other funding coming from Council’s Business Area Planning Unit)

·      On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project.

·      Detailed designs and planting plans have been prepared for consultation purposes.

·      Consultation with affected parties and representative groups will begin in late Sep-14.

·      AT expects to be in a position to seek construction approval from the Board on a final design in Dec-14.

156

Highland Park bus shelter installation

·      FEC estimate for duplicate shelter $22,000

·      On 9-Sep-13, the Board approved a duplicate shelter for construction based on a ROC of $15,000.  A FEC of $22,000 has since been provided.

·      There is not sufficient room for a second shelter next to the first one but a double-length shelter is a possibility.  Adshel have given a rough quote of $45,600 to remove the existing shelter and install a new double ‘classic’ shelter (double-length with an open front), but this includes manufacture costs as these are not held in stock.

217

Pigeon Mountain Road metering signals

·      ROC estimate revised to $280,000 based on attached scheme design

·      On 10-Feb-14, the Board approved the project to proceed to detailed design and costing stage based on the ROC of $165,000.

·      Feasible options were reported to the Board’s Transport and Planning portfolio team on 19-Aug-14.

·      AT’s initial findings show that the best option would be the installation of traffic signal metering with two lanes for vehicles departing the marina, implemented in the evening peak with kerbside parking being made clearway during the same period.  This option does not include a separate bus lane as previously suggested but would require some kerb widening that would increase the ROC previously provided.  Some NSAATs would also be required on the western side of Pigeon Mountain Road.

·      A scheme design for this proposal is shown at Attachment A.  A revised ROC for the scheme design as shown is $280,000.

·      Given the increase in the revised ROC over the amount previously approved, Auckland Transport seeks further approval from the Board before undertaking detailed design and costing on this project.

272

Little Bucklands Beach walkway – both north and south of Grainger Point

·      ROC estimated at $300,000 (for approx 150m in both directions)

·      This project would comprise a piled cantilever walkway structure over the seawall with rock rip rap underneath, which will require specific design, consultation and consents.

·      A possible footpath at Grainger Point along the road (estimated at $9,000 for 50m) will be considered at a later date, if needed.

·      On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

·      The Board’s portfolio holders have requested AT to maintain contact with AC Parks regarding this and other potential projects along the length of The Parade.

273

Ormiston Road loose metal footpath

·      ROC estimated at $50,000

·      Proposal is for a 1m loose metal footpath on the south side of Ormiston Road from the Ormiston town centre site to Ormiston College.

·      On 14-Jul-14, the Board approved this project to progress directly to construction stage.

·      On 8-Sep-14, the Board requested AT to halt construction on this proposal until further notice.

276

East Tamaki streetlighting upgrade

·      ROC estimated at $58,000

·      Proposal covers Kerwyn Ave, Andromeda Crescent, Lorien Place and Arwen Place.

·      On 14-Jul-14, the Board approved this project to progress directly to construction stage.

·      Construction is expected to commence in late 2014.

278

Paparoa Road/Four Trees intersection improvements

·      ROC estimated at $70,000

·      Proposal is for pedestrian facilities including footpath and pram crossings.

·      On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

·      AT is discussing the project with an affected party before commissioning detailed design.

279

Chapel Road pedestrian signals

·      ROC estimated at $200,000

·      Proposal is for a signalised pedestrian crossing at the pedestrian refuge north of Baverstock Road.

·      On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

·      Opus has been commissioned to undertake the detailed design.

274

Point View Drive footpath

·      ROC estimated at $136,500

·      FEC estimate of $137,400

·      Proposal is for new footpath on western side of Point View Drive between Caldwells Road and #140 Point View Drive.

·      On 8-Sep-14, the Board approved this project to progress to detailed design and costing stage, based on the ROC of $136,500.

·      Detailed design has been completed and is included at Attachment B.  The firm cost estimate for the project is $137,400.

·      Construction approval is sought from the Board, subject to the outcome of consultation with affected parties.

280

Half Moon Bay (HMB) ferry terminal cycle facility

 

·      A ROC of $100,800 was provided for a secure cycle unit similar to that at the Papakura train station.

·      Various ROCs between $56,000 and $20,000 were provided for various covered but unsecured options.

·      Location would be an issue at HMB.  AT does not support the portfolio holders’ suggested location next to the toilet block as it is considered too far from the ferry boarding location to encourage use and places people in a hazardous environment to reach the ferry.

·      Further ROCs have been requested for a number of simple bike racks or rings.

372

The Parade, Bucklands Beach, new footpath

·      ROC estimated at $5,800

·      On 8-Sep-14, the Board approved construction for a section of new footpath on The Parade, based on the ROC of $5,800.

·      AT expects construction should be completed by the end of Oct-14.

 

6.       The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available (across 5 FYs)

$4,359,515

Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau Road & Cockle Bay School bus shelters; Pedestrian improvements at Meadowlands/Whitford/ Millhouse)

575,118

Estimates for completed projects awaiting actual costs (Crooks Road streetscape improvements)

95,000

Firm estimates for projects given construction approval (Highland Park duplicate bus shelter; East Tamaki streetlighting upgrade; The Parade new footpath)

85,800

Firm estimate for projects seeking construction approval (Point View Drive footpath)

137,400

Rough estimates on projects at detailed design stage (Burswood Business Area enhancements; Pigeon Mountain Road metering signals; Little Bucklands Beach walkway; Paparoa Road/Four Trees intersection improvements; Chapel Road pedestrian signals)

1,090,000

Funding still available to allocate (assuming construction approvals given on all)

$2,376,197

Estimates for projects currently on hold (Ormiston Road loose metal footpath)

50,000

Projects with partial funding allocated awaiting firm estimates (Half Moon Bay walkway)

100,000

 

 

A2. Chapel Road/Town Centre Drive intersection improvements

7.       As at 29 September, this project was largely completed with only minor traffic signalling issues to resolve.  A final defects walkover with the contractor will be undertaken shortly before the completed project is handed over to Auckland Transport.

 

A3. Watercare project updates (as provided by Watercare)

8.       The following project updates have been.

9.       Panmure Wastewater Main:

·    Watercare’s contractor will be back filling on the corner of Millen Avenue and Pakuranga Road on the week beginning 29 September

·    Reinstatement will be done once back filling is complete

·    These works on the corner Millen Avenue and Pakuranga Road take four weeks to complete

·    A pre-cast concrete chamber is being built by the Millen Avenue Pump Station

·    Works in Millen Avenue will be complete early 2015.

 

10.     Bucklands Beach Road – all works are completed and the new main is connected to the reticulation system.

11.     Chapel Road and Kilkenny Drive – all works are completed and the new main is connected to the reticulation system.

12.     Kilkenny Drive (Botany end) – installation of the new water main is completed but not yet connected to the reticulation system, which is programmed to occur by the second week of October.

13.     Ridge Road – installation of the new main is nearing completion and is programmed to be completed by the end of October.

 

A4. Consultation documents on proposed improvements

14.     Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback.  As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

15.     Proposed pedestrian refuge, bus stops and ‘No Stopping At All Times’ parking restrictions (NSAATs), Botany Road, BotanyDue to the feedback received from previous consultation on this proposal, changes have been made to the location of the proposed refuge islands and bus stops to address the safety issues outside No.109 Botany Road and Royalle Mews Estate, as shown on the plan at Attachment C.  Auckland Transport is still proposing to install refuge islands outside No.109 Botany Road, which have been re-designed to provide a safe crossing facility for pedestrians, reducing the crossing distance and providing pedestrian connectivity to the bus stops.  Additional NSAATs must also be provided on Botany Road to ensure that parked vehicles will not obstruct pedestrian sightlines when using the refuge islands.  The bus stop on the eastern side of Botany Road will be relocated to a new position and a new bus shelter will be provided.  The bus stop on the western side will remain in the same position with modified markings.

16.     Proposed pedestrian refuge, Union Road, and extended NSAATs, Wellington Street, Howick – Auckland Council has recently granted consent for a supermarket at the intersection of Union Road and Wellington Street in Howick.  The development requires two key changes on the roads surrounding the site as part of their consent, being the installation of a new pedestrian refuge on Union Road, east of Wood Avenue, and extending the NSAATs on the western side of Wellington Street, north of Pegler Drive, as shown on the plans at Attachment D.  The installation of the pedestrian refuge on Union Road is required to provide for a safe crossing point for pedestrians to cross Union Road and connect with the new supermarket.  The new NSAATs on Wellington Street will result in a loss of some 5 parking spaces but will prevent vehicles waiting to turn right into the supermarket from disrupting the through flow of traffic along Wellington Street.

17.     Proposed No Stopping At All Times parking restrictions, Andy Crescent, Mission Heights – It has been brought to Auckland Transport’s attention that vehicles are frequently parked on the two bends on Andy Crescent, Mission Heights.  These parked vehicles obstruct the ability of large vehicles, including rubbish and recycle trucks and emergency services vehicles, to manoeuvre around the bends, requiring them to track over the grass berm and cause damage to roading assets.  In order to maintain clear access for large vehicles to negotiate around Andy Crescent, Auckland Transport is proposing to install NSAATs on the outside of the two bends, as shown on the plan at Attachment E.

General Information Items

 

B1. Chip seal season beginning

18.     Auckland Transport is about to embark on its annual road resealing programme.  Wherever possible chipseal will be used as it provides a cost effective, and good durable road surface, which is well suited to Auckland’s flexible road pavements.

19.     Resealing the road surface waterproofs the surface and improves the road skid resistance to ensure that the roads stay in good condition.  Regular maintenance of the roads means that they do not need to be totally reconstructed.  Generally the road surface will last between 10 to 15 years.

20.     In general a typical reseal would follow this timeline:

Some weeks prior to reseal

·    Fix any road failures in the street – localised road pavement repairs

 

A few days prior to reseal

·    Letter drop informing residents of the road reseal

 

Day of reseal

·    Set up traffic management

·    Sweep road for debris

·    Chip seal applied

·    Roll chip into road surface

 

 

Within a few days of reseal

·    Sweep excess chip off the road

·    Reinstatement of road marking

 

A week or so after reseal

·    Road surface checked

·    Further sweeping to pick up any excess loose chip

·    Remove traffic management

 

3 – 4 weeks after reseal

·    Additional sweeping if required, to remove any remaining loose chip.

 

21.     The Contractor responds to any Call Centre service requests relating to the chip sealing during the course of the work.

 

B2. Spring cycle programme

22.     Spring is here and it’s time to get Going by Bike!  Auckland Transport’s ‘Cycling's the Go’ spring programme is full of exciting events and activities for all ages and abilities, including a local event at Pakuranga on 31 October.

23.     The Auckland Spring Cycling Event Guide is included at Attachment F.  Registration and information details can be found at www.cyclingsthego.co.nz

 

B3. Electrification update

24.     The last part of the electrification of the Auckland metro rail network is now complete, as shown on the electrification map at Attachment G.

25.     All of the urban rail network has now been permanently energised with the final section between Newmarket and Swanson being switched on.

26.     The whole network should now be treated as being live with 25,000 volts at all times.

 

B4. Changes to Local Board Transport Capital Fund (LBTCF) eligibility criteria

27.     Auckland Council’s Infrastructure Committee has agreed to changes proposed by Auckland Council and Auckland Transport relating to the eligibility of projects funded under the LBTCF.  Up until now, the eligibility of projects has been guided by a March 2013 decision of the former Strategy and Finance Committee which specifically precluded Auckland Transport from using the LBTCF to undertake works outside the road corridor.  A number of local boards felt that this rule created unnecessary rigidity in the use of the LBTCF, and earlier this year the Budget Committee re-examined the issue and referred it to the Infrastructure Committee for decision.  On 3 September, the Infrastructure Committee resolved to allow works funded by the LBTCF to be undertaken on Council- or CCO-controlled land outside the road corridor, providing the body controlling the land was also in agreement with the proposal.

28.     This is expected to have greatest application on land controlled by Council Parks, where in particular walking and cycling infrastructure that connects with the Auckland Cycle Network or Local Board Plans will now be able to be funded.  For every project that is undertaken outside the road corridor, a specific agreement with the agency controlling the land will be required, covering the ownership of the asset (this will usually be transferred to the agency controlling the land by Auckland Transport) and the budget from which ongoing maintenance costs will be sourced (usually this will be covered within the budget of the agency controlling the land).

29.     The changes are effective immediately.  Some local board projects have been advanced in anticipation of the changes being made, and these should be able to move forward quickly now that the decision has been formalised.

 

 

B5. Proposed Signage Bylaw

30.     Auckland Council and Auckland Transport are seeking feedback on a draft bylaw that will help manage the display of publicly visible signs.

31.     The proposed Signage Bylaw will manage the display, placement and size of signs visible from the road and other public places throughout the Auckland region.  It will provide for a consistent standard of signage across the region and ensure pedestrian safety and visual amenity of local areas is maintained.  The new bylaw will replace the 23 different sets of rules inherited from previous councils that related to signs.

32.     The new bylaw is intended to continue to:

·    provide for the safety of vehicular and pedestrian traffic on roads and public places by limiting obstruction and distraction caused by signage

·    protect the public from harm or damage caused by the poor maintenance or abandonment of signage

·    assist in enhancing, maintaining, and promoting the visual amenity of Auckland’s cultural character, and its built and natural environments

·    assist in enabling the economic benefits to Auckland that are provided through signage

·    assist in protecting roads and other public assets from damage or misuse.

 

33.     The bylaw proposes to cover the following types of signage:

·    portable signs (sandwich boards)

·    free standing signs, posters and banners

·    veranda signage and window signage

·    signs advertising commercial sexual services

 

34.     The proposed bylaw will not apply to specific signs covered by the Unitary Plan such as heritage signs, billboards or signage that is part of a comprehensive development of a site.  Election signs are also covered separately under Auckland Transport’s Election Signage Bylaw 2013.

35.     Submissions on the proposed Signage Bylaw opened on 3 September and close at 4pm on 3 October 2014.

Media Releases

 

C1. Travel Myths debunked in winning campaign

36.     Auckland Transport’s ‘Travel Myths’ campaign has taken out a major prize at the TVNZ New Zealand Marketing Awards winning the Public Sector category.

37.     Auckland Transport wanted to promote reliable high frequency bus services in the central corridors of Mount Eden/Sandringham.

38.     Pre-campaign research had shown a young, professional demographic in the area and the campaign was tailored to appeal to this market.

39.     ‘Travel Myths’ used pop-art inspired imagery in the style of Roy Lichtenstein and a dose of self-deprecating humour to debunk some popular misconceptions about public transport.

40.     The campaign appeared on bus backs, at bus shelters, on street posters, online and through direct marketing.  The campaign was developed by Port Group.

41.     Life-size caricatures of Rupert and Janet, who were the faces of the campaign, also featured as part of this year’s Auckland Comedy Festival.

42.     A post-evaluation report found a 20% rise in the perception that Auckland Transport was friendly, 28% thought the campaign was effective and 32% judged it to be innovative.

43.     In the six months following the campaign passenger trips in the central corridor rose by 49,000.

44.     Another Auckland Transport campaign ‘Driver Distraction’ was a finalist in the awards.  This campaign focussed on the dangers of drivers being distracted by others in the vehicle.

Issues Register

45.     The regular monthly issues register is Attachment H to this report.

Consideration

Local Board Views

46.     The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

47.     All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

No.

Title

Page

aView

Pigeon Mountain Road Signal Metering Scheme Design

39

bView

Proposed Point View Drive footpath - detailed design

41

cView

Plan of proposed pedestrian refuge, bus stops and 'No Stopping At All Times' parking restrictions, Botany Road, Botany

45

dView

Plan of proposed pedestrian refuge, Union Road, and extended 'No Stopping At All Times' parking restrictions, Wellington Street, Howick

47

eView

Plan of proposed 'No Stopping At All Times' parking restrictions, Andy Crescent, Mission Heights

49

fView

Auckland Spring Cycling Event Guide

51

gView

Auckland's Rail Network - Electrification Map

53

hView

Issues Register - October 2014

55

     

Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

 

 

 



Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 





Howick Local Board

13 October 2014

 

 



Howick Local Board

13 October 2014

 

 



Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 




Howick Local Board

13 October 2014

 

 

New Half Moon Bay ferry facility

 

File No.: CP2014/23069

 

  

 

 

Purpose

1.       To seek agreement from the Howick Local Board to allocate a substantial amount from its Local Board Transport Capital Fund towards the provision of a new ferry facility at Half Moon Bay.

Executive summary

2.       The Howick Local Board has previously indicated that development of the Half Moon Bay ferry terminal is a high priority for the Board.  This priority is again reiterated in the Board’s draft Local Board Plan 2014, as are improvements to the public transportation system and ferry transport, in general.

3.       Current capital funding constraints means that the provision of a new ferry facility at the Half Moon Bay ferry terminal is now not likely in the short to medium term.

4.       However, working in partnership, Auckland Transport and the Howick Local Board may be able to achieve the provision of a new ferry facility.  This facility would be of great benefit to the local community and public transport users east of the Tamaki River.  The proposed facility would be similar to the ferry facility located at Hobsonville Point (refer Attachment A).

5.       Prior to seeking further approval for such a project, Auckland Transport seeks a commitment from the Howick Local Board for a substantial allocation from its Local Board Transport Capital Fund towards the cost of a new ferry facility at Half Moon Bay.  This contribution would be on the basis that Auckland Transport would also allocate at least $1.0m (one million dollars) to this project.

 

 

Recommendation/s

That the Howick Local Board:

a)      agrees to allocate $2.5 million from the Local Board Transport Capital Fund toward the provision of a new ferry facility at Half Moon Bay, subject to Auckland Transport also allocating an amount of at least $1.0 million towards the project.

 

 

 

Discussion

6.       Previously Auckland Transport had proposed to build a new ferry facility at Half Moon Bay over the 2014/15 and 2015/16 financial years.  Current capital funding constraints have impacted on this proposal and the provision of a new ferry facility at Half Moon Bay is now not likely in the short to medium term.

7.       Improvements at the Half Moon Bay ferry terminal and to public transport in general, are high priorities for the Howick Local Board.  Auckland Transport would like to propose that, by working in partnership, a new ferry facility might be achievable within the next two years, should both parties be prepared to contribute towards the project cost.

8.       The Howick Local Board retains an amount of approximately $2.5 million in its Local Board Transport Capital Fund.

9.       Auckland Transport is prepared to contribute $1 million.

10.     This combined budget of $3.5 million is comparable to the design and construction costs for the Hobsonville ferry facility completed in February 2012 (see Attachment A) and is very close to what would be required at Half Moon Bay.

11.     Therefore this combined funding should be sufficient to achieve the design, consenting and construction of a new ferry facility at Half Moon Bay, within the next two years.  This facility would be located in approximately the same position as that envisaged in the Half Moon Bay Ferry Terminal Redevelopment Concept Plan.

12.     Prior to seeking further approval for such a project, Auckland Transport seeks a commitment from the Howick Local Board for a substantial allocation from its Local Board Transport Capital Fund towards the cost of a new ferry facility at Half Moon Bay.  This contribution would be on the basis that Auckland Transport would allocate at least $1.0m (one million dollars) to this project.

13.     Once Auckland Transport receives the Howick Local Board’s commitment of this budget, it will present the proposal to the Auckland Transport Board for final approval to commence work on this project.

Consideration

Local Board Views

14.     The Howick Local Board has previously indicated that improved development at the Half Moon Bay ferry terminal is a high priority for the Board.  This priority is again reiterated in the Board’s draft Local Board Plan 2014.

Implementation Issues

15.     All proposed projects are subject to Auckland Transport Board approval, consultation and satisfactory design outcomes.

 

Attachments

No.

Title

Page

aView

Designs of ferry facility at Hobsonville Point

61

     

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Recommended by

Nick Seymour – Project Director, PT Capital Improvements; Auckland Transport

Lance Swain – PT Manager Ferry Operations; Auckland Transport

Authoriser

John Worth – Group Manager, Investment and Development; Auckland Transport

 


Howick Local Board

13 October 2014

 

 






Howick Local Board

13 October 2014

 

 

Draft Community Grants Policy

 

File No.: CP2014/21699

 

  

 

 

Purpose

1.       To seek local board feedback on the draft Community Grants Policy (Attachment A) and provide an overview of public feedback on the policy for members’ consideration. The report also briefly outlines the key components of the draft policy, proposes a transitional approach to establishing a multi-board grants programme, and discusses the budgetary implications of the policy.

Executive summary

2.       On 3 July 2014 the Regional Strategy and Policy Committee (the Committee) endorsed a new draft Community Grants Policy (CGP) for local board engagement and public consultation.

3.       The draft CGP has been developed to guide the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders. It covers grants for community development, arts and culture, events, sport and recreation, environment and heritage.

4.       The draft CGP proposes a new community grants programme aligned to Auckland Council’s governance structure, with:

a)      a local component (21 local grants programmes and a ‘multi-board’ grants programme, governed by local boards and aligned with local board plans), and

b)      a regional component (six regional grants programmes aligned to strategic directions in the Auckland Plan, with governing body decision-making).

5.       Community grants are a critical tool to implement Auckland’s vision as set out in the Auckland Plan, local board plans and the council’s core regional strategies, policies and plans. The draft CGP provides a regional framework for grant-making by Auckland Council, while ensuring flexibility for local boards to shape their own grants programme to respond to the specific needs and priorities of their communities. To reflect this, and give effect to local boards’ decision-making role in relation to local grants, staff propose that each local board be supported to develop an individual schedule to the CGP that sets out the specific outcomes, priorities and structure of their local grants programme.

6.       The draft CGP proposes that local boards be supported to form a range of new, outcome-driven multi-board clusters. However to achieve a smooth transition from the interim funding arrangements to the new grants programme, staff propose that the existing joint funding committees and subcommittees form the basis of four multi-board clusters for the 2015-2016 financial year. Although this would mean that the current ‘membership’ of these clusters would continue for the first year, this is the only aspect that would remain the same.

7.       Once adopted, the CGP will replace an interim community funding programme that has operated since amalgamation, consisting of more than 50 local and legacy ‘city-wide’ grants schemes and a small number of regional grants schemes. The community grants budgets inherited from the legacy councils are currently over-subscribed, especially at the regional level. To fully implement the CGP and deliver on the transformational shifts, staff propose additional investment of $2 million p.a. be considered through the Long-term Plan process 2015-2025. This will increase the amount of funding for regional grants to a more viable level, without reducing the existing funding envelope for local and multi-board grants.

Staff attended local board workshops to discuss the draft policy during July and August 2014, to support the provision of formal local board feedback on the CGP during September and October. Public feedback on the CGP was invited between 14 July and 11 August, and a summary of this input is provided as Attachments B and C.

 

 

Recommendation/s

That the Howick Local Board:

a)      Endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)      Provides feedback on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.

c)      Indicates whether they support the proposal to participate in an interim ‘multi-board cluster’ with Franklin Local Board, Mangere-Otahuhu Local Board, Manurewa Local Board, Otara-Papatoetoe Local Board and Papakura Local Board to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

i)        staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

ii)       participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

iii)      additional multi-board clusters can still be explored, and will be supported wherever feasible;

iv)      the cluster is a transitional arrangement and would exist for the duration of the 2015-2016 financial year only, unless otherwise agreed by the participating local boards

 

 

Comments

 

Background

8.       A discussion paper outlining the key elements, issues and options for a new Community Grants Policy (CGP) was work-shopped with local boards during March and April 2014. Workshops were also held to test draft approaches with the governing body and key stakeholders in May. A summary of the feedback received is provided as Attachment D.

9.       Feedback on the discussion paper informed the preparation of a draft CGP, which was reported to the Regional Strategy and Policy Committee (the Committee) on 3 July 2014. The Committee endorsed the draft CGP for local board engagement and public consultation.

10.     Staff attended local board workshops to discuss the draft policy during July and August 2014, to support the provision of formal local board feedback on the CGP during September and October.

Summary of draft Community Grants Policy approach

11.     The draft Community Grants Policy proposes a framework for a new Auckland Council community grants programme with two main components: a local grants programme (incorporating multi-board grants) and a regional grants programme.

 

Local grants programme

12.     Local grants are a key tool local boards can use to implement the vision set out in their local board plans, and provide a direct, tangible way of supporting local community aspirations and responding to local needs and opportunities.

13.     At the local level the CGP is not intended to be prescriptive, but rather to provide a framework and guidelines that will assist local boards to deliver best practice in grant-making. This approach responds directly to feedback received from local boards during consultation on the draft Community Funding Policy in May 2012.

14.     The draft CGP proposes that each local board is supported to operate their own local grants programme under the broader umbrella of the CGP, and can award grants to groups and organisations, projects, services, events and activities that benefit residents in their local board area. Boards will be supported to develop specific funding priorities for their grants programme, drawing on the priorities set out in their local board plans.

15.     Two grant schemes are proposed to operate through the local grants programme:

a)      Fast Response Local Grants (up to $1,000)

Applicants for Fast Response Local Grants will complete simplified application and accountability processes. Funding rounds are proposed to be held more regularly, and timeframes for decision-making and payment will be kept as short as possible to ensure responsiveness to the community.

b)      Local Grants (over $1,000)

Local Grants are for larger amounts and are proposed to be distributed only once or twice per year, to enable the local board to consider how best to allocate their limited grants budget to deliver the local outcomes they are seeking. Applicants for Local Grants will complete application and accountability processes proportionate to the size of the grant they are seeking. Grants can be ‘one-off’ awards, or a commitment to fund over multiple years (up to a full political term).

Local board grants programme schedule

16.     A regional briefing for local board chairs and portfolio holders was held on 30 June 2014 to provide an overview of the proposed policy and discuss next steps ahead of reporting to the Committee.

17.     At the briefing, questions were raised about the policy’s recognition of local boards’ decision-making allocation in this area. Although the policy does provide sufficient flexibility for local boards to exercise this decision-making, it was felt this authority needed to be made more explicit. Following further discussion, it was agreed that this could be achieved by working with local boards to shape the structure and intent of their individual local grants programmes. Once the local board has agreed and adopted their programme, this can become a schedule to the policy. This approach was endorsed by local board chairs at the Chairs Forum on 28 July.

18.     Each individual local board grants programme schedule could include:

a)      Outcomes sought through the local grants programme (driven by local board plans) Any specific local funding priorities

b)      The types of funding opportunities available through the local grants programme

c)      Any specific eligibility criteria or exclusions that are additional to the baseline provisions of the CGP

d)      Any other factors the local board consider to be significant to their decision-making.

19.     Staff will work with local boards between February and April 2015 to develop and adopt their local grants programme schedules, and an implementation plan will be prepared for each local board to sit alongside the schedule (outlining key operational aspects such as the number and timing of funding rounds).

20.     Local boards will be able to review and update their schedules over time as strategic priorities and budgets change.

Proposed multi-board grants programme

21.     The draft CGP proposes that local boards be supported to form a range of new, outcome-driven multi-board clusters. These clusters will invite applications from, and award grants to organisations, services, projects, events and activities that benefit residents across their combined areas. Local boards could participate in more than one cluster.

22.     Multi-board clusters may be:

a)      Groups of local boards with contiguous boundaries, for example southern local boards wanting to support events in the Southern Initiative area

b)      Local boards that share a common characteristic or interest, for example high populations of older people, or bordering the Hauraki Gulf

c)      Local boards that want to address a common issue, for example by supporting employment programmes targeting marginalised young people.

23.     Staff will engage with local boards to scope and establish appropriate clusters, which may be in response to a need or opportunity identified by their communities, or to deliver strategic outcomes they have mutually identified in their local board plans. Once local boards have instigated (or agreed to participate in) a multi-board cluster, council staff will work with the participating boards to understand the outcomes sought, and design a grants programme to deliver these.

24.     Applicants seeking support from a multi-board cluster will make one combined application to all participating local boards in the cluster, will receive a single decision notification and grant award, and will submit one accountability report when their funded activities have been completed.

Implementation of the multi-board grants programme

25.     To achieve a smooth transition from the interim funding arrangements to the new grants programme, staff propose that the existing joint funding committees and subcommittees form the basis of four multi-board clusters for the 2015-2016 financial year.

26.     Although this would mean that the current ‘membership’ of these clusters would continue for the first year, this is the only aspect that would remain the same. Participating local boards would agree new funding priorities and terms of reference with the other local boards in that cluster, have discretion over the amount of their local funding to set aside for considering multi-board applications, and support applications on a case-by-case basis.

27.     This phased approach would enable a multi-board grants programme to launch in 2015 alongside the new local grants programmes with minimum additional preparation, given that the joint funding committees and subcommittees have some existing structure in place that could be used as a guide (e.g. delegated local board representatives, approximate schedule of funding rounds, and an existing pool of applicants). Staff could work with these existing multi-board clusters to develop appropriate funding priorities for the transitional year. This approach would be a good test for the model and enable refinements to the process to be agreed with local boards, while minimising any initial impact on community organisations.

28.     The current geographical clusters of local boards (i.e. the joint funding committees aligned to the former city and district council areas in the Auckland region) are:

a)      Northern cluster: Devonport-Takapuna, Kaipatiki, Upper Harbour (Northern Metro Subcommittee) Hibiscus and Bays, Rodney (Former RDC Subcommittee)

b)      Southern cluster: Franklin, Howick, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura (note that suitable arrangements would need to be developed with the southern local boards, as they have not been operating as a cluster)

c)      Western cluster: Henderson-Massey, Waitakere Ranges, Whau

d)      Central cluster: Albert-Eden, Great Barrier (optional), Maungakiekie-Tāmaki, Orakei, Puketapapa, Waiheke, Waitemata

29.     In addition, if boards wish to establish and resource other clusters, this could also be supported where feasible.

30.     If this approach is agreed, the transitional arrangements would be reviewed prior to the financial year commencing 1 July 2016. At this time, the clusters could either continue, or additional and/or alternative clusters could be established.

Regional grants programme

31.     It is proposed that the governing body of Auckland Council, through its various committees, will award grants to regionally significant organisations, services, events and activities that benefit residents across Auckland. At the regional level the CGP proposes six activity-focused grants programmes aligned to strategic directions outlined in the Auckland Plan.

32.     The proposed regional grants programmes are:

a)      Regional Arts and Culture Grants Programme

b)      Regional Community Development Grants Programme

c)      Regional Environment and Natural Heritage Grants Programme

d)      Regional Events Grants Programme

e)      Regional Historic Heritage Grants Programme

f)       Regional Sport and Recreation Grants Programme

33.     Each of the proposed regional grants programmes is conceived and will be promoted as a key mechanism to implement the relevant regional strategy, policy or plan (e.g. the Regional Arts and Culture grants programme will support the Arts and Culture Strategic Action Plan). These regional strategies enable – or will enable – the council to determine where it will target its resources in the medium to long term.

34.     The draft CGP proposes that most of the regional grants programmes provide for two distinct grant types: single-year project grants, for standalone initiatives, and multi-year strategic relationship grants. Project grants of varying size will be awarded through a contestable process at least once per year, while the strategic relationship grants will enable the council to enter multi-year funding relationships with a small number of organisations operating at the regional level. The majority of organisations receiving strategic relationship grants will have an existing relationship with Auckland Council and be able to demonstrate a clear track record of achievement at this level.

35.     To be considered eligible for regional grants, applicants must be able to show that their service, project or activity:

a)      Primarily addresses regionally determined priorities, and it would therefore be unreasonable to expect local boards to meet the cost, and is:

b)      Regional in terms of scale and/or significance, and/or is

c)      Regional in terms of impact and/or reach.

36.     The regional grants programmes are described in schedules to the Draft Community Grants Policy, as it is anticipated these schedules may be reviewed and updated over time as strategic priorities change.

Feedback from public consultation

37.     Public consultation on the CGP was undertaken from 14 July – 17 August 2014 and included:

a)      provision of accessible and easy-read versions of the policy summary document

b)      distribution of information packs and fliers at all Auckland Council service centres, community centres, local board offices and libraries

c)      provision of information via ‘Shape Auckland’ and a dedicated webpage on the Auckland Council website

d)      advertisement in ‘Our Auckland’

e)      advertisement through community and ethnic newspapers

f)       promotion via Council’s social media channels (e.g. Facebook)

g)      provision of a dedicated community assistance email account to allow people to make enquiries and submit feedback

h)      distribution of online survey to the following audiences:

·        those who provided feedback during previous consultations

·        all community grant applicants since amalgamation

·        community networks via Council’s advisory teams (CDAC, PSR, IE)

·        other stakeholder networks as appropriate

i)        provision of hard copy consultation material and submission forms by request

j)        five public workshops (Rodney, north, central, west and south)

k)      local board public workshops as requested (Orakei and Maungakiekie-Tamaki)

l)        two Mataawaka hui (west and south)

m)     presentations at southern and northern mana whenua hui and a regional environmental sector hui.

38.     At the regional local board briefing on 30 June, some members expressed interest in seeing feedback from their communities prior to providing their own feedback on the policy. To enable this staff agreed to extend formal reporting to local boards so that a summary of public input could be provided.  This is now attached for the local board’s consideration (Attachments B and C).

Financial implications of the CGP

39.     The CGP will be a critical tool to implement Auckland’s vision as set out in the Auckland Plan, local board plans and core regional strategies, policies and plans, and it is important that there is sufficient funding to effectively resource the new programme for this purpose.

40.     The legacy grants budgets inherited at amalgamation (or created subsequently) total c. $8.3 million p.a., or around $6 per head of population, with the majority supporting groups and activities that are either local or multi-board (via the legacy ‘city-wide’ funds). These funds are already oversubscribed – on average the value of requests is three times the available budget, and in some cases considerably more.

41.     Of the total community grants budget, c. $2.4 million is currently targeting regional groups and activities. Current baseline funding for each of the regional grants programmes is as follows:

a)      Regional Arts and Culture grants programme (c. $650,000)

b)      Regional Community Development grants programme (No regional budget: all current grant schemes for this activity are administered by local boards, with some regional groups receiving interim allocations via the Annual Plan)

c)      Regional Environment and Natural Heritage grants programme (up to $545,000)

d)      Regional Events grants programme ($400,000)

e)      Regional Historic Heritage grants programme (up to $345,000)

f)       Regional Sport and Recreation grants programme (c. $500,000)

42.     The existing grants programmes at this level are not able to meet current demand, and in some cases include funding tagged to specific recipients, or funding for regional outcomes that is being provided through local grants schemes. While contestability will be introduced for all funding schemes, there is little ‘headroom’ to support new applicants or address emerging priorities. For example, there is an expectation that a number of major events dropped from ATEED’s portfolio will now need to be funded through the Regional Events Fund from 2015/16, at an additional cost of $170,000 against the existing budget of $400,000.

43.     Many regional organisations have been waiting for implementation of the new CGP to access regional funding, and in some cases their need has become so urgent that the governing body has allocated emergency funding through the annual plan as an interim measure.

44.     Additional investment in the regional grants programme of $2 million p.a. is proposed as an option for governing body consideration through the LTP process 2015-2025. Staff consider a minimum of between $600,000 and $800,000 is required for each regional grants programme if the CGP is to support meaningful progress against the council’s stated priorities in these activity areas and deliver on the transformational shifts. The level of investment requested will support an average fund size of $750,000 (the exact distribution of budget between the six programmes would be proposed alongside the final policy).

Consideration

Local board views and implications

45.     The design of the new grants programme proposed in the CGP has been strongly influenced by local board feedback received during consultation on the first draft Community Funding Policy in May 2012, and during more recent engagement.

46.     A discussion paper on the new CGP was prepared in February 2014 and discussed in specially convened local board cluster workshops in March 2014, which were attended by representatives of all local boards. The paper outlined the basic elements of the proposed grants programme and sought feedback on specific policy issues. A summary of the feedback received during the cluster workshops and how this has been reflected in the draft CGP is provided as Attachment D.

47.     A regional briefing for local board chairs and portfolio holders was held on 30 June to provide a further overview of the proposed policy and to discuss next steps.  At the briefing, questions were raised about the policy’s recognition of local boards’ decision-making allocation in this area. Staff met with local board chairs on 28 July and agreed a process to address this concern (see ‘Local board grants programme schedule’ paras 16-20).

48.     Staff attended workshops with local boards during July and August 2014 to discuss the draft policy and support the provision of formal local board feedback requested via this report.

Māori impact statement

49.     Community grants have the potential to make a significant impact on Māori through supporting the outcomes in the Māori Plan. Under the proposed principles for the CGP, all grants programmes should respond to Auckland Council’s commitment to improving Māori wellbeing, as outlined in the Auckland Plan, local board plans and regional strategies, policies and plans, by providing grants to organisations delivering Māori outcomes locally and regionally.

50.     There is already some dedicated funding for Māori outcomes at the regional level, currently focused on papakainga and marae development across Auckland. Te Waka Angamua will be working with mana whenua and mataawaka to explore how best to target this and/or other funding allocated for Māori outcomes in future, e.g. determining eligibility criteria and the most appropriate forums for priority-setting and decision-making.

51.     During workshops in March/April 2014, staff discussed options with local boards for creating dedicated Māori funding schemes at the local level, or embedding Māori outcomes as a ‘standing priority’ across all proposed grants programmes at the local and regional level. Local boards expressed interest in dedicated Māori funding schemes at the local level if regional funding was made available to them for this purpose, but otherwise felt it was more appropriate for any targeted spending to be at each local board’s discretion, driven by local board plan priorities. The CGP’s intent to align grant-making to strategic priorities should ensure funding is allocated to groups and projects delivering Māori outcomes.

52.     The current interim funding programme includes one grants scheme dedicated to Māori outcomes (the Marae Development Fund in the former Manukau City area), and this particular scheme, along with all others operating through the interim programme, will cease to operate once a new CGP is adopted. Regional marae development funding may provide some capacity to meet this need going forward, and Te Waka Angamua will release details of the application and decision-making process for that funding for the next financial year.

53.     However local boards also have full discretion to provide grants for any purpose that benefits their local communities, and this is likely to include supporting marae especially where grants have been provided for this purpose in the past. The draft CGP provides flexibility for decision-makers to award grants to community groups that are not formally constituted charitable organisations, where appropriate, and staff understand this should increase access to funding for some Māori organisations, such as marae, who may not previously have been eligible.

Implementation

Budget alignment

54.     Existing funding arrangements and grants schemes were rolled over for the 2014/2015 financial year. If adopted, implementation of the CGP will begin from 1 July 2015 to align with the new LTP 2015-2025 and implementation of the Local Board Funding Policy (LBFP). This will enable the finalised budget structures to be implemented alongside the policy.

55.     Existing grants budgets categorised as ‘local’ will form part of the overall locally driven initiatives (LDI) budget allocated to local boards through the LBFP formula. Local boards will then set aside a budget to support their local grants programme from their LDI funding envelope through the Local Board Agreement process.

56.     Staff will propose an overall budget structure for the new grants programme when the final policy is tabled with the committee in November 2014, outlining the treatment of any inherited (and new) community grants budgets and funding arrangements that will support the CGP going forward. This should enable staff to take into account the outcome of LTP deliberations in the second half of 2014 and present budget structure options accordingly.

Operationalisation of the CGP

57.     The draft CGP has been developed with substantial input from the relevant operational departments to ensure that it is able to be delivered.

58.     The proposed implementation timeframe should provide operational teams with adequate time to design supporting systems and business processes, and to produce public-facing collateral that outlines the structure and requirements of the new grants programmes in detail. This will include:

a)      Working with all decision-makers to schedule an annual calendar of funding rounds for each level of the programme

b)      Working with local boards to assist them in developing their local board grants programme schedules

c)      Producing new promotional materials for the council website, marketing and promotion through media channels and to support public information sessions

d)      Designing new online application forms and guidelines for prospective applicants

e)      Ensuring support will be available for prospective applicants requiring assistance or capacity building to access the grants programmes, working with specialist colleagues where appropriate

f)       Developing business processes and templates to enable consistent assessment and reporting to elected members, and to support their decision-making

g)      Updating funding agreements, accountability forms and other legal documentation to ensure they are fit-for-purpose, and developing processes to deal with any grant recipients in breach of their agreements

h)      Ensuring payments processes and associated financial controls are robust, efficient and fit-for-purpose.

59.     If the CGP is adopted on schedule towards the end of 2014, grant applicants / recipients will also have more than six months to prepare for the changeover to the new policy and manage any implications. Staff will work with previously funded organisations to support them to access the new grants programmes during subsequent years, and provide advice to elected members if there is a need to consider transitional arrangements in individual cases.

 

Attachments

No.

Title

Page

aView

Draft Community Grants Policy

77

bView

Summary of feedback from public consultation

125

cView

Summary of public feedback from the Howick Local Board area

131

dView

Key feedback provided during political engagement

135

     

Signatories

Authors

Rebekah Lauren - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

















































Howick Local Board

13 October 2014

 

 







Howick Local Board

13 October 2014

 

 




Howick Local Board

13 October 2014

 

 





Howick Local Board

13 October 2014

 

 

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

File No.: CP2014/23296

 

  

 

Purpose

1.       To endorse the Arts and Culture Strategic Action Plan’s proposed goals and action areas.

Executive summary

2.       The Arts and Culture Strategic Action Plan (ACSAP) is a core strategy to deliver on the Auckland Plan vision to be the world’s most liveable city.  It sets out a strategic direction for the next 10 years that will guide the planning and delivery of arts and culture activities in Auckland to meet the aspiration in the Auckland Plan to “integrate arts and culture in our everyday lives”.

3.       Public consultation on the draft ACSAP was held 23 June to 24 July 2014.

4.       A total of 440 submissions were received from key (external) stakeholders and the general public – 50 from arts and culture organisations, 109 from children and young people and the remainder from the general public.

5.       Feedback from local boards was generally positive. The draft ACSAP aligned well with the arts and culture aspirations in many of the local board plans.

6.       There was strong endorsement from key stakeholders and the general public of the draft ACSAP’s goals and action areas.

7.       However, feedback from local boards and key stakeholders indicated that considerable further work is required on the implementation section of the plan. 

8.       As a result of this feedback, the ACSAP has been split into two parts:

·    The ‘strategic section’ of the plan, which outlines the goals and action areas; and

·    An ‘implementation section’, which will provide detail on the specific actions to be delivered and by whom, timeframes and measures.

9.       The strategic section (goals and action areas) will be reported to the Arts, Culture and Events Committee for adoption in October 2014.

10.     The implementation section requires further work and engagement with local boards and key stakeholders. This will be reported to the Arts, Culture and Events Committee for adoption in March 2015.

 

Recommendation/s

That the Howick Local Board:

a)      endorses the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them.

b)      notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

 

 

 

Comments

Local board feedback

11.     To date, engagement with local boards has included portfolio holder briefings, workshops and meetings with local board members. Written and verbal feedback has been received (see attachment A).

12.     Local boards are generally positive about the draft ACSAP, its alignment with draft local board plans and its ability to support local board’s diverse arts and culture aspirations.

13.     Key themes emerged from local board feedback:

·   Community feedback on the draft plan needs to be reflected in the final ACSAP

·   Greater recognition of the importance of arts and culture in placemaking and urban design

·   Greater clarity on council’s role and what council will specifically deliver and support

·   Improve the affordability of hiring creative spaces

·   Improve Aucklanders’ access to and participation in arts and culture

·   More public art outside the city centre

·   Regional institutions to deliver arts and culture in rural areas

·   Greater use of digital tools, such as an arts and culture calendar, on-line tools to connect artists with funders, on-line access to and apps about the history of significant sites etc.

·   Recognise the importance of ‘local’ i.e. arts and culture by local communities, for local communities, in local communities.

14.     The areas of strong alignment between local board, key stakeholder and general public feedback include: the importance of arts and culture in placemaking; celebrating multiculturalism; and addressing affordability and accessibility issues for audiences and participants.

Public feedback

15.     Public consultation on the draft ACSAP took place from 23 June to 24 July. It was publicised through various channels. Local boards also promoted the consultation to their communities.

16.     A total of 440 submissions were received. Of these: 50 were from arts and culture organisations; 109 were received from children and young people; and the remainder were from the general public. (See attachment B for the feedback summary and submission numbers by local board area)

17.     A specific consultation with children and young people was undertaken during the school holidays, accounting for the high number of responses from these groups. Staff worked with Uxbridge Creative Centre, The Auckland Performing Arts Centre, Auckland Central Library, Auckland Art Gallery and schools to run visioning and imagining exercises and collect feedback via a specifically designed worksheet.

18.     Key themes from the public consultation were:

·    The importance of public art and arts and culture in placemaking

·    Sustainable funding of arts and culture

·    Affordability and accessibility to arts and culture for audiences and participants 

·     Honouring Māori culture and recognising the contribution of multiculturalism to Auckland’s identity

·     A strong desire from many individuals and organisations to partner with council to implement the ACSAP.

19.     Submitters strongly endorsed the six goals and 16 action areas in the draft ACSAP.

Adopting the ACSAP through a two-stage process

20.     Whilst there was general support for the goals and action areas, there was also strong feedback on how the detailed actions of the ACSAP will be implemented. Additionally, external stakeholders expressed a desire to be involved in delivery.

21.     The mayor’s proposal for the Long-term Plan 2015-25 requires refinement to the detailed actions and look closely at implementation.

22.     As a result of these issues, the ACSAP has been split into two parts:

·    The ‘strategic’ part of the plan, outlining the goals and actions areas. Staff seek local board endorsement of the proposed goals and action areas (below), and local board recommendation that the Arts, Culture and Events Committee adopt the goals and action areas at the October committee meeting. Prior to further consultation on implementation, it is important that the ACSAP goals and action areas are adopted to guide this discussion.

·    The ‘implementation’ part of the plan, with details on specific actions, lead organisations, timeframes and measures. This requires further work and engagement and will be reported to the Arts, Culture and Events Committee in March 2015. Feedback from the consultation will be used to refine and inform this work.

ACSAP strategic section: proposed goals and action areas

23.     Early information and feedback from local boards and key stakeholders was used to develop the goals and action areas in the draft ACSAP. They have been confirmed through the consultation process, which also identified priority goals and action areas (see bold points in the table below).

24.     The proposed, final ACSAP goals and action areas are:

Goals

Action areas

All Aucklanders can access and participate in arts and culture

Place Aucklanders at the centre of arts and culture planning and delivery

Better communicate what’s on offer

Remove barriers to access and participants

Auckland values and invests in arts and culture

Grow and deliver strategic investment in arts and culture

Evaluate and promote the economic, social, cultural and environmental value of investment in Auckland’s art and culture

A network of vibrant arts and culture organisations and facilities meets Auckland’s diverse needs

Foster arts and culture organisations and facilities that build and promote Auckland’s unique identity

Support arts and culture organisations and facilities to engage with Auckland’s diverse population in innovative and inclusive ways

Arts and culture organisations work together as a complementary regional system

Provide a regional spread of vibrant diverse and affordable creative spaces

Arts and culture are intrinsic to Auckland’s place making

Tell our stories by encouraging unique and distinctive public art that reflects and responds to our place

Make it easier to plan, create and deliver innovative art and design in public places

Engage more artists and Aucklanders in art in public places

Auckland celebrates a unique cultural identity

Celebrate Māori and their culture as a point of difference

Champion Auckland’s unique arts and culture

Auckland has a robust and flourishing creative economy

Foster a robust network of creative industries

Champion innovation to attract talent

 

Next steps

25.     Further engagement with local boards, key stakeholders, mana whenua and mataawaka on implementation will take place between October 2014 and February 2015. The implementation section will be reported to the Arts, Culture and Events Committee in March 2015 for adoption, and the ACSAP in its entirety will be finalised.

Consideration

Māori impact statement

26.     The Independent Māori Statutory Board (IMSB) is represented on the ACSAP steering group to provide guidance on content and process. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the draft ACSAP.

27.     Māori aspirations and outcomes were clearly identified and addressed in the draft ACSAP with Māori actions woven through all the action areas; this will not change. The ACSAP acknowledges and celebrates Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

28.     One of the key arts and culture actions in the Māori Plan for Tāmaki Makaurau was that council support a signature Māori event – this is included in the ACSAP. The mayor’s proposal on the Long-term Plan 2015-25 states his expectation that Auckland Tourism Events and Economic Development (ATEED) will deliver a significant Māori event (and ATEED refocus its current resources to achieve this).

29.     Further engagement with mana whenua and mataawaka is planned as part of developing the implementation section of the ACSAP.

 

Attachments

No.

Title

Page

aView

Local Board Feedback

143

bView

Consultation Summary

147

cView

Draft Arts and Culture Action Plan

153

     

Signatories

Authors

Rebecca Kruse – Strategy Analyst

Maree Mills - Principal Strategy Analyst

Authorisers

Grant Barnes – Manager – Auckland Strategy and Research

Rex Hewitt – Relationship Manager

 


Howick Local Board

13 October 2014

 

 

 

Local Board Feedback Summary

Engagement undertaken in 2013-14

Theme/Issue

Placemaking

·    Recognises importance of arts and culture in place making

·    Would like more community involvement and input

·    Nurturing/building a distinct area identity through arts and culture

·    Incentivise developers to incorporate arts and culture into new developments

·    Involve creative people in the planning process - designers, architects working with planners

·    Heritage and place recognised e.g. Writer’s walk, sculpture trail

·    Incorporation of Maori and European history in the environment

·    Public art/cultural design integrated in capital project design/urban design

·    Local artists to be involved with chance to win commissions for council buildings

Funding

·    More clarity on funding streams

·    Governing Body financial commitment

·    Who is going to fund what

·    Business sponsorship for arts and culture events

·    Council investment in art should equate to investment in sport

·    Funding issues are a key for supporting local theatres/galleries/museums and groups. Uneven investment in facilities throughout the region

Council role in ACSAP

·    More clarity on council’s role – arts and culture community want to understand what council can deliver and support

·    Plan focus should be on how the council can support the organisations

·    Foster partnerships

·    Advocacy

·    Local boards role in guardianship

·    Role of CCOs in arts and culture

Capacity Building

·    Streamline council processes – ‘go to person’

·    Provide better climate for building creative relationships

·    More capacity needed to assist local boards to go beyond business as usual and develop what assets they already have – guidance/advice to help see the huge potential for arts and culture in our community and translate into our local board plans.

·    The key question for this Plan should be “How do we create an organisation (council) that fosters/allows creativity to flourish?”

Education and pathway into employment

·    Need to highlight the value of (creative) education

·    Profile creative students and activities in the community (more recitals)

·    Growing skills, creativity, entrepreneurship and social entrepreneurship

·    Local boards have a part to play

Events

·    Clarity of process around growing local events to regional

·    Events portal to promote all events

·    A stocktake of what is currently happening to ensure that one event is not ‘cannibalising’ the audience of other events – establish the correct balance between city centre and local

·    Importance of local cultural events

·    Promotion of events – linking local and regional events/festivals into each other, good local promotion of events

Diversity

·    Highlight Asian community

·    Need to highlight more than ethnic diversity

·    Inclusiveness of all communities

Facilities

·    Organisations to work together not in competition

·    Funded to meet  diverse need – how to achieve equity, consistency and sustainability

·    CFNP as a tool to enable review of community arts and culture facilities

·    Grow maker spaces

·    Don’t just focus on city centre

·    Development of arts and culture precincts

·    Local art facilities – many saw a lack in their area

·    Need for smaller theatre spaces and performance venues in smaller centres. 

Maori

·    Development of Maori cultural centre for the arts – great development initiative for our youth

·    Marae as a youth hub providing arts opportunities for youth

Barriers

·    Coast of transportation and parking

·    Entry and ticket prices

·    Distance to regional facilities

·    Buses(public transport) stop operating after the event

·    Compliance costs, rules and regulations

Other

·    More local public art outside city centre

·    Regional institutions to deliver arts and culture out to rural areas – increase exposure

·    More art displays in the parks – digital, physical, more art-based activities to encourage people into regional parks

·    Include acknowledgement of economic significance

·    Good use of case studies in summary document

 


Howick Local Board

13 October 2014

 

 

ARTS & CULTURE STRATEGIC ACTION PLAN 2014

Submissions Report

 

The draft ACSAP was publicised via various channels including:

 

·    Targeted stakeholders  (e.g. advisory panels, IMSB, CCOs, key arts and culture organisations)

·    Through 146 venues (e.g. CDAC facilities, RFA, marae, community centres, libraries, local board offices, service centres, commercial galleries, performing arts venues, tertiary institutions, art schools, private museums and philanthropic organisations) and at events (e.g. Kapa Haka Super 12s, Art Educators Conference AUT and Net Hui).

·    Presentations to Creative Coalition, Lunchtime Learning, Artist Alliance, Pacific Arts Cluster and Digital Live

·    Published through various media channels (e.g. Our Auckland, digital banners, NZ Herald advert, press release to media commentators, council website and Facebook and Twitter accounts)

Submission Type

Submitter Group

The graph below shows the format the submissions were received in.

182 submissions have been received via the online form, 108 via the hard copy form, 109 from the Youth worksheet, and a further 39 via email non form submissions.

The graph below outlines what ‘group’ submitters belong to.

275 submissions have been from individuals, 51 from some form of group or organisation, and 109 from the Youth worksheet.

Feedback regarding the ACSAP Vision

Submitters were asked to rank how important the vision is to them.  The graph shows the importance of the visions to submitters. 

Feedback regarding the Goals

The graph outlines what importance submitters placed on each goal.  The table below outlines the labels used in the graph below.

 

 

 

Graph label

Goal

Access and participation

All Aucklanders can access and participate in Arts and Culture

Value and invest

Auckland values and invests in Arts and Culture

Organisations and facilities

A network of vibrant Arts and Culture organisations and facilities meets Auckland’s diverse needs

Design and development

Arts and Culture are intrinsic to how we design and develop Auckland

Cultural identity

Auckland celebrates a unique cultural identity

Creative economy

Auckland has a robust and flourishing creative economy

 

Feedback regarding the Actions

The graphs below show the priority given by submitters to action areas.

 

All Aucklanders can access and participate in Arts and Culture

Auckland values and invests in Arts and Culture

 

 

A network of vibrant Arts and Culture organisations and facilities meets Auckland’s diverse needs

 

 

Arts and Culture are intrinsic to how we design and develop Auckland

 

Auckland celebrates a unique cultural identity

 

 

Auckland has a robust and flourishing creative economy

 

 

Submission by Local Board Area

The table below indicates the total numbers of submissions received by the local board area.

 

Local Board

Individual submissions

Children and young people worksheet

Organisation submissions

Total submissions

Albert-Eden Local Board

45

4

4

53

Devonport-Takapuna Local Board

14

0

5

19

Franklin Local Board

4

0

0

4

Great Barrier Local Board

0

0

0

0

Henderson-Massey Local Board

9

15

1

25

Hibiscus and Bays Local Board

6

2

3

11

Howick Local Board

12

34

2

48

Kaipatiki Local Board

16

5

2

23

Mangere-Otahuhu Local Board

5

0

0

5

Manurewa Local Board

4

1

1

6

Maungakiekie-Tamaki Local Board

15

4

0

19

Orakei Local Board

17

0

1

18

Otara-Papatoetoe Local Board

7

0

0

7

Papakura Local Board

9

0

0

9

Puketapapa Local Board

8

0

0

8

Rodney Local Board

7

1

1

9

Upper Harbour Local Board

3

1

0

4

Waiheke Local Board

1

2

2

5

Waitakere Ranges Local Board

10

0

0

10

Waitemata Local Board

43

19

18

80

Whau Local Board

16

3

0

19

Regional

1

0

3

4

Not Supplied

2

0

1

3

Outside Auckland

21

19

11

51

 

 


Howick Local Board

13 October 2014

 

 





































































Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 


Howick Local Board

13 October 2014

 

 

Integrated bylaws review and implementation programme (IBRI) update – September 2014

 

File No.: CP2014/22861

 

  

 

Purpose

1.       This report provides an update on the Integrated Bylaw Review and Implementation programme, noting its progress towards delivering a set of bylaws that are appropriate for Auckland by October 2015.

Executive summary

2.       The Integrated Bylaw Review and Implementation (IBRI) programme is reviewing the set of legacy bylaws and supporting the adoption and implementation of new bylaws that are appropriate for Auckland, by October 2015.

3.       An investment proposal for funding for the 2014/2015 year was endorsed by the Budget Committee in May 2014. This ensures that the programme has adequate funding for its activities this year, including delivering several bylaws that are planned to come into force alongside the July 2015 start of the next long-term plan period.

4.       Progress has been made on the review and implementation stages for several topics. The final Navigation Safety Bylaw and Cemeteries and Crematoria Bylaw have now been adopted by the governing body and will come into force in the next few months. The Auckland Transport Board has also adopted changes to their Election Signs Bylaw that are now in force.

5.       Seven bylaw proposals were, or are, open for formal public consultation from August to October. These are the Trading and Events in Public Places Bylaw, the Alcohol Control Bylaw, the Animal Management Bylaw (covering animals other than dogs), an amendment to the Health and Hygiene Bylaw, the Signage Bylaw, the Stormwater Bylaw and the Outdoor Fire Safety Bylaw. Consultation around these topics will ensure that a coherent view is presented to the public across these topics and in the context of other work.

6.       The Alcohol Control Bylaw proposal includes recommended delegations to local boards to allow a timely review of the current alcohol bans in each local board area.

7.       The 2014 programme for review of local dog access rules is well underway with the local boards that are proposing changes this year. Reports on the submissions have been prepared to support final decisions by summer.

8.       The new Public Safety and Nuisance Bylaws and the Health and Hygiene Bylaw have now come into force and the changes that allow the council to operate these new bylaws have been successfully delivered. Media coverage for these has generally been positive. In particular the prohibition on use of sunbeds by those under 18 years old has received positive coverage (reflecting the council’s leadership on this issue).

9.       Detailed planning to support the coming in to force of the Navigation Safety Bylaw and the Cemeteries and Crematoria Bylaw, and other upcoming bylaws, is underway.

10.     No formal requests for local board bylaws have been received over the period covered by this report.

 

Recommendation/s

That the Howick Local Board:

a)      Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

 

 

Comments

Background to the Integrated bylaw review and implementation programme

11.     Auckland Council inherited a set of legacy bylaws from the former councils, covering approximately 30 topics. These bylaws expire at the end of October 2015.

12.     The Integrated Bylaw Review and Implementation programme has been established to review these bylaws and prepare a new bylaw for each topic where appropriate, and to make and communicate the necessary changes so that the council can operate the new bylaws and achieve the outcomes sought from each bylaw. The programme will also work with affected parties where a legacy bylaw is not replaced by a new bylaw.

13.     Both local boards and the Regulatory and Bylaws Committee receive regular updates on the programme. The previous update was provided to local boards in April 2014. This report provides an update on the various topics included in the programme, and attachment A provides an overview of the timeline through to October 2015.

Funding for bylaw review and implementation

14.     A funding proposal for the IBRI programme was approved by the Budget Committee at its meeting of 8 May 2014 (refer resolution BUD/2014/24). This means that the programme will have sufficient resources to deliver its objectives over the 2014/2015 year. The majority of the bylaw topics included within the programme will be completed by the end of this financial year, with several bylaws expected to come into force alongside the start of the new financial year on 1 July 2015. It is expected that there will also be some programme activities through the first part of the 2015/2016 year.

Update on review stage for bylaw topics

15.     Table one and table two below show the current status of the review topics and provide further comments for particular topics.

16.     This includes bylaws that may be folded into or managed under other topics (Arkles Bay set netting, Orakei Basin), the ongoing local boards’ review of dog access rules, regional film fees, and the review that must take place within five years of any bylaw’s adoption.

17.     Local boards have recently provided input to the bylaw reviews for construction and transport for Auckland Council land (such as parks). Further engagement is underway or being planned for the next topics in the review including alcohol controls review, environmental protection and regional film fees.

 

Table 1: Summary of status and next steps for review of bylaw topics

 

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Hazardous substances

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

Navigation safety (including lifejackets)

G

 

 

 

 

 

 

 

See below

Cemeteries and crematoria

G

 

 

 

 

 

 

 

See below

Election signs (amendment)

G

 

 

 

 

 

 

 

See below

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Outdoor / rural fire safety

G

 

 

 

 

 

 

 

 

Trading and events in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signage

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

A

 

 

 

 

 

 

 

 

Alcohol control

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

See below

Health & hygiene amendment

 

 

 

 

 

 

 

 

See below

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

Issues covered in unitary plan and other bylaws

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land)

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & marinas

G

 

 

 

 

 

 

 

 

Environmental protection

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Regional film fees

G

 

 

 

 

 

 

 

See below

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Navigation safety (including lifejackets)

On track

G

Public submissions closed on 17 March and public hearings and deliberations were completed. The Hearings Panel report on the final form of the bylaw was considered and adopted by the governing body at its meeting on 31 July 2014.

 

The panel requested that a campaign be developed to communicate the changes introduced in the new bylaw and to support the bylaw’s objectives around safety on the water, particularly in relation to smaller boats and the wearing of lifejackets. Planning for this campaign is now underway to support the commencement of the new bylaw.

 

Cemeteries and crematoria

On track

G

Public submissions closed in June and the public hearings and deliberations were completed. The Hearings Panel report on the final form of the bylaw was considered and adopted by the governing body at its meeting on 31 July 2014. The final bylaw and code of practice included a number of changes arising from public consultation, including clarifying procedures around burial and plots and for scattering of ashes.

 

Election signs (amendment)

On track

G

The Auckland Transport board proposed a series of amendment to the Election Signs Bylaw to reflect issues that arose in the 2013 local body elections. These changes included limits on the times when signs can be displayed on private sites, allowing candidates to appear on both individual and team signs on a single site, and requiring contact information on signs to be readable. Submissions closed on 3 June.

 

Final changes were adopted by the board at its meeting of 24 June, and came into force on 18 July (just before the two month period that runs up to the general election on 20 September).

 

Trading and events in public place

On track

G

Both Auckland Council and Auckland Transport have endorsed their proposed Trading and Events in Public Places bylaws. These apply to streets and footpaths and other public places. Public submissions were open from 4 August to 4 September, with hearings and deliberations to follow. It is expected any new bylaws could come into force for July 2015. This would allow any fee changes to also be put in place with the new long-term plan that will start then.

 

The bylaws cover a range of issues including street performances, mobile shops, outdoor dining and displays, markets and stalls and charity collections.

 

Signage

On track

G

A proposed Signage Bylaw was reported to the August meetings of the Regulatory and Bylaws Committee, the governing body and the Auckland Transport board. Public consultation is open from 3 September to 3 October 2014.

 

The bylaw covers a range of types of signs including portable, free standing, wall-mounted, veranda and window signage. It also addresses requirements for posters and for certain types of signs including signs in public open spaces, signage advertising commercial sexual services, real estate signage and event signage.

 

Any new bylaw could be in place for July 2015 and will work alongside Unitary Plan requirements that apply to specific types of signs.

 

Alcohol control

On track

G

The Alcohol Control Bylaw will allow the council to put alcohol bans (previously call liquor bans) in place. These bans prohibit the consumption or possession of alcohol in specified public places, at particular times. Alcohol bans can work alongside other regulatory and non-regulatory tools to help minimise the harm that can be associated with alcohol.

 

A proposed bylaw was adopted by the governing body on 31 July and was open for public consultation from 15 August to 15 September. The proposal includes delegations allowing local boards to review, make, amend and revoke alcohol bans for local public places. The governing body would make these decisions for public places that are of regional significance.

 

The bylaw includes criteria to help evaluate any request for an alcohol ban, based on the requirements of the enabling legislation. It has also been designed to support a range of approaches to help communities manage problems associated with alcohol use.

 

The current proposal does not include a review of the existing alcohol bans or the making of new alcohol bans. Decisions on the existing alcohol bans will need to be made by local boards and the governing body after the new bylaw is adopted and before October 2015. Local boards are now receiving further information on how they can carry out their role for this review.

 

Animal management

On track

G

A proposed Animal Management Bylaw was adopted by the governing body on 31 July and was open for public consultation from 15 August to 15 September. The bylaw provides Aucklanders with the opportunity to own different types of animals for companionship, while minimising possible impact on their neighbours. Under the proposed bylaw, people that keep animals need to ensure the animals do not cause a nuisance, risk to public health and safety, or damage council land.

 

Specific provisions are included for urban properties relating to the keeping of bees and chickens or other stock (such as a rooster, goat, pig or sheep). There are also specific provisions related to horse riding in public places.

 

Issues relating to animal welfare, wildlife predation and dog management are addressed through national legislation and do not form part of this proposal.

 

Health & hygiene amendment

On track

G

The Health and Hygiene Bylaw 2013 was adopted by the council in 2013 and came into force on 1 July 2014. The bylaw and code, as adopted, requires pharmacists to obtain a licence under the bylaw if they offer commercial ear-piercing services.

 

The council has now received further information from industry representatives that shows public health is adequately protected through existing central government regulation and industry-based standards. Accordingly, the council is proposing an amendment to the bylaw that will exempt pharmacists from the requirement to obtain this licence under the bylaw when they provide commercial ear-piercing services. Public consultation was open from 15 August to 15 September.

 

Local dog access review

On track

G

The 2014 local board dog access review includes some areas within the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

This is the first year of the new approach to reviewing dog access rules and means the council can consider requests for changes to dog access rules on an annual basis. This approach is more responsive to residents and the environment and enables robust consideration on specific public places to provide for public safety and comfort, the needs of dogs and their owners, and to ensure the practicality of dog access rules.

 

The council is required to advise registered dog owners about these proposed changes and this has been achieved by including relevant material within the annual dog registration package. This is the first year that this approach has been possible and it has reduced costs and ensured that dog owners receive a single combined communication from the council. This targeted advice has been supported by other communication including public notices, local newspaper advertising and initiatives planned by these local boards.

 

Submissions on the proposed changes closed on 23 July 2014. Panels established by the relevant local boards considered the submissions, held hearings and reported to their respective local boards who have adopted the recommendations and finalised the review process.

 

Further access review changes are planned for the next two years. Work is now underway for local boards that are involved in the 2015 review programme. The local boards that are receiving a report in September to confirm commencement of the review and define its scope are Rodney, Upper Harbour, Devonport-Takapuna, Waitakere Ranges, Waiheke Island, Albert-Eden, Puketapapa, and Waitemata.

 

Regional film fees

On track

G

There are around 500 permit applications for filming activity each year, including many on local parks. The Auckland Film Protocol expresses the council’s intention to welcome filming, support this activity and maximise the financial and other benefits it brings to Auckland. The protocol also includes measures to ensure filming’s impacts on communities are well managed.

 

When the Film Protocol was adopted in 2013 several local boards asked that further work be carried out to understand how local communities can get more benefit from filming. The regional film fees project responds to part of that request. It will review how fees for filming can be set and managed, and how council’s direct revenue associated with filming permits can be used to meet the costs of facilitating filming and to improve the public spaces (including parks and streetscapes) that are used by film-makers.

 

Further information is being provided to local boards through September and October.

 

Update on implementation stage for new bylaws

18.     Table three and table four below show the current status of implementation projects and further comments for particular implementation projects.

 

 

 

 

Table 3: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

A

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review 2014

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

Navigation safety – see below

Public safety & nuisance

G

 

 

 

 

 

Revoked and lapsing bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading

G

 

 

 

 

 

Waste management

G

 

 

 

 

Solid waste bylaw

Animals (stage 2)

G

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 4: Additional comments for particular implementation projects

 

Alcohol licensing fees

On hold

A

As part of reforming laws relating to the sale and supply of alcohol, central government updated licensing fees and also allowed each council to set its own fees for the licensing services it must provide. Auckland Council considered a report on the costs involved in this in August 2013, and endorsed adopting a bylaw to set its own alcohol licensing fee amounts, to take affect from 1 July 2014 (refer governing body meeting of 22 August 2013, item 13, GB/2013/83).

 

A further report has now been considered by the Regional Strategy and Policy Committee (7 August, item 11). The report provided an update on this matter, noting that revenue collected to date effectively covers relevant operating costs. The committee endorsed the council continuing to use the default licensing fees set by central government and that a further update should be provided early in 2015 (refer REG/2014/101).

 

Health protection

On track

G

The new Health and Hygiene Bylaw and code of practice are in force from 1 July 2014 and this project has now completed its closure phase after managing commencement successfully. The council’s leadership on prohibiting the use of sun-beds for people under 18 years of age was highlighted positively in the media.

 

Marine (including Navigation safety)

On Track

G

The new Navigation Safety Bylaw will come into force for the 2014/2015 summer. The bylaw includes key changes around the wearing of lifejackets on vessels under six metres in length. An education and information campaign is currently being prepared to support this and other changes that the bylaw introduces. This will include updating the signs at key boat ramps across Auckland and working with other water safety organisations to deliver these safety messages to the community.

 

Consideration

Local Board views and implications

19.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme, but does not raise any issues specific to local boards apart from those already noted above.

20.     No proposals for local bylaws have been received through the above period.

Maori impact statement

21.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

22.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation

23.     The programme includes implementation and delivery for each bylaw, as noted above. This includes working with internal and external stakeholders as relevant to each topic.

 

Attachments

No.

Title

Page

aView

Bylaw Review Planning

233

     

 

 

Signatories

Authors

Helgard Wagener - Team leader, Policies and Bylaws

Authorisers

Warren Maclennan - Manager North West Planning

 



Howick Local Board

13 October 2014

 

 



Howick Local Board

13 October 2014

 

 

Reporting Urgent Decisions Made during September 2014

 

File No.: CP2014/22368

 

  

 

Purpose

1.       This report is to bring to the Board any urgent decisions made outside of the business meetings.

Executive Summary

2.       On 9th December 2013, the Howick Local Board agreed an urgent decision process where it was not practical to call the full board together and meet the requirement of a quorum.  The process delegates authority to the Chair and Deputy Chair to make an urgent decision on behalf of the local board.  The process requires any urgent decisions made to be reported to the full board at the next ordinary business meeting. This report is to bring before the Board those decisions made under that process during September 2014.

3.       On 22nd September 2014 the Chair and Deputy Chair agreed to fund $3990 towards infrastructure costs, in particular Stall/stage set up, portable toilets and rubbish clearing charges at the Dusshera Festival to be held on Saturday 4th October 2014 at Barry Curtis Park.  The signed documents are attached to this report as Attachment A.  The need for an urgent decision came about as the round of Local Event Funding had closed.

4.       On 25th September 2014 the Chair and Deputy Chair agreed to fund $625 plus GST for Member John Spiller to attend a one day workshop “Resource Management Act – how it really works” on 13th October 2014 at Manukau Civic Centre, 31 Manukau Station Road, Manukau run by Local Government New Zealand.  The need for an urgent decision came about as a result of the timing of the workshop.

 

Recommendation/s

That the Howick Local Board:

a)      notes the urgent decision made on 22nd September 2014 to fund $3990 towards infrastructure costs, in particular Stall/stage set up, portable toilets and rubbish clearing charges at the Dusshera Festival to be held on Saturday 4th October 2014 at Barry Curtis Park.  

b)      Notes the urgent decision made on 25th September 2014 to fund $625 plus GST for Member John Spiller to attend a one day workshop “Resource Management Act – how it really works” on 13th October 2014 at Manukau Civic Centre, 31 Manukau Station Road, Manukau run by Local Government New Zealand.

 

 

Attachments

No.

Title

Page

aView

Signed documents - Urgent Decision - Dusshera Festival

237

bView

Signed documents - Urgent Decision for Member John Spiller

251

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 















Howick Local Board

13 October 2014

 

 





Howick Local Board

13 October 2014

 

 

Financial Policies Issues for Long-term Plan 2015-2025

 

File No.: CP2014/21599

 

  

 

Purpose

1.       This report advises local boards on financial policy issues that may be considered in the development of the Long-term Plan 2015-2025. It aims to support discussion of these issues at local board workshops in September 2014.

Executive summary

2.       Development of the Long-term Plan 2015-2025 is the council’s opportunity to consider if it wishes to consult on making changes to its financial policies.  A briefing setting out some of the matters that may be considered in the long-term plan process was provided to a workshop of the governing body on 5 August and to a local boards’ workshop on 18 August.

3.       The workshop identified a range of financial policy issues as possible matters for consideration in developing the draft long-term plan. These included the:

·        rating policy

·        standardisation of the remaining legacy fees and charges

·        development contributions.

4.       The key issues identified in regard to the rating policy were:

·        options for level of UAGC

·        proportion of rates paid by businesses including options for the long term differential strategy

·        proportion of rates paid by rural sector including options for farms and rural townships

·        affordability including consideration of additional support for superannuitants

·        options for further transition

·        standardising legacy rates remission and postponement policies (community, sporting and heritage remission and postponement policies).

5.       The remaining legacy fees and charges that have yet to be standardised are:

·        social housing rentals

·        street trading license fees and rentals

·        163 environmental health and licensing fees

·        some cemetery fees.

6.       The Long-term Plan 2015-2025 presents the council with an opportunity to consider if it wishes to amend its development contributions policy to reflect the changes made to development contributions in the Local Government (Amendment Act) Act 2014 alongside the changes the legislation requires.  Issues the council may wish to consider include refining its

·        funding areas

·        assessment of residential demand.

7.       The timetable for the development of financial policies for the draft Long-term Plan 2015-2025 is:

·        Budget committee workshop (including modelling of options) – 20 October (morning)

·        local boards workshop – 20 October (afternoon)

·        combined Budget committee and local boards workshop - 24 October

·        Mayor’s rating policy proposal 30 October

·        Budget committee workshop on financial policies – 31 October

·        Budget committee final decisions for draft Long-term plan (including financial policies) – 5 November

·        Budget committee workshop and meeting on rates transition – 17 November

 

 

Recommendation/s

That the Howick Local Board:

a)      determines if it wishes to make any recommendations for change to existing financial policies as part of development of the draft Long-term Plan 2015-2025.

 

 

Comments

 

8.       This decisions sought in this report are not significant.

Consideration

Local board views and implications

9.       The purpose of this report is to facilitate the development and communication of local board views on the matters considered herein.

Māori impact statement

10.     The recommendations in this report have no impact on Maori.

Implementation

11.     There are no implementation issues associated with the recommendations included in this report.

 

Attachments

No.

Title

Page

aView

Presentation to local boards on 18 August 2014 entitled "Financial Policies, Long-term Plan 2015-2025."

257

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

















Howick Local Board

13 October 2014

 

 

Submissions on the Howick draft Local Board Plan 2014

 

File No.: CP2014/22550

 

  

 

Purpose

1.       This report provides an analysis of key themes from the statutory consultation process to help the local board decide on changes to the draft Howick Local Board Plan 2014.

Executive summary

2.       The consultation period for the draft Howick Local Board Plan ended on 6 August 2014.

3.       In total, 164 submissions were received to the draft plan, including 116 non-proforma and 48 proforma submissions. Seventeen submitters were heard at the Local Board Plan hearings held on 28 August 2014.

4.       Overall, submitters were in support of the plan’s six outcomes and initiatives. The key themes arising from submissions are:

·    Address transport including cycling, public networks, traffic congestion and ferry

·    Prioritise the Flat Bush/Ormiston development with a focus on the multi-use community facility, library and aquatic centre

·    Ensure that infrastructure is in place before development occurs

·    Involve and connect the community in projects especially sport and recreation

·    Focus on environmental sustainability

·    Partner with central government and community organisations to help deliver community aspirations    

·    Progress beach erosion and sand replenishment of beaches.

5.       All feedback has been considered by the Howick Local Board and changes proposed to reflect these in the local board plan. Other minor changes are also being proposed.

 

Recommendation/s

That the Howick Local Board:

a)      Notes that in general, submissions received on the Draft Howick Local Board Plan supported the six outcomes, key priorities and initiatives outlined in the plan.

b)      Agrees the following changes to the Draft Howick Local Board Plan:

i)        Include general statements across the six outcomes on:

·    Accessibility for people with disabilities and improve engagement with a range of community groups

·    Promote the implementation of SmokeFree initiatives

·    Collaboration and working with neighbouring local boards on common advocacy issues and projects.

          ii)       Page 12 and 24 – include a statement on promoting the ‘Healthy Howick’ initiative that will focus on collaboration and partnership with the community, business and social agencies, including the development of a disability audit to ensure public walkways, parks and open spaces are accessible to all.

iii)      page 14: – “Investigate the viability of a project to support young people into work” - move initiative to page 30 under outcome – A prosperous economy.

iv)      page 14 – add new initiative: Investigate the development of a youth focussed facility and/or more programmes for youth within existing facilities.

v)      Page 15 and 24 – amend wording to clarify renewal of esplanade areas to ‘development of the Flat Bush green fingers including implementation of a significant ecological area and the establishment of local public walking and cycling networks to meet future growth requirements’.page 16 – add new initiative – ‘progress integrated planning solutions for the Howick Village area.

vi)      page 20 – amend wording of key initiative – ‘investigate the feasibility of a multicultural event (s) including arts, music, craft and food fairs’ to ‘support multicultural intergenerational events and activities through seed funding, for example, in growth areas like Flat Bush.

vii)     page 21 – add new initiative – ‘Ongoing control of noxious weeds and pest management including education programmes’.

viii)    page 24 – make reference to competitive and non-competitive sports and passive recreational activities.

ix)      Page 28 – amend wording of initiative ‘Develop a Howick Economic Development Action Plan’ to ‘Work with ATEED and others to undertake an audit of economic and business precinct plans and provide a coordinated approach to economic development in the Howick ward.

x)      Page 30 – add new initiative – ‘Partner with businesses, BIDs and ATEED to develop Highbrook as a high tech/IT area that provides more technology based opportunities to complement existing niche manufacturing and logistics activities.

c)      delegate the authority to the Chairperson to make final amendments to the Draft Howick Local Board Plan.

 

 

Comments

 

6.       The Local Government Act 2002 and Local Government (Auckland Council) Act 2009 require Council to use the special consultative procedure in adopting the Howick Local Board Plan 2014. This includes ensuring any person submitting on the Draft Howick Local Board Plan 2014 is given reasonable opportunity to be heard. The consultation period for the 2014 Draft Howick Local Board Plan was held from 7 July to 5pm, 6 August 2014.

7.       In total, 164 submissions were received on the Draft Howick Local Board Plan, including 116 non-proforma and 48 proforma submissions. Of these, 35 submissions were to all local boards which were mainly on promoting and implementing smokefree initiatives. Seventeen submitters were heard at the Local Board Plan hearings held on 28 August 2014.

8.       Overall, submitters supported the outcomes, priorities and key initiatives included in the Draft Howick Local Board Plan. The key themes arising from the submissions are:

·    Address transport in the area

·    Prioritise the Flat Bush/Ormiston development with a focus on the multi-use community facility, library and aquatic centre

·    Ensure that infrastructure is in place before development occurs

·    Involve and connect the community in projects especially sport and recreation

·    Focus on environmental sustainability

·    Partner with central government and community organisations to help deliver community aspirations

·    Progress beach erosion and sand replenishment of beaches.

9.       Many of the submissions received related to the outcomes ‘We all treasure and enjoy our environment’, ‘Our community is active and healthy’ and ‘Howick’s future growth is managed effectively’. The most common theme identified under ‘Howick’s future growth is managed effectively’ was Transport, particularly improving the public transport network including safe cycling and walking, bring forward the Half Moon Bay Ferry Terminal as a transport hub and AMETI.  A small number of submitters identified the investigation of an eastern rail link as a high priority.

10.     Submitters consider infrastructure as an important issue and want to see that this is in place prior to development in the area. This includes stormwater, public open space and other community infrastructure such as facilities.

11.     Extending existing walkways and cycleways to ensure these are accessible and continuing the development of Barry Curtis Park is a priority. There was strong support to also continue the programme of coastal erosion and sand replenishment.

12.     The remaining three outcomes ‘an involved and connected community’, ‘valuing cultural diversity’ and ‘a prosperous economy’ were generally supported as well. Better communication and engagement across a spectrum of groups and ethnicities is vital for connecting communities.

13.     Whilst some submitters expressed disagreement with some initiatives such as supporting youth into work and holding of events, others identified these as critical for bringing the community together.

14.     Many submitters offered ideas and suggestions that the board have collated which have been:

·    Forwarded to the relevant Auckland Council department or CCO

·  Included as part of the board’s advocacy to the Auckland’s Long Term Plan and Annual Plan processes

·    Included in the agenda of the relevant portfolios.

15.     Following hearings on 28 August 2014, the local board held a workshop to discuss all submissions. During those discussions, the following changes were proposed:

i)        Include general statements across the six outcomes on:

·    Accessibility for people with disabilities and improve engagement with a range of community groups

·    Promote the implementation of SmokeFree initiatives

·    Collaboration and working with neighbouring local boards on common advocacy issues and projects e.g. networks of walkways and cycleways, developing Tamaki River as an important community recreational asset.

ii)       Page 12 and 24 – include a statement on promoting the ‘Healthy Howick’ initiative that will focus on collaboration and partnership with the community, business and social agencies, including the development of a disability audit to ensure public walkways, parks and open spaces are accessible to all.

iii)      page 14: – “Investigate the viability of a project to support young people into work” - move initiative to page 30 under outcome – A prosperous economy.

iv)      page 14 – add new initiative: Investigate the development of a youth focussed facility and/or more programmes for youth within existing facilities.

v)      Page15 and 24 – amend wording to clarify renewal of esplanade areas to ‘development of the Flat Bush green fingers including implementation of a significant ecological area and the establishment of local public walking and cycling networks to meet future growth requirements’.page 16 – add new initiative – ‘progress integrated planning solutions for the Howick Village area.

vi)      page 20 – amend wording of key initiative – ‘investigate the feasibility of a multicultural event (s) including arts, music, craft and food fairs’ to ‘support multicultural intergenerational events and activities through seed funding, for example, in growth areas like Flat Bush.

vii)     page 21 – add new initiative – ‘Ongoing control of noxious weeds and pest management including education programmes’.

viii)    page 24 – make reference to competitive and non-competitive sports and passive recreational activities.

ix)      Page 28 – amend wording of initiative ‘Develop a Howick Economic Development Action Plan’ to ‘Work with ATEED and others to undertake an audit of economic and business precinct plans and provide a coordinated approach to economic development in the Howick ward.

x)      Page 30 – add new initiative – ‘Partner with businesses, BIDs and ATEED to develop Highbrook as a high tech/IT area that provides more technology based opportunities to complement existing niche manufacturing and logistics activities.

Consideration

Local board views and implications

16.     The Howick Local Board considered all submissions made on the Draft Howick Local Board Plan at a workshop following hearings on 28 August 2014. This paper seeks the local board’s decisions on changes to be made as a result of those submissions. Final changes to the Howick Local Board Plan will be approved at the board’s business meeting on 13 October 2014.

Māori impact statement

17.     In collaboration with other southern local boards, local mana whenua were invited to a hui to seek their views on the issues to be addressed in the local board plans, including Howick. Following the hui, contact was made (via letter) to local mana whenua to promote continued engagement.

18.     The Howick Local Board also aimed to engage with mataawaka through engagement activities that were accessible to the general public as well as targeted stakeholder events in the early stages of the plans development and throughout the consultation period.

19.     A submission from Te Ara Rangatu o Te Iwi o Ngati Te Ata Waiohua (local iwi) on the draft plan will also be considered when developing the final plan.

Implementation

20.     Final changes to the Draft Howick Local Board Plan will be approved at the business meeting on 13 October 2014.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Mata  Ropeti-Laumalili - Senior Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

Adoption of the Howick Local Board Plan 2014

 

File No.: CP2014/22574

 

  

 

Purpose

1.       To adopt the Howick Local Board Plan 2014

Executive summary

2.       Each local board is required to adopt a local board plan by 31 October 2014.

3.       The Howick Local Board Plan was developed following informal community engagement. This was followed by formal consultation using the special consultative procedure (SCP) from 7 July to 6 August 2014. The Howick Local Board considered the submissions from the SCP at workshops in September.

4.       The Howick Local Board Plan is attached to this agenda.

 

Recommendation/s

That the Howick Local Board:

a)      adopts the Howick Local Board Plan.

b)      delegates authority to the Howick Local Board chairperson to approve any minor wording changes that may be necessary following adoption.

 

 

Comments

 

5.       The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plan was adopted in 2011. This second local board plan must be adopted by 31 October 2014.

6.       Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

·    makes decisions on local activities and projects

·    provides input into regional strategies and policies

·    works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

7.       The plans inform the development of the council’s 10-year Long-term Plan. The plans also form the basis for development of the annual local board agreement for each of the following three financial years.

8.       The local board is required to use the SCP to consult on the draft local board plan. The SCP was held from 7 July to 6 August 2014. There were 164 submissions on the draft local board plan.

Consideration

9.       The local board plan has been developed by considering a range of strategic issues, as well as the Auckland Plan and other regional strategies and policies.  Advice from subject matter experts, community views and public submissions has also been important in developing the plan.

10.     The local board heard submissions on the draft plan on 28 August 2014 and held workshops after the hearings to consider the information. Changes were made to the draft plan in response to the submissions.

11.     The revised plan is attached to this agenda (Attachment A).

Local board views and implications

12.     The local board’s views have driven the development of the plan attached to this report.

Māori impact statement

13.     The Howick Local Board has given consideration to Maori outcomes throughout the development of the Howick Local Board Plan.

14.     In collaboration with other southern local boards, local mana whenua were invited to a hui to seek their views on the issues to be addressed in the local board plans, including Howick. Following the hui, contact was made (via letter) to local mana whenua to promote continued engagement.

15.     A submission from Te Ara Rangatu o Te Iwi o Ngati Te Ata Waiohua (local iwi) on the draft plan has been considered in the development of the final plan.

 

Implementation

16.     The long-term plan and the annual plan draw the local board plans together and prioritise the council projects into what is affordable and will best meet the strategic direction and needs of Auckland’s communities. The projects and initiatives contained in each local board plan need to be included in the Long-term Plan 2015-2025 and annual plans if they are to be implemented. This requires discussion and agreement with the governing body through the local board agreement process.

 

Attachments

No.

Title

Page

a

Howick Local Board Plan 2014 (Under Separate Cover)

 

     

Signatories

Authors

Mata  Ropeti-Laumalili - Senior Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 

Reports Requested and Issues Raised 2013 -2016

 

File No.: CP2014/21617

 

  

 

Purpose

1.       Providing a list of reports requested and issues pending for the Howick Local Board.

Executive Summary

2.       A list of reports requested and issues pending is updated monthly and presented at the Board meeting to keep members informed of progress on outstanding reports and issues.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

 

 

Attachments

No.

Title

Page

aView

Reports Requested Issues Raised Schedule

281

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 



Howick Local Board

13 October 2014

 

 

 

HOWICK LOCAL BOARD – REPORTS REQUESTED / ISSUES RAISED 2013 - 2016

 

 

Item No

Date of Meeting

Resolution or Item No:

Issue

Resolution/Description

Target Date

Progress/Comments

39

16/4/12

HW/2012/68

Encroachment by MacLeans College on MacLeans Park

b) That the Howick Local Board reaffirms the 1999 decision of the legacy Manukau City Council that a land exchange be approved as formally consented by the Department of Conservation as of March 2000.  The Local Board also reaffirms that MacLeans College and the Ministry of Education meets all the conditions of the 1999 land exchange.

c) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the fence and all surrounding encroachments and either the removal of the basketball courts or an agreement with Auckland Council for full unrestricted access to the courts by members of the public. 

d) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the practice cricket wickets nets.

e) That the Howick Local Board request officers to make early contact with MacLeans College and the Ministry of Education regarding the Howick Local Board’s resolutions passed on 16th April 2012.

f) That the Howick Local Board request officers to report on compliance of the utility buildings beside the basketball courts along the boundary.

 

 

a)   Action sheet sent 19/4/12

b)   The Board were updated in April at the briefing on progress to date.

c)   A workshop/briefing is scheduled for 20th September 2012.

d)   Actions from the workshop was for Council officer to confirm the conditions of the consent and to arrange a meeting with the HLB and the Chair of the Board of Trustees and policyholder.

e)   Parks Sports & Recreation staff briefed portfolio members on 20th February.  A report will be provided to the May business meeting recommending options to the board.

f)     Parks Sport & Recreation Portfolio members and council staff are meeting 29 May with McLeans College Principal, Board representative and MOE representative to discuss a way forward to address encroachment issues prior to reporting at a formal board business meeting.

g)   Further workshop held on 17 July 2014.  Discussion of options resulted in another meeting with MacLeans College and MOE being required.

h)   Meeting with MacLeans College, MOE and Board members held on 4 September. Survey to be completed as a first step to confirm the boundaries, so they can be clearly presented in reports and future discussion documents.

 

66

11/3/13

HW2013/40

Beach Protection and Restoration projects

a) Approves the beach protection and restoration projects identified within the Howick Ward to be initiated at the following beaches: - Little Bucklands Beach, Bucklands Beach, Eastern Beach, Belmere Beach.

b) Requests that the investigative work required to support the Howick beach protection and beach restoration proposal be initiated.

c) Requests that LSP staff continue their investigations with Tonkin and Taylor Ltd on channel management options within the Tamaki River and that a paper will be produced for a future Howick Local Board workshop for discussion at a later date.

d) Requests officers report back to the next meeting of the Howick Local Board as to how much money is to be spent in relation to each project in (a) above.

 

a)      Action sheet sent to Greg Lowe 13/3/13.

b)      16/4/13.  LSP are investigating the feasibility of the project options and when that is completed they will be able to come back to the board with costs.

c)      Eastern Beach work completed.

d)      Workshop to be held to discuss beach priorities by June.

e)      Workshop arranged for 19th June 2014.

f)       Further workshop is needed, scheduled for August 14th.

g)      Report on October business meeting to confirm priorities.

 

71

9/9/13

HW/2013/168

Uxbridge Redevelopment

d)requests a report on the outcome of developed and detailed design along with an updated timetable to the Board in May 2014

 

a)      Action sheet sent to Rhoda Fowler.

b)      An update was provided to the Events, Arts & Culture portfolio on 25th February 2014.  A report will be provided to the June business meeting.

c)      Update on Uxbridge provided to Events, Arts & Culture portfolio on 27 May.  A report will follow.

d)      Awaiting confirmation of accommodation for Uxbridge during redevelopment.

73

9/12/13

HW/2013/208

Emilia Maud Nixon Garden of Memories

a)seeks feedback from Ngāi Tai ki Tāmaki and the wider Māori community through Te Roopu Awhina o Wairoa on the Draft Operational Management Plan for Te Whare Wānanga o Wairoa.

b)approves the development of a request for proposal process for the provision of a Māori cultural education programme.

c)requests officers complete the formal opening of the Whare by the end of March

 

a)   Action sheet sent to Johnnie Freeland 12/12/13

b)      A Steering Group and Working Party has been formed.  Planning for opening now in progress.

c)       Reports on August agenda.  Agreed date for the opening on 13th September 2014, agreed draft operational plan, agreed process for proposal of educational programmes.  Agreed to suggested name for the Whare.

d)      Whare opening and naming on 13th September 2014, including renaming of the museum.

e)       Proposal for contracting of educational programmes to be presented back to the board.

74

9/6/14

HW/2014/69

Petition regarding Eastern Beach Action Network (EBAN) re Macleans College Encroachments

a)receives the petition requesting action to resolve issues in the area of the eastern boundary between Macleans Park and Macleans College.

 

a)    Action sheet sent to Rose Ward to address petition’s issues in report to Board.

b)    Issues will be addressed in a report to the Board.

75

14/7/14

HW/2014/112

HW/2014/113

Fees and charges for Community Halls

d)requests that any fees or charges paid by or charged to a community organisation between 1 July 2014 and 14 July 2014 be refunded in part if the amount charged is greater than the amount the community organisation would have paid if the date of use of the facility fell prior to 1 July 2014.

e)request officers to prepare a report at the earliest opportunity for a Howick Local Board meeting.  This report needs to include the following:

i)A list of community and arts facilities, and rooms within, that user groups are/have been hiring over the past 12 months.

ii)How often and how long have they hired the facility for?

iii)Are these spaces appropriate for the user groups?  If not, are there other local facilities that could be used and what is the cost?

iv)A comparison of rates previously paid for usage (outside the fee structure), previously published rates and the proposed new fees, including the percentage increase.

v)Information about what consultation or communication was carried out with the existing users prior to the changes being made on 1 July 2014.

vi)Options to resolve the fee differential between existing user groups of the four Community Halls and the new fees and charges, which includes an option of grandfathering charges for existing community organisations.

vii)The financial impact of any resolution suggested in 'vi'.

 

a)      Action sheet sent to Kevin Marriott.

b)      Meeting held on 22nd July 2014 with Portfolio lead Lucy Schwaner, Kevin Marriott, Tereena Griffiths and Vanessa Leddra.

c)      Further meeting with council officers and portfolio team scheduled for 3rd September 2014.

d)      Further resolutions passed at 8th September meeting.

76

8/9/14

HW/2014/140

Fees and charges for Community Halls

a)  Considers the Notice of Motion on Fees and Charges by Member Lucy Schwaner.

b)  Reinforces its resolution HW/2014/112 passed at its business meeting on 14th July 2014

c)  Agrees the 2014/2015 fees and charges schedule (as per Attachment C III Local Community and Arts Facilities) be implemented for all new users

d)  Supports the existing affected hirers (including but not restricted to tabled Attachment A) by continuing their legacy arrangements until a review of Fees & Charges in June 2015 contingent upon the provision to the Board of an analysis of use by hirers from 1 July 2014 to 30 June 2015 on a month by month basis.

e)  Requests a report analysing financial impact to both the Local Board and hirers of the 2014/2015 fees and charges schedule.

f)   Delegates responsibility to the Howick Local Board Chair and Portfolio Lead of the Community Facilities Portfolio to set charges for legacy users who may not be regular users.

 

 

a)    Action sheet sent to Kat Teirney, Tereena Griffiths, Tristan Coulson and Vanessa Leddra on 10/9/14

b)    Update on progress requested following the resolution on 8 September business meeting and when provided will be given to the Portfolio team at its regular meeting

c)    No decisions made by Chair and Portfolio lead to date around setting charges for any legacy users who are not regular users as per resolution 12 (f).

 



Howick Local Board

13 October 2014

 

 

Workshop Notes

 

File No.: CP2014/21618

 

  

 

Purpose

1.       This report attaches the workshop notes taken for the period stated below.

Executive Summary

2.       Under Standing Order 1.4.2 and 2.15 workshops convened by the Board shall be closed to the public, however, the proceedings of a workshop shall record the names of members attending and a statement summarising the nature of the information received and nature of matters discussed.  No resolutions are passed or decisions reached, but are solely for the provision of information and discussion.  This report attaches the workshop notes for the period stated below.

 

Recommendation/s

That the Howick Local Board:

a)      Receives the workshop notes for workshops held on 28th August, 2nd, 11th, 18th and 25th September 2014.

 

 

Attachments

No.

Title

Page

aView

Workshop Notes

287

     

Signatories

Authors

Lynda Pearson - Local Board Democracy Advisor

Authorisers

Teresa Turner - Relationship Manager

 


Howick Local Board

13 October 2014

 

 






     

 


Howick Local Board

13 October 2014

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.