I hereby give notice that an ordinary meeting of the Maungakiekie-Tāmaki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 21 October 2014

6.00pm

Local Board Office
7-13 Pilkington Road
Panmure

 

Maungakiekie-Tāmaki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Simon Randall

 

Deputy Chairperson

Chris Makoare

 

Members

Josephine Bartley

 

 

Brett Clark

 

 

Bridget Graham, QSM

 

 

Obed Unasa

 

 

Alan Verrall

 

 

(Quorum 4 members)

 

 

 

Philippa Hillman

Democracy Advisor, Maungakiekie-Tāmaki Local Board

 

13 October 2014

 

Contact Telephone: (09) 570 3848

Email: philippa.hillman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Tāmaki College Recreation Centre Trust's 2014/15 Operational Funding             7

13        Onehunga Oranga 2014/2015 work programme update                                         11

14        Safety Activities in Maungakiekie Tāmaki                                                                15

15        Maungakiekie Tāmaki Local Board Small Local Improvements Projects (SLIPs) - Adoption of the Bundled Playground Renewals Concept Plan                                              25

16        Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP) 89

17        Auckland Transport Monthly Update Report – October 2014                             171

18        Onehunga Foreshore Project Progress Update September 2014                       227

19        Revised FY15 Parks Renewals Programme to include Mount Wellington War Memorial Sea Wall                                                                                                                      237

20        Central Facility Partnerships Committee                                                                249

21        Significance and Engagement Policy                                                                      261

22        Financial Policies Issues for Long-term Plan 2015-2025                                      285

23        Integrated bylaws review and implementation programme (IBRI) update – September 2014                                                                                                                             303

24        Urgent Decisions by the Maungakiekie-Tāmaki Local Board                              313

25        Record of Maungakiekie-Tāmaki Local Board Workshops September 2014     317

26        Board Members' Reports                                                                                         323

27        Chair's Report to the Maungakiekie-Tāmaki Local Board                                    335

28        Governing Body Member's Update                                                                         341  

29        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

30        Procedural Motion to Exclude the Public                                                               343

C1       Basketball court installation at Point England Reserve                                       343

C2       Council Controlled Organisation Review, Progress Report to Local Boards   343  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 September 2014,  as a true and correct record.

b)         confirm the ordinary minutes of its meeting, held on Tuesday, 14 October 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Tāmaki College Recreation Centre Trust's 2014/15 Operational Funding

 

File No.: CP2014/21206

 

  

 

Purpose

1.       This report seeks Maungakiekie-Tāmaki Local Board’s approval to enter into a further one year operational funding agreement with the Tāmaki College Recreation Centre Trust for 2014/15 to enable community access and programmes.

Executive summary

2.       Since 2002, Council has contributed annual operational funding to the Tāmaki College Recreation Centre Trust (the Trust) to support and provide community access.  The 2002 operational funding agreement allows for renewal terms at the sole discretion of Council for a total of 20 years from the date of construction completion (2001/2002) at a maximum of $100,000 (plus GST) per annum.

3.       The current level of funding for 2013/14 was $102,500 and includes a CPI increase.  From 1 July 2013, Auckland Council operational funding agreements are no longer subject to GST.

4.       In order to ensure operational grant funding is aligned with the draft Community Grants Policy, staff commissioned an independent review of our funded relationships.  The purpose of the review is to develop a consistent approach that best meets the outcomes of the Auckland Plan and is aligned with the Sport and Recreation Strategic Action Plan.

5.       It is proposed that the outcomes of this review will be reported then implemented from 1 July 2015. Until this time grants are managed under legacy approaches for the 2014/15 financial year as per the resolution of the Regional Strategy and Policy Committee. (REG/2014/36).

6.       It is recommended that the agreement with the Trust is continued for 2014/15 as the Trust continues to meet its agreed KPI’s and the Centre has high levels of customer satisfaction.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      approves the continuation of the current operating funding agreement with the Tāmaki College Recreation Centre Trust  for 2014/15 for $102,500;

b)      approves staff to continue reviewing the Tāmaki College Recreation Centre Trust’s operational funding during 2014/15 and report options to the Maungakiekie-Tāmaki Local Board for 2015/16 onwards;

c)      endorses the Tāmaki Recreation Centre as part of the Auckland Council network of community recreation facilities as per the draft Community Facilities Network Plan;

 

 

Comments

 

7.       The Tāmaki Recreation Centre is located on Tāmaki College grounds and operates as a dual use school/community facility.

8.       In 2001, through a Facility Partnership Agreement, Auckland City Council contributed $1.15 million to the capital cost of the construction of the Tāmaki Recreation Centre.  As part of the agreement, Council committed to the consideration of on-going operational funding to provide continued community access to the centre.

9.       An operational funding agreement between Auckland City Council and the Tāmaki College Recreation Centre Trust was signed in 2002, with provision for renewals on an annual basis for the first three years and on a three yearly basis thereafter.  All renewals are at the sole discretion of Council for a total of 20 years from the date of construction completion (2001/2002) at a maximum funding level of $100,000 (plus GST) per annum.  The final expiry date of this agreement, if all renewals are exercised is 2021.

10.     Renewals have been executed since 2002/2003.  Under the funding agreement the previous renewal term should have been 2011-2014.  Due to the formation of Auckland Council and the subsequent impacts on operations, officers deemed it prudent to amend the renewal term into one term of one year (July 2011 – June 2012) and one term of two years from July 2012 through to June 2014.

11.     Council has been considering a Community Grants Policy approach for some time. On 6th March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014 /2015 financial year. 

REG/2014/36

That the Regional Strategy and Policy Committee:

b. endorse existing funding arrangements and grants schemes being rolled over for the 2014/15 financial year.       CARRIED

12.     In order to ensure operational grant funding is aligned with the draft Community Grants Policy, an independent review of the sport and recreation funded relationships administered by council’s sport and recreation partnerships team has been completed

13.     The purpose of the review is to develop a consistent approach that best meets the outcomes of the Auckland Plan and is aligned with the Sport and Recreation Strategic Action Plan.

14.     The review has led to the following recommendations regarding the Tāmaki College Recreation Centre Trust:

i)        Continue to fund for a further year (2014/15) until the draft Community Facilities Network Review is completed, the Community Facilities Network Plan is developed and any network gaps and community needs are identified

ii)       Benchmark the centre’s business model and review expenses, efficiencies and effectiveness against Auckland Pools and Leisure’s recreation facilities

iii)      Establish key performance indicators to measure outputs and outcomes that are aligned with the KPIs established for Auckland Pools and Leisure Centres

iv)      Develop appropriate reporting templates that clearly guide funding recipients and ensure that progress towards required outcomes is measured and reported. If funding is to continue beyond 2014/15 then review:

a)      The best model for funding support for each centre, i.e. by way of a grant, contract for service or maintenance payments

 

b)      The relative contribution of council and the school (where relevant)

 

c)      The time period the funding should apply to and when reviews should be undertaken

 

d)      The scale of the funding relative to the community outcomes to be delivered

 

e)      Whether funding should be a set amount or on a sliding scale

15.     In 2013/14 there were 67,490 visits made to the centre. This is similar to previous years. The Centre is also meeting its outcomes and KPIs. In 2013, 87% (or 6.1 on a 7 point scale) of customers rated their overall satisfaction with the centre as good or excellent.

Consideration

Local board views and implications

16.     The Maungakiekie- Tāmaki Local Board has the delegated authority to grant funding of the Tāmaki Recreation Centre's operation.  The opinions of the Parks and Recreation Portfolio holders have been sought prior to this report. This report seeks approval from the Maungakiekie- Tāmaki Local Board to continue the interim approach endorsed by the Regional Strategy and Policy Committee.

Māori impact statement

17.     In 2013, 11% of the Tāmaki Recreation Centre customers identified as Maori. The operational funding grant provides physical activity opportunities for the local community, including the potential to enhance sport and recreation aspirations for Maori. Staff will work with Tāmaki Recreation Centre and the local marae to consider ways to target programmes to local Maori populations.

Implementation

18.     There are no implementation impacts.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Duncan Chisholm - Sport and Recreation Advisor

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Onehunga Oranga 2014/2015 work programme update

 

File No.: CP2014/23016

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Maungakiekie-Tāmaki Local Board to update the Onehunga/Oranga 2014/2015 work programme to include four new centre-led programmes.

Executive summary

2.       Local boards are required to set fees for the hire of local council-managed community venues, centres and arts facilities. The fee schedule was presented as part of the 2014 / 2015 Local Board Agreement and was approved by the Maungakiekie-Tāmaki Local Board in June 2014.

3.       The new fees framework came into effect on the 1 July 2014. The framework has delivered a more consistent pricing structure for hire of council-managed community venues, centres, houses and arts facilities across the Auckland Council region.

4.       During implementation of the new fees framework, it was found that some hirers, who have been on special fee arrangements some of which date back to legacy councils, were significantly affected by the changes. Upon finding implementation issues in July 2014, a Transition Working Group (TWG) was formed to develop mitigation options and resolve these issues.

5.       Some hirers of the Onehunga and Oranga Community Centres have seen larger than expected fee increases and council staff has been actively working with them to resolve and minimise the impact of change that has occurred from the new framework.  Outcomes of this process have included:

·        a number of regular hirers choosing to cancel their bookings and move to other facilities

·        hirers reducing their use of both Onehunga and Oranga Community Centres

·        possible termination of programmes which could no longer be sustained under the new fees framework

6.       Council staff met with the Maungakiekie-Tāmaki Local Board portfolio holders on 27 August 2014. The hirers affected by these changes were discussed and as a result it was suggested that changes to the Onehunga/Oranga 2014/2015 approved work programme be adjusted to include three new programmes and that a number of additional groups be supported through the TWG process.

 

Recommendation/s

That the Maungakiekie Tāmaki Local Board:

a)      approves the addition of three groups including: J1 Ju Jitsu, Zumba for Everyone, and Hot Hula, to the Onehunga/Oranga community centre 2014/15 Work Programme

 

Comments

7.       The new fees framework is designed to deliver:

·        the ability for Local Boards to select activity types to receive discounts which reflect their Local Board Plan priorities

·        administrative changes to standardise terminology and to charge fees on an hourly basis

·        consistency across the portfolio of facilities within each Local Board area, and in similar facilities in adjoining boards

8.       Council staff met with the Maungakiekie-Tāmaki Local Board portfolio holders on 27 August 2014. The groups affected by these changes were discussed and as a result it was suggested that changes to the Onehunga/Oranga 2014/2015 approved work programme be adjusted to include three new programmes and that the remaining groups be supported through the TWG process.

9.       The TWG, following consultation with affected hirers, identified the waiving of charges as the most effective way to address the impact of the new fees framework on affected hirers. Depending on the level of impact the fees were waived for one, two or three months.

10.     Additional intervention may be taken, subject to the Boards’ approval by including groups to the Onehunga/Oranga 2014/2015 work programme as a centre led activity.

11.     Table 1 provides an overview of known affected hirers and the suggested steps required to support their use of either the Onehunga or Oranga Community Centres.

 

Table 1: Effected Groups to be included in Maungakiekie-Tāmaki Local Board Workplan 2014/2015

Name/
Organisation

Community Centre

Actions

J1 Ju Jitsu

Onehunga

Incorporate group into the centre-led programmed activity by amending the 2014/2015 work programme.

Zumba for Everyone

Onehunga

As above

Hot Hula

Oranga

As above

Other groups

Onehunga/Oranga

Refer to TWG

Consideration

Local board views and implications

12.     At workshops during 2013 and 2014, Local Boards, with facilities in scope, had a number of opportunities to engage with the project team and to express their preferred approaches to the hire of local facilities. 

13.     If the Local Board wishes to consider more substantial changes to hire fees in future years, the Long Term Plan process offers an opportunity to consult local communities.

Māori impact statement

14.     Ensuring community facilities are accessible and affordable to all members of the community, will be of benefit to all, including Maori.

Implementation

15.     There are no implementation issues.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Kate Holst - Team Leader Programmes and Partnerships North/Central

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Safety Activities in Maungakiekie Tāmaki

 

File No.: CP2014/22343

 

  

 

Purpose

1.       The purpose of this report is to seek the local board’s endorsement of the attached Community Development, Arts and Culture (CDAC) Department’s 2014/15 work programme (Attachment A) and local safety advice projects component.

Executive summary

2.       Safety, CAYAD, graffiti, alcohol, family violence are all key areas of focus identified in the attached 2014/2015 work programme (Attachment A).

3.       Within the work programme three new safety projects have been identified in the local board area in the 2014/15 year.  These are:

·       develop a local board alcohol harm reduction action plan

·       undertake graffiti education and prevention initiatives in the Tāmaki area.

·       develop a local board safety plan.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      approves the attached safety advice and local projects component of the Community Development, Arts and Culture 2014/2015 work programme.

 

Comments

4.       The draft Community Development, Arts and Culture 2014/15 work programme was presented to the local board meeting held on the 17th of June 2014.  The local board passed the following resolution (MT/2014/100)

a. approves the Community Development Arts and Culture Work Programme 2014-15, except for the section titled “Safety Advice and Local Projects” and request that officers work further on this section to better reflect the wider issues for the community, and aspirations of the local board and re- present this section at the August business meeting”.

5.       Staff have met with the safety portfolio holder and local board staff to discuss the safety issues in the local board area and explore ways of addressing these issues.

6.       Staff propose to undertake three new projects in the local board area in the 2014/15 year.  These are:

·        develop a local board alcohol harm reduction action plan

·        undertake graffiti education and prevention initiatives in the Tāmaki area 

·        develop a local board safety plan.

 

7.       Recognising that alcohol harm is a major safety issue in the local board area, staff are proposing to develop an alcohol harm reduction action plan based on Council’s 2012 Alcohol Harm Reduction Strategy.  This will be the first plan of its type developed for a local board.  Learnings from the development and implementation of this plan may be transferable to other local boards. This plan will be created alongside community partners and stakeholders and in close consultation with the local board. It is planned to present the local alcohol harm reduction action plan for adoption by the local board by April 2015. Further details are provided in the scoping document (Attachment B).

8.       Staff have analysed graffiti incidents across the Auckland region and have identified ten priority areas for graffiti education and prevention initiatives.  The Tāmaki area is one of the ten areas identified. The initiatives developed will be youth and community led and seek to tackle underlying causes of graffiti vandalism. It is planned to initiate the graffiti education and prevention initiatives in the Tāmaki area by November 2014.

9.       Staff are currently developing a scoping document for a safety plan for the local board area. Like the alcohol harm reduction action plan discussed in section 6, this will be the first plan of its type developed for a local board. Learnings from the development and implementation of this plan may be transferable to other local boards. This plan will build on existing research and be created alongside community partners and stakeholders and in close consultation with the local board. Staff will report to the local board’s November business meeting with the scoping document, which will include objectives, key deliverables, timeframes, and budget information, before appointing a consultant to support the development of the plan.

Consideration

Local board views and implications

10.     Staff are working closely with the Maungakiekie-Tāmaki Local Board on safety issues.  

Māori impact statement

11.     MTLB area has a slightly higher Maori population (12%) compared with the rest of Auckland (10%). This is particularly true in the Tāmaki subdivision where (16%) of the population are identified as Maori. It is expected that the priorities and actions outlined in this report and attached work plan will have a positive impact on the Maori community.

Implementation

12.     All activities identified in attachments can be met within existing budgets.

 

Attachments

No.

Title

Page

aView

Attachment A, Community Development, Arts and Culture Department 2014/2015 work programme

17

bView

Attachment B, Scoping Document for the Maungakiekie-Tāmaki Local Board 2014-2015

19

     

Signatories

Authors

Carminia Adona - PA/Business Coordinator

Taylor Norman - Community Safety Advisor

Authorisers

Kevin Marriott - Manager Community Facilities

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Attachment A – CDAC – CDS work programme 2014/2015


 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 







Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Maungakiekie Tāmaki Local Board Small Local Improvements Projects (SLIPs) - Adoption of the Bundled Playground Renewals Concept Plan

 

File No.: CP2014/23760

 

  

 

Purpose

1.       This report is seeking the Maungakiekie Tāmaki Local Board’s approval of the final concept plan for their bundled playground renewals that were funded by the Maungakiekie Tāmaki Local Board’s Small Local Improvement Projects (SLIPs).

Executive summary

2.       In August 2013, the Maungakiekie Tāmaki Local Board approved bundling of a number of their proposed playground renewals together with a view to improving their design and play value. The local board dedicated Small Local Improvement Projects (SLIPs) funding for this.

3.       The playgrounds included within this bundled concept plan included Commissariat Reserve, Flat Rock Reserve, Konini Reserve, Jordan Park, Ruapotaka Reserve, West Tāmaki, Maybury Reserve, Mount Wellington War Memorial, Jellicoe Reserve

4.       The project was carried out in three stages as follows:

·        Stage one of the project undertook an appraisal of the existing play space provisions in the local board area and an analysis of demographics of the play space catchment to ensure the play space renewals meet the needs of the community. 

·        Stage two involved a review of the bundled playgrounds as a whole, making 'strategic', high-level suggestions for suitable upgrades to each one (if appropriate) and making recommendations around budget allocation/prioritisation.  Recommendations made in this report include transferring budget from some playgrounds to others, to maximise benefits to the whole network. 

·        Stage three involved producing a concept plan and cost estimate for each of the individual playgrounds. 

5.       Following consultation with student representatives from various schools neighbouring the playgrounds and key stakeholders a draft concept was prepared.  The draft plan was workshopped with the parks portfolio holders and the draft plan has now been amended to incorporate proposed changes. This final plan has been prepared for the Local Board’s adoption (Attachment A).

6.       Furthermore, the Board had a total of $737,000 renewals funding for these playground renewals and the Board further allocated $40,000 SLIPs Capex to top-up the above renewals in FY14.

7.       The final attached concept plans require the local board to allocate a further top-up of $131,390.20 from their FY15 SLIPs Capex to ensure successful delivery of the playground renewals. All SLIPs Capex funding allocated towards the detailed design and physical works must be expended prior to the FY 2014/2015 financial year end.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      approves and adopts the final concept plan for the bundled playgrounds for detailed design and physical construction. All detailed designs to be reviewed and approved by the Maungakiekie Tāmaki Local Board parks portfolio holders prior to commencement of physical construction.

b)      notes that the final concept plan proposed combining the Maybury Reserve playground and Ruapotaka reserve playground into one playground and placing this renewal on hold until a concept plan for Maybury reserve has been finalised.

c)      notes that the Mt Wellington War Memorial Reserve playground renewal will be placed on hold for delivery until the Concept Plan for Mt Wellington War Memorial and Panmure Wharf has been completed so that the playground renewal can also take into consideration any proposed relocation of the playground.

d)      approves the proposed removal of the West Tāmaki Reserve playground with consideration that there are two playgrounds within a 500m buffer from West Tāmaki Reserve which provide a very high level of play experiences.

e)      approves allocation of $131,390.20 from their FY15 SLIPs Capex funding towards additional top-up required for the detailed design and delivery of the proposed concept plans.

 

Comments

8.       In August 2013, the Maungakiekie Tāmaki Local Board approved bundling of a number of their proposed playground renewals together with a view to improving their design and play value. The local board dedicated Small Local Improvement Projects (SLIPs) funding for this.

9.       The playgrounds included within this bundled concept plan included Commissariat Reserve, Flat Rock Reserve, Konini Reserve, Jordan Park, Ruapotaka Reserve, West Tāmaki, Maybury Reserve, Mount Wellington War Memorial, Jellicoe Reserve

10.     The project was carried out in three stages as follows:

11.     Stage one of the undertook an appraisal of the existing play space provisions in the local board area and an analysis of demographics of the play space catchment to ensure the play space renewals meet the needs of the community. 

12.     Stage two involved a review of the bundled playgrounds as a whole, making 'strategic', high-level suggestions for suitable upgrades to each one (if appropriate) and making recommendations around budget allocation/prioritisation.  Recommendations made in this report include transferring budget from some playgrounds to others, to maximise benefits to the whole network. 

13.     Stage three involved producing a concept plan and cost estimate for each of the individual playgrounds. 

14.     Following consultation with student representatives from various schools neighbouring the playgrounds and key stakeholders a draft concept was prepared.  The draft plan was workshopped with the parks portfolio holders and the draft plan has now been amended to incorporate proposed changes. This final plan has been prepared for the Local Board’s adoption (Attachment A).

15.     Furthermore, the Board had a total of $737,000 renewals funding for these playground renewals and the Board further allocated $40,000 SLIPs Capex to top-up the above renewals in FY14.

16.     The final attached concept plans require the local board to allocate a further top-up of $131,390.20 from their FY15 SLIPs Capex to ensure successful delivery of the playground renewals. All SLIPs Capex funding allocated towards the detailed design and physical works must be expended prior to the FY 2014/2015 financial year end.

 

Consideration

Local board views and implications

17.     This report canvasses the views of the Maungakiekie Tāmaki Local Board.

18.     The recommendations contained within this report fall within the Local Boards allocated authority.

Māori impact statement

19.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Engagement with iwi will be required through the implementation of the concept plan and iwi / hapu be given the opportunity for consultation on all aspects of the proposed work programme that are anticipated to have a significant impact on sites of importance to Tangata Whenua.

Implementation

20.     The decisions sought from this report relate to the approval of the final concept plans. This has been modified to reflect the feedback gained from the community.  The next stage in these projects will be the development of detailed design plans that will provide further detail on the costs of each playground. 

21.     Detailed design and physical construction of the relevant playgrounds would be undertaken through the parks renewal project managers in Asset development and Business Support unit.

 

 

Attachments

No.

Title

Page

aView

Attachment A, MT Bundled Playground renewals Concept Plans

29

     

Signatories

Authors

Vandna Kirmani - SLIPs Project Portfolio Leader

Authorisers

Katrina Morgan - Team Leaders SLIPs

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

 

 

 


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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

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Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

File No.: CP2014/22594

 

  

 

Purpose

1.       To endorse the Arts and Culture Strategic Action Plan’s proposed goals and action areas.

Executive summary

2.       The Arts and Culture Strategic Action Plan (ACSAP) is a core strategy to deliver on the Auckland Plan vision to be the world’s most liveable city.  It sets out a strategic direction for the next 10 years that will guide the planning and delivery of arts and culture activities in Auckland to meet the aspiration in the Auckland Plan to “integrate arts and culture in our everyday lives”.

3.       Public consultation on the draft ACSAP was held 23 June to 24 July 2014.

4.       A total of 440 submissions were received from key (external) stakeholders and the general public – 50 from arts and culture organisations, 109 from children and young people and the remainder from the general public.

5.       Feedback from local boards was generally positive. The draft ACSAP aligned well with the arts and culture aspirations in many of the local board plans.

6.       There was strong endorsement from key stakeholders and the general public of the draft ACSAP’s goals and action areas.

7.       However, feedback from local boards and key stakeholders indicated that considerable further work is required on the implementation section of the plan. 

8.       As a result of this feedback, the ACSAP has been split into two parts:

·        The ‘strategic section’ of the plan, which outlines the goals and action areas; and

·        An ‘implementation section’, which will provide detail on the specific actions to be delivered and by whom, timeframes and measures.

9.       The strategic section (goals and action areas) will be reported to the Arts, Culture and Events Committee for adoption in October 2014.

10.     The implementation section requires further work and engagement with local boards and key stakeholders. This will be reported to the Arts, Culture and Events Committee for adoption in March 2015.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      endorses the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them.

b)      notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

 

Comments

Local board feedback

11.     To date, engagement with local boards has included portfolio holder briefings, workshops and meetings with local board members. Written and verbal feedback has been received (Attachment A).

12.     Local boards are generally positive about the draft ACSAP, its alignment with draft local board plans and its ability to support local board’s diverse arts and culture aspirations.

13.     Key themes emerged from local board feedback:

·        Community feedback on the draft plan needs to be reflected in the final ACSAP

·        Greater recognition of the importance of arts and culture in placemaking and urban design

·        Greater clarity on council’s role and what council will specifically deliver and support

·        Improve the affordability of hiring creative spaces

·        Improve Aucklanders’ access to and participation in arts and culture

·        More public art outside the city centre

·        Regional institutions to deliver arts and culture in rural areas

·        Greater use of digital tools, such as an arts and culture calendar, on-line tools to connect artists with funders, on-line access to and apps about the history of significant sites etc.

·        Recognise the importance of ‘local’ i.e. arts and culture by local communities, for local communities, in local communities.

14.     The areas of strong alignment between local board, key stakeholder and general public feedback include: the importance of arts and culture in placemaking; celebrating multiculturalism; and addressing affordability and accessibility issues for audiences and participants.

Public feedback

15.     Public consultation on the draft ACSAP took place from 23 June to 24 July. It was publicised through various channels. Local boards also promoted the consultation to their communities.

16.     A total of 440 submissions were received. Of these: 50 were from arts and culture organisations; 109 were received from children and young people; and the remainder were from the general public. (See attachment B for the feedback summary and submission numbers by local board area)

17.     A specific consultation with children and young people was undertaken during the school holidays, accounting for the high number of responses from these groups. Staff worked with Uxbridge Creative Centre, The Auckland Performing Arts Centre, Auckland Central Library, Auckland Art Gallery and schools to run visioning and imagining exercises and collect feedback via a specifically designed worksheet.

18.     Key themes from the public consultation were:

·        The importance of public art and arts and culture in placemaking

·        Sustainable funding of arts and culture

·        Affordability and accessibility to arts and culture for audiences and participants 

·        Honouring Māori culture and recognising the contribution of multiculturalism to Auckland’s identity

·        A strong desire from many individuals and organisations to partner with council to implement the ACSAP.

19.     Submitters strongly endorsed the six goals and 16 action areas in the draft ACSAP.

Adopting the ACSAP through a two-stage process

20.     Whilst there was general support for the goals and action areas, there was also strong feedback on how the detailed actions of the ACSAP will be implemented. Additionally, external stakeholders expressed a desire to be involved in delivery.

21.     The mayor’s proposal for the Long-term Plan 2015-25 requires refinement to the detailed actions and look closely at implementation.

22.     As a result of these issues, the ACSAP has been split into two parts:

·        The ‘strategic’ part of the plan, outlining the goals and actions areas. Staff seek local board endorsement of the proposed goals and action areas (below), and local board recommendation that the Arts, Culture and Events Committee adopt the goals and action areas at the October committee meeting. Prior to further consultation on implementation, it is important that the ACSAP goals and action areas are adopted to guide this discussion.

·        The ‘implementation’ part of the plan, with details on specific actions, lead organisations, timeframes and measures. This requires further work and engagement and will be reported to the Arts, Culture and Events Committee in March 2015. Feedback from the consultation will be used to refine and inform this work.

ACSAP strategic section: proposed goals and action areas

23.     Early information and feedback from local boards and key stakeholders was used to develop the goals and action areas in the draft ACSAP. They have been confirmed through the consultation process, which also identified priority goals and action areas (see bold points in the table below).

24.     The proposed, final ACSAP goals and action areas are:

Goals

Action areas

All Aucklanders can access and participate in arts and culture

Place Aucklanders at the centre of arts and culture planning and delivery

Better communicate what’s on offer

Remove barriers to access and participants

Auckland values and invests in arts and culture

Grow and deliver strategic investment in arts and culture

Evaluate and promote the economic, social, cultural and environmental value of investment in Auckland’s art and culture

A network of vibrant arts and culture organisations and facilities meets Auckland’s diverse needs

Foster arts and culture organisations and facilities that build and promote Auckland’s unique identity

Support arts and culture organisations and facilities to engage with Auckland’s diverse population in innovative and inclusive ways

Arts and culture organisations work together as a complementary regional system

Provide a regional spread of vibrant diverse and affordable creative spaces

Arts and culture are intrinsic to Auckland’s place making

Tell our stories by encouraging unique and distinctive public art that reflects and responds to our place

Make it easier to plan, create and deliver innovative art and design in public places

Engage more artists and Aucklanders in art in public places

Auckland celebrates a unique cultural identity

Celebrate Māori and their culture as a point of difference

Champion Auckland’s unique arts and culture

Auckland has a robust and flourishing creative economy

Foster a robust network of creative industries

Champion innovation to attract talent

Next steps

25.     Further engagement with local boards, key stakeholders, mana whenua and mataawaka on implementation will take place between October 2014 and February 2015. The implementation section will be reported to the Arts, Culture and Events Committee in March 2015 for adoption, and the ACSAP in its entirety will be finalised.

Consideration

Māori impact statement

26.     The Independent Māori Statutory Board (IMSB) is represented on the ACSAP steering group to provide guidance on content and process. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the draft ACSAP.

27.     Māori aspirations and outcomes were clearly identified and addressed in the draft ACSAP with Māori actions woven through all the action areas; this will not change. The ACSAP acknowledges and celebrates Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

28.     One of the key arts and culture actions in the Māori Plan for Tāmaki Makaurau was that council support a signature Māori event – this is included in the ACSAP. The mayor’s proposal on the LTP 2015-25 states his expectation that Auckland Tourism Events and Economic Development (ATEED) will deliver a significant Māori event (and ATEED refocus its current resources to achieve this).

29.     Further engagement with mana whenua and mataawaka is planned as part of developing the implementation section of the ACSAP.

 

Attachments

No.

Title

Page

aView

Attachment A, Local Board Feedback

93

bView

Attachment B, Consultation Summary

97

cView

Attachment C, Draft Arts and Culture Action Plan

101

     

Signatories

Authors

Maree Mills – Principal Strategy Analyst

Rebecca Kruse - Strategy Analyst

Authorisers

Grant Barnes - Manager - Auckland Strategy and Research

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

 

Local Board Feedback Summary

Engagement undertaken in 2013-14

Theme/Issue

Placemaking

·    Recognises importance of arts and culture in place making

·    Would like more community involvement and input

·    Nurturing/building a distinct area identity through arts and culture

·    Incentivise developers to incorporate arts and culture into new developments

·    Involve creative people in the planning process - designers, architects working with planners

·    Heritage and place recognised e.g. Writer’s walk, sculpture trail

·    Incorporation of Maori and European history in the environment

·    Public art/cultural design integrated in capital project design/urban design

·    Local artists to be involved with chance to win commissions for council buildings

Funding

·    More clarity on funding streams

·    Governing Body financial commitment

·    Who is going to fund what

·    Business sponsorship for arts and culture events

·    Council investment in art should equate to investment in sport

·    Funding issues are a key for supporting local theatres/galleries/museums and groups. Uneven investment in facilities throughout the region

Council role in ACSAP

·    More clarity on council’s role – arts and culture community want to understand what council can deliver and support

·    Plan focus should be on how the council can support the organisations

·    Foster partnerships

·    Advocacy

·    Local boards role in guardianship

·    Role of CCOs in arts and culture

Capacity Building

·    Streamline council processes – ‘go to person’

·    Provide better climate for building creative relationships

·    More capacity needed to assist local boards to go beyond business as usual and develop what assets they already have – guidance/advice to help see the huge potential for arts and culture in our community and translate into our local board plans.

·    The key question for this Plan should be “How do we create an organisation (council) that fosters/allows creativity to flourish?”

Education and pathway into employment

·    Need to highlight the value of (creative) education

·    Profile creative students and activities in the community (more recitals)

·    Growing skills, creativity, entrepreneurship and social entrepreneurship

·    Local boards have a part to play

Events

·    Clarity of process around growing local events to regional

·    Events portal to promote all events

·    A stocktake of what is currently happening to ensure that one event is not ‘cannibalising’ the audience of other events – establish the correct balance between city centre and local

·    Importance of local cultural events

·    Promotion of events – linking local and regional events/festivals into each other, good local promotion of events

Diversity

·    Highlight Asian community

·    Need to highlight more than ethnic diversity

·    Inclusiveness of all communities

Facilities

·    Organisations to work together not in competition

·    Funded to meet  diverse need – how to achieve equity, consistency and sustainability

·    CFNP as a tool to enable review of community arts and culture facilities

·    Grow maker spaces

·    Don’t just focus on city centre

·    Development of arts and culture precincts

·    Local art facilities – many saw a lack in their area

·    Need for smaller theatre spaces and performance venues in smaller centres. 

Maori

·    Development of Maori cultural centre for the arts – great development initiative for our youth

·    Marae as a youth hub providing arts opportunities for youth

Barriers

·    Coast of transportation and parking

·    Entry and ticket prices

·    Distance to regional facilities

·    Buses(public transport) stop operating after the event

·    Compliance costs, rules and regulations

Other

·    More local public art outside city centre

·    Regional institutions to deliver arts and culture out to rural areas – increase exposure

·    More art displays in the parks – digital, physical, more art-based activities to encourage people into regional parks

·    Include acknowledgement of economic significance

·    Good use of case studies in summary document

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

ARTS & CULTURE STRATEGIC ACTION PLAN 2014

Submissions Report

 

The draft ACSAP was publicised via various channels including:

·        Targeted stakeholders  (e.g. advisory panels, IMSB, CCOs, key arts and culture organisations)

·        Through 146 venues (e.g. CDAC facilities, RFA, marae, community centres, libraries, local board offices, service centres, commercial galleries, performing arts venues, tertiary institutions, art schools, private museums and philanthropic organisations) and at events (e.g. Kapa Haka Super 12s, Art Educators Conference AUT and Net Hui).

·        Presentations to Creative Coalition, Lunchtime Learning, Artist Alliance, Pacific Arts Cluster and Digital Live

·        Published through various media channels (e.g. Our Auckland, digital banners, NZ Herald advert, press release to media commentators, council website and Facebook and Twitter accounts)

Submission Type

Submitter Group

The graph below shows the format the submissions were received in.

182 submissions have been received via the online form, 108 via the hard copy form, 109 from the Youth worksheet, and a further 39 via email non form submissions.

The graph below outlines what ‘group’ submitters belong to.

275 submissions have been from individuals, 51 from some form of group or organisation, and 109 from the Youth worksheet.

Feedback regarding the ACSAP Vision

Submitters were asked to rank how important the vision is to them.  The graph shows the importance of the visions to submitters. 

Feedback regarding the Goals

The graph outlines what importance submitters placed on each goal.  The table below outlines the labels used in the graph below.

 

 

Graph label

Goal

Access and participation

All Aucklanders can access and participate in Arts and Culture

Value and invest

Auckland values and invests in Arts and Culture

Organisations and facilities

A network of vibrant Arts and Culture organisations and facilities meets Auckland’s diverse needs

Design and development

Arts and Culture are intrinsic to how we design and develop Auckland

Cultural identity

Auckland celebrates a unique cultural identity

Creative economy

Auckland has a robust and flourishing creative economy

 

Feedback regarding the Actions

The graphs below show the priority given by submitters to action areas.

 

All Aucklanders can access and participate in Arts and Culture

Auckland values and invests in Arts and Culture

 

 

A network of vibrant Arts and Culture organisations and facilities meets Auckland’s diverse needs

 

 

Arts and Culture are intrinsic to how we design and develop Auckland

 

Auckland celebrates a unique cultural identity

 

 

Auckland has a robust and flourishing creative economy

 

 

Submission by Local Board Area

The table below indicates the total numbers of submissions received by the local board area.

Local Board

Individual submissions

Children and young people worksheet

Organisation submissions

Total submissions

Albert-Eden Local Board

45

4

4

53

Devonport-Takapuna Local Board

14

0

5

19

Franklin Local Board

4

0

0

4

Great Barrier Local Board

0

0

0

0

Henderson-Massey Local Board

9

15

1

25

Hibiscus and Bays Local Board

6

2

3

11

Howick Local Board

12

34

2

48

Kaipatiki Local Board

16

5

2

23

Mangere-Otahuhu Local Board

5

0

0

5

Manurewa Local Board

4

1

1

6

Maungakiekie-Tāmaki Local Board

15

4

0

19

Orakei Local Board

17

0

1

18

Otara-Papatoetoe Local Board

7

0

0

7

Papakura Local Board

9

0

0

9

Puketapapa Local Board

8

0

0

8

Rodney Local Board

7

1

1

9

Upper Harbour Local Board

3

1

0

4

Waiheke Local Board

1

2

2

5

Waitakere Ranges Local Board

10

0

0

10

Waitemata Local Board

43

19

18

80

Whau Local Board

16

3

0

19

Regional

1

0

3

4

Not Supplied

2

0

1

3

Outside Auckland

21

19

11

51

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 





































































Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Auckland Transport Monthly Update Report – October 2014

 

File No.: CP2014/23313

 

  

 

Purpose

1.       The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last transport report.

Monthly Overview

2.       A meeting with the Transport Portfolio leader and deputy took place on Monday 6 October. The following  matters were discussed:

·        Glen Innes to Tāmaki Drive Shared Path

·        Pt England to Panmure Safe Routes Scheme

·        General transport matters

3.       Auckland Transport held a workshop with the Local Board on 30 September.   AT updated the Local Board on the AMETI construction in Panmure, informed the board of the public open day on 1 November and the subsequent opening of Te Horeta Road on 2 November. Also discussed were some changes proposed to reserves and other matters pertaining to Phase Two of the project – Panmure to Pakuranga.

4.       A further workshop on bus network changes is also planned for October.

5.       Auckland Transport has also invited Local Boards to attend a cluster-type workshop in October with the aim of seeking further engagement with Local Boards on transport priorities for the next decade.  The meeting will cover how Auckland Transport has arrived at a prioritised programme, following the Mayor’s budget proposal for the Long Term Plan.

6.       Auckland Transport will also be asking Local Boards what their priorities are, now that the Local Board Plans can be compared to the Mayor’s budget proposal.  Auckland Transport will review the draft prioritised programme in the light of these discussions.  This will lead to finalising a draft Council Long Term Plan (LTP) and draft Auckland Regional Land Transport Programme (RLTP).  Both proposals will be subject to formal consultation procedures when they are released in draft in January 2015.  

7.       Details of these workshops have been forwarded by email. 

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)         receives the report.

 

Reporting Back

Consultation Report

8.       Consultations forwarded to the Local Board for comment are attached for board members’ information (Attachment A).

Local Board Capital Projects

9.       The Maungakiekie-Tāmaki Local Board has a fund available for the construction of transport related projects in its area. This fund is administered by Auckland Transport.  Each year, the Local Board’s capital fund allocation is $494,757 and this amount can be consolidated within each electoral term. 

10.     At the time of writing the unspent transport capital fund budget for the current electoral term was $1.177 million.  This comprises of $645,000 allocated toward the Onehunga Mall upgrade and a balance of $532,000 uncommitted.

11.     At its September meeting, the Local Board requested Auckland Transport to provide rough order of costs for the completion of the Tetra-trap programme in the Local Board area and for the provision of a footpath at the harbour end of Princes Street, Onehunga to link to the reserve and foreshore works.

Tetra Traps -  Rough Order of Costs

12.     Attached is a report prepared for the Maungakiekie-Tāmaki Local Board by GHD in 2013 that outlines the programme of work and associated costs of the provision of tetra traps in the Local Board area.

Stormwater Priority Catchments

Estimated Number of Catchpits/Tetra traps required

Planned Tetratrap Installations (2013/14)

Total Estimated Costs for Tetra Traps (not including planned installations)

Pt England Reserve

939

85

$854,000

Mutukaroa – Hamlins Hill

341

 

$341,000

Onehunga Bay Reserve

(M-T Local Board area)

218

 

$218,000

Onehunga Bay Reserve (other LB areas)

389

 

$389,000

Grotto Reserve

9

 

$9,000

 

Provision of Pedestrian Interface between Onehunga Bay Reserve and Princes Street

13.     AC Parks department have provided information and plans of the proposed improvements at the Onehunga Bay Reserve, Princes Street and Beachcroft Road to Auckland Transport

14.     These will be reviewed and a rough order of costs prepared.

Update on the Delivery of current  Transport Capital Projects

Paynes Lane

15.     These  works are now completed.

Onehunga Mall to Upper Municipal Place

16.     These works are now completed.

Princes Street Pedestrian Enhancements

17.     This project is still going through resolution processes however a start is anticipated in late October or early November.

Local Board Capital Fund Changes

18.     As reported verbally last month, the Auckland Council Infrastructure Committee has agreed to changes proposed by Auckland Council and Auckland Transport relating to the eligibility of projects funded under the Local Board Transport Capital Fund (LBTCF). Up until now, the eligibility of projects has been guided by a March 2013 decision of the former Strategy and Finance Committee which specifically precluded Auckland Transport from using the LBTCF to undertake works outside the road corridor. A number of local boards felt that this rule created unnecessary rigidity in the use of the Fund, and earlier this year the Budget Committee re-examined the issue and referred it to the Infrastructure Committee for decision. On 3 September, the Infrastructure Committee resolved to allow works funded by the LBTCF to be undertaken on Council- or CCO-controlled land outside the road corridor, providing the body controlling the land was also in agreement with the proposal.

19.     This is expected to have greatest application on land controlled by Auckland Council Parks, where in particular walking and cycling infrastructure that connects with the Auckland Cycle Network or Local Board Plans, will be able to be funded. For every project that is undertaken outside the road corridor, a specific agreement with the agency controlling the land will be required, covering the ownership of the asset (this will usually be transferred to the agency controlling the land by AT) and the budget from which ongoing maintenance costs will be sourced (usually this will be covered within the budget of the agency controlling the land).

20.     The changes are effective immediately. Some local board projects have been advanced in anticipation of the changes being made, and these should be able to move forward quickly now that the decision has been formalised.

AMETI Update 

AMETI Link Road Opening – Te Horeta

21.     Auckland Transport is to hold a public open day on Saturday 1 November to celebrate the opening of the new link road which will link Morrin Road in the north with Mt Wellington Highway in the south.

22.     The new tunnel and road is expected to take thousands of trucks a day off Panmure’s roads when it opens to traffic. The new road will be open for traffic following the open day.  Te Horeta Road in Panmure includes a 225 metre tunnel, new cycle lanes, footpaths and a shared path.

23.     Te Horeta Road will link Morrin Road to Mt Wellington Highway to cut peak journey times between Mt Wellington and Glen Innes. The safer, direct link will bypass the Panmure roundabout and Ellerslie-Panmure Highway, easing congestion on this route.  The 225 metre tunnel runs alongside the rail line at Panmure Station between Mountain Road and the Ellerslie-Panmure Highway.  A new road for Panmure Station has been built on top of it.

24.     Approximately 5000 truckloads of basalt rock from Mt Wellington lava flows was removed for the tunnel.  The rock was crushed and re-used to build the new road and two new bridges on the Ellerslie-Panmure Highway.

Panmure Works - Ongoing

25.     Some construction activities will still be ongoing in the area – timelines for completion are as follows:

·        NCI Stormwater works – completion February 2015

·        Van Dammes Lagoon outlet – completion late November

·        Van Dammes Lagoon carpark on Mt Wellington Highway – tender let in October 2014

·        Watercare Interceptor – December 2014

·        Landscaping and general tidying – January 2015

·        Panmure Station enhancements such as bike racks and stair enclosures.

Panmure to Pakuranga

26.     Work is ongoing toward lodging the Notice of Requirement in April 2015.  These works include the removal of the Panmure roundabout, the new busway along Lagoon Drive and the new busway bridge and busway to Pakuranga.

East West Connections

27.     As a result of the public engagement carried out earlier this year as part of the East West Connections programme, a project is now being carried out to address two priority issues by 2021. These are the transport connections into and out of Onehunga-Penrose and a public transport between Mangere, Otahuhu and Sylvia Park. The aim of the project is:

·        to create more reliable travel times and better transport connections for freight and business traffic in the Onehunga/Penrose areas; and

·        to make travel times by bus quicker and more reliable by creating priority for buses between Mangere, Otahuhu and Sylvia Park.

28.     A number of potential options have been identified to address these issues and an initial assessment of the options has been undertaken. This included assessing factors such as transport performance, construction costs, ability to consent, constructability, urban design and social, natural environment, public health and cultural heritage effects. Following the assessment, some options have been identified for further investigation.

29.     There are now six shortlisted options. The options identified are still to go through a more detailed phase of design, which means that some specifics of the options have yet to be identified. For example if an option notes that an existing road will be widened, no decision has been made as to what side of the existing road the widening may occur.

30.     The joint project team of AT and the NZ Transport Agency are now undertaking public consultation in the month of October 2014, seeking feedback from the public on these options. The feedback received will be used to further develop the options and assist to identify the option to be progressed.

31.     An Information pack has been developed which has been circulated to have been sent to affected Local Boards and councillors.  It is appended to this report as Attachment E.

Aliford Avenue Parking Meeting 

32.     Aliford Avenue is close to Great South Road employment centres and One Tree Hill College, and is therefore subject to a high level of commuter parking.  To allow for short term parking options for residents, Auckland Transport implemented some P120 restrictions in 2011.  Some residents have not been satisfied with the current layout and they requested Auckland Transport to review the parking restrictions in Aliford Avenue. The results of that consultation were inconclusive so the Maungakiekie-Tāmaki Local Board offered to facilitate a public meeting with residents to discuss their concerns.

33.     The meeting was held on 29 September and well attended by residents.  Auckland Transport officers talked through the background to the introduction of the current parking restrictions and the residents outlined the current problems they are experiencing on the street.

34.     A new proposal was discussed and Auckland Transport received feedback from the residents on the new proposed layout and some further suggestions from residents.  Auckland Transport will now take this feedback into consideration and present a refreshed proposal to residents for online feedback.  Auckland Transport aims to get the revised proposal out in early October.

Pt England to Panmure Safe Routes Scheme

35.     The scheme assessment report for the project is almost completed.  The next stage of the project will be public consultation on the routes and their treatment.  Auckland Transport is working toward this happening in November 2014, before schools go on holiday for the year.

36.     Transport Portfolio leads were briefed on the project on 6 October and the consultation materials will be discussed with them prior to the consultation going live.

37.     Workshop time has been booked with the whole Local Board in mid November, in anticipation of a November public consultation.

Onehunga Train Station Walkway and Bus Shelter History Panels

38.     The walkway from the bus shelter to the train station has now been completed and Auckland Transport and the Local Board are exploring ways of enhancing the plain glass walls of the walkway with local designs.

39.     The history panels that were removed from the bus shelter area on the Onehunga Mall will be reaffixed to the white walls of the bus shelter. Auckland Transport acknowledges assistance from the Maungakiekie-Tāmaki Local Board in funding this enhancement.  This work is still to be programmed but is expected to be completed in the next month or two.

Glen Innes Safety Around Schools Improvements

40.     Auckland Transport is currently working with the Local Schools in the Glen Innes area to implement a Safety Around School Programme. Through surveys and meetings conducted with the school’s community, a number of road safety issues were identified which require upgrading works to occur in the neighbouring streets to improve safety and accessibility.

41.     AT has investigated safety improvement options at several locations in Glen Innes. The improvements aims to make the road and footpath environment safer as part of a coordinated plan to develop safer road layouts, promote sustainable travel and ensure the ease of passage for pedestrians. The proposed changes for the Safety Around School Programme in the Glen Innes area are now out for public consultation.  Last month’s report contained details of improvement around Castledine Crescent, Epping Street, Overlea Road, and Leybourne Circle.

42.     Consultation on these proposals (Set 1 and Set 2, reported to the Local Board in September) closed on 11 September has been mainly positive with some concerns however expressed around Casteldine Crescent.

43.     The majority of the responses received for the Castledine Crescent proposals opposed the changes. These responses were notably from properties adjacent to the proposed speed tables. AT is assessing the responses and will make a final decision on any modifications to the proposal. Details of car parking loss on Casteldine Crescent were provided to the Tāmaki division Local Board members by email.

44.     These improvements have been programmed for the 2015/16 financial year.

45.     A third set of safety improvements around schools in the Glen Innes area was forwarded to the transport portfolio holders in September.  This set details of proposals for Farringdon Avenue, East View Road and Line Road.

Intersection of East View Road and Line Road

46.     The intersection of East View Road and Line Road is located at close proximity to Glen Innes Primary School.  During site visits, it was observed that vehicles travelling along Line Road failed to stop and give way to pedestrians at the zebra crossing. Auckland Transport has decided to investigate the installation of a speed table at the location to improve both safety and visibility. The following improvements are proposed:

·        Install the existing pedestrian crossing along Line Road on a new speed table

·        Reshape driveways to private property at #44 and #46 to achieve the required speed table and pram crossing at the current zebra crossing

·        A kerb build out along the southern corner of the intersection of Line Road and East View Road.

Farringdon Avenue

47.     Te Kura Kaupapa Maori o Puau Te Moananui a Kiwa School is located on Farringdon Avenue opposite its intersection with Heatherbank Street, where currently there are no crossing facilities. The retail shops located on the eastern corner of the intersection also creates significant pedestrian movements which include school children.

48.     During site visits, motorists were observed taking advantage of the wide carriage way to approach the intersection at high speed, compromising the safety of school children crossing at this location. The improvements proposed are:

·        Installing a new splitter island at the intersection of Heatherbank Street and Farringdon Avenue

·        Installing a new crossing facility outside the school including side islands.

49.     Feedback on the Eastview Road proposal was mainly positive with some suggestions.  Discussions are continuing with a Farringdon Avenue resident affected by the proposed side island placement.

50.     These improvements have been programmed for delivery in the 2015/16 financial year.

Infrastructure Delivery Programme 2014/15

51.     As reported earlier in 2014, there are a number of road safety investigations which have progressed to design and delivery in this financial year. The current programme is attached to this report (Attachment D).

Road Resealing Programme

52.     Auckland Transport is about to embark on its annual road resealing programme.  Wherever possible chipseal will be used as it provides a cost effective, and good durable road surface, which is well suited to Auckland’s flexible road pavements. 

53.     Resealing the road surface waterproofs the surface and improves the road skid resistance to ensure that the roads stay in good condition.  Regular maintenance of the roads means that they do not need to be totally reconstructed.  Generally the road surface will last between 10 to 15 years. 

54.     In general a typical reseal would follow this timeline:

Some weeks prior to reseal

Fix any road failures in the street – Localised road pavement repairs

 

A few days prior to reseal

Letter drop informing residents of the road reseal

 

Day of reseal

 

Set up traffic management

Sweep road for debris

Chip seal applied

Roll chip into road surface

 

Within a few days of reseal

Sweep excess chip off the road

Reinstatement of road marking

 

A week or so after reseal

Sweep excess chip off the road

Reinstatement of road marking

 

A week or so after reseal

 

Road surface checked

Further sweeping to pick up any excess loose chip

Remove traffic management

 

3 – 4 weeks after reseal

 

Additional sweeping if required, to remove any remaining loose chip.

The Contractor responds to any Call Centre service requests relating to the chip sealing during the course of the work.

 

 

Station Road East – New Footpath

55.     As part of the new footpath programme, Auckland Transport will be constructing a new footpath on the south side of Station Road East between Maurice Road and O’Rourke Road.

56.     This will make the area safer for pedestrians and will improve access to the Penrose rail Station.  The works are detailed on Attachment C to this report and are programmed to begin on 22 September and be in progress for two months.

Glen Innes to Tāmaki Drive Shared Path

57.     Although outside of the Maungakiekie-Tāmaki Local Board area, the shared path project will provide some better amenity for local cyclists and walkers.  AT and NZTA are currently progressing with ground surveys and investigations for Stage 1 of the shared path, being Mertons Rd to St Johns Rd.

58.     Consultation workshops will be held in October with stakeholder groups.  A public open day is to be held in mid-November.

59.     Currently the project team is looking to lodge consent applications for Stage 1 at the end of November/ early December, but.other stages of the project will take longer.

60.     The Maungakiekie-Tāmaki Local Board transport portfolio holders were briefed on this project on October

Auckland Transport News

Travel Myths debunked in winning campaign

61.     Auckland Transport’s ‘Travel Myths’ campaign has taken out a major prize at the TVNZ New Zealand Marketing Awards winning the Public Sector category.

62.     Auckland Transport wanted to promote reliable high frequency bus services in the central corridors of Mount Eden/Sandringham.  Pre-campaign research had shown a young, professional demographic in the area and the campaign was tailored to appeal to this market.

63.     ‘Travel Myths’ used pop-art inspired imagery in the style of Roy Lichtenstein and a dose of self-deprecating humour to debunk some popular misconceptions about public transport. The campaign appeared on bus backs, at bus shelters, on street posters, online and through direct marketing.

64.     Life-size caricatures of Rupert and Janet, who were the faces of the campaign, also featured as part of this year’s Auckland Comedy Festival.  A post-evaluation report found a 20% rise in the perception that Auckland Transport was friendly, 28% thought the campaign was effective and 32% judged it to be innovative.

65.     In the six months following the campaign passenger trips in the central corridor rose by 49,000.

Two-way separated cycleway designed to keep people safe

66.     The first stage of the Beach Road cycleway in downtown Auckland is now complete and Auckland Transport is urging cyclists, motorists and pedestrians to take care while they become familiar with the new road layout.

67.     New Zealand’s first dedicated two-way separated cycleway, Beach Road is a key component of the Auckland Cycle Network and is part of the Harbour Edge initiative, which seeks to better connect Aucklanders with the sea and deliver on the Mayor’s objective of making Auckland the world’s most liveable city.

68.     The new infrastructure links to the newly completed Grafton Gully and Upper Queen Street cycleways, the North-Western cycle route, Quay Street, Tāmaki Drive, North Wharf and Westhaven Promenade.

69.     Physically separated from vehicles with a 0.8m raised concrete kerb ‘separator’, the Beach Road cycleway runs along the western side of Beach Road from Churchill Street toward the city centre before crossing diagonally to the eastern side of the road via a dedicated cycle traffic signal at the Te Taou Crescent intersection (near the old Railway Station). Walkers use a separate pedestrian crossing perpendicular to Beach Road. The cycleway then turns right into Mahuhu Crescent before turning in to a new three metre shared path on Tapora Street where a new signalised crossing has been installed at Quay Street.

70.     Auckland Transport has published safety messages for people on bikes, walkers and motorists at www.AT.govt.nz/beachroadcycleway.  A safety video showing cyclists how to utilise the new cycleway is also online. http://youtu.be/fNlu7xaS2KA


71.     The second stage of the Beach Road cycleway, to be constructed next year, involves installing a raised kerb separation along Beach Road between Mahuhu Crescent and Britomart Place.

New Public Transport Campaign “Get On Board with Jerome”

72.     On 6 October Auckland Transport launches a major campaign for public transport featuring All Black and Blues rugby player Jerome Kaino. The theme of this campaign is ‘Get on board with Jerome’. In the campaign Jerome Kaino will demonstrate how easy it is to use public transport and the AT HOP card.

73.     Jerome Kaino will be acting as an Ambassador for Auckland Transport, with a particular focus on public transport. He has been chosen because of his wide appeal, but particularly for his appeal in South and West Auckland where AT would like to grow HOP card use.

74.     The campaign focusses on a number of ‘how to’ videos hosted by Jerome Kaino. The videos are:

·        How to use the HOP card

·        How to buy and top up your HOP card

·        Using the Journey Planner to get around Auckland

·        Update on PT developments

 

75.     These videos are on a special ‘Get on Board with Jerome’ web page AT.govt.nz/onboard.

76.     Radio is the main promotional media for the campaign and AT will primarily use MaiFM and Flava, due to their high audience ratings in South and West Auckland.

77.     AT will encourage comments on the campaign via Twitter on #jeromesonboard.


78.     The objective of the campaign is to show how easy it is to use public transport and the HOP card, to encourage AT HOP purchases and to grow PT patronage. The campaign will run during October and November and will be refreshed early in 2015.

 

Issues Raised through/by Board Members

Location or Name of Issue

Description

 

AT Response

Gavin Street

Residents prepared a deputation to the Local Board meeting in May in regard to their concerns about heavy traffic using Gavin Street as a short cut between two arterial routes. This issue has been ongoing for several years.

Auckland Transport is considering several possible remedies for Gavin Street.

 

29/08/14

A report back on this matter is expected in the November LB agenda.

Stonefields School

It’s been reported that there is great difficulty with children crossing Merton Rd to access Stonefields School. There are roundabouts at each end of Merton Road and both of these have a high traffic volumes. AT has been requested to investigate a safe crossing facility.

 

An AT engineer assessed the possibility of installing a pedestrian crossing.  A pedestrian count was completed and site observation undertaken on Merton Road between Felton Mathew Avenue and Howard Hunter Avenue during morning and evening peak times. It was observed that very few pedestrians cross this section of Merton Road. The majority of the pedestrians were observed to be crossing at the existing refuge island and pram crossing in this section of Merton Road which provides adequate protection for pedestrians to cross. A warrant was also assessed for a signalised pedestrian crossing facility at this location however it did not meet the qualification criteria required. While AT understand the reason behind the request, as a result of the assessment it is unable to justify the provision of signalised pedestrian crossing at this time.  From the observations, the current level of provision for pedestrians is sufficient for the demands and those using the existing refuge did so without apparent difficulty.

 

Lunn Avenue

There is a strip of on-street parking at 72 Lunn Avenue where the rest of the street has mostly yellow lines and there is ample off-street parking for all the commercial premises. When vehicles park here it makes it difficult for vehicles to turn safely out of the Mitre 10 off-street parking.  Can this be investigated?

 

Parking demand is high and there are existing NSAAT (No Stopping at all times)  markings in some places along the carriageway. At 72 Lunn Avenue, there is a very wide accessway for entry/exit. Due to the length of this vehicle accessway, the legal parking area is a distance away from the vehicle exit. The visibility for exiting at this specific location is considered adequate and there is currently no strong justification to remove parking here. It is a valuable asset at this location and there are other vehicle accessways along Lunn Ave with less visibility than this particular accessway. Therefore, request for NSAAT at this location is currently not justified.

 

Glen Innes Library and Glen Innes Music and Arts Centre

Request for extra bollards to be placed on the road reserve to prevent cars from driving on to the pedestrian area by the library and GIMAC.

 

This matter has been referred to Auckland Council as this area is outside the road corridor and in Auckland Council jurisdiction.

Glen Innes pedestrian crossing (rail track crossing)

An enquiry as to whether the pedestrian crossing over the rail tracks might be closed with the advent of electric trains.

Auckland Transport advises that as this stage there is no plan to close this crossing.  Various safety measures are planned for implementation  beginning with flashing stud lights to signal an approaching train.  It is anticipated that this may be followed up by pedestrian gates and eventually gating of the station.

 

Konini Reserve, 42 Waiohua Street

Complaint that commuters park all day in the P180 area next to Konini Reserve. Requests for enforcement are largely ineffective.

 

Logged for investigation.

 


 

Attachments

No.

Title

Page

aView

Attachment A, Consultation update

183

bView

Attachment B, Tetra Trap report

185

cView

Attachment C, Notice of works, Station Road East

213

dView

Attachment D, Infrastructure delivery projects update

215

eView

Attachment E, NZTA and AT Information Package - East West connections

217

    

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 




























Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

17 September 2014

STATION ROAD EAST - PENROSE

 

Auckland Transport is putting in a footpath on the south side of Station Road East between Maurice Road and O’Rourke Road to make it safer for pedestrians.

Dempsey Wood Civil Ltd has been appointed the Contractor for this project.

The works include:

·          Demolition of the existing kerb and channel

·          Construction of a new kerb and channel out further onto the road

·          Construction of new catchpits

·          Construction of new footpath

·          Painting of new road markings

·          Installation of new road signs

The works are programmed to begin on 22 September 2014.   The work is programmed to take two months. 

Due care will be given to minimising inconvenience to you during construction; however parking won’t be available for the duration of the works.

If you have any queries please contact either:

Mark Crene                                                                 Abel Tutagalevao

Dempsey Wood Civil                                                  Auckland Transport

021 749 829                                                                021 832 109

 

 

Yours faithfully,

Anne Reed

Auckland Transport

021 246 1329

 

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

 

Infrastructure Delivery Projects 2014/15

Church Street/Alfred Street

This is route used by many heavy vehicles to access Neilson Street and vehicle tracking issues limit the use of safety measures such as splitter islands to slow traffic. 

Works Proposed

Consultation

Expected Delivery

Antiskid is proposed for the approaches to the intersection on Church street.

SLOW markings and colour treatment is proposed for Alfred Street.

No consultation required as only road marking is being delivered – notices of works will be delivered to nearby residences. This is to be delivered in October/November.

No consultation required as only road marking is being delivered – notices of works will be delivered to nearby residences

This is expected to be delivered in October/November 2014..

Church Street /Victoria Street

 

 

Investigations into accidents at Victoria Street resulted in safety improvements being recommended. 

.

 

 

Works Proposed

Consultation

 

Antiskid is proposed for the approaches to the intersection on Church street.

SLOW markings and colour treatment is proposed for Victoria Street.

 

No consultation required as only road marking is being delivered – notices of works will be delivered to nearby residences

This is expected to be delivered in October/November 2014..

Grey Street/Alfred Street

 

 

The crash rate here is mainly attributable to vehicles not stopping at the stop sign. 

 

 

Works Proposed

 

 

The BYLs are proposed to extend down Victoria Street to improve visibility at the intersection. There will be a significant loss of parking associated with this.

Speed tables are to be installed on the approach to the intersection on Grey Street to slow traffic.

Consultation likely this calendar year

Delivery in 2015, depending on consultation results.

Grey Street/Victoria Street

 

 

The crash rate here has been attributed to vehicles failing to give way at the intersection.

 

 

Works Proposed

 

 

BYLs on Victoria Street to improve visibility at the intersection.  Associated parking loss.

Speed tables to be installed on Grey Street approaching the intersection to slow traffic.

 

Consultation likely this calendar year

Delivery in 2015, depending on consultation results.

Barrack Road/Bertrand Street

 

 

This is a confusing intersection and a roundabout was designed to improve legibility.  The initial design was not suitable due to camber constraints but a new design is now proposed. 

 

 

Works Proposed

 

 

Kerb buildouts are proposed to create deflection, a larger roundabout is proposed and facilities for pedestrians to cross through splitter islands.

Consultation in October

Delivery January/February 2015, dependent on consultation.

Mays Rd/Mt Smart Rd

 

 

Motorists find this intersection confusing and there is a failure to give way at the intersection and a desire to improve pedestrian facilities.

 

 

Works Proposed

 

 

Design consists of a realignment at Mays Rd to reinforce the giveway; discouraging cars from double queuing from Mays Road to Victoria Street; enlarging the pedestrian refuge across Victoria St and possible provision of a pedestrian refuge and kerb build out east of Mays Road.

 

Consultation closes at the end of September.

Delivery in February/March 2015.

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 











Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Onehunga Foreshore Project Progress Update September 2014

 

File No.: CP2014/23015

 

  

 

Purpose

1.       The Maungakiekie-Tāmaki Local Board (MTLB) is constructing a 6.8Ha park in the Manukau Harbour. This $28 million project is funded by the NZ Transport Agency ($18 million) and the Maungakiekie-Tāmaki Local Board ($10 million). The local board is the project owner and governs the project.

2.       The purpose of this report is to provide the Maungakiekie-Tāmaki Local Board the progress position of the Onehunga Foreshore project as at the end of September 2014

Executive summary

3.       The report provides information on physical progress, project budget and cost, NZTA funding support and requirement for anti-throw screens to be installed on the bridge, Mana Whenua Kaitiaki Working Group (MWKWG) activities, Onehunga Foreshore Working Group activities, storm water quality improvement, Orpheus Drive, and workshops with the local board.

4.         The report requests MTLB to consider the proposed disabled swimmers access facility.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      receive the September 2014 quarterly report for information.

b)      do not proceed with the proposed design for disabled swimming access at the new Onehunga Foreshore Project.

 

Comments

Project Progress

5.       The overall Fulton Hogan contract progress Separable Portion One and Separable Portion Two (SP1 & SP2)  is 75% complete.

Physical Progress

Construction physical works progress (SP2 only) is 69% complete

6.       The project contractual and official completion date is 10 July 2015. NZTA has placed a requirement on Auckland Council that the bridge over SH 20 is to be fitted with anti-throw screens. At this stage the introduction of screens is delaying completion of the bridge but this individual delay is not yet impacting on the overall project completion.

7.       Due to seasonal conditions very little additional work has been achieved on earthworks beyond the last report in July 2014. Good progress has been made on headland construction, storm water drainage and the triple pipe lagoon culvert.

8.       The bridge structure is ready to receive the steel truss. By months end the truss components should be delivered to site for assembly in preparation to lift in place in November.

9.       Protection of the base of Transpower tower 39 located on site A4 is complete. Fulton Hogan has made a private arrangement with Transpower to give maintenance crews access across site to maintain tower bases beyond the Onehunga Foreshore Project. This is at no cost to Auckland Council and will not delay the Onehunga Foreshore project.


Budget and Cost

10.     The overall council project budget is $28 million. Of this amount Fulton Hogan’s contract is a lump sum of $23 million. The remaining $5 million is allocated to professional services, post consent mitigation and contingency.

11.     The Fulton Hogan lump sum price is made up of two portions:

·        SP 1 at $3.07 million

·        SP 2 at $19.93 million

12.     The amount of unallocated contingency will change after the conclusion of negotiations with Fulton Hogan for provision of:

·        Project footpaths-cost agreement on chosen material type

·        Project furniture

·        Car Park-pricing up the new design

·        Toilet

13.     Negotiations are complete for footpaths and project furniture. Subcontract tender prices have been received but not yet finalized for the car park and toilet.

NZTA funding support

14.     The project budget of $28 million includes a construction only contribution of $18 million from NZTA. The NZTA Funding Agreement provides for four equal payments of $4.5 million. The trigger point for the third payment will be met in November 2014.

Anti-throw screens to be installed on the bridge crossing SH 20

15.     NZTA has carried out a safety audit of the new bridge design and environs. Based on the bridge approved design anti-throw screens are required to be installed prior to the public use of the bridge. NZTA has agreed to pay for these screens. A design concept has been developed for consultation. NZTA, MTLB, MWKWG, and OFWG all support the proposal.

16.     The preliminary design is now being considered by an engineering workshop group with the purpose of establishing the most appropriate and cost effective capex and opex solution that meets the NZTA and Auckland Council requirements.

Mana Whenua Kaitiaki Working Group

17.     By month end the group has held official meetings in compliance with consent conditions. There has been one unofficial meeting and two workshops this calendar year. The group has responded well to the urgency to address the matters of significance to mana whenua to ensure no delay to the project programme.

18.     Matters of significance addressed so far include.

·        Sourcing of filling material and construction monitoring.

·        Archeological Protection Procedure discovery protocol.

·        Preparation of a heritage map of the project area.

·        Water quality of existing storm water discharges.

·        Storm water collection and dispersal on the new reclamation.

·        The selection of an artist to assist in bridge artwork.

·        The bridge artist’s brief.

·        Agreement to appoint a consultant to assist the architect with vegetation selection and location.

·        Park furniture selection and location.

·        Iwi interpretive signage.

·        Change from corten steel to timber lattice on the east façade of the bridge

·        Bridge anti-throw screens

·        Involvement in mitigation plan for loss of trees on Orpheus Drive.

·        Selection of artist for provision of a Wayfinding Pou.

·        Agreeing a process to select a name for MTLB consideration for the existing lagoon and new park.

·        Agreement with the historical pictorial view to be built into the external walls of the toilet.

19.     The MTLB Chair attended the MWKWG meeting on 17 September to hear the iwi proposed park names. A recommendation will be provided to the Local Board for consideration. At the same meeting the MWKWG approved a Wayfinder Pou concept design proposed by Ted Ngataki of Ngati Tamaoho.

Onehunga Foreshore Working Group (OFWG)

20.     The OFWG quarterly meeting set for the 11 September 2014 did not proceed due to the non-availability of The Onehunga Enhancement Society members

Water Quality

21.     Progress report attached (Attachment A)

Orpheus Drive

22.     The Orpheus Drive pohutakawa trees have been removed. Auckland Transport has expressed its desire to construct their walking and cycling track on the seaward side of Orpheus Drive between the Manukau Harbour Cruising Club and Seacliffe Road concurrently with the completion of the park. After completion of design of the 3 metre wide track, Fulton Hogan will provide a construction price for Auckland Transport consideration.

Swimming access for the disabled

23.     At its May 2014 meeting the Maungakiekie-Tāmaki Local Board received a report regarding the provision of swimming access for the disabled at the Onehunga Foreshore Project.

The meeting resolved:

a) Supports in principle the provision of swimming access for the disabled at one of the

     Onehunga Foreshore Project beaches.

b)  Allocates $10,293.00 from the local boards funding to provide a concept design for disabled access.

c)  Requests that the Puketapata Local Board consider funding part of the concept design work for the provision of swimming access for the disabled at the Onehunga Foreshore.

 

24.     A design has been prepared and is attached (Attachment B). A Local Board workshop held on 5 August 2014 considered the initial designs and location for the installation of the structure.

25.     The design is complex and requires a modification of the adjacent headland. Inspection of the site raises the question of appropriateness of disabled access at the Onehunga site. The half tide environment of the chosen site is one of soft muds and oyster beds. The workshop was not confident that the access would be considered safe by disabled swimmers.

26.     At a cost of $200,000 there are not sufficient funds available in the project budget to provide for this facility within this project.

27.     The workshop agreed to propose to the Maungakiekie-Tāmaki Local Board not to proceed with the proposed design for disabled swimming access at the new Onehunga Foreshore Project.

Puhinui Reserve.

28.     The seasonal baiting and trapping has commenced and the mangrove seedling removal is complete.

 

Festival Lawn Park

29.     No further works have been carried out on earthworks during the winter months. Drainage works will commence as the ground conditions improve. New footpaths around the lagoon edge will be constructed in the first quarter of 2015.

Public Engagement

30.     The public continues to visit Fulton Hogan’s site office to ask about the project and general progress. The construction team encourages this ‘neighbourly’ level of interaction, and the feedback from the community has been positive. The project also entered a team in the Onehunga Half Marathon at the end of September.

31.     Another public open day may be possible in Dec/Jan, but this will depend upon site progress and safe public access within the site.

32.     The project web page has been updated with more visual images, including time-lapse footage.

33.     Construction and Parks staff are ensuring Onehunga Lagoon is full of water for weekend community events. (Water is normally sequestered in the lagoon at weekends, but lately it has been allowed to empty with the tide to assist with drainage works.)

34.     Local media interest remains steady. The Onehunga News published a feature about NZTA’s addition of safety screens to the bridge over SH 20, and Onehunga Bay was featured in its coverage of local Heritage events.

35.     The Central Leader reported the Board’s funding of research into the costs and feasibility of people with disability access at Onehunga Bay.  

36.     The lifting of the bridge trusses in November is the project’s next major milestone. By months end 50% of the bridge truss components had arrived on site. 

Project Risks

37.     The project risks identified in the initial stages and during development and execution of SP1 have now been addressed and removed from the register. An earlier outstanding risk concerning iwi aspirations has been addressed through the Kiatiaki Working Group.

38.     The extent of oyster beds and soft silts typical of Manukau Harbour beaches is to be addressed by appropriate cautionary signage.

39.     The requirement to install anti-throw screens has the potential to impact on the construction programme; this is being managed by the project team, NZTA and Fulton Hogan. NZTA will fund the work and this aspect of the project is currently tracking to agreed timeframes.

Consideration

Local board views and implications

40.     The Maungakiekie-Tāmaki Local Board may wish to provide a copy of this report to the Puketapapa and Mangere-Otahuhu Local Boards for their information.

Local Board Workshops

41.     The following matters have been canvassed with the Maungakiekie-Tāmaki Local Board at workshops held on 18 March, 29 April, 27 May, 1 July and 5 August 2014

42.     18 March 2014

·        Park footpath materials-advice for reasons for choice

·        Park footpath width-report to Local Board 18 March 2014

·        Bridge cladding-designer to check gaps and safety of balustrade top

·        NZTA motorway signs on bridge-NZTA operational matter

·        Park furniture-standard parks furniture. Accepted by Mana Whenua

·        Park toilet-information on size, style, progress

·        Orpheus Drive-information regarding Auckland Transport position

·        Mana Whenua park interpretive signage-information on type and progress

·        Early project completion-information that project completion is planned for April 2015

·        Park breakout areas-non to be provided

·        Disabled swimming access-outside project scope. Contractor to provide price

43.     29 April 2014

·        Park path extension around seating-small hoggin area around each seat

·        Disabled swimming access-report to local Board requesting funding for design

·        Bridge progress public safety-refer to NZTA bridge manual

·        The Onehunga Enhancement Society (TOES) boat ramp issue-TOES expectations cannot be met in currency of FH contract.

·        Iwi way finder disc and pou-alternative to story boards

44.     27 May 2014

·        Orpheus Drive-AT to fund removal of trees and mitigate loss

·        Park signage-proposed main park signage be placed in two locations only

·        Park name-develop selection process

·        NZTA motorway signs- with exception of Neilson Street all signs off the bridge

·        Bridge anti-throw screens-NZTA has given green light to concept. Consult with Mana Whenua and TOES-done

·        Oyster hazard-post hazard signage for swimmers

45.     1 July 2014

·        Storm water cleanup

·        Park entrance off Beachcroft Avenue

·        Park signage

·        Iwi wayfinder pou

·        Disabled swimming access

·        Bridge anti-throw screens

·        Toilet façade

·        Construction/project contingency

·        Construction programme

·        Car park layout

46.     5 August 2014

·        Park name process

·        Park entrance off Beachcroft av., Princess St or Opheus Drive.

·        Park signage

·        Iwi wayfinder pou.

·        Disabled swimming access

·        Bridge anti-throw screens (technical) and (financial)

·        Construction programme

·        Orpheus Drive

·        Toilet façade –  preferred image

Māori impact statement

47.     Parks and Heritage is of fundamental importance to tangata whenua, their culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa.  The activities identified in the report will have significant impact upon Maori and the project team are engaging with Maori on a range of specific matters through the project’s Mana Whenua Kaitiaki Working Group as outlined in this report.

 

Attachments

No.

Title

Page

aView

Onehunga Lagoon Water Quality Investigation Update and CCTV Plan

233

bView

Disabled Swimming Access Design

235

     

Signatories

Authors

Steve Owens - Parks Advisor

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 



Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Revised FY15 Parks Renewals Programme to include Mount Wellington War Memorial Sea Wall

 

File No.: CP2014/23018

 

  

 

Purpose

1.       To seek approval for the revised FY14/15 renewals programme to include $650,000 for the renewal of the sea wall at Mount Wellington War Memorial Reserve and deferral of $1,070,191 renewals to provide sufficient budget to renew high risk assets in FY16/17.

Executive summary

2.       The Maungakiekie-Tāmaki Local board agreed to the Local and Sports Parks Renewals Programme in July 2014.  However, since this time, a report, carried out by coastal engineers, recommends the sea wall at Mount Wellington War Memorial Reserve (the reserve) is prioritised for urgent renewal at an estimated cost of $650,000.

3.       The report recommends essential maintenance is carried out to a 440m section of sea wall (coastal protection structure 3 (CPS3)) condition rated as ‘fair to poor’ and located adjacent to the sportsfields (Attachment A) at an estimated cost of $420,000.

4.       The report also identifies a 300m section of sea wall (CPS4) in the north of the reserve condition rated as ‘poor’. Half of this section of wall (150 metres) is adjacent to the rugby club buildings and tennis courts and protects these sports facilities from the effects of coastal erosion. It is recommended that this section of wall is renewed at an estimated cost of $230,000.

5.       The remaining 150m section of wall is adjacent to passive recreation space and connects with Dunkirk Reserve (indicated by red line on Attachment A). It is recommended that this section of wall forms part of an investigation into increased foreshore access.

6.       A revised FY15 Local and Sports Parks renewals programme (Attachment B, deferrals highlighted in purple) is attached for approval. The revised programme indicates $1,070,191 of deferred projects to enable sea wall renewal and provide sufficient budget for renewal of high risk assets including Waikaraka Park Heritage Wall and Jubilee Bridge in FY16/17. Deferred assets consist of those with a condition rating of four and presenting a low health and safety risk.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      agrees the deferral of $1,070,191 renewals funding outlined in the revised FY15 renewals programme to provide sufficient budget for high risk renewals.

b)      agrees to the inclusion of $650,000 for the renewal of 150m section of sea wall (CPS4) adjacent to the rugby club and tennis courts at Mount Wellington War Memorial Reserve and partial renewal to 440m section of sea wall (CPS3) adjacent to the sportsfields.

 


Comments

Background

7.       There is evidence of coastal erosion and landslips at various locations along the Tāmaki Estuary with erosion at Mount Wellington War Memorial Reserve presenting a risk to parks infrastructure.

8.       Historical aerials indicate the reserve dates back to the 1950’s comprising reclaimed land made up of imported fill-material. The reserve was developed into a sports park and is now home to two clubs; Marist Brothers Old Boys Rugby Football Club and Mount Wellington Tennis Club, which are domiciled in separate club buildings at the northern end of the reserve.

9.       The park has six rugby fields, cricket wickets, tennis courts, club rooms, a playground and car park. There is a line of distinctive Pohutakawa trees located between the sports fields and the sea wall estimated to be approximately 50-60 years old with additional trees planted in 2013.

10.     The sea wall was installed when the park was constructed and is a Local and Sports Park asset. The wall defends the park, protected trees and high-value sports fields from the effects of coastal erosion and was rated condition three in 2010 by coastal engineers (condition 1 = new, condition 5 = failed).

11.     In 2011 the local board advocated to the governing body to take a regional approach to coastal erosion as the cause and effects of coastal erosion are a regional issue, and that the board would continue to address localised issues. Following this the board requested parks investigate coastal erosion along the Tāmaki Estuary. A coastal engineers report was produced covering six kilometres of the Tāmaki Estuary from the Panmure Basin inlet to Wai-O-Taiki Reserve in the north of the board area.  The report recommended the renewal of the sea wall.

12.     The report took ten months to produce due to the size of the area and was supplied to parks following the production and subsequent board approval of the FY15 Local and Sports Parks renewals programme in June 2014. The renewals programme identifies condition rated four and five assets for renewal. The sea wall was not captured in the renewals programme as it was condition rated three based on a coastal engineer’s inspection in 2010.

13.     Since this time storm events have damaged the sea wall and eroded ground behind the structure leading coastal engineers to review the condition of the wall and recommend its renewal in their Coastal Condition Survey report.

Coastal Engineers Report

14.     A report carried out by coastal engineers indicates that the sea wall at Mount Wellington War Memorial Reserve should be prioritised for renewal.

15.     The report comprised a shore-line inspection and coastal structure condition assessment to examine the condition of existing structures.

16.     The report states the Tāmaki Estuary is a low energy setting and wave heights are typically no greater than 0.5m during infrequent storm events. However, recent storms have caused waves to overtop the sea wall at the reserve resulting in the ground behind the wall being scoured and washed away. Large pot holes are evident along the coastal edge in the north of the reserve creating a hazard for park users.

17.     The sea wall at the reserve is approximately 740m long and ranges between 0.6m to 1.2m in height.

18.     The engineers report refers to the sea wall as a Coastal Protection Structure (CPS) and condition rates the wall in two separate sections identified in the report as CPS3 and CPS4.

19.     CPS 3 comprises a 440m section of rock masonry wall adjacent to the sportsfields. This section of wall has a significant number of localised displacements and the foreshore is littered with small rocks originating from the partial failure of the wall. The ground behind the wall has been severely scoured and washed away during storm events resulting in the appearance of large potholes. The structure has an existing coastal consent and is condition rated as ‘fair to poor’.

20.     CPS 4 comprises a 300m section of un-engineered rock rip rap wall. Approximately 150m of this section of wall defends the high-value rugby club building, tennis club and tennis courts. The remaining 150m section connecting with Dunkirk Reserve defends passive recreation space terminating opposite the junction of Benghazi Road.

21.     There is evidence of significant deterioration in several locations along CPS4. The rip rap is inconsistent and sparse in places providing inadequate mitigation against coastal erosion. The structure is unconsented and will require a coastal consent prior to wall renewal and is condition rated as ‘very poor’.

Options

Coastal Protection Structure 3:

22.     A 440m sea wall with an existing coastal consent condition rated as ‘fair to poor’. The coastal engineers report recommends ‘the wall is prioritised for essential maintenance works’.

23.     Table 1:

Condition Rating

Option

Risk/Benefit

Recommendation

Estimated Cost

Fair to Poor

Do nothing

Further damage to areas of wall that have failed resulting in potential wall collapse

Not recommended

 N/A

 

Partial sea wall renewal

Partial renewal will increase wall design-life and help prevent failure of asset

Schedule and prioritise essential maintenance to 440m section of consented sea wall

$420,000 (Approx)

 

Total sea wall renewal

Unnecessary expenditure

Not recommended – condition rating does not warrant renewal

$750,000 - $900,000 (Approx)

Coastal Protection Structure 4:

24.     A 300m sea wall condition rated as ‘Very Poor’ and is a non-consented structure. A 150m section of wall defends the club buildings and tennis courts, with the remaining 150m connecting with Dunkirk Reserve defends passive recreation park space.

25.     Table 2:

Condition Rating

Option

Risk/Benefit

Recommendation

Estimated Cost

Very Poor

Do nothing

Collapse of remaining sea wall structure leading to potential loss of park land, club buildings and facilities

Not recommended

N/A

 

Partial wall renewal

Partial wall renewal will not resolve the problem

Partial renewal is not recommended: The wall is compromised by a lack of best practice construction.

N/A

 

Renew 150m section of  Wall adjacent to club rooms

Wall is renewed to best practice engineered construction

Recommend: prioritise  renewal of 150m of sea wall to protect high-value infrastructure: club buildings and facilities

$230,000 (Approx)

 

Renew northernmost 150m section of sea wall connecting with Dunkirk Reserve

Renewal of wall eliminates future options to increase access to the foreshore. Renewal will increase demand on stretched renewals budgets

 

Wall renewal not recommended: the board has requested an investigation into improved public access to the foreshore from this location heading north into Dunkirk Reserve

 $230,000 (Approx wall renewal cost)

Conclusion

26.     Sea wall maintenance for CPS3 can be funded from renewals at an estimated cost of $420,000. This will fund essential repairs on 440m section of consented sea wall to stabilise the structure and includes reinstatement of washed away material.

27.     Renewal costs for 150m section of CPS4 are estimated at $230,000. This will fund the design, consent and construction of a best practice engineered sea wall adjacent to the sports club buildings and tennis courts.

28.     The remaining 150m section of CPS4 that connects with Dunkirk Reserve will form part of an investigation into improved public access to the foreshore along the Tāmaki Estuary and should not be renewed at this time.

29.     These options are recommended as it will enable the renewal of the sea wall that protects the club buildings and tennis courts. It will also allow completion of a feasibility study to increase access to the foreshore which will enable the board to make an informed decision regarding the future of the northern-most 150m section of sea wall.

30.     A revised Local and Sports Parks renewals programme is attached for approval indicating $1,070,191 of deferred projects to enable sea wall renewal and provide sufficient budget for renewal of high risk assets including Waikaraka Park Heritage Wall and Jubilee Bridge in FY16/17. Deferred assets consist of those with a condition rating of four and presenting a low health and safety risk (attachment B).

Concept Plan

31.     Mount Wellington War Memorial Reserve and Panmure Wharf Reserve will be undergoing a board funded concept plan development in collaboration with Iwi.

32.     Due to the urgency surrounding maintenance and renewal of CPS3 and 150m of CPS4; it is recommended that the sea wall renewal is managed as a separate project from the concept plan development for the reserves. This will expedite the sea wall renewal process and ensure the condition of the wall does not degrade further which may result in escalation of renewal costs. It will also ensure there is no conflict between the wall renewal and the implementation of the concept plan. It should be noted that Iwi will be consulted as part of the sea wall renewal.

Consideration

Local board views and implications

33.     A local board workshop was held in June 2014 to discuss the Tāmaki Edge Coastal Condition Survey report. The board expressed a desire for the renewal of the sea wall adjacent to the sportsfields and club buildings.

34.     The board also requested an investigation into improved access to the foreshore at the northern end of the reserve connecting with Dunkirk Reserve. The northern 150m section of CPS4 forms part of this investigation.

35.     The revised renewals programme was agreed with the Parks Portfolio Holder at a workshop in August 2014 (Attachment B).

Māori impact statement

36.     The foreshore is a culturally significant area for Mana Whenua, and consultation with Iwi will form part of this renewal project. There may be a requirement to conduct a cultural values assessment as part of an application for resource consent on CPS4.

37.     The following Iwi groups are relevant to this reserve and will form part of any consultation: Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Kaipara, Ngāti Whātua o Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Ngāti Tamaoho, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamaterā, Te Patukirikiri

38.     Renewal of the sea wall protecting the existing sportsfields and passive recreation space benefits Maori and the wider community through continued access to sport and recreation opportunities.

39.     A co-designed concept plan with Iwi to increase recreational amenity at Mount Wellington War Memorial Reserve and Panmure Wharf is currently underway. This collaborative approach will ensure the reserve is developed to increase the health and wellbeing of Maori and the wider community.

Implementation

40.     The sea wall requires resource consent and Iwi consultation prior to commencement of construction activity. The local board will be updated on the renewal of the sea wall via the parks portfolio holder.

 

Attachments

No.

Title

Page

aView

Mount Wellington War Memorial Sea Wall - Coastal Protection Structures Location Plan

243

bView

Amended FY15 Local and Sports Parks Renewals Programme - Deferred Projects

245

     

Signatories

Authors

Steve Owens - Parks Advisor

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 



Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Central Facility Partnerships Committee

 

File No.: CP2014/23055

 

  

 

Purpose

1.       To seek the local board’s agreement:

·     to re-establish the Central Facility Partnerships Committee to oversee the legacy central facility partnerships funding scheme;

·     on the Terms of Reference 2014/2015 for the Central Facility Partnerships Committee;

·     on the Central Facility Partnerships Guidelines 2014/2015; and

·     to nominate a member and an alternate on the Central Facility Partnerships Committee.

Executive summary

2.       The Central Facility Partnerships Committee was a joint committee established by the seven central local boards. It had decision-making responsibility to allocate the legacy central facility partnerships funding in support of capital development projects that will assist Auckland Council to meet its identified strategic community outcomes.

3.       In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections. 

4.       The Central Facility Partnerships Committee needs to be operational for the 2014/2015 to administer legacy central facility partnerships funding scheme.  This report seeks agreement from the seven central local boards to re-establish the Central Facility Partnerships Committee, agree its terms of reference, endorse the Central Facility Partnerships 2014/2015 Guidelines, and agree the timing of decisions for 2014/2015 central facility partnership funding scheme. The Central Facility Partnerships Committee will consider applications to the 2014/2015 central facility partnerships fund at a workshop scheduled to be held on 3 November 2014 and business meeting on 8 December 2014.

5.       The re-establishment of the Central Facility Partnerships Committee is an interim approach until a region-wide community grants policy is finalised. Formal consultation with local boards on the draft policy is taking place at the current time. 

 

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a)      agrees to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tāmaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

b)      endorses the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i)        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tāmaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii)       The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

iii)      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv)      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v)      The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

c)      appoints Member XXX, and Board Member XXX as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

d)      notes that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two: 9 March 2014 (workshop) and 13 April 2014 (business meeting).

e)      notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

 

Comments

6.       The legacy central facility partnerships fund invites organisations to submit applications for capital development projects and feasibility studies that will assist Auckland Council to meet its identified strategic community outcomes.

7.       Where a proposal fits identified strategic priorities and other criteria, council may contribute to the capital cost of the project. The level of financial assistance is informed by the level of community benefit and public access to the facility once the project is completed.

8.       Organisations participating in central facility partnerships benefit from funding, as it enables them to leverage grants from other donors, and through technical assistance and support. Funding from council allows organisations (many of which are not-for-profit voluntary groups) to meet their objectives sooner and in some cases, develop a better facility than may otherwise have been possible.

9.       Central facility partnerships benefit the council by delivering quality, community accessible facilities, without council providing all the development funding.

10.     The wider Auckland community benefits from facility partnerships funding schemes by having access to a greater number of quality community facilities.

11.     Auckland Council inherited several different approaches for managing facility partnerships.  A new, integrated policy is being developed and is expected to be completed for the 2015/2016 year.

12.     In the absence of an integrated regional policy, and to enable facility partnership funding to be allocated, the Regional Development and Operations Committee (RDOC) resolved on 24 May 2012 and again on 14 March 2013 that an interim approach be implemented for 2013/14.

13.     On 6 March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014/2015 financial year (REG/2014/36).

14.     RDOC also resolved that the interim approach would be implemented by devolving the legacy Facility Partnerships funding to “local board sub-regional funding committees.”

15.     The following resolutions were made on 24 May 2012 by the Regional Development and Operations Committee:

 

“Resolution number RDO/2012/89

 

 b)      That the Regional Development and Operations Committee endorses in principle the following with regard to the Community assistance programme:

i.        repackaging of the draft Community occupancy policy as guidelines to assist local board decision-making;

ii.       devolving legacy facility partnership budgets for the 2012 / 2013 financial year to existing local board sub-regional (‘cluster’) funding committees for distribution under the appropriate legacy council policy;

iii.      continuation of the interim funding approach for the 2012 / 2013 financial year, noting that there will be no proposed changes to the decision-making or budget structures already in place for the 2011/2012 financial year.”

 

16.     On 14 March 2013, the Regional Development and Operations Committee resolved that the interim community funding arrangements in place be continued for 2013/2014.

 

“Resolution number RDO/2013/32

That the Regional Development and Operations Committee:

 

 a)      endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decision making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.”

 

17.       On the 15 May 2013, the Central Facility Partnerships Committee resolved:

 

“Resolution number CFPC/2013/6.

 

 b)      That the Central Facility Partnerships Committee endorse a two stage application process for the 2013/2014 round.

 c)      That the final decision of the 2013/2014 funding round dates and committee meeting dates be delegated to the Chair and Deputy Chair of the Central Facility Partnerships Committee.

 d)      That variations, extensions and/or changes to Auckland City legacy facility partnership agreements made by the local boards prior 15 May 2013 be endorsed by the Central Facility Partnership Committee, and that this resolution be forwarded to all relevant local boards for their information.

 e)      That any further variations, extensions and/or changes to Auckland City legacy facility partnership agreements fall under the Central Facility Partnerships Committee.

 f)      That officers report back to the Central Facility Partnerships Committee at its next meeting on progress of all existing facility partnerships.”

 

18.     The seven central local boards consequently established a joint committee of local boards that deals specifically with central facility partnerships funding scheme.  Each of the seven central local boards appointed a representative to the Central Facility Partnerships Committee to ensure that the facility partnerships fund can be implemented in a timely manner.

19.     The Central Facility Partnerships Committee has a different focus to the Central Joint Funding Committee, with the latter having a focus on community and heritage funding. In contrast, facility partnership is a capital development fund that establishes partnerships between council and external organisations.

20.     In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections.

21.     It is recommended that the board agrees to re- establish the Central Facility Partnerships Committee to administer the central facility partnerships funding. This report also asks the seven central local boards to appoint a representative and an alternate to the Central Facility Partnership Committee, with the appropriate delegated authority to bind the local boards on decisions relating to the legacy central facility partnerships policy made by the Central Facility Partnership Committee, and to agree the attached terms of reference.

22.     The Committee will hold its next meeting on 8 December 2014 to consider procedural matters including but not limited to:

i)        electing a Chair and Deputy Chair

ii)       adopting the Central Facility Partnerships Committee Terms of Reference (attached)

iii)      agreeing the timing of decisions for 2014/2015 facility partnerships

iv)      endorsing the Facility Partnerships 2014/2015 Guidelines (attached)

23.     Applications for 2014/2015 facility partnerships have been sought from 1 July 2014 – 15 August 2014.  Officers have assessed the applications and the Committee will consider and make decisions on 8 December 2014 regarding Stage one projects to be progressed.

24.     After the Central Facility Partnerships Committee has decided which projects to support, the local board where the project is based will have active and ongoing engagement with the project. The local board’s role may include setting expectations for community access to the facility.

Consideration

Local board views and implications

25.       The legacy funding schemes are a key way for local boards to support their communities.

Māori impact statement

26.     The legacy community funding schemes are of general interest to communities and accessible to a wide range of groups, including Māori. No particular implications for the Māori community or Māori stakeholders have been identified as arising from this report.

General

27.     The recommendations contained in this report fall within the local board’s delegated authority.

Implementation

28.     Funding applications will be called during two rounds for the legacy central facility partnerships funding scheme, as follows:

Central Facility Partnerships Fund 2014/2015

i)        Stage One - Expressions of Interest opened in 1 July 2014 and closed on 15 August 2014 with decisions on projects advancing to stage two on 8 December 2014.

ii)       Stage Two - Process will include only groups who have been progressed from Stage one process and will include all feasibility study applications. Stage two closes on 13 February 2015 for decisions in April 2015.

 

Attachments

No.

Title

Page

aView

Attachment A, Draft Terms of Reference 2014/2015

253

bView

Attachment B, Draft Central Facility Partnership Guidelines 2014/2015

255

     

Signatories

Authors

Judith Webster - Relationship Manager

Authorisers

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 







Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Significance and Engagement Policy

 

File No.: CP2014/23072

 

  

 

Purpose

1.       The purpose of this report is to provide background information on the draft Significance and Engagement Policy to support local boards in providing formal feedback.

Executive summary

2.       There have been changes to the Local Government Act 2002 (LGA2002). Council is now required to adopt a Significance and Engagement policy by 1 December 2014. Council already has a Significance Policy but the council must expand it to include engagement.

3.       A draft Significance and Engagement Policy was adopted by the Regional Strategy and Policy Committee on 4 September for public consultation from 22 September to 19 October 2014. 

4.       The legislation requires the policy to consider community preferences about engagement on decisions relating to specific issues. Auckland Council carries out hundreds of consultations each year from small neighbourhood issues up to large regional issues. A core function of local boards is to understand, engage with and represent their local communities. The development of the Significance and Engagement Policy is not intended to constrain or restrict the role of local boards in this regard.

5.       An overview of the kinds of methods that could be used depending on the significance of the issue has been compiled to provide guidance.

6.       The policy will be supported by updated guidelines, case studies and templates providing more detail on engagement principles and good practice.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      provides feedback on the draft Auckland Council Significance and Engagement Policy

 

Background

7.       As part of the Long Term Plan (LTP) 2012-2022 process, Auckland Council adopted a Significance Policy to provide a mechanism for establishing which decisions are significant with reference to thresholds and general criteria. This was a requirement under the LGA2002 and the policy requires all council reports to state the degree of significance. A significant decision triggers an automatic requirement to consult.

8.       The Local Government Act 2002 Amendment Act 2014 amended the LGA 2002, so that all councils are now required to adopt a Significance and Engagement Policy by 1 December 2014.

9.       The legislative change requires the council to expand the current Significance Policy to include engagement. The current Significance Policy has been used to provide the basis of the new Significance and Engagement Policy.

10.     The draft Significance and Engagement Policy was adopted by the Regional Strategy and Policy Committee on 4 September for public consultation from 22 September to 19 October.

11.     Since the committee meeting, there have been some minor changes to clarify what constitutes a significant decision. The order of the significance section has changed as a result of this, while the criteria that related to engagement are now in section 6.1 under engagement methods.

Consultation on the draft policy

12.     Consultation on the draft policy will not follow a Special Consultative Procedure. Consultation will be targeted at interest groups and will seek out feedback from communities who are often not involved in council’s consultation processes.

13.     Consultation will largely be focused online through ShapeAuckland. A sign language submissions service has also been set up through Deaf Radio.

14.     A variety of stakeholder organisations have been contacted to help organise community workshops on the draft policy. This includes youth groups, ethnic groups, grey power, age concern, community organisations and networks.

15.     In addition, the council will use Our Auckland, the People’s Panel and social media as a way of further encouraging feedback on the draft policy. Local boards are encouraged to help encourage participation through their stakeholder newsletters and social media.

Role of local boards

16.     A core function of local boards is to understand, engage with and represent their local communities. They do this through a number of formal and informal mechanisms in relation to their local board plans and local board agreements and also to inform local board input into regional plans and policies. The development of the Significance and Engagement Policy is not intended to constrain or restrict this role.

17.     While adoption of the Significance and Engagement Policy is a Governing Body decision, local boards have a role providing input to its development. The purpose of this report is to seek local board input on the draft policy (Attachment A).

Policy approach to engagement

18.     The LGA2002 sets out principles for consultation that all councils must follow.

19.     Feedback received from the community and stakeholders on Auckland Council consultation and engagement processes has highlighted a number of other important principles to consider when engaging with the community. These have been incorporated into the policy as a way of recognising the needs of Auckland’s diverse communities and the value that is placed on their involvement in decision-making processes.

20.     The legislation requires the policy to set out how the council will respond to community preferences about engagement on decisions relating to specific issues, assets and other matters. Auckland Council carries out hundreds of consultations each year from small neighbourhood issues up to large regional issues. A list of how the council will engage on each issue would be extensive and would not allow flexibility depending on the timing, community affected and likely level of interest on the issue. It would also limit the council’s ability to consider and refine approaches for engagement in response to community feedback.

21.     An overview of the kinds of methods that could be used depending on the significance of the issue has been compiled to provide guidance. These have been categorised as small and simple, medium or large and complex. The level of significance will be determined using the criteria in section 3 of the policy.  The criteria used to assess whether a decision is significant are also useful when considering which engagement methods should be used for a particular decision (if any).  (For the avoidance of doubt, the use of the criteria to assess the level of engagement does not replace the council’s assessment of whether or not a decision is “significant”).

Significance

22.     A decision is significant if:

a)      The thresholds related to an activity or group of activities are exceeded; or

b)      The decision relates to strategic assets

23.     A decision will also be significant where the council, having applied the criteria, decides that it is significant. Where a decision is determined to be significant, it will automatically trigger a requirement to consult.

Strategic Assets

24.     Strategic assets are defined as assets or group of assets required for the local authority to maintain its capacity to achieve or promote any outcome that council determines is important for the present or future wellbeing of the community. The council considers its strategic assets as whole single assets because it is the asset class as a whole that delivers the service. The list of strategic assets should cover only those assets that are significant for an entity the size of the Auckland Council. The strategic assets are listed in the Significance and Engagement Policy which includes land or buildings owned by the council that are required to maintain the local authority’s capacity to provide affordable housing and equity securities held by council in a port company or airport company.

25.     The definition of networks included in the list of strategic assets has been updated by including the North Harbour Stadium, Bruce Mason Theatre and Q Theatre which Auckland Council acquired since the adoption of the Significance Policy in 2012. In addition, substantive shares in Watercare have been combined with shares in substantive CCOs as Watercare became a substantive CCO in 2012.

26.     The legislation provides that a decision to transfer the ownership or control of a strategic asset to or from the local authority may only be made if they are explicitly provided for in the council’s LTP and, from 2015, also included in the consultation document used to consult on the LTP.

27.     Decisions on assets not included in the list are subject to the normal provisions of the Local Government Act 2002 regarding decision making and consultation.  This ensures that interested or affected parties will have their views considered appropriately in decision making. The council would retain discretion to consult (including using the special consultative procedure) for these decisions if it wished.

28.     Strategic assets, as defined by this policy that are owned and or managed by a substantive CCO are identified in the CCO Accountability Policy.

Thresholds

29.     As a general guide, the creation of a new group of activity, the cessation of a group of activity, or a 33 per cent increase or 20 per cent decrease in the nature of a group of activity, would be considered significant.

General Criteria

30.     The council has also identified a list of criteria to consider when deciding whether or not a matter is significant.


 

Timeline

31.     The high level timeline for the development of the policy is as follows:

Milestone

Description / steps

Timing

Developing the draft policy

Drafting the policy

Testing the policy internally, with key stakeholders and advisory panels

Gaining feedback on draft policy with local board members, local board chairs, IMSB

Regional Strategy & Policy for adoption prior to consultation

July – August

 

 

 

 

 

5 September

Consulting on the draft policy

Communications and engagement on the draft

Local board workshops

Local board reports / formal feedback process

Advisory panel workshops

Stakeholder discussions

Public engagement

 

September-October

Revising the draft policy

Analysing and reviewing feedback

Updating draft policy

 

October onwards

Adopting the policy

Budget Committee

Regional Strategy and Policy

Governing body for adoption

5 November

6 November

27 November

32.     This policy is expected to be adopted by 1 December 2014 and must be incorporated into the Long-term Plan (in summary form). The policy can be amended at any time.

Consideration

Local board views and implications

33.     This report is seeking the views of local boards on the draft policy.

34.     Local boards’ statutory role of identifying and communicating the views of the community on regional strategies, policies, plans and bylaws of the council has been taken into account during the development of the draft policy.

35.     Engagement with local boards to date has included:

·        an initial discussion at the Local Board Chairs Forum meeting on 28 April 2014;

·        a workshop for all local board members to discuss aspects of the draft policy on 22 August;

·        workshops are being held with individual boards during September and October where requested.

Māori impact statement

36.     Auckland Council recognize that Māori are a critical / important audience that need to be engaged in a meaningful way. The Treaty of Waitangi Audit 2012 and the Auckland Council Guide on Engaging with Māori were reviewed during the development of the draft policy. The draft policy has been presented for discussion to the Independent Māori Statutory Board. The results of a recent research study on Māori engagement with Auckland Council will be considered prior to finalizing the draft policy and to identify improvements with the engagement guidelines.

37.     Discussions on the draft policy and guidelines will also take place at a Mana Whenua forum during the consultation period.

General

38.     This report does not involve decisions that will trigger the council’s current Significance Policy.

Implementation

39.     Auckland Council does not currently have an adopted engagement policy. It does however have:

·        a consultation and engagement guidebook

·        a guide on Engagement with Māori

·        a staff training programme in community engagement through the International Association of Public Participation (IAP2)

·        an internal network which is used to share case studies

·        an annual awards event to celebrate good practice.

40.     Further work is taking place to improve the guidance that is available, in particular with respect to engaging with Auckland’s culturally and demographically diverse communities.

41.     It is expected that updated guidance, case studies and templates will be prepared alongside the development of the draft policy so that these are available for the purposes of engagement on the draft Long-term Plan and other processes as soon as practicable. This will include legal advice on the consultation document and other changes to requirements as a result of the LGA 2002 amendments.

42.     Local boards will be encouraged to input into the development of the updated guidance, case studies and templates through the engagement advisors.

 

Attachments

No.

Title

Page

aView

Attachment A, Draft Significance and Engagement Policy

267

     

Signatories

Authors

Carol Hayward - Team Leader Consultation and Engagement

Authorisers

Karl Ferguson - Communication & Engagement Director

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

 

 

Title: Auckland Council logo

Text Box: Significance and Engagement Policy
Consultation Draft - September 2014
Title: Consultation in library - Description: The image shows a member of the public receiving guidance on how to access online information about a plan and being shown supporting materials and maps.


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Credit: Heidi Ping Xu


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

1.          Table of Contents

1       Context 4

2       Decision making. 5

3       Significance. 7

4       Approach to engagement 9

5       Applying the policy. 11

6       Schedule 1: Methods of engagement 13

 


1        Context

1.1      Introduction

For Auckland Council, engagement is a genuine dialogue between decision-makers, communities and stakeholders for the purpose of making better decisions, policies or programmes of action.

Public input into decisions, policies or programmes of action is an essential part of ensuring they reflect the aspirations of residents, iwi, community groups and businesses - everyone who is invested in Auckland's future being one of prosperity, equality and wellbeing.

This policy aims to enable a flexible approach to engagement that recognises and supports the needs of Auckland’s diverse communities to get involved in council and civic life, and demonstrates a commitment to building ongoing relationships and greater understanding of community views and preferences.

 

1.2      Policy purpose and overview

The purpose of this policy is to enable Auckland Council  and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities; and

·     to provide clarity about how and when communities can expect to be engaged in decisions about different  issues, assets, or other matters; and

·     to inform the council from the beginning of a decision-making process about—

the extent of any public engagement that is expected before a particular decision is made; and

the form or type of engagement required.

2        Decision making

One of the key roles of local government is to enable democratic local decision-making and action by, and on behalf of, communities. At Auckland Council, decision-making for regional decisions is undertaken by the Governing Body and for local decisions by local boards. Local Boards also have a key role in identifying and communicating the views of local communities on regional strategies, policies, plans and bylaws.

While community and stakeholder engagement improves decision-making, it is not the sole input into a decision. As shown in the diagram below, there are a wide range of information sources and perspectives that will inform a council decision. The information sources and perspectives are harnessed and collated which helps make the decision ‘sustainable’ (i.e. unlikely to require re-visiting due to it being well-informed and well-considered). Decisions are based on a wide range of information sources and perspectives and it may differ from the prevailing public opinion.

Title: Decision making process - Description: Sustainable decision-making inputs: technical input and advice; financial costs, benefits and considerations; Auckland Plan and Local Board Plan outcomes;  Council strategy and policy; Government policy; other considerations; public / stakeholder opinions, concerns, ideas, needs, values, motivations and goals.

Inputs into public / stakeholder opinions: community and stakeholder engagement, for example stakeholder meetings and workshops, reference and advisory groups; consultation, for example feedback forms, Special Consultative Procedure; opinion research, for example representative surveys, focus groups.

 

 

 

 

2.1      The Mayor and Governing Body

The Mayor has a responsibility for ensuring there is effective engagement between Auckland Council and the people of Auckland, including those too young to vote. The Mayor has established a number of advisory panels to: provide strategic advice to council on issues of importance to their communities (youth, ethnic people, pacific people, seniors, disability, rural); and to advise on effective engagement by council with those communities.

The Governing Body, comprising the Mayor and councillors, focuses on region-wide strategic decisions and must ensure that consultation and engagement requirements are met when making those decisions.

2.2      Local boards

Local boards make decisions on local matters, provide local leadership and support strong local communities.

With regard to community engagement and consultation, local boards are responsible for:

·     making decisions about non-regulatory local matters, including negotiating the standards of services delivered locally;

·     making decisions about regulatory local matters delegated to it by the governing body;

·     identifying and communicating the views of local people on regional strategies, policies, plans and bylaws to the governing body;

·     providing local leadership and developing relationships with the community, community organisations and special interest groups in the local area.

 

2.3      Independent Māori Statutory Board

The Independent Māori Statutory Board has appointed mana whenua and matāwaka (Māori communities with no tribal affiliation in Auckland) representatives.

The board assists Auckland Council to make decisions, perform functions, and exercise powers by:

·     promoting cultural, economic, environmental, and social issues of significance for mana whenua groups; and matāwaka of Tāmaki Makaurau; and

·     ensuring that the council acts in accordance with statutory provisions referring to the Treaty of Waitangi.


3      Significance

A decision is significant if:

a.         the thresholds related to an activity or groups of activities stated below are exceeded; or

b.         the decision relates to the strategic assets listed below.

A decision will also be significant where the council, having applied the criteria listed below, decides that it is significant. Where a decision is determined to be significant it will automatically trigger a requirement to consult.

 

3.1      Thresholds

As a general guide, the creation of a new group of activity, the cessation of a group of activity, or a 33 per cent increase or 20 per cent decrease in the nature of a group of activity, would be considered significant.

 

3.2      Strategic assets

The council’s strategic assets are those vital for the delivery of its services to the community. The council considers its strategic assets as whole single assets (a network) because it is the asset class as a whole that delivers the service. A network is deemed to include those components which are integral to the functioning of the network as a whole. There are also a few iconic assets which have strategic significance for the Auckland region. In addition the LGA 2002 provides that shares in a port company and an airport company and assets required to provide affordable housing are strategic assets.

The council’s strategic assets are set out below.

1.   Public transport network, including Britomart

2.   Roading network

3.   Stormwater network

4.   Water and wastewater network

5.   Parks network

6.   Network of swimming pools

7.   Network of community centres and halls

8.   Community library network

9.   Cemeteries, heritage scheduled buildings and structures

10. Freehold interest in waterfront land held by the Ports of Auckland and the Auckland Waterfront Development Agency

11. Shares in substantive CCOs

12. Auckland Central Library and the historical library collection

13. Civic Theatre, Aotea Centre, Zoo, Viaduct Events Centre, North Harbour Stadium, Bruce Mason Theatre, Q Theatre, Auckland Art Gallery (including the art collection owned by Regional Facilities Auckland), Mt Smart Stadium and the council's contractual rights and interests in Auckland City Arena (known as Vector Arena)

14. Social housing network including housing for the elderly

15. Shares in Auckland International Airport Limited (AIAL)

16. Shares in Ports of Auckland.

Strategic assets, as defined by this policy, that are owned and or managed by a substantive CCO, are identified in the CCO accountability policy. CCOs must comply with the CCO accountability policy when making decisions in relation to strategic assets under their control.

 

3.3      General Criteria

The following general criteria will be applied to determine the degree of significance of a decision.

1.   The number of residents and ratepayers affected and the degree to which they are affected by the decision or proposal

2.   The likely impact/consequences of the decision or proposal from the perspective of those parties

3.   Whether this type of decision has a history of generating wide public interest within the local board area (for a local board decision) or the Auckland region or New Zealand generally (for a governing body decision)

4.   The impact of the decision on the governing body’s or local boards’ ability to deliver on the current and future social, economic, environmental or cultural well-being of the local board area or Auckland region and any statutory responsibility

5.   The impact of the decision on intended service levels for a group of council activities, including a decision to commence or cease any such group of activity

6.   The degree to which the decision or proposal is reversible.

4        Approach to engagement

The extent to which the council will engage with communities and stakeholders about an issue or decision to be made will match how significant the issue or decision is. Engagement may be required at various stages of the decision-making process and may take different forms depending on the stage. Both significance and the form of engagement will be assessed on a case-by-case basis, relative to the criteria listed above. A guide to engagement methods is attached for further information.

 

4.1      Engagement principles

The following provides an overview of how council will meet the Local Government Act (LGA) principles.

 

Conduct its business in an open, transparent, and democratically accountable manner; and give effect to its identified priorities and outcomes in an efficient and effective manner

To meet this principle, the council will:

·     conduct community and stakeholder engagement in a genuine effort to listen to, and consider with an open mind, community and stakeholder input;

·     when presenting options for community and stakeholder feedback, ensure the options are realistic and deliverable;

·     ensure that questions are objective (ie: not leading), allowing people to express their views freely;

·     allow enough time and provide adequate resources to ensure participants have been provided fair opportunity to understand the matter and contribute their views

·     allow time to allow for issues that might arise during an engagement process;

·     value contributions made and time given;

·     give timely feedback on the results of the public’s input and decisions made;

·     value, respect and give weight to local knowledge.

 

 

 

 


A local authority should make itself aware of, and should have regard to, the views of all of its communities

To meet this principle, the council will:

·     build ongoing relationships with communities through a range of approaches such as through advisory panels, the People’s Panel and other reference groups and fora;

·     provide community members and stakeholders with a reasonable opportunity to present their views, and to participate in a way that suits them;

·     provide ways for the community to raise issues directly with the council so that it is a two-way relationship;

·     identify opportunities to work in partnership with community organisations and leaders to encourage greater community ownership and participation;

·     ensure good information sharing of community views and preferences within council.

 

When making a decision, a local authority should take account of the diversity of the community, and the community's interests; and the interests of future as well as current communities; and the likely impact of any decision on them.

To meet this principle, the council will:

·     identify ways of reaching out to affected communities and stakeholders, including those who are typically heard from least often;

·     provide more than one way for people to participate;

·     when required, invest in community capacity building to enable participation;

·     use plain language and avoid jargon and acronyms.

 

A local authority should provide opportunities for Māori to contribute to its decision-making processes

To meet this principle the Council will actively consider through engagement:

·     the recognition and protection of Māori rights and interests within Tāmaki Makaurau;

·     how to address and contribute to the needs and aspirations of Māori.

Supporting Māori community infrastructure that enables:

·     early engagement with Māori in the development of appropriate plans and policies;

·     Māori to guide how they want to engage with Auckland Council.

Support Māori to fully engage with the council, for example through but not limited to capability and capacity building.


5      Applying the policy

5.1      Supporting information

·     Consultation and Engagement Guidebook - this provides more detailed guidance on engagement principles and good practice.

·     Guide on Engaging with Māori.

·     Quality Policy Advice guidelines

·     Templates and other related guidance such as the Accessible Communications and Information Guide.

 

5.2      Managing conflicts of interest

Auckland Council has processes in place for both elected representatives and staff on how to manage conflicts of interest, including within the community engagement and decision-making process.

 

5.3      Policy exclusions

This policy will not apply and engagement will not be required where:

·     in the opinion of the council, failure to make a decision urgently would result in unreasonable or significant damage to property, or risk to people’s health and safety, or the loss of a substantial opportunity to achieve the council’s strategic objectives. Other policy and legislative requirements will still apply.

·     Any physical alterations to strategic assets that are required to:

prevent an immediate hazardous situation arising

repair an asset to ensure public health and safety due to damage from an emergency or unforeseen situation

 

5.4      Other legislation

The Resource Management Act 1991 sets out processes for public involvement in certain decisions, for example for resource consents and when preparing and changing district plans. Not all of these decisions are required to be publicly notified but when they are, the council will follow the principles outlined above in determining the level and type of consultation required.

There are a number of other policies or bylaws that are also required under other legislation (e.g. Gambling Act) or enabled (e.g. Sale and Supply of Alcohol Act, Psychoactive Substances Act, Health Act).  Some of these are specific about the requirements and processes for engagement, but others refer back to the principles outlined above. 

 

 

5.5      Policy development, term and review

This policy is expected to be adopted by 1 December 2014 and will be incorporated into the Long-term Plan (in summary form). The policy will be reviewed every three years as part of the Long-term Plan process but can be amended at any time.


6      Schedule 1: Methods of engagement

Auckland Council uses a wide range of tools and techniques to engage with the community and stakeholders. The council uses the International Association of Public Participation spectrum as a framework for engagement which identifies the following levels:

·     Inform - to provide the public with balanced and objective information to assist them in understanding the problem, alternatives, opportunities and/or solutions.

·     Consult - to obtain public feedback on analysis, alternatives and/or decisions.

·     Involve - to work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered.

·     Collaborate - to partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution.

·     Empower - to place final decision making in the hands of the public.

During the development of a plan or policy, there might be a number of different stages of engagement with the community using a different level of participation at the different stages. This will vary depending on the decision but for complex issues, a targeted group of community and stakeholders might be ‘involved’ to aid the development of a draft document followed by wider ‘consultation’ on the draft document.

Joint Management Agreements, Memorandum of Understanding or other similar high level agreements will be considered when engaging ‘collaboratively’ with Māori.

Title: Timelines for consultation projects - Description: Simple process: step 1 developing draft plan or policy, step 2 draft of the plan released for engagement, step3 analysis of feedback and decision making.

Complex process: step 1 identify issues for development of a draft plan or policy, step 2 targeted engagement with key stakeholders to help develop the draft, step 3 draft of the plan released for engagement, step 4 analysis of feedback, step 5 hearings, step 6 decision-making.

6.1      Engagement methods

The following provides a guide to the different approaches to engagement that might be used. Other approaches may also be considered depending on the topic and population affected.

Where the decision or proposal is in relation to air, land or water, the council will take into account the relationship of Māori and their culture and traditions with those places.

The council will refer to the general criteria in section 3.3 to determine the level of engagement required. In addition, the council will consider who is affected by the decision, for example, the level of diversity in terms of geographic, cultural or other key demographics.

Prior to determining an appropriate approach, the council will consider how much is already known about the community views and preferences on the issue.

 

Significance

Description

Example approach

Small and simple

Eg redevelopment of libraries or community halls, park improvements

The audience is very localised or relatively small in number or very targeted. They are easy to access and the issue or decision is relatively straight forward and is not of high general public interest. For example, redevelopment of libraries or community halls, park improvements.

Localised promotion, for example through display boards and local media. Targeted engagement with the relevant audience where appropriate. Promotion through e-newsletters and social media. Information online and through local libraries and service centres. Surveys and open days may also be appropriate. 

Medium

Eg action plans, local area plans

The audience is fairly broad or diverse: some segments are not easy to access. The issue is not straightforward and there may be mixed views from the community. For example, action plans and local area plans.

Targeted engagement with the relevant audience, online engagement which may include a survey and social media. Information available through libraries and service centres. Promotion through e-newsletters, the local media or through the council’s newsletter, Our Auckland.

Large or complex

Eg Auckland Plan, Long-term Plan

The audience is large and diverse and the issue is of wide importance to the region or complex. Significant financial investment will be required. This is high profile, over-arching, touches every part of council / community. For example, Auckland Plan, Long-term Plan.

Large scale publicity and promotion. There could be an informal engagement / discussion phase plus a formal phase of consultation. There is likely to need to be consideration of different cultural styles and needs for engagement. Likely to include a range of events and a focus on online activities. Promotion through the council’s newsletter, Our Auckland and through e-newsletters.

 

6.2      Special consultative procedure (SCP) 

Part 6 of the Local Government Act 2002 specifies the use of the SCP for some plans and processes including:

·     Long-term Plan

·     Local Board Plans

·     Annual Plan

·     Bylaws of significant interest

 

The SCP can also be used where the governing body (for a regional decision) or local board (for a local board decision) deems the issue to be significant. Under the SCP, Auckland Council is required to:

·     develop a statement of proposal and make this publicly available (and make the summary of full proposal as widely available as reasonably practicable);

·     describe how people can have their say;

·     ensure people are given an opportunity to present their views to the council; and

·     given access to a record of the decisions.

The engagement methods listed above under ‘Large or complex’ will be considered when preparing for a SCP but large or complex issues will not automatically follow a SCP.

 

6.3      Consultation (Section 82)

Auckland Council is required to carry out consultation in accordance with or giving effect to Section 82 of the Local Government Act 2002 on certain matters (regardless of whether they are considered significant as part of this policy).

For all other issues requiring a decision, the council will determine the appropriate level of engagement on a case by case basis.

 

6.4      Informal engagement

Auckland Council may seek to develop ongoing relationships with the community on general matters, rather than purely on issues that require a decision. This will also allow the community to raise matters that are not currently under consultation. This could include having a presence at markets, events and in public spaces for the purposes of hearing community views and preferences.


 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Title: University engagement event - Description: The photo shows a roadshow event at a university where there are information displays, documents and other materials for review and discussion.

September 2014

Title: Auckland Council logo

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Financial Policies Issues for Long-term Plan 2015-2025

 

File No.: CP2014/22585

 

  

 

Purpose

1.       This report advises local boards on financial policy issues that may be considered in the development of the Long-term Plan 2015-2025. It aims to support discussion of these issues at local board workshops in September 2014.

Executive summary

2.       Development of the Long-term Plan 2015-2025 is the council’s opportunity to consider if it wishes to consult on making changes to its financial policies.  A briefing setting out some of the matters that may be considered in the long-term plan process was provided to a workshop of the governing body on 5 August and to a local boards’ workshop on 18 August.

3.       The workshop identified a range of financial policy issues as possible matters for consideration in developing the draft long-term plan. These included the:

·        rating policy

·        standardisation of the remaining legacy fees and charges

·        development contributions.

4.       The key issues identified in regard to the rating policy were:

·        options for level of UAGC

·        proportion of rates paid by businesses including options for the long term differential strategy

·        proportion of rates paid by rural sector including options for farms and rural townships

·        affordability including consideration of additional support for superannuitants

·        options for further transition

·        standardising legacy rates remission and postponement policies (community, sporting and heritage remission and postponement policies).

5.       The remaining legacy fees and charges that have yet to be standardised are:

·        social housing rentals

·        street trading license fees and rentals

·        163 environmental health and licensing fees

·        some cemetery fees.

6.       The Long-term Plan 2015-2025 presents the council with an opportunity to consider if it wishes to amend its development contributions policy to reflect the changes made to development contributions in the Local Government (Amendment Act) Act 2014 alongside the changes the legislation requires.  Issues the council may wish to consider include refining its

·        funding areas

·        assessment of residential demand.

7.       The timetable for the development of financial policies for the draft Long-term Plan 2015-2025 is:

·        Budget committee workshop (including modelling of options) – 20 October (morning)

·        local boards workshop – 20 October (afternoon)

·        combined Budget committee and local boards workshop - 24 October

·        Mayor’s rating policy proposal 30 October

·        Budget committee workshop on financial policies – 31 October

·        Budget committee final decisions for draft Long-term plan (including financial policies) – 5 November

·        Budget committee workshop and meeting on rates transition – 17 November

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      determines if it wishes to make any recommendations for change to existing financial policies as part of development of the draft Long-term Plan 2015-2025.

 

Comments

8.       This decisions sought in this report are not significant.

Consideration

Local board views and implications

9.       The purpose of this report is to facilitate the development and communication of local board views on the matters considered herein.

Māori impact statement

10.     The recommendations in this report have no impact on Maori.

Implementation

11.     There are no implementation issues associated with the recommendations included in this report.

 

Attachments

No.

Title

Page

aView

Attachment A, Presentation to local boards on 18 August 2014 entitled "Financial Policies, Long-term Plan 2015-2025."

287

     

Signatories

Authors

Andrew Duncan - Manager Financial Policy

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

















Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Integrated bylaws review and implementation programme (IBRI) update – September 2014

 

File No.: CP2014/23388

 

  

 

Purpose

1.       This report provides an update on the Integrated Bylaw Review and Implementation programme, noting its progress towards delivering a set of bylaws that are appropriate for Auckland by October 2015.

Executive summary

2.       The Integrated Bylaw Review and Implementation (IBRI) programme is reviewing the set of legacy bylaws and supporting the adoption and implementation of new bylaws that are appropriate for Auckland, by October 2015.

3.       An investment proposal for funding for the 2014/2015 year was endorsed by the Budget Committee in May 2014. This ensures that the programme has adequate funding for its activities this year, including delivering several bylaws that are planned to come into force alongside the July 2015 start of the next long-term plan period.

4.       Progress has been made on the review and implementation stages for several topics. The final Navigation Safety Bylaw and Cemeteries and Crematoria Bylaw have now been adopted by the governing body and will come into force in the next few months. The Auckland Transport Board has also adopted changes to their Election Signs Bylaw that are now in force.

5.       Seven bylaw proposals were, or are, open for formal public consultation from August to October. These are the Trading and Events in Public Places Bylaw, the Alcohol Control Bylaw, the Animal Management Bylaw (covering animals other than dogs), an amendment to the Health and Hygiene Bylaw, the Signage Bylaw, the Stormwater Bylaw and the Outdoor Fire Safety Bylaw. Consultation around these topics will ensure that a coherent view is presented to the public across these topics and in the context of other work.

6.       The Alcohol Control Bylaw proposal includes recommended delegations to local boards to allow a timely review of the current alcohol bans in each local board area.

7.       The 2014 programme for review of local dog access rules is well underway with the local boards that are proposing changes this year. Reports on the submissions have been prepared to support final decisions by summer.

8.       The new Public Safety and Nuisance Bylaws and the Health and Hygiene Bylaw have now come into force and the changes that allow the council to operate these new bylaws have been successfully delivered. Media coverage for these has generally been positive. In particular the prohibition on use of sunbeds by those under 18 years old has received positive coverage (reflecting the council’s leadership on this issue).

9.       Detailed planning to support the coming in to force of the Navigation Safety Bylaw and the Cemeteries and Crematoria Bylaw, and other upcoming bylaws, is underway.

10.     No formal requests for local board bylaws have been received over the period covered by this report.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

 

 

Comments

Background to the Integrated bylaw review and implementation programme

11.     Auckland Council inherited a set of legacy bylaws from the former councils, covering approximately 30 topics. These bylaws expire at the end of October 2015.

12.     The Integrated Bylaw Review and Implementation programme has been established to review these bylaws and prepare a new bylaw for each topic where appropriate, and to make and communicate the necessary changes so that the council can operate the new bylaws and achieve the outcomes sought from each bylaw. The programme will also work with affected parties where a legacy bylaw is not replaced by a new bylaw.

13.     Both local boards and the Regulatory and Bylaws Committee receive regular updates on the programme. The previous update was provided to local boards in April 2014. This report provides an update on the various topics included in the programme, and attachment A provides an overview of the timeline through to October 2015.

Funding for bylaw review and implementation

14.     A funding proposal for the IBRI programme was approved by the Budget Committee at its meeting of 8 May 2014 (refer resolution BUD/2014/24). This means that the programme will have sufficient resources to deliver its objectives over the 2014/2015 year. The majority of the bylaw topics included within the programme will be completed by the end of this financial year, with several bylaws expected to come into force alongside the start of the new financial year on 1 July 2015. It is expected that there will also be some programme activities through the first part of the 2015/2016 year.

Update on review stage for bylaw topics

15.     Table one and table two below show the current status of the review topics and provide further comments for particular topics.

16.     This includes bylaws that may be folded into or managed under other topics (Arkles Bay set netting, Orakei Basin), the ongoing local boards’ review of dog access rules, regional film fees, and the review that must take place within five years of any bylaw’s adoption.

17.     Local boards have recently provided input to the bylaw reviews for construction and transport for Auckland Council land (such as parks). Further engagement is underway or being planned for the next topics in the review including alcohol controls review, environmental protection and regional film fees.


Table 1: Summary of status and next steps for review of bylaw topics

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Hazardous substances

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

Navigation safety (including lifejackets)

G

 

 

 

 

 

 

 

See below

Cemeteries and crematoria

G

 

 

 

 

 

 

 

See below

Election signs (amendment)

G

 

 

 

 

 

 

 

See below

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Outdoor / rural fire safety

G

 

 

 

 

 

 

 

 

Trading and events in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signage

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

A

 

 

 

 

 

 

 

 

Alcohol control

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

See below

Health & hygiene amendment

 

 

 

 

 

 

 

 

See below

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

Issues covered in unitary plan and other bylaws

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land)

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & marinas

G

 

 

 

 

 

 

 

 

Environmental protection

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Regional film fees

G

 

 

 

 

 

 

 

See below

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

Navigation safety (including lifejackets)

On track

G

Public submissions closed on 17 March and public hearings and deliberations were completed. The Hearings Panel report on the final form of the bylaw was considered and adopted by the governing body at its meeting on 31 July 2014.

 

The panel requested that a campaign be developed to communicate the changes introduced in the new bylaw and to support the bylaw’s objectives around safety on the water, particularly in relation to smaller boats and the wearing of lifejackets. Planning for this campaign is now underway to support the commencement of the new bylaw.

 

Cemeteries and crematoria

On track

G

Public submissions closed in June and the public hearings and deliberations were completed. The Hearings Panel report on the final form of the bylaw was considered and adopted by the governing body at its meeting on 31 July 2014. The final bylaw and code of practice included a number of changes arising from public consultation, including clarifying procedures around burial and plots and for scattering of ashes.

 

Election signs (amendment)

On track

G

The Auckland Transport board proposed a series of amendment to the Election Signs Bylaw to reflect issues that arose in the 2013 local body elections. These changes included limits on the times when signs can be displayed on private sites, allowing candidates to appear on both individual and team signs on a single site, and requiring contact information on signs to be readable. Submissions closed on 3 June.

 

Final changes were adopted by the board at its meeting of 24 June, and came into force on 18 July (just before the two month period that runs up to the general election on 20 September).

 

Trading and events in public place

On track

G

Both Auckland Council and Auckland Transport have endorsed their proposed Trading and Events in Public Places bylaws. These apply to streets and footpaths and other public places. Public submissions were open from 4 August to 4 September, with hearings and deliberations to follow. It is expected any new bylaws could come into force for July 2015. This would allow any fee changes to also be put in place with the new long-term plan that will start then.

 

The bylaws cover a range of issues including street performances, mobile shops, outdoor dining and displays, markets and stalls and charity collections.

 

Signage

On track

G

A proposed Signage Bylaw was reported to the August meetings of the Regulatory and Bylaws Committee, the governing body and the Auckland Transport board. Public consultation is open from 3 September to 3 October 2014.

 

The bylaw covers a range of types of signs including portable, free standing, wall-mounted, veranda and window signage. It also addresses requirements for posters and for certain types of signs including signs in public open spaces, signage advertising commercial sexual services, real estate signage and event signage.

 

Any new bylaw could be in place for July 2015 and will work alongside Unitary Plan requirements that apply to specific types of signs.

 

Alcohol control

On track

G

The Alcohol Control Bylaw will allow the council to put alcohol bans (previously call liquor bans) in place. These bans prohibit the consumption or possession of alcohol in specified public places, at particular times. Alcohol bans can work alongside other regulatory and non-regulatory tools to help minimise the harm that can be associated with alcohol.

 

A proposed bylaw was adopted by the governing body on 31 July and was open for public consultation from 15 August to 15 September. The proposal includes delegations allowing local boards to review, make, amend and revoke alcohol bans for local public places. The governing body would make these decisions for public places that are of regional significance.

 

The bylaw includes criteria to help evaluate any request for an alcohol ban, based on the requirements of the enabling legislation. It has also been designed to support a range of approaches to help communities manage problems associated with alcohol use.

 

The current proposal does not include a review of the existing alcohol bans or the making of new alcohol bans. Decisions on the existing alcohol bans will need to be made by local boards and the governing body after the new bylaw is adopted and before October 2015. Local boards are now receiving further information on how they can carry out their role for this review.

 

Animal management

On track

G

A proposed Animal Management Bylaw was adopted by the governing body on 31 July and was open for public consultation from 15 August to 15 September. The bylaw provides Aucklanders with the opportunity to own different types of animals for companionship, while minimising possible impact on their neighbours. Under the proposed bylaw, people that keep animals need to ensure the animals do not cause a nuisance, risk to public health and safety, or damage council land.

 

Specific provisions are included for urban properties relating to the keeping of bees and chickens or other stock (such as a rooster, goat, pig or sheep). There are also specific provisions related to horse riding in public places.

 

Issues relating to animal welfare, wildlife predation and dog management are addressed through national legislation and do not form part of this proposal.

 

Health & hygiene amendment

On track

G

The Health and Hygiene Bylaw 2013 was adopted by the council in 2013 and came into force on 1 July 2014. The bylaw and code, as adopted, requires pharmacists to obtain a licence under the bylaw if they offer commercial ear-piercing services.

 

The council has now received further information from industry representatives that shows public health is adequately protected through existing central government regulation and industry-based standards. Accordingly, the council is proposing an amendment to the bylaw that will exempt pharmacists from the requirement to obtain this licence under the bylaw when they provide commercial ear-piercing services. Public consultation was open from 15 August to 15 September.

 

Local dog access review

On track

G

The 2014 local board dog access review includes some areas within the following local boards: Kaipatiki, Orakei, Maungakiekie-Tāmaki, Puketapapa, and Hibiscus and Bays.

 

This is the first year of the new approach to reviewing dog access rules and means the council can consider requests for changes to dog access rules on an annual basis. This approach is more responsive to residents and the environment and enables robust consideration on specific public places to provide for public safety and comfort, the needs of dogs and their owners, and to ensure the practicality of dog access rules.

 

The council is required to advise registered dog owners about these proposed changes and this has been achieved by including relevant material within the annual dog registration package. This is the first year that this approach has been possible and it has reduced costs and ensured that dog owners receive a single combined communication from the council. This targeted advice has been supported by other communication including public notices, local newspaper advertising and initiatives planned by these local boards.

 

Submissions on the proposed changes closed on 23 July 2014. Panels established by the relevant local boards considered the submissions, held hearings and reported to their respective local boards who have adopted the recommendations and finalised the review process.

 

Further access review changes are planned for the next two years. Work is now underway for local boards that are involved in the 2015 review programme. The local boards that are receiving a report in September to confirm commencement of the review and define its scope are Rodney, Upper Harbour, Devonport-Takapuna, Waitakere Ranges, Waiheke Island, Albert-Eden, Puketapapa, and Waitemata.

 

Regional film fees

On track

G

There are around 500 permit applications for filming activity each year, including many on local parks. The Auckland Film Protocol expresses the council’s intention to welcome filming, support this activity and maximise the financial and other benefits it brings to Auckland. The protocol also includes measures to ensure filming’s impacts on communities are well managed.

 

When the Film Protocol was adopted in 2013 several local boards asked that further work be carried out to understand how local communities can get more benefit from filming. The regional film fees project responds to part of that request. It will review how fees for filming can be set and managed, and how council’s direct revenue associated with filming permits can be used to meet the costs of facilitating filming and to improve the public spaces (including parks and streetscapes) that are used by film-makers.

 

Further information is being provided to local boards through September and October.

Update on implementation stage for new bylaws

18.     Table three and table four below show the current status of implementation projects and further comments for particular implementation projects.

Table 3: Summary of status and next steps for implementation projects

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

A

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review 2014

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

Navigation safety – see below

Public safety & nuisance

G

 

 

 

 

 

Revoked and lapsing bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading

G

 

 

 

 

 

Waste management

G

 

 

 

 

Solid waste bylaw

Animals (stage 2)

G

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 4: Additional comments for particular implementation projects

Alcohol licensing fees

On hold

A

As part of reforming laws relating to the sale and supply of alcohol, central government updated licensing fees and also allowed each council to set its own fees for the licensing services it must provide. Auckland Council considered a report on the costs involved in this in August 2013, and endorsed adopting a bylaw to set its own alcohol licensing fee amounts, to take affect from 1 July 2014 (refer governing body meeting of 22 August 2013, item 13, GB/2013/83).

 

A further report has now been considered by the Regional Strategy and Policy Committee (7 August, item 11). The report provided an update on this matter, noting that revenue collected to date effectively covers relevant operating costs. The committee endorsed the council continuing to use the default licensing fees set by central government and that a further update should be provided early in 2015 (refer REG/2014/101).

 

Health protection

On track

G

The new Health and Hygiene Bylaw and code of practice are in force from 1 July 2014 and this project has now completed its closure phase after managing commencement successfully. The council’s leadership on prohibiting the use of sun-beds for people under 18 years of age was highlighted positively in the media.

 

Marine (including Navigation safety)

On Track

G

The new Navigation Safety Bylaw will come into force for the 2014/2015 summer. The bylaw includes key changes around the wearing of lifejackets on vessels under six metres in length. An education and information campaign is currently being prepared to support this and other changes that the bylaw introduces. This will include updating the signs at key boat ramps across Auckland and working with other water safety organisations to deliver these safety messages to the community.

Consideration

Local Board views and implications

19.     Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme, but does not raise any issues specific to local boards apart from those already noted above.

20.     No proposals for local bylaws have been received through the above period.

Maori impact statement

21.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

22.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation

23.     The programme includes implementation and delivery for each bylaw, as noted above. This includes working with internal and external stakeholders as relevant to each topic.

 

Attachments

No.

Title

Page

aView

Attachment A, Bylaw Review Planning

311

     

Signatories

Authors

Helgard Wagener - Team leader, Policies and Bylaws

Authorisers

Warren Maclennan - Manager North West Planning

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 



Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Urgent Decisions by the Maungakiekie-Tāmaki Local Board

 

File No.: CP2014/22600

 

  

 

Purpose

1.       Providing decisions made under urgency by the Maungakiekie-Tāmaki Local Board since the last business meeting.

Executive Summary

2.       Pursuant to resolution MT/2013/137, the board’s urgent decision process was followed to approve additional funding to support the increase in cost of airfare for Member JB Clark to attend the LGNZ Infrastructure Management Workshop in Hastings. Details are contained in the urgent decision document which is included with this report as Attachment A.

 

Recommendation/s

That the Maungakiekie-Tāmaki Local Board notes the decision made under urgency:

a)      approval of $464.00 for airfare Auckland to Hastings round trip for Member JB Clark to attend the LGNZ Infrastructure Management Workshop in Hastings on Friday, 26 September 2014.

 

Attachments

No.

Title

Page

aView

Attachment A, Urgent Decision document

315

     

Signatories

Authors

Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board

Authorisers

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

Record of Maungakiekie-Tāmaki Local Board Workshops September 2014

 

File No.: CP2014/23110

 

  

 

Executive summary

1.       The attached workshop records provide a summary of the Maungakiekie-Tāmaki Local Board workshops.

2.       These sessions are held to give an information opportunity for board members and officers to discuss issues and projects, and note that no binding decisions are made or voted on at workshop sessions.

 

Recommendation/s

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for September 2014.

 

Attachments

No.

Title

Page

aView

Record of workshops for September 2014.

319

     

Signatories

Authors

Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board

Authorisers

Victoria Villaraza - Relationship Manager

 


Maungakiekie-Tāmaki Local Board

21 October 2014

 

 

 

RECORD OF WORKSHOPS

 

Record of workshop proceedings for 9 September 10am-5pm

 

Held at the Local Board office, 7-13 Pilkington Road, Panmure

 

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

 

1.0

Local Board Plan

 

To progress the Local Board Plan.

 

Officers present:

David Barker, Kathy O’Connor, Adam Johnstone

 

 

2.0

Alcohol Ban

 

To discuss the proposed bylaw.

 

Officers present:

Paul Wilson

 

 

3.0

Local Board Discretionary Grants

 

To discuss the applications received for funding.

 

Officers present:

Sarah Zimmerman

 


 

 

RECORD OF WORKSHOPS

 

Record of workshop proceedings for 16 September 2014 10am-5pm

 

Held at the Local Board office, 7-13 Pilkington Road, Panmure

 

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

 

1.0

Local Board Plan

 

To progress the Local Board Plan.

 

Officers present:

Mary Binney, Nina Siers

 

 

2.0

Long Term Plan