I hereby give notice that an ordinary meeting of the Orākei Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 2 October 2014

3.30pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Orākei Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Desley Simpson, JP

 

Deputy Chairperson

Colin Davis, JP

 

Members

Ken Baguley

 

 

Troy Churton

 

 

Kate Cooke

 

 

Mark Thomas

 

 

Kit Parkinson

 

 

(Quorum 4 members)

 

 

 

Georgina  Morgan

Democracy Advisor

 

25 September 2014

 

Contact Telephone: 021 302 163

Email: georgina.morgan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Orākei Local Board

02 October 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Orakei Community Needs Study - Older Residents                                                  7

13        Naming of a Public Road at Stonefields - Stage 7                                                   47

14        East City Community Trust 2014/2015 Operational Funding                                 51

15        Draft Community Grants Policy                                                                                 55

16        Regional Facilities Auckland - Fourth Quarter Report 2013/14                           129

17        Auckland Council Property Limited - Local Board Six-Monthly Update 1 January to 30 June 2014                                                                                                                    153

18        Auckland Transport Update - October 2014                                                          165

19        Chairperson's Report                                                                                                171

20        Board Member Reports                                                                                            187

21        Resolutions Pending                                                                                                 203

22        Local Board Workshop Record of Proceedings                                                    211  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Orākei Local Board:

a)         confirms the minutes of its meetings, held on Thursday, 4 September and Thursday, 25 September 2014, as true and correct records.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests to speak had been received.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Orākei Local Board

02 October 2014

 

 

Orakei Community Needs Study - Older Residents

 

File No.: CP2014/20716

 

  

 

Purpose

1.       The purpose of this report is to inform the Orakei Local Board of the outcomes of the Orākei Community Needs Study and note further actions to support the community needs of older residents.

Executive summary

2.       This report informs the Orakei Local Board of the outcomes of the Orākei Community Needs Study Report (See Attachment A), highlights the key findings and notes opportunities for refinement of CDAC activities and programming to respond to the identified community needs of older residents.

3.       The study has revealed:

a)         high levels of community connectedness and quality of life for those aged 50-64 however this figure declines progressively in the older age group

b)         one in five respondents had attended a resident  association activity in the past year

c)         parks and reserves and local libraries are the most popular services

d)         a strong desire for more local events

e)         numerous suggested improvements to local infrastructure and services such as bicycle lanes and footpaths.

4.       The research indicates a number of opportunities for refinement of Community Development Arts and Culture (CDAC) activities and programming and suggests local board advocacy on improvements to local infrastructure and services.

 

Recommendation/s

That the Orākei Local Board:

a)      accepts the Orākei Community Needs Study Report.

 

 

Comments

 

5.       The 2013 census data reveals that the population of the Orakei Local Board is ageing. Consequently, the board has been interested in identifying the particular needs of this group of residents.

6.       The Orakei Local Board commissioned Key Research in June 2014 to produce the Orākei Community Needs Study. Telephone interviews, of a sample of 100 residents aged 50 years or older, were conducted with from 25 June to 10 July 2014. This research report provides a representative sample of the community needs and views of older residents in the Orakei Local Board area. 

7.       The research primarily supports further development of projects and programming within the CDAC work programme, however the relevant research findings will be shared with other departments such as Libraries.

 

Key Findings

8.       Community Connectedness There is a significant difference in community connectedness between age groups, with less than one half (46%) of those aged 80+ agreeing that they are connected to people in their local community, compared to 78% of respondents aged 50-64 years agreeing to being connected. 

9.       Residents Associations Over one in five (21%) of residents aged 50+ had attended a residents meeting or activity in the past year, with 29% of respondents indicating that they were interested in engaging with a residents association. 

10.     Parks and reserves and local libraries most popular services The majority of residents have visited a park (78%) and local library (68%) in the past year. The research highlights that the Madills Farm Reserve, Meadowbank and St Heliers Community Centres and St Heliers Library are the most popular locations.  

11.     Requested Infrastructure and Services Improvements  Those aged 65+ identified bicycle lanes (39%) and footpaths (32%) as key areas for improvement. The research also notes a number of suggested improvements to infrastructure and services. One third (33%) of residents suggested maintenance to footpaths as a way of decreasing the number of falls. 

12.     Interest in community initiatives Over one half (53%) of respondents are interested or very interested in sharing time and knowledge with young people. Over 50% of respondents were interested in adult education programmes and environment projects.

13.     Strong desire for more local events The most frequently suggested event or activity to be offered in future is Neighbourhood/park events.

 

Action

14.     The research indicates a number of opportunities for refinement of CDAC activities and programming and suggests local board advocacy on improvements to local infrastructure and services. Upcoming community development portfolio meetings can be used for scoping and planning of community development actions in response to these findings.

Consideration

Local board views and implications

15.     This research was initiated by the local board in order to identify the particular needs of the aging older population of the local board area.  This research aligns with the Draft Orakei Local Board Plan Outcome: well-built and improved community centres, enhanced libraries and safe and connected communities, “ensure our planning and investment is targeted and meets the needs of our changing community, we will conduct a comprehensive community needs assessment for the Orākei Local Board area”.

16.     This research will enable the local board to better identify and respond to the specific needs of older people, amongst other segments of the diverse communities in Orakei.

Māori impact statement

17.     These research finding and suggested actions are of general interest to local communities and apply to a wide range of groups, including Māori. Whilst the research findings provide no direct impact or benefit to Māori community or Māori stakeholders, the research provides information which Maori are likely to benefit from. Consequently the research outcomes will be shared with Whai Maia of Ngāti Whātua o Orākei.

 

 

Implementation

18.     The findings and actions will primarily inform the projects in the Community Development, Arts and Culture work programme. With regard to improving infrastructure, this research supports the board to advocate to Council controlled organisations such as Auckland Transport.  Upcoming community development portfolio meetings will be used for scoping and planning of community development actions in response to these findings.

 

Attachments

No.

Title

Page

aView

Orakei Community Needs Study 2014 Report

11

      

Signatories

Author

Keith Hornby - Community Development Facilitator

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 





































Orākei Local Board

02 October 2014

 

 

Naming of a Public Road at Stonefields - Stage 7

 

File No.: CP2014/21464

 

  

 

 

Purpose

1.       To endorse a name for a public road at Stonefields, for mapping and recording purposes.

Executive summary

2.       The street naming officer recommends the endorsement of the street name “Hochstetter Place” for a public road in Stonefields - Stage 7.

 

Recommendation/s

That the Orākei Local Board:

a)      notes that the developer has approached and consulted with the “Stonefields Residents Association” for the naming of the said public road as per the resolution number OR/2014/6.

b)      notes that the Manager of Building Control, does confirm the ‘Street Naming’ Process as per the resolution number OR/2014/6.

c)      receives the report.

d)      endorses the name ‘Hochstetter Place’ for a public road at Stonefields  – Stage 7.

 

 

Comments

 

3.       The applicant Todd Property Group is the developer of the Stonefields Development (in the Mount Wellington quarry).  It is proposed to the development of 48 new dwellings at the Stonefields - Stage 7.  This development includes the formation of a short stub road with a ‘hammer head’ which will ultimately end up as a public road.  See Attachment A.

4.       The preferred name for the proposed road ‘Hochstetter Place’.  Christian Gottlieb Ferdinand Ritter von Hochstetter, April 30, 1829 – July 18, 1884, was a German geologist.  In 1859, he was employed by the government to make a rapid geological survey of Auckland province.  This was conducted with another notable New Zealander, Charles Heaphy VC.  The survey resulted in the first geological map of the Auckland volcanic field.  This is commonly known as Hochstetter’s map (1859).  Specific to Mount Wellington, Hochstetter also produced a Mount Wellington area and it’s Craters Map (1864).

5.       The applicant, Todd Property Group made contact with the Stonefield’s Residents Association.  The Stonefield’s Residents Association had sent an email advising that they had a definite preference for "Hochstetter Place" out of the names presented to them. This preference was indicated to the Orākei Local Board at their last Stonefields Resident Association Executive meeting.

 

Consideration

Local board views and implications

6.       The Ōrākei Local Board at its 7th August, 2014 meeting requested that the applicant undertake additional consultation with local residents regarding the road naming options.

Māori impact statement

7.       The applicant contacted the 13 iwi groups which are the relevant Mana Whenua for Ōrākei Local Board area.  The applicant received a response from Ngati Whatua O Kaipara, in which they chose not to make comment in this process except to support Ngati Whatua Ōrākei in any decision that they make.  The applicant received an initial response from Ngati Whatua Ōrākei, requesting further information.  This information was provided however the applicant was unable to get any further response.

Implementation

8.       The applicant will install street name signage.  Council will update its record systems and inform mapmakers and other interested parties of the street name.

 

Attachments

No.

Title

Page

aView

Locality Map

49

     

Signatories

Author

Joelene Enoka - Team Leader Process

Authorisers

Ian McCormick - Manager Building Control

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 

Appendix A

Report 'Street naming at Stonefields Stage 7

 
AUCKLAND COUNCIL

 

LOCALITY MAP

 

Public Road

 

 

The road shown

A

Proposed Name

Hochstetter Place

 

_____________________________________________________________

 

Date of Approval:       n/a

 

Location: Stonefields

Ward: Orakei

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Orākei Local Board

02 October 2014

 

 

East City Community Trust 2014/2015 Operational Funding

 

File No.: CP2014/21308

 

  

 

 

Purpose

1.       This report seeks Orākei Local Board’s approval to enter into a further one year operational funding agreement with the East City Community Trust (ECCT) for 2014/15 to enable community access and programmes.

Executive summary

2.       Since 2002, Council has contributed annual operational funding to the ECCT to operate the ASB Stadium (the Stadium), to support community access and programmes.

3.       In December 2012 the Orākei Local Board granted a further $10,000 on top of the annual $70,000 to allow a total annual grant of $80,000 for 2012/13.

4.       The current level of funding for 2013/14 was $80,000.

5.       ASB Bank has had historic naming rights to the stadium. The ASB Community Trust recently reduced funding to $20,000 per annum.

6.       In order to ensure operational grant funding is aligned with the draft Community Grants Policy, officers commissioned an independent review of funded relationships.  The purpose of the review is to develop a consistent approach that best meets the outcomes of the Auckland Plan, is aligned with the Sport and Recreation Strategic Action Plan and is consistent with the principles in the draft Community Grants Policy.

7.       It is proposed that the outcomes of this review will be reported and then implemented from 1 July 2015.  Until this time grants are managed under legacy approaches  for the 2014/15 financial year as per the resolution from the Regional Strategy and Policy Committee. (Resolution: REG/2014/36).

8.       It is recommended that the agreement with the ECCT is continued for 2014/15 as the ECCT performs well against required outcomes and key performance indicator targets and the Centre has high levels of customer satisfaction.

 

Recommendation/s

That the Orākei Local Board:

a)      approves the continuation of the current operating funding agreement with the East City Community Trust for 2014/15 for $80,000.

b)      approves officers to continue reviewing the East City Community Trust operational funding during 2014/15 and report options to the Orākei Local Board for 2015/16 onwards.

c)      endorses the ASB Stadium as part of the Auckland Council network of community recreation facilities as per the draft Community Facilities Network Plan.

 

 

Comments

 

9.       The Stadium is located on Selwyn College grounds and operates as a dual use school/community facility.

10.     The ECCT is a duly incorporated body, under the Charitable Trusts ACT 1957, and was constituted to build and administer the Stadium.

11.     ASB Bank who has had historic naming rights to the stadium has reduced funding to $20,000 per annum.

12.     The Stadium is built on Ministry of Education land in the grounds of Selwyn College and has a ‘Licence to Occupy School Site’ for 30 years from 1986 with a right of renewal for a further 30 years (to 2046).

13.     The Stadium has been further developed since 1987, to become a proven multi-purpose school and community facility with the ability to host cultural and sporting events.

14.     In addition to the main sports floor area (3 Courts) the ECCT has developed within the confines of the Stadium the following community facilities: Eastern Bays Fitness Centre, after-school and holiday club rooms, pre-school learning centre and sports club lounge Kitchens and meeting rooms.

15.     The ASB Stadium has a number of affiliated sports clubs and regular hirers include; Auckland Basketball, College Sport, Sparta Volleyball Club, Eastern Futsal Indoor Soccer Club, Auckland Ultimate Frisbee Club, University Handball Club, St Heliers Academy of Judo, Aikido Club and Lion’s Club of Tamaki.

16.     The School encourages community use of the 6 outdoor tennis courts (1 Basketball) and adjacent sports fields.

17.     Council has been considering a Community Grants Policy approach for some time. On 6th March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014 /15 financial year. 

REG/2014/36

That the Regional Strategy and Policy Committee:

b. endorse existing funding arrangements and grants schemes being rolled over for the 2014/15 financial year.       CARRIED                                                                  

18.     In order to ensure operational grant funding is aligned with the draft Community Grants Policy an independent review of the sport and recreation funded relationships administered by council’s sport and recreation partnerships team has been completed.

19.     The purpose of the review is to develop a consistent approach that best meets the outcomes of the Auckland Plan and is aligned with the Sport and Recreation Strategic Action Plan.

20.     The review has led to the following recommendations regarding the East City Community Trust:

·    Continue to fund for a further year (2014/15) until the draft Community Facilities Network Review is completed, the Community Facilities Network Plan is developed and any network gaps and community needs are identified

 

·    Benchmark the centre’s business model and review expenses, efficiencies and effectiveness against Auckland Pools and Leisure recreation facilities

 

·    Establish key performance indicators to measure outputs and outcomes that are aligned with the KPIs established for Auckland Pools and Leisure Centres

 

·    Develop appropriate reporting templates that clearly guide funding recipients and ensure that progress towards required outcomes is measured and reported.

 

·    If funding is to continue beyond 2014/15 then review:

a)   The best model for funding support for each centre, i.e. by way of a grant, contract for service or maintenance payments

b)   The relative contribution of council and the school (where relevant)

c)   The time period the funding should apply to and when reviews should be undertaken

d)   The scale of the funding relative to the community outcomes to be delivered

e)   Whether funding should be a set amount or on a sliding scale

 

21.     Approximately 160,000 patrons visit the ASB Stadium throughout a calendar year; this does not include the Selwyn College School use, however 45% of recorded visits are by children and youth.

Consideration

Local board views and implications

22.     The Orākei Local Board has the delegated authority to grant funding of the East City Community Trust operation.  The opinions of the Parks, Sport and Recreation Portfolio holders have been sought prior to this report. This report seeks approval from the Orākei Local Board to continue the interim approach endorsed by the Regional Strategy and Policy Committee. As the funding is provided for in the Orākei Local Board Agreement, no other Local Boards have been consulted.

Māori impact statement

23.     The Maori Plan, page 13 has a key direction ‘improve quality of life’ with a focus on health and wellness. Officers will engage with the ECCT to consider how they can assist with meeting the directions and indicators in the Maori Plan and target programmes for Maori communities.

Implementation

24.     There are no implementation impacts.

 

Attachments

There are no attachments for this report.    

Signatories

Author

Shamila Unka - Team Leader Sport & Recreation  

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 

Draft Community Grants Policy

 

File No.: CP2014/22078

 

  

Purpose

1.       To seek local board feedback on the draft Community Grants Policy (Attachment A) and provide an overview of public feedback on the policy for members’ consideration. The report also briefly outlines the key components of the draft policy, proposes a transitional approach to establishing a multi-board grants programme, and discusses the budgetary implications of the policy.

Executive summary

2.       On 3 July 2014 the Regional Strategy and Policy Committee (the Committee) endorsed a new draft Community Grants Policy (CGP) for local board engagement and public consultation.

3.       The draft CGP has been developed to guide the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders. It covers grants for community development, arts and culture, events, sport and recreation, environment and heritage.

4.       The draft CGP proposes a new community grants programme aligned to Auckland Council’s governance structure, with:

a)      a local component (21 local grants programmes and a ‘multi-board’ grants programme, governed by local boards and aligned with local board plans), and

b)      a regional component (six regional grants programmes aligned to strategic directions in the Auckland Plan, with governing body decision-making).

5.       Community grants are a critical tool to implement Auckland’s vision as set out in the Auckland Plan, local board plans and the council’s core regional strategies, policies and plans. The draft CGP provides a regional framework for grant-making by Auckland Council, while ensuring flexibility for local boards to shape their own grants programme to respond to the specific needs and priorities of their communities. To reflect this, and give effect to local boards’ decision-making role in relation to local grants, staff propose that each local board be supported to develop an individual schedule to the CGP that sets out the specific outcomes, priorities and structure of their local grants programme.

6.       The draft CGP proposes that local boards be supported to form a range of new, outcome-driven multi-board clusters. However to achieve a smooth transition from the interim funding arrangements to the new grants programme, staff propose that the existing joint funding committees and subcommittees form the basis of four multi-board clusters for the 2015-2016 financial year. Although this would mean that the current ‘membership’ of these clusters would continue for the first year, this is the only aspect that would remain the same.

7.       Once adopted, the CGP will replace an interim community funding programme that has operated since amalgamation, consisting of more than 50 local and legacy ‘city-wide’ grants schemes and a small number of regional grants schemes. The community grants budgets inherited from the legacy councils are currently over-subscribed, especially at the regional level. To fully implement the CGP and deliver on the transformational shifts, staff propose additional investment of $2 million p.a. be considered through the Long-term Plan process 2015-2025. This will increase the amount of funding for regional grants to a more viable level, without reducing the existing funding envelope for local and multi-board grants.

Staff attended local board workshops to discuss the draft policy during July and August 2014, to support the provision of formal local board feedback on the CGP during September and October. Public feedback on the CGP was invited between 14 July and 11 August, and a summary of this input is provided as Attachments B and C.

 

Recommendation/s

That the Orākei Local Board:

a)      endorse the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)      provide feedback on any policy provisions of specific interest or concern to the local board, for consideration during the review and finalisation of the Community Grants Policy.

c)      indicate whether they support the proposal to participate in an interim ‘multi-board cluster’ with Albert-Eden Local Board, Orakei Local Board, Puketapapa Local Board, and Waitemata Local Board to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

i)        staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

ii)       participating local boards will continue to hold their funds separately within the cluster, and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

iii)      additional multi-board clusters can still be explored, and will be supported wherever feasible;

iv)      the cluster is a transitional arrangement and would exist for the duration of the 2015-2016 financial year only, unless otherwise agreed by the participating local boards.

 

Comments

 

Background

8.       A discussion paper outlining the key elements, issues and options for a new Community Grants Policy (CGP) was work-shopped with local boards during March and April 2014. Workshops were also held to test draft approaches with the governing body and key stakeholders in May. A summary of the feedback received is provided as Attachment D.

9.       Feedback on the discussion paper informed the preparation of a draft CGP, which was reported to the Regional Strategy and Policy Committee (the Committee) on 3 July 2014. The Committee endorsed the draft CGP for local board engagement and public consultation.

10.     Staff attended local board workshops to discuss the draft policy during July and August 2014, to support the provision of formal local board feedback on the CGP during September and October.

Summary of draft Community Grants Policy approach

11.     The draft Community Grants Policy proposes a framework for a new Auckland Council community grants programme with two main components: a local grants programme (incorporating multi-board grants) and a regional grants programme.

 

 

 

Local grants programme

12.     Local grants are a key tool local boards can use to implement the vision set out in their local board plans, and provide a direct, tangible way of supporting local community aspirations and responding to local needs and opportunities.

13.     At the local level the CGP is not intended to be prescriptive, but rather to provide a framework and guidelines that will assist local boards to deliver best practice in grant-making. This approach responds directly to feedback received from local boards during consultation on the draft Community Funding Policy in May 2012.

14.     The draft CGP proposes that each local board is supported to operate their own local grants programme under the broader umbrella of the CGP, and can award grants to groups and organisations, projects, services, events and activities that benefit residents in their local board area. Boards will be supported to develop specific funding priorities for their grants programme, drawing on the priorities set out in their local board plans.

15.     Two grant schemes are proposed to operate through the local grants programme:

a)      Fast Response Local Grants (up to $1,000)

Applicants for Fast Response Local Grants will complete simplified application and accountability processes. Funding rounds are proposed to be held more regularly, and timeframes for decision-making and payment will be kept as short as possible to ensure responsiveness to the community.

b)      Local Grants (over $1,000)

Local Grants are for larger amounts and are proposed to be distributed only once or twice per year, to enable the local board to consider how best to allocate their limited grants budget to deliver the local outcomes they are seeking. Applicants for Local Grants will complete application and accountability processes proportionate to the size of the grant they are seeking. Grants can be ‘one-off’ awards, or a commitment to fund over multiple years (up to a full political term).

Local board grants programme schedule

16.     A regional briefing for local board chairs and portfolio holders was held on 30 June 2014 to provide an overview of the proposed policy and discuss next steps ahead of reporting to the Committee.

17.     At the briefing, questions were raised about the policy’s recognition of local boards’ decision-making allocation in this area. Although the policy does provide sufficient flexibility for local boards to exercise this decision-making, it was felt this authority needed to be made more explicit. Following further discussion, it was agreed that this could be achieved by working with local boards to shape the structure and intent of their individual local grants programmes. Once the local board has agreed and adopted their programme, this can become a schedule to the policy. This approach was endorsed by local board chairs at the Chairs Forum on 28 July.

18.     Each individual local board grants programme schedule could include:

a)      Outcomes sought through the local grants programme (driven by local board plans) Any specific local funding priorities

b)      The types of funding opportunities available through the local grants programme

c)      Any specific eligibility criteria or exclusions that are additional to the baseline provisions of the CGP

d)      Any other factors the local board consider to be significant to their decision-making.

19.     Staff will work with local boards between February and April 2015 to develop and adopt their local grants programme schedules, and an implementation plan will be prepared for each local board to sit alongside the schedule (outlining key operational aspects such as the number and timing of funding rounds).

20.     Local boards will be able to review and update their schedules over time as strategic priorities and budgets change.

Proposed multi-board grants programme

21.     The draft CGP proposes that local boards be supported to form a range of new, outcome-driven multi-board clusters. These clusters will invite applications from, and award grants to organisations, services, projects, events and activities that benefit residents across their combined areas. Local boards could participate in more than one cluster.

22.     Multi-board clusters may be:

a)      Groups of local boards with contiguous boundaries, for example southern local boards wanting to support events in the Southern Initiative area

b)      Local boards that share a common characteristic or interest, for example high populations of older people, or bordering the Hauraki Gulf

c)      Local boards that want to address a common issue, for example by supporting employment programmes targeting marginalised young people.

23.     Staff will engage with local boards to scope and establish appropriate clusters, which may be in response to a need or opportunity identified by their communities, or to deliver strategic outcomes they have mutually identified in their local board plans. Once local boards have instigated (or agreed to participate in) a multi-board cluster, council staff will work with the participating boards to understand the outcomes sought, and design a grants programme to deliver these.

24.     Applicants seeking support from a multi-board cluster will make one combined application to all participating local boards in the cluster, will receive a single decision notification and grant award, and will submit one accountability report when their funded activities have been completed.

Implementation of the multi-board grants programme

25.     To achieve a smooth transition from the interim funding arrangements to the new grants programme, staff propose that the existing joint funding committees and subcommittees form the basis of four multi-board clusters for the 2015-2016 financial year.

26.     Although this would mean that the current ‘membership’ of these clusters would continue for the first year, this is the only aspect that would remain the same. Participating local boards would agree new funding priorities and terms of reference with the other local boards in that cluster, have discretion over the amount of their local funding to set aside for considering multi-board applications, and support applications on a case-by-case basis.

27.     This phased approach would enable a multi-board grants programme to launch in 2015 alongside the new local grants programmes with minimum additional preparation, given that the joint funding committees and subcommittees have some existing structure in place that could be used as a guide (e.g. delegated local board representatives, approximate schedule of funding rounds, and an existing pool of applicants). Staff could work with these existing multi-board clusters to develop appropriate funding priorities for the transitional year. This approach would be a good test for the model and enable refinements to the process to be agreed with local boards, while minimising any initial impact on community organisations.

28.     The current geographical clusters of local boards (i.e. the joint funding committees aligned to the former city and district council areas in the Auckland region) are:

a)      Northern cluster: Devonport-Takapuna, Kaipatiki, Upper Harbour (Northern Metro Subcommittee) Hibiscus and Bays, Rodney (Former RDC Subcommittee)

b)      Southern cluster: Franklin, Howick, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura (note that suitable arrangements would need to be developed with the southern local boards, as they have not been operating as a cluster)

c)      Western cluster: Henderson-Massey, Waitakere Ranges, Whau

d)      Central cluster: Albert-Eden, Great Barrier (optional), Maungakiekie-Tāmaki, Orakei, Puketapapa, Waiheke, Waitemata

29.     In addition, if boards wish to establish and resource other clusters, this could also be supported where feasible.

30.     If this approach is agreed, the transitional arrangements would be reviewed prior to the financial year commencing 1 July 2016. At this time, the clusters could either continue, or additional and/or alternative clusters could be established.

Regional grants programme

31.     It is proposed that the governing body of Auckland Council, through its various committees, will award grants to regionally significant organisations, services, events and activities that benefit residents across Auckland. At the regional level the CGP proposes six activity-focused grants programmes aligned to strategic directions outlined in the Auckland Plan.

32.     The proposed regional grants programmes are:

a)      Regional Arts and Culture Grants Programme

b)      Regional Community Development Grants Programme

c)      Regional Environment and Natural Heritage Grants Programme

d)      Regional Events Grants Programme

e)      Regional Historic Heritage Grants Programme

f)       Regional Sport and Recreation Grants Programme

33.     Each of the proposed regional grants programmes is conceived and will be promoted as a key mechanism to implement the relevant regional strategy, policy or plan (e.g. the Regional Arts and Culture grants programme will support the Arts and Culture Strategic Action Plan). These regional strategies enable – or will enable – the council to determine where it will target its resources in the medium to long term.

34.     The draft CGP proposes that most of the regional grants programmes provide for two distinct grant types: single-year project grants, for standalone initiatives, and multi-year strategic relationship grants. Project grants of varying size will be awarded through a contestable process at least once per year, while the strategic relationship grants will enable the council to enter multi-year funding relationships with a small number of organisations operating at the regional level. The majority of organisations receiving strategic relationship grants will have an existing relationship with Auckland Council and be able to demonstrate a clear track record of achievement at this level.

35.     To be considered eligible for regional grants, applicants must be able to show that their service, project or activity:

a)      Primarily addresses regionally determined priorities, and it would therefore be unreasonable to expect local boards to meet the cost, and is:

b)      Regional in terms of scale and/or significance, and/or is

c)      Regional in terms of impact and/or reach.

36.     The regional grants programmes are described in schedules to the Draft Community Grants Policy, as it is anticipated these schedules may be reviewed and updated over time as strategic priorities change.

Feedback from public consultation

37.     Public consultation on the CGP was undertaken from 14 July – 17 August 2014 and included:

a)      provision of accessible and easy-read versions of the policy summary document

b)      distribution of information packs and fliers at all Auckland Council service centres, community centres, local board offices and libraries

c)      provision of information via ‘Shape Auckland’ and a dedicated webpage on the Auckland Council website

d)      advertisement in ‘Our Auckland’

e)      advertisement through community and ethnic newspapers

f)       promotion via Council’s social media channels (e.g. Facebook)

g)      provision of a dedicated community assistance email account to allow people to make enquiries and submit feedback

h)      distribution of online survey to the following audiences:

·        those who provided feedback during previous consultations

·        all community grant applicants since amalgamation

·        community networks via Council’s advisory teams (CDAC, PSR, IE)

·        other stakeholder networks as appropriate

i)        provision of hard copy consultation material and submission forms by request

j)        five public workshops (Rodney, north, central, west and south)

k)      local board public workshops as requested (Orakei and Maungakiekie-Tamaki)

l)        two Mataawaka hui (west and south)

m)     presentations at southern and northern mana whenua hui and a regional environmental sector hui.

38.     At the regional local board briefing on 30 June, some members expressed interest in seeing feedback from their communities prior to providing their own feedback on the policy. To enable this staff agreed to extend formal reporting to local boards so that a summary of public input could be provided.  This is now attached for the local board’s consideration (Attachments B and C).

Financial implications of the CGP

39.     The CGP will be a critical tool to implement Auckland’s vision as set out in the Auckland Plan, local board plans and core regional strategies, policies and plans, and it is important that there is sufficient funding to effectively resource the new programme for this purpose.

40.     The legacy grants budgets inherited at amalgamation (or created subsequently) total c. $8.3 million p.a., or around $6 per head of population, with the majority supporting groups and activities that are either local or multi-board (via the legacy ‘city-wide’ funds). These funds are already oversubscribed – on average the value of requests is three times the available budget, and in some cases considerably more.

41.     Of the total community grants budget, c. $2.4 million is currently targeting regional groups and activities. Current baseline funding for each of the regional grants programmes is as follows:

a)      Regional Arts and Culture grants programme (c. $650,000)

b)      Regional Community Development grants programme (No regional budget: all current grant schemes for this activity are administered by local boards, with some regional groups receiving interim allocations via the Annual Plan)

c)      Regional Environment and Natural Heritage grants programme (up to $545,000)

d)      Regional Events grants programme ($400,000)

e)      Regional Historic Heritage grants programme (up to $345,000)

f)       Regional Sport and Recreation grants programme (c. $500,000)

42.     The existing grants programmes at this level are not able to meet current demand, and in some cases include funding tagged to specific recipients, or funding for regional outcomes that is being provided through local grants schemes. While contestability will be introduced for all funding schemes, there is little ‘headroom’ to support new applicants or address emerging priorities. For example, there is an expectation that a number of major events dropped from ATEED’s portfolio will now need to be funded through the Regional Events Fund from 2015/16, at an additional cost of $170,000 against the existing budget of $400,000.

43.     Many regional organisations have been waiting for implementation of the new CGP to access regional funding, and in some cases their need has become so urgent that the governing body has allocated emergency funding through the annual plan as an interim measure.

44.     Additional investment in the regional grants programme of $2 million p.a. is proposed as an option for governing body consideration through the LTP process 2015-2025. Staff consider a minimum of between $600,000 and $800,000 is required for each regional grants programme if the CGP is to support meaningful progress against the council’s stated priorities in these activity areas and deliver on the transformational shifts. The level of investment requested will support an average fund size of $750,000 (the exact distribution of budget between the six programmes would be proposed alongside the final policy).

Consideration

Local board views and implications

45.     The design of the new grants programme proposed in the CGP has been strongly influenced by local board feedback received during consultation on the first draft Community Funding Policy in May 2012, and during more recent engagement.

46.     A discussion paper on the new CGP was prepared in February 2014 and discussed in specially convened local board cluster workshops in March 2014, which were attended by representatives of all local boards. The paper outlined the basic elements of the proposed grants programme and sought feedback on specific policy issues. A summary of the feedback received during the cluster workshops and how this has been reflected in the draft CGP is provided as Attachment D.

47.     A regional briefing for local board chairs and portfolio holders was held on 30 June to provide a further overview of the proposed policy and to discuss next steps.  At the briefing, questions were raised about the policy’s recognition of local boards’ decision-making allocation in this area. Staff met with local board chairs on 28 July and agreed a process to address this concern (see ‘Local board grants programme schedule’ paras 16-20).

48.     Staff attended workshops with local boards during July and August 2014 to discuss the draft policy and support the provision of formal local board feedback requested via this report.

Māori impact statement

49.     Community grants have the potential to make a significant impact on Māori through supporting the outcomes in the Māori Plan. Under the proposed principles for the CGP, all grants programmes should respond to Auckland Council’s commitment to improving Māori wellbeing, as outlined in the Auckland Plan, local board plans and regional strategies, policies and plans, by providing grants to organisations delivering Māori outcomes locally and regionally.

50.     There is already some dedicated funding for Māori outcomes at the regional level, currently focused on papakainga and marae development across Auckland. Te Waka Angamua will be working with mana whenua and mataawaka to explore how best to target this and/or other funding allocated for Māori outcomes in future, e.g. determining eligibility criteria and the most appropriate forums for priority-setting and decision-making.

51.     During workshops in March/April 2014, staff discussed options with local boards for creating dedicated Māori funding schemes at the local level, or embedding Māori outcomes as a ‘standing priority’ across all proposed grants programmes at the local and regional level. Local boards expressed interest in dedicated Māori funding schemes at the local level if regional funding was made available to them for this purpose, but otherwise felt it was more appropriate for any targeted spending to be at each local board’s discretion, driven by local board plan priorities. The CGP’s intent to align grant-making to strategic priorities should ensure funding is allocated to groups and projects delivering Māori outcomes.

52.     The current interim funding programme includes one grants scheme dedicated to Māori outcomes (the Marae Development Fund in the former Manukau City area), and this particular scheme, along with all others operating through the interim programme, will cease to operate once a new CGP is adopted. Regional marae development funding may provide some capacity to meet this need going forward, and Te Waka Angamua will release details of the application and decision-making process for that funding for the next financial year.

53.     However local boards also have full discretion to provide grants for any purpose that benefits their local communities, and this is likely to include supporting marae especially where grants have been provided for this purpose in the past. The draft CGP provides flexibility for decision-makers to award grants to community groups that are not formally constituted charitable organisations, where appropriate, and staff understand this should increase access to funding for some Māori organisations, such as marae, who may not previously have been eligible.

Implementation

Budget alignment

54.     Existing funding arrangements and grants schemes were rolled over for the 2014/2015 financial year. If adopted, implementation of the CGP will begin from 1 July 2015 to align with the new LTP 2015-2025 and implementation of the Local Board Funding Policy (LBFP). This will enable the finalised budget structures to be implemented alongside the policy.

55.     Existing grants budgets categorised as ‘local’ will form part of the overall locally driven initiatives (LDI) budget allocated to local boards through the LBFP formula. Local boards will then set aside a budget to support their local grants programme from their LDI funding envelope through the Local Board Agreement process.

56.     Staff will propose an overall budget structure for the new grants programme when the final policy is tabled with the committee in November 2014, outlining the treatment of any inherited (and new) community grants budgets and funding arrangements that will support the CGP going forward. This should enable staff to take into account the outcome of LTP deliberations in the second half of 2014 and present budget structure options accordingly.

Operationalisation of the CGP

57.     The draft CGP has been developed with substantial input from the relevant operational departments to ensure that it is able to be delivered.

58.     The proposed implementation timeframe should provide operational teams with adequate time to design supporting systems and business processes, and to produce public-facing collateral that outlines the structure and requirements of the new grants programmes in detail. This will include:

a)      Working with all decision-makers to schedule an annual calendar of funding rounds for each level of the programme

b)      Working with local boards to assist them in developing their local board grants programme schedules

c)      Producing new promotional materials for the council website, marketing and promotion through media channels and to support public information sessions

d)      Designing new online application forms and guidelines for prospective applicants

e)      Ensuring support will be available for prospective applicants requiring assistance or capacity building to access the grants programmes, working with specialist colleagues where appropriate

f)       Developing business processes and templates to enable consistent assessment and reporting to elected members, and to support their decision-making

g)      Updating funding agreements, accountability forms and other legal documentation to ensure they are fit-for-purpose, and developing processes to deal with any grant recipients in breach of their agreements

h)      Ensuring payments processes and associated financial controls are robust, efficient and fit-for-purpose.

59.     If the CGP is adopted on schedule towards the end of 2014, grant applicants / recipients will also have more than six months to prepare for the changeover to the new policy and manage any implications. Staff will work with previously funded organisations to support them to access the new grants programmes during subsequent years, and provide advice to elected members if there is a need to consider transitional arrangements in individual cases.

 

Attachments

No.

Title

Page

aView

Draft Community Grants Policy

65

bView

Summary of feedback from public consultation

113

cView

Summary of public feedback from the Orakei Local Board area

119

dView

Key feedback provided during political engagement

125

     

Signatories

Author

Rebekah Lauren - Principal Policy Analyst

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 

















































Orākei Local Board

02 October 2014

 

 







Orākei Local Board

02 October 2014

 

 






Orākei Local Board

02 October 2014

 

 





Orākei Local Board

02 October 2014

 

 

Regional Facilities Auckland - Fourth Quarter Report 2013/14

 

File No.: CP2014/22160

 

  

 

Purpose

1.       The purpose of this report is to update the Board on the Regional Facilities Auckland activity for the fourth quarter of the 2013/14 financial year. A summary of key activity is listed below with the full fourth quarter report to attached (attachment A).

 

Recommendation/s

That the Orākei Local Board:

a)      receives the report.

 

 

Summary of key activity

 

2.       Operational highlights include the full integration of Bruce Mason Centre to the RFA group and the transfer of QBE North Harbour Stadium to RFA – full integration is expected in the next quarter.

3.       Four Tasmanian Devils were welcomed to Auckland Zoo, there was again record visitor numbers and a visitor satisfaction rating of 95%.

4.       A record number of events and external revenue was achieved by Auckland Conventions.

5.       Auckland art gallery continues to require further funding and the operational model will be reviewed again. Despite this challenge there have been outstanding exhibitions.

6.       Key priorities of the RFA capital programme include:  renewals at Auckland zoo to begin to address the issues of an infrastructure that is over 90 years old, weather-tightness work at The Civic and Aotea Centre, renewals at Mt Smart and Western Springs to meet health and safety and other requirements.

7.       The Edge was rebranded to Auckland Live.  The Auckland Live focus now extends beyond the central city venues to include arts and entertainment programming at Bruce Mason Centre, QBE Stadium, Mt Smart and Western Springs.  This wider focus will lead to improved strategic planning and coordination, and better economic returns including operating efficiencies.

8.       Key deliverables outlined in the report include the Aotea Centre weather tightness project, the Vodafone events centre project, Auckland stadiums strategy, programme for reducing greenhouse gas emissions at all sites, the collections storage project, sustainable grants to minimise the burden on ratepayers, and projects to support the Maori Engagement Framework.

9.       The financial report shows that operational funding was close to budget and some underspend on the capital budget due to consent and other delays mostly related to projects at Aotea Centre. Visitors to RFA events and venues from outside Auckland contributed $169m, compared to $103m last year.

10.     Performance measures for the year include participation by Auckland communities.  This is expressed as: “Level of reach across (usage by) Auckland communities (visits/resident population).”  While this measure is included in all quarterly reports, as yet systems have not been implemented to enable reporting against this measure.  

 

11.     There are many exciting events in the upcoming year including The Sound of Music, the Volvo Ocean Race, NZ Fashion Week, the Cloud festival, The Eagles and The Rolling Stones, Taste of Auckland and Soulfest.  As new programming develops throughout the year local boards will be kept informed.

 

Attachments

No.

Title

Page

aView

Regional Facilities Auckland - Fourth Quarter Report 2013/14

131

     

Signatories

Author

Judy Lawley - Manager, Local Board Engagement

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 






















Orākei Local Board

02 October 2014

 

 

Auckland Council Property Limited - Local Board Six-Monthly Update 1 January to 30 June 2014

 

File No.: CP2014/22167

 

  

 

 

Purpose

1.       To give the Orakei Local Board an overview Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2014.

Executive summary

2.       ACPL’s vision is to be a ‘centre of excellence’ that provides commercial expertise and value for money to the council in managing its property portfolio, acquisition and disposal activities, and the delivery of projects that implement council development initiatives.

3.       This report sets out a summary of ACPL activities for the past six-months that contribute to our seven key outcomes as outlined in our Statement of Intent 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4.       ACPL’s seven key outcomes:

·   Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

·   Place-shaping projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

·   ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

·   Council business interests are managed to protect long term value and achieve budgeted net income. 

·   Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

·   Properties are disposed of for the council in a commercially robust manner once declared surplus.

·   The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5.       Local board specific supporting detail is included in Attachments A, B, and C.

 

Recommendation/s

That the Orākei Local Board:

a)      accepts the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

 

 

 

Comments

Workshops and Meetings

6.       A schedule of Orakei Local Board workshops and meetings attended by ACPL representatives from January to June 2014 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

 

Property Portfolio Management

7.       ACPL manages all Auckland Council or AT owned non-service properties. These are properties that are not immediately required for service delivery or infrastructure development.

8.       The property portfolio continued to grow during the last six-months and now totals 1185 properties, an increase of 90 since our February 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9.       ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities.  ACPL’s return on the property portfolio for the quarter ending 30 June 2014 provides the shareholder a net surplus of $1.9 ahead of budget, with an actual surplus of $25.4m against budget of $23.5m. During the quarter the average monthly collectable arrears rate and vacancies rate were respectively 2.1% and 2.4%. Well under the SOI targets of 5% and 3%.

10.     A Properties Managed schedule is included as Attachment B of this report. The schedule details:

·    Current ACPL managed commercial and residential property within the Orakei Local Board

·    Each property’s classification or reason for retention

·    The nature of the property, such as a café within a library, or a residential property with a tenancy in place

·    The budget under which operating expenditure and lease revenue for the property is reported, e.g. regional or local board.

11.     A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

 

Portfolio Review and Rationalisation

Overview

12.     ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

 

 

Performance

13.     January to June 2014 Targets

Unit

Target

Achieved

Comments

Portfolio Review

$12.3m disposal recommendations

$14.8m

These recommendations include $5.6m of sites that are identified for development projects

 

14.     In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

15.     2014/2015 Targets

Unit

Target

Comments

Portfolio Review

$30m disposal recommendations

These targets will include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects

Development & Disposals

$30m net sales

 

Process

16.     Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with area ward councillor and the Independent Maori Statutory Board and finally a governing body decision.

Under review

17.     Properties currently under review for future use opportunities via the Rationalisation Process in the Orakei area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

Property

Details

207 Main Highway, Ellerslie

Transferred from ACPD in June 2014 as non-service. Acquired by Ellerslie Borough Council in 1986 for installing a beautification area in the borough. Subject to restricted use by council including no building on the site and offer back under Section 40 of the Public Works Act 1981. ACPL progressing through the Rationalisation Process to evaluate future use options. Internal organisation-wide Expression of Interest phase commenced 1 September 2014. ACPL to book workshop with Orakei Local Board in the near future to seek their views.

 

Place Shaping and Housing Initiatives

Overview

18.     ACPL is contributing commercial input into around 48 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million. ACPL works closely with the local boards on ACPL lead developments to ensure we give effect to the local boards’ place-shaping role.

19.     ACPL is also actively contributing to the Housing Action Plan Group, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects with an affordable housing component over three years which would encompass Community Housing Organisation involvement. We are currently actively working on 13 such projects.

 

Local Activities

20.     St Heliers Library and TESA Hall: ACPL and Strategic Planning & Partnerships are working with the local board to assess a possible expansion of the St Heliers Village community library. It has become apparent that an upgrade of the building and more floor area is required to provide better functional community facilities in the St Heliers Village. A further workshop is to be scheduled with the board to determine options for this site.

21.     4 Victoria Avenue, Remuera – CAB and Plunket: The local board has requested that ACPL, Auckland Council Property and Community Facilities investigate options for the site, as a number of structural issues, combined with concerns whether the building is fit for purpose may dictate the building’s long term future. Concept work is underway on a potential mixed-use development incorporating existing community use on the site. The project is in the early stages of development feasibility, including investigating options for temporary relocation of services should any re development progress. 

22.     Colin Maiden Park Master-planning & offset sales: ACPL is contributing to a cross-council steering committee in respect of development of the new council asset Colin Maiden Park. ACPL’s involvement includes exploration of the sale of three council owned properties to off-set the park’s acquisition. A high level status update on ACPL’s work on these properties is outlined in points below:

·    2-20 Stonefields Avenue, Stonefields & 84-100 Morrin Road, St Johns: Council has agreed to explore the sale of these properties to assist in off-setting the cost of acquiring Colin Maiden Park. ACPL is leading work with council officers to plan an optimal disposal process. This includes definition of the land to be retained as park around the volcanic cone remnant known as Purchas Hill. Purchas Hill is a feature of significance to local iwi and will require protection and restoration as a new park through a draft concept plan and local consultation supported by the local board. Council’s Community Policy and Planning Unit is leading the Purchas Hill work-stream. Initial engagement with local mana whenua in respect of cultural interests in the area and development the park has commenced. Noting that the Orakei Local Board has indicated a preference to retain the full site for open space.

·    Donnelly Street/Waiatarua Strip: Council has agreed to explore the sale of this site to assist in off-setting the cost of acquiring Colin Maiden Park. ACPL is leading work with council staff to establish the various matters to be addressed to allow a sale to take place. Noting that the Orakei Local Board has indicated their support of the sale of this site for subdivision purposes due to its low recreation values.

·    78 Merton Road, St John’s: Council has agreed to explore the sale of this property to assist with the cost of acquiring Colin Maiden Park. ACPL is working with council officers to address the statutory processes that need to be followed to consider uplifting Reserve status for the land in advance of any sale process. Noting that the Orakei Local Board has indicated a preference to retain this site for open space. A key consideration ahead of any sale includes the relocation of the incumbent BMX track.

23.     Property Optimisation: An increasing focus for ACPL is property optimisation. In this we are keen to work with local boards on development opportunities that facilitate upgrades within the service portfolio. For example a community facility upgrade or build may be funded by incorporating the facility into a mixed-use development that makes better use of the overall site. We welcome the opportunity to review any such opportunities that may be identified by the Orakei Local Board.

Acquisitions

Overview

24.     ACPL continues to support Council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved Council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

25.     By the end of the financial year 2013 to 2014 two hundred and seven property purchases were completed for the council and AT to the value of $132.4m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

26.     Over the past six months 14 properties were acquired to meet council open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Orakei Local Board area.

Property

Stakeholder

Purpose

Local Board

2/48 Michaels Avenue, Ellerslie

Community Policy & Planning

Open Space

Orakei

1/48 Michaels Avenue, Ellerslie

Community Policy & Planning

Open Space

Orakei

80-100 Ascot Road (Peach Parade), Remuera

Stormwater

Stormwater

Orakei

 

Auckland Transport Acquisitions

27.     72 properties were also acquired over the past six-months on behalf of AT. The focus was on acquisitions to support major transport projects such as AMETI (30 acquisitions) Dominion Road (7 acquisitions) Te Atatu Road (9 acquisitions) and City Rail Link (16 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

28.     ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Orakei Local Board area.

Consideration

Local board views and implications

29.     This report is for the Orakei Local Board’s information.

Māori impact statement

30.     The importance of effective communication and engagement with Maori on the subject of land is understood.  ACPL has accordingly developed robust engagement with the 19 listed Tamaki region mana whenua groups for our core business activities. 

31.     Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of waahi tapu or joint management relating to Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Orakei Local Board as appropriate of any discussions that arise in the local board’s area.

32.     ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Maori. The Improvement Planning Phase of this project is nearly complete. We anticipate finalising our MRP in September/October 2014.

Implementation

33.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Schedule of meetings and workshops

159

bView

Properties Managed by ACPL in the Local Board area

161

cView

Property movement in the Local Board area

163

     

Signatories

Author

Caitlin Borgfeldt - Local Board Liaison - ACPL

Authorisers

David Rankin – Chief Executive - ACPL

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 



Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 

Auckland Transport Update - October 2014

 

File No.: CP2014/22157

 

 

Purpose

1.       The purpose of this report is to update the Board on a range of transport related issues in Orakei area during September 2014.

Recommendation/s

That the Orākei Local Board:

a)      receives the October 2014 report from Auckland Transport.

b)      requests a firm estimate for the installation of three cycle racks on the platform at Remuera Train Station based on a Rough Order of Cost of $4,500.

c)      requests a firm estimate for the installation of ten cycle racks for 20 bikes and a canopy at Orakei Train Station based on a ROC of $75,000.

d)      approves changing the cycle racks at Meadowbank Train Station to Sheffield Stands based on a ROC of $1,000.

Monthly Overview

Orakei Local Board Transport Capital Fund

Process for discretionary fund projects

2.       Either a Rough Order of Cost (ROC) will be provided to the Orakei Local Board for projects, or if a project does not meet the listed criteria it will be declined. When the Rough Order of Cost is provided the Orakei Local Board must formally authorise the next step in the delivery of these projects, which is detailed investigation, design, and a firm estimate.  The Board then approves or not, the project for construction. The costs incurred for detailed investigation, design, consultation and construction of these projects will be deducted from Orakei Local Board’s Transport Capital Fund. Please see commentary on the progress of current ROC’s.

Changes to the Transport Capital Fund

3.       The Auckland Council Infrastructure Committee has agreed to changes proposed by Auckland Council and Auckland Transport relating to the eligibility of projects funded under the Local Board Transport Capital Fund (LBTCF). Up until now, the eligibility of projects has been guided by a March 2013 decision of the former Strategy and Finance Committee which specifically precluded Auckland Transport from using the LBTCF to undertake works outside the road corridor. A number of local boards felt that this rule created unnecessary rigidity in the use of the Fund, and earlier this year the Budget Committee re-examined the issue and referred it to the Infrastructure Committee for decision. On 3 September, the Infrastructure Committee resolved to allow works funded by the LBTCF to be undertaken on Council- or CCO-controlled land outside the road corridor, providing the body controlling the land was also in agreement with the proposal.

4.       This is expected to have greatest application on land controlled by AC Parks, where in particular walking and cycling infrastructure that connects with the Auckland Cycle Network or Local Board Plans will be able to be funded. For every project that is undertaken outside the road corridor, a specific agreement with the agency controlling the land will be required, covering the ownership of the asset (this will usually be transferred to the agency controlling the land by AT) and the budget from which on-going maintenance costs will be sourced (usually this will be covered within the budget of the agency controlling the land).

5.       The changes are effective immediately. Some local board projects have been advanced in anticipation of the changes being made, and these should be able to move forward quickly now that the decision has been formalised.

Projects requested by the Orakei Local Board to be considered under the new rule

6.       Canon Park pathway – Auckland Transport will work with Auckland Council Parks to provide a ROC for this project. This information was not available at the time of the report.

7.       Churchill Park entranceway - Auckland Transport will work with Auckland Council Parks to provide a ROC for this project. This information was not available at the time of the report.

8.       Waiatarua Park car park entrance – This project does not meet the criteria set out by the infrastructure committee for use of the Local Board Transport Capital Fund.

9.       Greenway pathway around edge of Liston Park - Auckland Transport will work with Auckland Council Parks to provide a ROC for this project.  This information was not available at the time of the report.

10.     The Landing - This project has been approved by the Local Board and is being managed by Auckland Council Parks. A purchase order for the works has been established and will be completed as part of other parks work at the Landing.

Remuera Village Upgrade (REVup), sub-project 2.3: Remuera Road entrance to Village Green – Footpath upgrade

11.     This is currently in detailed design and is programmed to be completed by the end of October 2014.

Remuera Village Upgrade (REVup), sub-project 2.5: Lane upgrade with a design incorporating coloured concrete at a likely ROC of $108,000

12.     This project is awaiting the outcome of the Clonbern Car Park before an implementation date is agreed. However Auckland Transport is currently investigating the use of pavers or tinted concrete to create the same design effect.

Remuera Village Upgrade (REVup), sub-project  2.7:  Lane wall:  wall panels of perforated metal screens.

13.     This project is also awaiting the outcome of the Clonbern Car Park to implement; it will be delivered at the same time as the concrete. Currently Auckland Transport is working to source the materials and detailed design.

Remuera Village Upgrade (REVup), sub-project 2.8: Pedestrian marking: Clonbern Road, Victoria Avenue and Remuera Road.

14.     Currently Auckland Transport is working with Remuera Business Association to confirm colours and design. The Traffic Control Committee will then sign off the work.

Abbots way footpath safety

15.     There is no update to the previous report; Auckland Transport is waiting for the scope from the structural engineer before providing an accurate cost.

Railway Station Secure Bike Parking

16.     The ROC’s proposed earlier are to deliver cycling facilities at Remuera and Orakei Train Stations. Remuera is based on 3 racks on the platform and Auckland Transport has accepted this location as the only viable option at this station at this time. Auckland Transport has viewed the existing camera views and believes that a small adjustment is required but no additional camera. Also the lighting under the canopy is in working order.

17.     Orākei is based on providing an unsecured glass shelter for 20 bikes (10 racks). Auckland Transport has checked the CCTV and several of the operator activated cameras cover the proposed location from different angles. There is already lighting for the path area and it is assumed this is sufficient.

18.     Meadowbank would be a change of stand to the one already provided. Auckland Transport believe that the boardwalk between Meadowbank and Orakei Train Stations provides and easy connection for a cyclist that wishes to have an improved facility like the one being installed at Orakei.

Summerhill Footpath Project

19.     At the request of the board a letter of intent has been sent to the resident on Summerhill Place that has been vocal in their advocacy of this project.

Benson Road/Upland Road Footpath Improvements

20.     Auckland Transport notes the request for a Fixed Cost Estimate; this was not available at the time of writing this report. Auckland Transport expects this to be available at the next board meeting.

Mission Bay Streetscape

21.     Auckland Transport is waiting to receive the designs from the consultants; once these have been received we will then progress to detailed design. Construction is expected to begin around Easter 2015.

Tamaki Drive to Glen Innes Cycleway

22.     Auckland Transport is currently putting together workshops and meetings with the wider community to inform them of the project. Auckland Transport is working with the Local Board’s engagement advisor to ensure we have a complete list of interested parties.

Auckland Transport/Auckland Council Tamaki Drive Project Team

23.     Auckland Transport and City Transformations at Auckland Council are working together to develop a programme of work that helps bring together the Tamaki Drive Master Plan and planning documents from Auckland Transport. There was a meeting with the board to present this combined project and a full report will be coming to the November meeting.

Remuera

24.     Clonbern Carpark - Auckland Transport’s main focus is on ensuring the safety of the carpark while we undertake further monitoring. Monitoring the carpark involves gathering further assessments from independent engineers to establish what the next stage may look like for this carpark. Until there is further information there are signs and fencing to indicate the current safety requirements. Clonbern Carpark - Auckland Transport’s main focus is on ensuring the safety of the carpark while we undertake further monitoring. Monitoring the carpark involves gathering further assessments from independent engineers to establish what the next stage may look like for this carpark. Until there is further information there are signs and fencing to indicate the current safety requirements.

Implementation Issues

AT Ref #

TPL Ref #

Issue

Discussion 

Action

AT2012/007954

9.8

Suggestions for new Pedestrian Crossing layouts in Ellerslie Town Centre

Auckland Council Urban Design staff has suggested options for improving pedestrian crossings in this town Centre.

June 2014, The road safety team is currently reviewing the implementation of pedestrian crossings suggested by the operations team.

August 2014, there is no update at this point.

 

 

9.99

Shore Road Median Strip

A number of safety concerns have been raised about Shore Road, particularly in the area near Bloodworth Park and the Shore Road Reserve.

This project is on the programme; however, it is unlikely to be delivered until the 2016/2017 financial year. If the board would like to have this refuge delivered before then, it could consider prioritising this as a Transport Capital Fund project. Auckland Transport is looking to provide a pedestrian link from the new walkway across Shore Road, by the entrance to Martyn Wilson Reserve. 

July 2014 A review will be done on pedestrian connectivity and access to the parks on Shore Road, as an outcome of the Hobson Bay action plan. Once this review is done this will be presented to the board to establish priority.

N/A

N/A

Stonefields Parking

It has been reported that the high density housing units that are currently being built only have one car park for each three bedroom unit and there are no parking bays on the streets.

 

Many of the new units are used as rental properties and have multiple vehicles at each residence.

 

This is resulting in the streets having cars parked down both sides, some partly on the berms and reducing the road width (at times) to one lane only.

This issue was discussed at the May 2013, Orakei Local Board Meeting.

 

Auckland Transport was asked to comment on a memo from Auckland Council.

 

Auckland Transport has provided comment and has asked for this matter to be removed from the ‘Issues Register’. 

 

At the July 2013 Orakei Local Board meeting members requested that this item remain on the register.

 

A meeting with Auckland Transport and the Stonefields Residents association was held on 26 March 2014. Preliminary discussions have been held with the parking team and they are happy to support where they can.

June 2014  The board approved a resolution for a ROC to install additional parking bays as part of their Transport Capital Fund.

N/A

 

Support Orakei Local Board urban design initiatives

Auckland Transport has been requested to work with Auckland Council’s Urban Design Team on the following issues:

 

1.   Creating a boulevard effect by planting further oak trees on the north side of Remuera Rd around the Victoria Ave shops; and

 

2.   Issues relating to the Village Green project in respect of aspects where Auckland Transport has a role.

Auckland Transport continues to work with Auckland Council to support development of the Village Green plan on an ‘as required’ basis. There is no intention for AT to undertake further involvement than as a support and advocate for the Board to deliver these projects.

 

 

 

 

 

Notes: N/A – A Customer Service Reference Number is not applicable to this item because either it was handled directly by the EMRM or it is a legacy issue or the request was for information that was outside the boundaries of a service request

 

Attachments

There are no attachments for this report.    

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 

Chairperson's Report

 

File No.: CP2014/15781

 

  

 

 

Purpose

1.       To provide the Chairperson with an opportunity to update the Orakei Local Board on projects and issues they have been involved with since the last meeting.

 

Recommendation/s

That the Orākei Local Board:

a)      receives the Chairperson’s October 2014 report.

 

 

Attachments

No.

Title

Page

aView

Chair's Report - October 2014

173

     

Signatories

Author

Georgina  Morgan - Democracy Advisor

Authoriser

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 















Orākei Local Board

02 October 2014

 

 

Board Member Reports

 

File No.: CP2014/15786

 

  

 

 

Purpose

1.       To provide Board Members the opportunity to update the Orakei Local Board on projects and issues they have been involved with since the last meeting. 

 

Recommendation/s

That the Orākei Local Board:

a)      receives the Board Member reports.

b)      supports the following recommendation from Board Member Thomas:

i) provide formal feedback to the East City       Community Trust on key strategic    issues for the Stadium resulting from the new Orakei Local Board Plan once    adopted.

 

 

Attachments

No.

Title

Page

aView

Board Member Cooke - October 2014

189

bView

Board Member Thomas - October 2014

191

cView

Board Member Parkinson - October 2014

195

dView

Board Member Churton - October 2014

199

eView

Board Member Davis - October 2014

201

     

Signatories

Author

Georgina  Morgan - Democracy Advisor

Authorisers

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014

 

 



Orākei Local Board

02 October 2014

 

 




Orākei Local Board

02 October 2014

 

 




Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 



Orākei Local Board

02 October 2014

 

 

Resolutions Pending

 

File No.: CP2014/15743

 

  

 

 

Purpose

1.       To provide the Orakei Local Board with an opportunity to track reports that have been requested from officers.

 

Recommendation/s

That the Orākei Local Board:

a)      receives the Resolutions Pending report.

 

 

Attachments

No.

Title

Page

aView

Resolutions Pending

205

     

Signatories

Authors

Georgina  Morgan - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 


Orākei Local Board

02 October 2014

 

 



Orākei Local Board

02 October 2014

 

 

Local Board Workshop Record of Proceedings

 

File No.: CP2014/15768

 

  

 

 

Purpose

1.       To provide the Board with the record of proceedings for the Orakei local Board workshops held on 11 and 18 September 2014.

 

Recommendation/s

That the Orākei Local Board:

a)      receives the record of proceedings for the Orakei Local Board workshops held on 11 and 18 September 2014.

 

 

Attachments

No.

Title

Page

aView

Workshop Proceedings - 11 September 2014

213

bView

Workshop Proceedings - 18 September 2014

215

     

Signatories

Author

Georgina  Morgan - Democracy Advisor

Authoriser

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

02 October 2014