Orākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 2 October 2014 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke

 

 

 

 

APOLOGIES

 

Deputy Chairperson

Colin Davis, JP

 

 

Members

Mark Thomas

 

 

 

Kit Parkinson

 

 

 

ALSO PRESENT

 

Councillor

Cameron Brewer

From 3.37pm

 

 

 

 

 

 

 

 

 

 

 


Orākei Local Board

02 October 2014

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number OR/2014/1

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)         accepts the apologies from Deputy Chairperson Davis, Member Thomas and Member Parkinson.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2014/2

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)         confirms the minutes of its meetings, held on Thursday, 4 September and Thursday, 25 September 2014, as true and correct records.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There were no requests for public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Orakei Community Needs Study - Older Residents

 

Resolution number OR/2014/3

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)      receives the Orākei Community Needs Study Report.

b)      notes that feedback will be provided at a future workshop.

c)      thanks Keith Hornby – Community Development Facilitator, for his attendance.

CARRIED

 

13

Naming of a Public Road at Stonefields - Stage 7

 

Resolution number OR/2014/4

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orākei Local Board:

a)      receives the Naming of a Public Road at Stonfields – Stage 7 report.

b)      notes that the developer has approached and consulted with the “Stonefields Residents Association” for the naming of the said public road as per the resolution number OR/2014/6.

c)      notes that the Stonefields Residents Association has endorsed the name ‘Hochstetter Place’ for the new public road off Korere Terrace, Stonefields.

d)      notes that the Manager of Building Control, does confirm the ‘Street Naming’ Process as per the resolution number OR/2014/6.

e)      reiterates that it is reviewing the Orakei Local Board’s Road Naming Policy and Guidelines.

f)       endorses the name ‘Hochstetter Place’ for a public road at Stonefields -Stage 7.

CARRIED

 

Secretarial Note:         Item 18 was heard at this point.

 

14

East City Community Trust 2014/2015 Operational Funding

 

Resolution number OR/2014/5

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)      approves the continuation of the current operating funding agreement with the East City Community Trust for 2014/15 for $80,000.

b)      approves that officers continue to review the East City Community Trust operational funding during 2014/15 and report options to the Orākei Local Board for 2015/16 onwards.

c)      endorses the ASB Stadium as part of the Auckland Council network of community recreation facilities as per the draft Community Facilities Network Plan.

d)      thanks Shamila Unka - Team Leader Sport and Recreation for her attendance.

CARRIED

 

 

15

Draft Community Grants Policy

 

Resolution number OR/2014/6

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orākei Local Board:

a)        endorses the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)        supports the provisions of the local grants programme, as it provides local boards with the flexibility to establish a range of funding schemes which reflect the priorities identified in the Auckland Plan and aligned local board plans.

c)        supports the provisions for local boards to approve their local grants programme for each financial year, in accordance with the draft Community grants policy, this includes:

                   i.       drawing upon local board plans to determine priority areas for community grants

                  ii.       the total budget available for community grants for the financial year

                 iii.       the ability to ring-fence a portion of their budget for specific purposes or recurring, multi-year grants

                 iv.       any additional accountability and performance measures relating to recurring, multi-year grants

                  v.       the number of funding rounds per year

                 vi.       the mechanism for recipients to report back on how their grant benefitted the community

               vii.       any additional exclusions

              viii.       any thresholds for local grants

                 ix.       most grants being decided within a contestable process with scope for discretionary and urgent grants.

d)        recommends that for urgent grants the Council must release funds to the successful applicants within 5 working days of the decision to approve the grant.

e)        recommends that local boards have the discretion to set their own thresholds for local grants, rather than adopting the proposed ‘up to $1,000 for Fast Response Local Grants’ and ‘over $1,000 for Local Grants’ thresholds.

f)         supports the draft Community grants policy provisions for multi-board grants, to be utilised as appropriate and at the discretion of local boards, (implementing this mechanism gives local boards the discretion to determine if existing joint funding committees will continue or not, which may mean the transitional phase as outlined in the report is not required).

g)        supports a regional grants programme which is focused on providing multi-year strategic relationship grants and with key groups and organisations.

h)        supports the creation of strategic regional grant schemes which support the implementation of the Auckland Plan and related strategic action plans to achieve agreed outcomes and priorities.

i)          recommends that opportunities be sought to maximise the use of regional grants where they can support, and add value to projects, activities and programmes provided locally or across multiple local boards.

j)          notes that in supporting the regional grants programme, the current financial climate needs to be taken into account and requests as part of the Long-term Plan, work be undertaken to investigate the redistribution of annual contestable and recurring grant budgets held by operational departments are mapped to local boards, given their key role in community development.

k)        recommends that no community grants budgets that are currently administered by local boards or joint funding committees are reallocated for the purposes of implementing the regional grants programme.

l)          recommends that the regional grants programmes should not necessarily all have the same amount of funds to allocate, (outcomes that receive very considerable funding from a variety of external sources (for example sport and recreation outcomes) may not need such a substantial grants programme as, for example, built heritage outcomes).

m)       recommends that relevant staff from the Community Development, Arts and Culture, Parks, Sport and Recreation and Infrastructure and Environmental Services report to local boards with a work programme and communications plan, including key dates and milestones to implement the new Community grants policy in preparation for the 2015 / 2016 financial year.

n)        requests that the Operations Division explore an integrated, and simple approach to administering the various grants programmes for the benefit of applicants, and also seek to locate a more efficient and effective way for all departments to work together to provide local boards with support, analysis, advice and monitoring of community grants.

o)        requests that the above resolutions are circulated to the central local boards.

CARRIED

 

16

Regional Facilities Auckland - Fourth Quarter Report 2013/14

 

Member Baguley declared an interest in this item as he holds a Trustee position on the Eden Park Trust Board.

 

Resolution number OR/2014/7

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orākei Local Board:

a)      receives the Regional Facilities Auckland - Fourth Quarter Report 2013/14 report.

CARRIED

 

17

Auckland Council Property Limited - Local Board Six-Monthly Update 1 January to 30 June 2014

 

Resolution number OR/2014/8

MOVED by Member KH Baguley, seconded by Chairperson DEC Simpson:  

That the Orākei Local Board:

a)      receives the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

b)      requests Auckland Council Property Limited to discuss with the Board in more detail the future use of 176 to 182 Shore Road, Remuera.

CARRIED

 

 

18

Auckland Transport Update - October 2014

 

Resolution number OR/2014/9

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)        receives the October 2014 Auckland Transport report.

b)        requests a firm estimate for the installation of three cycle racks on the platform at Remuera Train Station based on a rough order of cost of $4,500.

c)        requests a firm estimate for the installation of ten cycle racks for 20 bikes and a canopy at Orakei Train Station based on a rough order of cost of $75,000.

d)        approves changing the cycle racks at Meadowbank Train Station to Sheffield Stands based on a rough order of cost of $1,000.

e)        requests Auckland Transport to proceed with upgrading the entranceway to the Village Green at 415 Remuera Road at an estimated cost of $50,000.

f)         requests Auckland Transport to prepare a rough order of cost to increase the footpath width in Remuera Road from 371 Remuera Road to the corner of Remuera Road and Clonbern Road as detailed by the Remuera Business Association.

g)        requests Auckland Transport allocate a budget of $100,000 to Auckland Council Parks to enable the development of  conceptual plans and to proceed with the consent process for a possible shared pathway from Wilson’s Beach to Shore Road noting that consultation on this project is currently ongoing and strong support for the project has been expressed by St Kentigern School as per the tabled letter of support.

h)        requests Auckland Transport to work with Auckland Council Parks in designing and preparing a rough order of costs for a pedestrian refuge on Shore Road at the Shore Road entrance to the Orakei Point walkway plus a shared pathway across the Martyn Wilson field, avoiding playing field areas and drip lines of the mature trees, to connect to the paths on the southern edge of the field with the Orakei Point shared walkway.

i)          requests Auckland Transport to proceed with Design and Fixed Estimate of costs  for the construction of a walkway through Canon Park noting that an estimated cost of $60,000 has been provided by Auckland Council Parks.

j)          requests Auckland Transport to prepare a rough order of cost for the Waiatarua Greenways connection pathway from Abbots Way to Grand Drive through Waiatarua Reserve plus upgrade of the entranceway off Abbotts Way, noting that an estimated cost of $440,000 has been provided by Auckland Council Parks.

k)        requests Auckland Transport to proceed with Design and Fixed Estimate of Costs for the construction of a walkway/cycleway around the edge of Liston Park from the access path from Abbotts Way to the access  road entrance at Michaels Ave providing a north/south pathway option as part of the Orakei Local Board’s Greenways project noting that a cost of $200,000 has been provided by Auckland Council Parks.

l)          requests Auckland Transport to proceed with preparing conceptual plans for a Greenways pathway to be incorporated into existing pathways at Michaels Ave Reserve connecting Michaels Ave with Arron Street and Elwood Place/Amy Street at a Auckland Council Parks estimated cost of $15,000.



m)       requests Auckland Transport to proceed with a project to seal the Eversham Road entranceway to Churchill Park at an Auckland Council Parks estimated cost of $81,000.

n)        requests Auckland Transport to prepare a rough order of costs to construct a pathway in Churchill Park from the Kinsale Ave bridge up to the carpark at the entranceway to Churchill Park school at an Auckland Council Parks estimated cost of $35,000.

o)        requests Auckland Transport to prepare a rough order of cost to design and install street lighting on the access road and carpark near to Churchill Park school at an Auckland Council Parks estimated cost of $50,000.

p)        requests Auckland Transport to prepare a rough order of cost to design and construct an improvement to the entrance into Crossfield Reserve, including the widening of the existing entrance at an Auckland Council Parks estimated cost of $136,500.

q)        requests Auckland Transport to prepare a rough order of cost to design and construct a perimeter path in Glover Park running parallel to Glover Road from the park entrance to the junction at Waitara Road at an Auckland Council Parks estimated cost of $200,000.

r)         requests Auckland Transport to prepare a rough order of cost to design and widen the existing path in Glendowie Park between the entry to the park on Riddell Road to the junction in the middle of the park to provide an appropriate width of path that accommodates the large number of children who use the path to get to and from at Glendowie Primary.

s)        thanks Mel Dale – Elected Member Relationship Manager – Auckland Transport, for her attendance.

CARRIED

 

 

 

19

Chairperson's Report

 

Resolution number OR/2014/10

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)      receives the Chairperson’s October 2014 report.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

20

Board Member Reports

 

Board Member Baguley tabled his report.

A copy of the tabled report has been attached to the official copy of these minutes and can

be viewed on the Auckland Council website.

 

Resolution number OR/2014/11

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orākei Local Board:

a)    receives the Board Member reports.

b)        approves Board Member Thomas’s recommendation that the Board:

                      i.        provides formal feedback to the East City Community Trust on key strategic issues for the Stadium resulting from the new Orakei Local Board Plan once adopted.

c)        approves Board Member Baguley’s recommendation that the Board:

                      i.        requests Auckland Transport to forward a copy of the updated List of Transport issues relating to Ellerslie to the Ellerslie Residents Association.

CARRIED

 

Attachments

a     Member Davis - Kohimarama Beach Stormwater Photos

b     Member Baguley - October 2014 Report

c    Member Baguley - Ellerslie Transport Update

d    Member Baguley - Transport Capital Fund - October 2014

e     Member Baguley - St Kentigern Letter - Wilsons Beach to Shore Road Pathway

 

 

21

Resolutions Pending

 

Resolution number OR/2014/12

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orākei Local Board:

a)      receives the Resolutions Pending report.

CARRIED

 

 

22

Local Board Workshop Record of Proceedings

 

Resolution number OR/2014/13

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)      receives the record of proceedings for the Orakei Local Board workshops held on 11 and 18 September 2014, noting the amended record of proceedings for 11 September 2014.

CARRIED

 

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

3.58 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................