I hereby give notice that an ordinary meeting of the Orākei Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 16 October 2014

5.00pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Orākei Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Desley Simpson, JP

 

Deputy Chairperson

Colin Davis, JP

 

Members

Ken Baguley

 

 

Troy Churton

 

 

Kate Cooke

 

 

Kit Parkinson

 

 

Mark Thomas

 

 

(Quorum 4 members)

 

 

 

Georgina  Morgan

Democracy Advisor

 

9 October 2014

 

Contact Telephone: 021 302 163

Email: georgina.morgan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Orākei Local Board

16 October 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Orakei Local Board Local Improvement Projects (SLIPs) programme 2014-2015 update                                                                                                                                         7

13        Adoption of the Orākei Local Board Plan 2014                                                        41

14        Long-term Plan 2015/25 Feedback on Mayoral Proposal                                       99

15        Financial Policies Issues for Long-term Plan 2015-2025                                      101

16        Central Facility Partnerships Committee                                                                103  

17        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

NA

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests to speak had been received.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Orākei Local Board

16 October 2014

 

 

Orakei Local Board Local Improvement Projects (SLIPs) programme 2014-2015 update

 

File No.: CP2014/18236

 

  

Purpose

1.       This report provides a SLIPs End of Year Project Summary – Orakei Local Board September 2014 report (hereafter referred to as the SLIPs End of Year Project Summary report), an overview of the Orakei SLIPs 2014/2015 Combined Programme and recommends projects for approval.

Executive Summary 

2.       The Orakei Local Board has $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

3.       The $886,935 discretionary capital funding available in FY2014/2015 is to complete the projects deferred from FY2013/2014 and for allocation to new FY2014/2015 capital projects. A total of $784,872.84 capital funding is required to physically complete deferred projects in FY2014/2015.

4.       This leaves $102,062.16 discretionary capital funding remaining for allocation to new FY2014/2015 projects.

5.       Approval of the recommendations in this report will allocate $76,818.00 or 75% (percentages rounded) of the available discretionary capital funding for new FY2014/2015 projects. Leaving $25,244.16 discretionary capital expenditure budget remaining. 

6.       The proposed recommendations being sought are summarised below:

No

Project description

Capex

Scope

1.

Orakei Parks (Capex). 

$20,000.00 Capex

Discretionary budget for minor works within parks for park benches/ seats, rubbish bins and minor improvements to play equipment.

2.

Tennis Net at Ellerslie Domain

$4,818.00 Capex

New tennis net at Ellerslie Domain. 

3.

Churchill Park Street Light Improvement. 

$40,000.00 Capex

Install four street lights between Churchill Park car park to school to improve security and safety.

4.

World War 1 Search Light Restoration and Renewal

$12,000.00 Capex

Resource consent and Capital works associated with Restoration of World War 1 search lights along Tamaki Drive for World War 1 Centenary Commemoration.

 

7.       The Local Board is requested to rescind local board resolution OR/2013/220 - Kepa Road Track Extension due to delivery dependence on an Auckland Transport project that will not be completed during FY2014/2015. The $60,000 SLIPs capital funding is to be returned and be available for reallocation.

8.       The revised discretionary capital funding available will then increase to $85,244.16.

9.       The Orakei Local Board has $41,930 SLIPs operational funding available to allocate in the 2014/2015 financial year.

10.     Approval of the recommendations in this report will allocate 100% (percentages rounded) of the available SLIPs operational expenditure. 

11.     The proposed recommendations being sought are summarised below:

No

Project description

Opex

Scope

1.

World War 1 Search Light Restoration and Renewal

$36,530.00 Opex

Restore World War 1 search lights along Tamaki Drive for World War 1 Centenary Commemoration.

 

Three temporary portable toilets (1 December to 31 March 2014)

$5,400.00 Opex

Placement of portable toilet (Portaloo) at Martyn Wilson Reserve, Little Rangitoto and Madills Farm (playground) between 1 December 2014 and 31 March 2015.

 

12.     Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. 

13.     Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

14.     Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

15.     The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

 

Recommendation/s

That the Orakei Local Board:

a)      receives the SLIPs End of Year Project Summary – Orakei Local Board August 2014 report.

b)      receives the Orakei Local Board Local Improvement Projects (SLIPs) 2014/2015 Combined Programme.

c)      approves the following projects from its 2014/2015 SLIPs Capital expenditure budget:

No

Project description

Capex

Budget value

Project Champion(s)

1.

Orakei Parks (Capex). 

Capex

$20,000.00

 

2.

Tennis Net at Ellerslie Domain

Capex

$4,818.00

 

3.

Churchill Park Street Light Improvement. 

Capex

$40,000.00

 

4.

World War 1 Search Light Restoration and Renewal

Capex

$12,000.00

 

 

 

Total

$76,818.00

 

 

d)      agrees that resolution OR/2013/220 b)3 -  Kepa Road Track Extension from the Orakei Local Board meeting held on 5 September 2013 be rescinded and that the $60,000 SLIPs capital funding is returned and available for reallocation in FY2014/2015.

e)      approves the following projects from its 2014/2015 SLIPs Operational expenditure budget:

No

Project description

Opex

Budget value

Project Champion(s)

1.

World War 1 Search Light Restoration and Renewal

Opex

$36,530.00

 

2.

Three temporary portable toilets (1 December to 31 March 2014)

 

$5,400.00

 

 

 

Total

$41,930.00

 

f)       Notes upon approval of the above recommendations there will be $85,244 SLIPs capital funding remaining for allocation to new projects that must be physically delivered prior to the end of the 2014/2015 financial year.

g)      Notes upon approval of the above recommendations there will be $0 SLIPs operational funding remaining to allocate in the 2014/2015 financial year.

 

Discussion

16.     The SLIPs End of Year Project Summary report provides an overview of projects that have been completed during the 2013/2014 financial year and projects that are being deferred for completion during the 2014/2015 financial year.

17.    The completed projects are as follows:

SLIPS PROJECTS - COMPLETED                        

CAPEX / OPEX

1.       Shore Road Car park  upgrade & extension , fencing, wheel stops  and line marking

Capex

2.       Crossfield Reserve - Perimeter path

Capex

3.       Crossfield Reserve - Pedestrian foot bridge

Capex

4.       Waiatarua Reserve pathway upgrade & dog pond  landscaping

Capex

5.       Kepa Road - Track Extension Stage 1

Capex

6.       Waiatarua Reserve - ecological restoration

Opex

7.       Victoria Avenue Tree Planting

Opex

8.       Enviroschools

Opex

9.       Greenways Document

Opex

10.     Crossfield Reserve - Community Centre Toy Library

Capex

11.     Roberta Ave Reserve playground contribution

Capex

12.     Wilson's Beach Project - Design and consenting budget contribution

Capex

13.     Crossfields Reserve entrance upgrade design (including signage)

Capex

 

18.     The projects being deferred to 2014/2015 for completion are as follows:

SLIPS PROJECTS – DEFERRED TO 2014/2015 FOR COMPLETION

 

1.       Orakei Basin upper and lower access road retaining

$175,000.00 Capex

2.       Madills Farm - Car park footpath

$156,000.00 Capex

3.       Madills Farm - drinking fountain

$12,000.00 Capex

4.       Kepa Road Track Extension - Stage 2 -  Project on holding pending  NZTA/ AT joint venture

$60,000.00 Capex

5.       Glendowie Community Centre safety fence and gate

$3,430.00 Capex

6.       Glover Park - Cliff top walk path upgrade Stage 1 of 2

$53,740.56 Capex

7.       Gentleman's Bay - Consenting, Engineers Assessments and Detailed Design

$53,192.37 Capex

8.       Wairua Reserve -  Development Plan

$8,084.00 Capex

9.       Churchill Park – Formal Development of Evesham Ave Entrance - Stage 2

$42,696.30 Capex

10.     Canon Park – New path works (including consenting costs)

$22,591.00 Capex

11.     Ellerslie ANZAC Mosaic and Verse Project

$34,790.00 Capex

 

19.     Information regarding projects carried forward from the 2013/2014 financial year is shown in the Orakei Local Board Local Improvement Projects (SLIPs) 2014/2015 combined programme attachment.

20.     The Orakei Local Board has $886,935 SLIPs capital funding to complete FY2013/2014 deferred capital projects and allocate to new FY2014/2015 capital projects.

21.     The Orakei Local Board has $41,930.00 SLIPs operational funding available to allocate in the 2014/2015 financial year.

22.     Approval of the recommendations in this report will allocate 75% (percentages rounded) of the $102,062.16 available SLIPs discretionary capital funding and will allocate 100% (percentages rounded) of the available SLIPs operational expenditure. 

23.     Once identified projects have been allocated funding, there will be no residual operational expenditure budget and there will be a remaining capital expenditure budget of $25,244.16 or if resolution OR/2013/220 (Kepa Road Track Extension) if rescinded there will be $85,244.16 remaining.

Capital Expenditure Projects

24.     Recommendations are being sought in this report to allocate budget to the following capital Expenditure projects:

25.     Tennis Net at Ellerslie Domain.  New tennis net at Ellerslie Domain.  The current net is well used, therefore a second net will help with demand.

26.     Churchill Park Street Light Improvement.  Install four street lights between Churchill Park car park to school to improve security and safety.   Originally identified in 2012 but never advanced.

27.     Orakei Parks.  This allocation provides a discretionary budget for minor works within parks for park benches/ seats, rubbish bins and minor improvements to play equipment.  Examples include park benches in Orakei Basin and Glendowie Park and addition of access ladder to Selwyn Reserve play equipment.

28.     World War 1 Search Light Restoration and Renewal.  Resource consent and Capital works associated with Restoration of World War 1 search lights along Tamaki Drive for World War 1 Centenary Commemoration.

29.     The Local Board is requested to rescind local board resolution OR/2013/220 - Kepa Road Track Extension due to delivery dependence on an Auckland Transport project that will not be completed during FY2014/2015. The $60,000 SLIPs capital funding is to be returned and be available for reallocation.

30.     Kepa Road Track Extension – Stage 2. The project to extend the Kepa Road Track is not likely to progress during FY2014/2015 due to the NZTA/ Auckland Transport Metroway Joint Venture.

31.     Madills Farm Carpark and Drinking Fountain: Due to works currently underway by Watercare, who are is not expected to physically vacate the site until late March 2015, there is a risk that the start date for SLIPs projects will be delayed.  Therefore, the carpark upgrade and water drinking fountain installation projects proposed for Madills Farms are at considerable risk of not being physically completed by 30th June 2015.  The Local Board should reassess the expected completion date in December 2014 to ensure the current allocated budget can be fully spent by 30 June 2015.

Operational Expenditure Projects

32.     Recommendations are being sought in this report to allocate budget to the following Operational Expenditure projects:

33.     World War 1 Search Light Restoration and Renewal. Restore World War 1 search lights along Tamaki Drive for World War 1 Centenary Commemoration:

·        Clearing vegetation, cleaning, & painting the two lower Tamaki Drive searchlight posts;

·        Clearing vegetation, cleaning, & painting  (plus cleaning, treating and preserving remaining steel shuttering) to searchlight post #3 (located above #1 & #2 in trees)

The capex budget is to fund capital works associated the above restoration project.

34.     Temporary toilets (for the period 1 December to 31 March 2014).  Placement of portable toilet (Portaloo) at Martyn Wilson Reserve, Little Rangitoto and Madills Farm (playground) between 1 December 2014 and 31 March 2015.

Consideration

Local Board Views

35.     This report canvasses the views of the Orakei Local Board.

Maori Impact Statement

36.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

37.     Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs.  SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

38.     Funding for the proposed projects within this report would be obtained from the Orakei Local Board’s Small Local Improvement Project budget allocation.  After allocating budget to all the projects listed in this report and elsewhere, the Orakei Local Board will still have SLIPs capital funding remaining unallocated.  Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

39.     SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

40.     Most projects will need eight months or more to be successfully delivered within the current financial year.  Projects that have budget allocated to them with less then six months remaining within the current financial year, will be at risk of not being completed by financial year end.  As a result the project completion, as per the agreed delivery programme, may be deferred across into the following financial year for completion.

41.     Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

42.     Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

43.     The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

 

Attachments

No.

Title

Page

aView

Orakei SLIPs Funding Programme 2014/2015 - Combined Programme

13

bView

2014 End Of Year Project Summary Report

19

      

Signatories

Author

Grant Burke - SLIPs Project Portfolio leader

Authorisers

Katrina Morgan - Team Leaders SLIPs

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

16 October 2014

 

 


Orākei Local Board

16 October 2014

 

 


Orākei Local Board

16 October 2014

 

 


Orākei Local Board

16 October 2014

 

 


Orākei Local Board

16 October 2014

 

 



Orākei Local Board

16 October 2014

 

 























Orākei Local Board

16 October 2014

 

 

Adoption of the Orākei Local Board Plan 2014

 

File No.: CP2014/23733

 

  

 

Purpose

1.       To adopt the Orākei Local Board Plan 2014.

Executive summary

2.       Each local board is required to adopt a local board plan by 31 October 2014 under the Local Government (Auckland Council) Act 2009.

3.       On 25 September 2014 the Orākei Local Board formally agreed to changes to the Local Board Plan based on feedback from community consultation. The plan has now been updated to reflect this feedback and is attached for approval.

4.       Pending adoption of the plan, photos and other design features will be added to prepare it for publication. Officers therefore recommend that the Chair be delegated to approve any minor wording changes required as part of this process.

 

Recommendation/s

That the Orākei Local Board:

a)      adopts the Orākei Local Board Plan2014.

b)      delegates authority to the Chair to approve any minor wording changes that may be necessary.

 

 

Background

 

5.       The Local Government (Auckland Council) Act 2009 requires each local board to develop a local board plan every three years. The first local board plans were adopted in 2011 and the second plans must be adopted by 31 October 2014.

6.       Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

·    makes decisions on local activities and projects

·    provides input into regional strategies and policies

·    works with other agencies that play a key role in the area, including central government agencies and council-controlled organisations.

Consideration

7.       In developing the plan, the board considered:

·    Auckland Plan objectives and other regional strategies and policies

·    advice from subject matter experts

·    community views and submissions on the draft plan.

Māori impact statement

8.       The Orākei Local Board has given consideration to M­āori outcomes throughout the development of the Orākei Local Board Plan, consequently the implementation of the Plan has the potential for positive outcomes for M­āori. 

9.       The Orākei Local Board invited the Orākei community, including local mana whenua, to several consultation events in the early stages of development of the Local Board Plan. Local mana whenua also attended a joint central and western boards hui on 14 July 2014. Discussion with Ngāti Paoa in particular identified a number of areas where the Board and the Iwi can work together on Plan initiatives.

10.     The Local Board Plan documents a number of initiatives where the Board intends to work with mana whenua, particularly Ngāti Whātua Orākei. These include: the Mission Bay to Whenua Rangatira (and Bastion Point) walkway urban design and public art project; stream ‘daylighting’ (un-piping) at Okahu Bay and Mission Bay; as well as projects for the still to be developed Mission Bay Action Plan, and the implementation of the Tamaki Drive Master Plan and the Orākei Visitor Strategy (e.g. the Ngāti Whātua Whai Maia (Tamaki Hikoi) visitor trail.

Implementation

11.     Pending your adoption of the plan, photos and other design features will be added to prepare it for publication. Officers therefore recommend that the Chair be delegated to approve any minor wording changes required as part of this process.

12.     The long-term plan and the annual plans draw the local board plans together and prioritise the council projects into what is affordable and will best meet the strategic direction and needs of Auckland’s communities. The projects and initiatives contained in each local board plan need to be included in the Long-term Plan 2015-2025 and annual plans if they are to be implemented. This requires discussion and agreement with the governing body though the local board agreement process.

 

 

Attachments

No.

Title

Page

aView

Orakei Local Board Plan

43

     

Signatories

Author

Kris Munday - Senior Local Board Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

16 October 2014

 

 

























































Orākei Local Board

16 October 2014

 

 

Long-term Plan 2015/25 Feedback on Mayoral Proposal

 

File No.: CP2014/22990

 

  

Purpose

1.       To seek feedback from local boards on the mayoral proposal for the Long-term Plan 2015/25, as announced on 28 August 2014.

Executive summary

2.       On 28 August 2014, the Mayor announced a proposal for the LTP 2015-2025, outlining high level funding envelopes and key priorities. 

3.       Feedback is sought from local boards on the mayoral proposal, including departmental responses, to help inform draft budget and consultation decisions being made by the Budget Committee on 5 and 6 November 2014.

Recommendation/s

That the Orākei Local Board:

a)      considers the mayoral proposal and whether to provide feedback on the implications of the proposal.

Background

4.       In March 2014, the Mayor provided direction setting for the LTP 2015-2025.

5.       Between March and August, Auckland Council conducted a thorough assessment of its full work programme, prior to the Mayor announcing a proposal for the LTP 2015-2025 on 28 August 2014.  The mayoral proposal outlined high level funding envelopes and key priorities. 

6.       In response, the organisation considered the mayoral proposal at a more detailed project and local level, identifying what could be achieved within funding envelopes and options or trade-offs that may need to be considered.

7.       Local boards have been engaged throughout the LTP 2015-2025 process, including detailed briefings from departments between 23 September and 5 October to discuss responses to the mayoral proposal.

8.       Feedback is sought from local boards on the mayoral proposal, including departmental responses, to help inform draft budget and consultation decisions being made by the Budget Committee on 5 and 6 November 2014

9.       Local boards also have the opportunity to discuss feedback with the Governing Body on 17, 22 and 24 October 2014.

10.     Following Budget Committee decisions in early November, local boards will hold workshops to develop local consultation material and supporting information, for agreement in business meetings between 1 and 10 December 2014.

Attachments

There are no attachments for this report.    

Signatories

Author

Kate Marsh – Financial Planning Manager Local Boards

Authorisers

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Matthew Walker - Manager Financial Plan Policy and Budgeting

Karen Lyons – Manager Local Board Services

 


Orākei Local Board

16 October 2014

 

 

Financial Policies Issues for Long-term Plan 2015-2025

 

File No.: CP2014/23826

 

  

 

Purpose

1.       This report advises local boards on financial policy issues that may be considered in the development of the Long-term Plan 2015-2025. It aims to support discussion of these issues at local board workshops in September 2014.

Discussion

2.       Development of the Long-term Plan 2015-2025 is the council’s opportunity to consider if it wishes to consult on making changes to its financial policies.  A briefing setting out some of the matters that may be considered in the long-term plan process was provided to a workshop of the governing body on 5 August and to a local boards’ workshop on 18 August.

3.       The workshop identified a range of financial policy issues as possible matters for consideration in developing the draft long-term plan. These included the:

·        rating policy

·        standardisation of the remaining legacy fees and charges

·        development contributions.

4.       The key issues identified in regard to the rating policy were:

·        options for level of UAGC

·        proportion of rates paid by businesses including options for the long term differential strategy

·        proportion of rates paid by rural sector including options for farms and rural townships

·        affordability including consideration of additional support for superannuitants

·        options for further transition

·        standardising legacy rates remission and postponement policies (community, sporting and heritage remission and postponement policies).

5.       The remaining legacy fees and charges that have yet to be standardised are:

·        social housing rentals

·        street trading license fees and rentals

·        163 environmental health and licensing fees

·        some cemetery fees.

6.       The Long-term Plan 2015-2025 presents the council with an opportunity to consider if it wishes to amend its development contributions policy to reflect the changes made to development contributions in the Local Government (Amendment Act) Act 2014 alongside the changes the legislation requires.  Issues the council may wish to consider include refining its

·        funding areas

·        assessment of residential demand.

7.       The timetable for the development of financial policies for the draft Long-term Plan 2015-2025 is:

·        Budget committee workshop (including modelling of options) – 20 October (morning)

·        local boards workshop – 20 October (afternoon)

·        combined Budget committee and local boards workshop - 24 October

·        Mayor’s rating policy proposal 30 October

·        Budget committee workshop on financial policies – 31 October

·        Budget committee final decisions for draft Long-term plan (including financial policies) – 5 November

·        Budget committee workshop and meeting on rates transition – 17 November

 

 

Recommendation/s

That the Orākei Local Board:

a)      determines if it wishes to make any recommendations for change to existing financial policies as part of development of the draft Long-term Plan 2015-2025.

 

Consideration

Significance

9.       This decisions sought in this report are not significant.

Local board views and implications

10.     The purpose of this report is to facilitate the development and communication of local board views on the matters considered herein.

Māori impact statement

11.     The recommendation in this report has no impact on Maori.

Implementation

12.     There are no implementation issues associated with the recommendations included in this report.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Andrew Duncan, Manager Financial Policy

Authorisers

Matthew Walker, Manager Financial Planning Policy and Budgeting

Andrew McKenzie, Chief Financial Officer

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

16 October 2014

 

 

Central Facility Partnerships Committee

 

File No.: CP2014/23053

 

  

 

Purpose

1.       To seek the local board’s agreement:

 

·     to re-establish the Central Facility Partnerships Committee to oversee the legacy central facility partnerships funding scheme;

·     on the Terms of Reference 2014/2015 for the Central Facility Partnerships Committee;

·     on the Central Facility Partnerships Guidelines 2014/2015; and

·     to nominate a member and an alternate on the Central Facility Partnerships Committee.

 

Executive summary

 

2.       The Central Facility Partnerships Committee was a joint committee established by the seven central local boards. It had decision-making responsibility to allocate the legacy central facility partnerships funding in support of capital development projects that will assist Auckland Council to meet its identified strategic community outcomes.

 

3.       In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections. 

 

4.       The Central Facility Partnerships Committee needs to be operational for the 2014/2015 to administer legacy central facility partnerships funding scheme.  This report seeks agreement from the seven central local boards to re-establish the Central Facility Partnerships Committee, agree its terms of reference, endorse the Central Facility Partnerships 2014/2015 Guidelines, and agree the timing of decisions for 2014/2015 central facility partnership funding scheme. The Central Facility Partnerships Committee will consider applications to the 2014/2015 central facility partnerships fund at a workshop scheduled to be held on 3 November 2014 and business meeting on 8 December 2014.

 

5.       The re-establishment of the Central Facility Partnerships Committee is an interim approach until a region-wide community grants policy is finalised. Formal consultation with local boards on the draft policy is taking place at the current time. 

 

 

Recommendations

That the Orākei Local Board:

a)      agrees to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

b)      endorses the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii.       The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

iii.      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v.       The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

c)      appoints Member XXX, and Board Member XXX as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

d)      notes that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two: 9 March 2014 (workshop) and 13 April 2014 (business meeting).

 

e)      notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

 

 

Comments

 

 

6.       The legacy central facility partnerships fund invites organisations to submit applications for capital development projects and feasibility studies that will assist Auckland Council to meet its identified strategic community outcomes.

 

7.       Where a proposal fits identified strategic priorities and other criteria, council may contribute to the capital cost of the project. The level of financial assistance is informed by the level of community benefit and public access to the facility once the project is completed.

 

8.       Organisations participating in central facility partnerships benefit from funding, as it enables them to leverage grants from other donors, and through technical assistance and support. Funding from council allows organisations (many of which are not-for-profit voluntary groups) to meet their objectives sooner and in some cases, develop a better facility than may otherwise have been possible.

 

9.       Central facility partnerships benefit the council by delivering quality, community accessible facilities, without council providing all the development funding.

 

10.     The wider Auckland community benefits from facility partnerships funding schemes by having access to a greater number of quality community facilities.

 

11.     Auckland Council inherited several different approaches for managing facility partnerships.  A new, integrated policy is being developed and is expected to be completed for the 2015/2016 year.

 

12.     In the absence of an integrated regional policy, and to enable facility partnership funding to be allocated, the Regional Development and Operations Committee (RDOC) resolved on 24 May 2012 and again on 14 March 2013 that an interim approach be implemented for 2013/14.

 

13.     On 6 March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014/2015 financial year (REG/2014/36).

 

14.     RDOC also resolved that the interim approach would be implemented by devolving the legacy Facility Partnerships funding to “local board sub-regional funding committees.”


15.     The following resolutions were made on 24 May 2012 by the Regional Development and Operations Committee:

 

“Resolution number RDO/2012/89

 

 b)        That the Regional Development and Operations Committee endorses in principle the following with regard to the Community assistance programme:

i.          repackaging of the draft Community occupancy policy as guidelines to assist local board decision-making;

ii.         devolving legacy facility partnership budgets for the 2012 / 2013 financial year to existing local board sub-regional (‘cluster’) funding committees for distribution under the appropriate legacy council policy;

iii.        continuation of the interim funding approach for the 2012 / 2013 financial year, noting that there will be no proposed changes to the decision-making or budget structures already in place for the 2011/2012 financial year.”

 

16.     On 14 March 2013, the Regional Development and Operations Committee resolved that the interim community funding arrangements in place be continued for 2013/2014.

 

“Resolution number RDO/2013/32

That the Regional Development and Operations Committee:

 

 a)        endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decision making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.”

 

17.       On the 15 May 2013, the Central Facility Partnerships Committee resolved:

 

“Resolution number CFPC/2013/6.

 

 b)        That the Central Facility Partnerships Committee endorse a two stage application process for the 2013/2014 round.

 c)        That the final decision of the 2013/2014 funding round dates and committee meeting dates be delegated to the Chair and Deputy Chair of the Central Facility Partnerships Committee.

 d)        That variations, extensions and/or changes to Auckland City legacy facility partnership agreements made by the local boards prior 15 May 2013 be endorsed by the Central Facility Partnership Committee, and that this resolution be forwarded to all relevant local boards for their information.

 e)        That any further variations, extensions and/or changes to Auckland City legacy facility partnership agreements fall under the Central Facility Partnerships Committee.

 f)         That officers report back to the Central Facility Partnerships Committee at its next meeting on progress of all existing facility partnerships.”

 

18.     The seven central local boards consequently established a joint committee of local boards that deals specifically with central facility partnerships funding scheme.  Each of the seven central local boards appointed a representative to the Central Facility Partnerships Committee to ensure that the facility partnerships fund can be implemented in a timely manner.

 

19.     The Central Facility Partnerships Committee has a different focus to the Central Joint Funding Committee, with the latter having a focus on community and heritage funding. In contrast, facility partnership is a capital development fund that establishes partnerships between council and external organisations.

 

20.     In accordance with Clause 30(7) of the Local Government Act 2002, the committee has been automatically dissolved following the 2013 Local Government elections.

 

21.     It is recommended that the board agrees to re- establish the Central Facility Partnerships Committee to administer the central facility partnerships funding. This report also asks the seven central local boards to appoint a representative and an alternate to the Central Facility Partnership Committee, with the appropriate delegated authority to bind the local boards on decisions relating to the legacy central facility partnerships policy made by the Central Facility Partnership Committee, and to agree the attached terms of reference.

 

22.     The Committee will hold its next meeting on 8 December 2014 to consider procedural matters including but not limited to:

i)       electing a Chair and Deputy Chair

ii)       adopting the Central Facility Partnerships Committee Terms of Reference (attached)

iii)      agreeing the timing of decisions for 2014/2015 facility partnerships

iv)     endorsing the Facility Partnerships 2014/2015 Guidelines (attached)

23.     Applications for 2014/2015 facility partnerships have been sought from 1 July 2014 – 15 August 2014.  Officers have assessed the applications and the Committee will consider and make decisions on 8 December 2014 regarding Stage one projects to be progressed.

 

24.     After the Central Facility Partnerships Committee has decided which projects to support, the local board where the project is based will have active and ongoing engagement with the project. The local board’s role may include setting expectations for community access to the facility.

Consideration

Local board views and implications

 

25.       The legacy funding schemes are a key way for local boards to support their communities.

Māori impact statement

26.     The legacy community funding schemes are of general interest to communities and accessible to a wide range of groups, including Māori. No particular implications for the Māori community or Māori stakeholders have been identified as arising from this report.

General

27.     The recommendations contained in this report fall within the local board’s delegated authority.

Implementation

 

28.     Funding applications will be called during two rounds for the legacy central facility partnerships funding scheme, as follows:

 

   Central Facility Partnerships Fund 2014/2015

i.        Stage One - Expressions of Interest opened in 1 July 2014 and closed on 15 August 2014 with decisions on projects advancing to stage two on 8 December 2014.

ii)       Stage Two - Process will include only groups who have been progressed from Stage one process and will include all feasibility study applications. Stage two closes on 13 February 2015 for decisions in April 2015.

Attachments

No.

Title

Page

aView

Draft Terms of Reference 2014/2015

107

bView

Draft Central Facility Partnership Guidelines 2014/2015

109

      Signatories

Author

Judith Webster - Relationship Manager

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Orākei Local Board

16 October 2014

 

 


Orākei Local Board

16 October 2014