Orākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 16 October 2014 at 5.00pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Colin Davis, JP

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke

 

 

 

 

Kit Parkinson

 

 

 

 

 

 

 

 

 

APOLOGIES

 

Member                         Mark Thomas

 

 

 

 

 

 

 

 

 

 

 

 


Orākei Local Board

16 October 2014

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number OR/2014/14

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orakei Local Board:

a)         accepts the apology from Member Thomas.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

There were no minutes to confirm.

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Deputy Chairperson Service

 

Resolution number OR/2014/15

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orakei Local Board:

a)         thanks Member Thomas for his service to the Orakei Local Board as             Deputy Chairperson for the period 4 November 2013 to 30 September             2014.

b)         welcomes Member Davis as Deputy Chairperson for the period 1             October 2014 to 30 September 2015.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

10        Extraordinary Business

 

10.1

Significance and Engagement Policy

 

Resolution number OR/2014/16

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orakei Local Board:

a)         considers an extraordinary item regarding the Significance and             Engagement  Policy at item 17.1 of this agenda.

CARRIED

An item of extraordinary business was required as the Significance and Engagement Policy feedback needs to be reported to the Regional Strategy and Policy Committee on 7 November 2014. The matter was not on the published agenda but must be considered urgently so that the feedback can be submitted to meet the Regional Strategy and Policy Committee business meeting deadline.

 

 

 

 

 

 

 

 

 

 

 

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Orakei Local Board Local Improvement Projects (SLIPs) programme 2014-2015 update

 

Resolution number OR/2014/17

MOVED by Chairperson DEC Simpson, seconded by Member CC Parkinson:  

That the Orakei Local Board:

a)       receives the SLIPs End of Year Project Summary – Orakei Local Board August 2014 report.

b)       receives the Orakei Local Board Local Improvement Projects (SLIPs) 2014/15 Combined Programme.

c)       approves the following projects from its 2014/15 SLIPs Capital expenditure budget:

No

Project description

Capex

Budget value

Project Champion/s

1.

Orakei Parks

Capex

$20,000.00

Member Parkinson

2.

Artificial Cricket Wicket at Shore Road

Capex

$15,000.00

Member Parkinson

3.

Churchill Park Street Light Improvement. 

Capex

$40,000.00

Deputy Chairperson Davis

4.

World War 1 Search Light Emplacements Restoration and Renewal

Capex

$12,000.00

Deputy Chairperson Davis

 

 

Total

$87,000.00

 

 

 

 

 

 

 

 

d)       agrees that resolution OR/2013/220 b)3 -  Kepa Road Track Extension from the Orakei Local Board meeting held on 5 September 2013 be rescinded and that the $60,000 SLIPs capital funding is returned and available for reallocation in FY2014/15.

e)       approves the following projects from its 2014/15 SLIPs Operational expenditure budget:

No

Project description

Opex

Budget value

Project Champion/s

1.

World War 1 Search Light Emplacements Restoration and Renewal

Opex

$36,530.00

Deputy Chairperson Davis

2.

Three temporary portable toilets at Martyn Wilson Reserve, Little Rangitoto and Madills Farm (1 December 2014 to 31 March 2015)

 

$5,400.00

Member Parkinson

 

 

 

Total

$41,930.00

 

 

f)        notes upon approval of the above recommendations there will be $75,062 SLIPs capital funding remaining for allocation to new projects that must be physically delivered prior to the end of the 2014/15 financial year.

g)       notes upon approval of the above recommendations there will be $0 SLIPs operational funding remaining to allocate in the 2014/15 financial year.

h)       thanks Grant Burke – SLIPs Project Portfolio Leader for his attendance.

CARRIED

 

 

 

 

 

13

Adoption of the Orākei Local Board Plan 2014

 

Resolution number OR/2014/18

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)       adopts the Orākei Local Board Plan 2014, subject to board members being reordered in alphabetical sequence by surname on pages 55 and 56, noting that the chair will remain first.

b)       delegates authority to the Chair to approve any minor wording changes that may be necessary.

c)       thanks Tony Chandler and Kris Munday – Senior Local Board Advisors and Nicola Flynn – Project Manager for their work on the plan.

 

CARRIED

 

14

Long-term Plan 2015-25 Feedback on Mayoral Proposal

 

Resolution number OR/2014/19

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      receives the Long-term Plan 2015-25 feedback on Mayoral proposal report.

b)      considers that in general, key local board plan priorities should be supported in key strategic documents such as the Long-term Plan in order to ensure a balance between local and regional priorities.

c)      approves the following priority advocacy areas for discussion with the Governing Body regarding the Long Term Plan 2015-25:

Advocacy item

Details

Cost

Redevelopment of the Meadowbank Community Centre

The Orakei Local Board would like the governing body to make good its commitment to both the community and local board and continue the planned redevelopment of the Meadowbank Community Centre. The Meadowbank Community Centre is a key facility in the local community providing a range of valuable services to local residents.
The centre operates in a residential building that has been loosely adapted over the years to cope with demand and growth. However this popular facility is now at capacity, struggling to meet the needs of current users or encourage new users.  It is envisaged that this $2.8m redevelopment solution would be an efficient means of utilising the existing site area; encapsulating enhanced spaces, and better orientation for a New Community Centre and Preschool, to meet the needs and desires of the surrounding communities over the coming years. As part of this redevelopment, we would like to investigate opportunities to integrate the Local Board Office to improve community access and reduce cost to council by eliminating the additional meeting space hireage currently needed.

$2.8m CAPEX from Y17

Construct the Tamaki Harbour Edge Connector initiative or THE-C to provide a separated two-way cycleway, and a seaward boardwalk along Tamaki Drive from Mechanics Bay to St Heliers, including a stunning seaside boardwalk, in appropriate places

The local board has prioritised this project as an opportunity to make Tamaki Drive an internationally regarded coastal access way. Consultation on the Local Board Plan has shown strong community support for THE-C. While budgeted in the current LTP ($25.5m from year 17),  there appears to be no funding in the proposed LTP. We would like this project to be budgeted for in the LTP. Council funding will be supplemented by private funding and NZTA subsidies.

$25.5m CAPEX over 10 years

Invest in sportsfields and sports facilities - noting that Orakei Local Board's top priority projects are: Colin Maiden, Shore Road, Michaels Avenue and Madills Farm Clubrooms and AMI Regional Netball Centre

The local board would like the governing body to consider putting funding aside to support a programme of renewal and acquisition of sportsfields and sports facilities in order to increase playing capacity in Auckland. Local priorities are:  

(1) Implement the Colin Maiden Park Masterplan currently under development

(2) Deliver two additional sandcarpet fields and complete the eastern-end development and car park to implement recreational priorities from the Shore Road Reserve Masterplan (including plans for Waitaramoa Reserve)

(3) Upgrade of the changing room facilities at Michaels Ave Reserve in Ellerslie (to finish implementing the 2008 concept plan) and at Madills Farm Reserve in partnership with the relevant clubs- noting that the clubs will provide matching funding

(4) Provide funding in the region of $1m to $2m to support Auckland Netball's plans to complete the final staged developments to the AMI Regional Netball Centre in East Auckland for an extension to the existing building ($5m) for more indoor space to enable greater community and additional sporting group use, additional car parking ($1.1m), 8 additional outdoor courts ($2m) and 6 additional covered outdoor courts ($6m).

CAPEX:     

(1) Early estimate $2m
(2) $1.5m
(3) $2.4m
(4) $1-2m contribution

Increase the Auckland-wide UAGC

Supports a rating policy that is more strongly aligned to levels of service and less to property values, noting that increasing the level of the Uniform Annual General Charge would also lessen the impact of increasing property values on rates and decrease the ranges of rates paid per rateable unit across the region.

N/A

Develop a feasibility study for the Pourewa (Selwyn) train station

Orakei residents in the Gowing Drive area of Meadowbank and St John’s have limited public transport options and the proposed station would address this. Council has already funded a $50,000 study in which the local board selected the preferred option for a new train station, public access points and a park and ride facility. As a next step, Auckland Transport has previously committed to carrying out a feasibility study for this station. The local board would like to ensure this project is not left out under the new LTP.

Not costed

Consider the sale of  non-strategic assets (e.g. social housing) and / or the sale of the operations associated with non-strategic assets (e.g. port and airport operations)

The council may be able to deliver community priorities with less impact on rates if it restructures its ownership of these operations and assets

N/A

Double the amount of AT Capital Fund budget for Local Boards

The local board values this fund and considers additional projects in the pipeline that would benefit from further funding in the AT Capital Fund. Additional funding, combined with the recent change of criteria to allow funding to be allocated outside the road reserve, would better enable local boards to deliver on local priorities, including the greenways network.

$10m CAPEX a year to double the total fund for all Local Boards

 

 

CARRIED

 

 

 

 

 

15

Financial Policies Issues for Long-term Plan 2015-25

 

Resolution number OR/2014/20

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)         receives the Financial Policies Issues for Long-term Plan 2015/25 report.

b)        notes that the board’s ability to comment on the proposed financial policies for the Long-Term Plan is impacted by the lack of information available regarding the effects of the new capital valuations from 2015/16 onwards and the lack of impact analysis at the local board level.

c)         notes that Orakei Local Board ratepayers contributed over $115 million in rates in 2013/14 and, while there was some regional investment, only received $16.7 million Operational Expenditure and $10.4 million Capital Expenditure much of which the board cannot influence.

d)        notes that inflation in New Zealand in 2015 is expected to be below 1.5 per cent

e)         notes that many ratepayers in the Orakei Local Board area are on fixed incomes limiting their ability to cope with higher rates increases.

f)          supports keeping rates increases to a minimal level, but opposes the projected “average” rates increase of 2.5 per cent as it is misleading and does not reflect the fact that a significant majority of Orakei ratepayers have experienced cumulative rate increases of over 20 per cent since the formation of Auckland Council.

g)        notes the averages rates increase in 2013/14 for Orakei ratepayers was actually 5.9 per cent which is more than double the Auckland Council average.

h)        notes that 47 per cent of Orakei ratepayers paid the full 10 per cent rates cap per annum for each of the last three years.

i)          considers that if a rates increase is justified, it should only be implemented with an increase in the Uniform Annual General Charge.

j)          supports a rating policy that is more strongly aligned to levels of service and less to property values, noting that increasing the level of the Uniform Annual General Charge would also lessen the impact of increasing property values on rates.  

k)         requests officers to provide more information about the base services that the Uniform Annual General Charge is meant to cover, and average cost per rateable unit for these services.  

l)          supports the Uniform Annual General Charge being set at a level that recovers the average cost per rateable unit for those services.

m)       supports the policy of gradual reduction in the business rate differential in support of economic growth and employment but recommends implementing the reduction over a longer period than 10 years to lessen the impacts on residential rates.

n)        supports extending the policy of a 10 per cent cap to keep rate increases tenable, while the transition to the new rating system continues.

o)        notes that the Orakei Local Board has a high number of superannuitants and supports rates postponement to superannuitants in principle, on the condition that the postponement is based on levels of income and ability to pay.

p)        notes that rural communities are best placed to comment on the rural rate differential.

q)        supports a review of community, sporting and heritage remission and postponement policies in an effort to promote transparency and fairness across Auckland.

r)         notes that if legacy community, sporting and heritage remission and postponement policies are replaced by grants, the funding associated with the legacy policies should be allocated to local boards so that the local boards’ discretionary budgets are not impacted.

s)         requests that the Governing Body advocate to Central Government to ensure that the rates exemption for government-owned land with a commercial element (such as universities) is transitioned to a rateable option.

t)          supports the policy of moving towards fully funding depreciation however, requests that this move be slowed in order to lessen the impact of this on residential rates, particularly given plans to cut renewals spending.

u)        supports in principle a standardisation and simplification of fees and charges in Auckland over time in an effort to promote transparency and fairness across Auckland.

v)         supports the Mayor’s proposal to sell non-core assets and non-core operations, and supports the sale of social housing, to reduce future rates increases, noting that Housing New Zealand or Community Housing Providers are better placed to own and operate these assets.

w)       supports a review of cemeteries fees to be aligned to land value and operational costs.

x)         supports a move to begin charging for regular street trading activities (i.e. not one off or occasional trading) and favours the option of a significant discount (e.g. 50 per cent) for street trading licences, reflecting that they do not have access to the full set of services non-mobile businesses have access to.

y)         supports, in principle, that a significant proportion (for example 85 per cent) of development contributions is spent in the local board area where the development takes place, noting that the discrepancy between timing of revenue received and expenditure occurring can be alleviated by separate accounting and robust reporting on and monitoring of financial flows.

 

CARRIED

 

 

16

Central Facility Partnerships Committee

 

Resolution number OR/2014/21

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orākei Local Board:

a)     receives the Central Facility Parnerships Committee report.

b)     agrees to re-establish the Central Facility Partnerships Committee for 2014/15 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

c)     endorses the Terms of Reference 2014/15 and Guidelines 2014/15 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.          The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii.         The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/15 in relation to the central facility partnerships guidelines.

iii.        The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.        The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v.         The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

d)     appoints Chairperson Simpson, and Board Member Cooke as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

e)     notes that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two: 9 March 2015 (workshop) and 13 April 2015 (business meeting).

f)      notes that a draft region wide community grants policy is being developed which will help inform a review of the legacy facility partnership funding schemes.

 

CARRIED

 

17        Consideration of Extraordinary Item

            There was one extraordinary item for consideration.

 

 

17.1

Significance and Engagement Policy

 

 

The Significance and Engagement Policy report was tabled in support of this item.

 

A copy of the tabled document has been placed on the official minutes and can be viewed at the Auckland Council website.

 

 

Resolution number OR/2014/22

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)        receives the Significance and Engagement Policy report.

b)        endorses the principle-led approach taken to the drafting the policy.

c)        would like the policy to include:

i)          A reference to the generally low levels of public engagement achieved using past consultation and engagement methods since Auckland Council was established, in order to provide a more compelling context for stronger engagement

ii)         Two additional engagement principles at 4.1 on page 9:

a) ‘present consultation issues and options in such a way which captures people’s attention’ so as to ensure council engagement achieves greater cut-through than is currently the case

b) ‘conducts engagement in a cost effective way but which is aimed at achieving much higher levels of engagement than in the past’

iii)       A sentence on the council’s  commitment to build capacity for community groups to ensure the community is well prepared to engage with Auckland Council on page 10

iv)       An explanation as to what ‘Māori community infrastructure’ refers to on page 10.

d)        agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

e)        requests that staff work with local boards’ that have had the best success engaging with the public to inform the development of the guidelines.

f)        acknowledges the need for local boards to have flexibility with their engagement practices and requests that the guidelines be practical and include examples of good practice and practices to be avoided.

CARRIED

 

 

Attachments

a     Significance and Engagement Policy Report

 

 

 

 

 

5.23 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................