Parks, Recreation and Sport Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Recreation and Sport Committee held in the Council Chamber, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 7 October 2014 at 1.30pm.

 

present

 

Chairperson

Hon Christine Fletcher, QSO

 

Deputy Chairperson

Cr Calum Penrose

 

Members

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

from 1.44pm, part item 5.1

 

Cr Mike Lee

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Member Glenn Wilcox

 

 

Member Karen Wilson

 

 

 

 

 

APOLOGIES

 

 

Cr Dick Quax

for absence

 

Mayor Len Brown

for absence

 

Deputy Mayor Penny Hulse

for absence on council business

 

Cr Alf Filipaina

for lateness

 

ALSO PRESENT

 

 

Cr Linda Cooper

from 2.30pm, item 11

 

Cr George Wood, CNZM

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Parks, Recreation and Sport Committee

07 October 2014

 

 

 

1          Apologies

 

Resolution number PAR/2014/75

MOVED by Chairperson CE Fletcher, seconded by Cr CM Casey:  

That the Parks, Recreation and Sport Committee:

a)         accept the apologies from Cr D Quax, Mayor LCM Brown for absence, Deputy Mayor PA Hulse for absence on council business and Cr A Filipaina for lateness.

CARRIED

 

 

2          Declaration of Interest

 

Member Karen Wilson declared a conflict of interest for Item 9: Parks, Sport & Recreation – Manager’s report, paragraph 15.

 

 

3          Confirmation of Minutes

 

Resolution number PAR/2014/76

MOVED by Deputy Chairperson CM Penrose, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 9 September 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

5.1

Mahurangi Action Inc. - Mahurangi Coastal Trail concept

 

Cr Filipaina entered the meeting at 1.44pm

 

 

Mr Temepara Morehu, President, Mr Roger Williams and Mr Cimino Cole, Secretary, of Mahurangi Action Inc. addressed the committee in support of the group’s proposal; Mahurangi Coastal Trail concept plan.

In support of the group’s presentation, the following representatives were also present: Michael Gordon, treasurer, Mahurangi Action, Bill Burrill, chairman, Friends of Regional Parks, Ralph Lyons, treasurer, Friends of Regional Parks, Lyndell Lyons, Friends of Regional Parks, Shelley Trotter, trustee, Matakana Coast Trails Trust and Garry Heaven, Mahurangi River Winery.

A copy of the presentation is attached to the official copy of these minutes and are available on the Auckland Council website as a minutes attachment.

 

 

 

 

 

 

Resolution number PAR/2014/77

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)      receive the information and presentation and thank the representatives of Mahurangi Action Inc. for their attendance.

b)      refer the proposal to the Manager of Regional Specialist Parks for consideration in the development of a concept plan for Wenderholm Te Muri and Mahurangi Regional Parks.

CARRIED

 

Attachments

a     7 October 2014, Parks, Recreation and Sport Committee, Item 5.1 Public Input Mahurangi Action Inc. Mahurangi Coastal Trail Concept Plan proposal presentation.  

 

 

 

6          Local Board Input

 

There was no local board input.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

9

Parks, Sports & Recreation - Manager's Report

 

The Manager, Parks Sport and Recreation gave an update regarding the release of Takahe at Tawharanui held on Saturday 4 October 2014 presentation

 

Resolution number PAR/2014/78

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)      receive the update report from the Manager – Parks Sport and Recreation.

CARRIED

 

Attachments

a     7 October 2014, Parks, Recreation and Sport Committee, Item 9 - Parks, Sports & Recreation - Manager's Report - Takahe release event presentation  

 

 

 

 

10

Local Parks Acquisition Programme

 

Secretarial Note:         The attachment to the open report for Item 10: Local Parks Acquisition Programme, ‘Approved but unconfirmed Acquisitions’ was referred to the confidential part of the meeting agenda.  The attachment forms part of the confidential minutes as a minutes attachment.

 

 

 

Resolution number PAR/2014/79

MOVED by Cr C Darby, seconded by Chairperson CE Fletcher:  

That the Parks, Recreation and Sport Committee:

a)         receive the report excluding the attachment to be considered in the confidential part of the agenda

b)         note that based on the current approved local parks acquisition programme there is a projected budgetary overspend of $8,556,000 in the 2016/2017 financial year

c)         note that staff will report a number of approved but uncommitted acquisitions for reconsideration, in order to ensure that only the highest priority acquisitions are included in the programme

d)         recommend to the Budget Committee that temporary approval is granted to commit spend up to the level of the proposed Long-term Plan land acquisition budget to enable the delivery of the approved local parks acquisition programme and to allow agreements with developers to be signed which forecast a settlement in future financial years.

CARRIED

 

 

Cr Cooper entered the meeting at 2.30pm

 

 

11

Granting of a Licence Agreement to the Friends of Couldrey House Inc.

 

Resolution number PAR/2014/80

MOVED by Cr WD Walker, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)      approve the granting of a licence agreement to the Friends of Couldrey House Inc. to manage and operate Couldrey House for a term of five years on comparable terms and conditions as are contained in the recently expired licence between Auckland Regional Council and The Friends of Couldrey House Inc. (dated 30/09/2014).

b)      acknowledge and congratulate The Friends of Couldrey House for their continued stewardship and contribution to maintaining the region’s historic heritage.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There were no extraordinary items.

 

 

 

 

 

 

 

 

 


13        Procedural motion to exclude the public

Resolution number PAR/2014/81

MOVED by Cr WD Walker, seconded by Cr RI Clow:  

That the Parks, Recreation and Sport Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition of land for open space - Scott Point

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Proposed Acquisition of Land for Reserve Purposes, Huapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3       Update on proposed acquisition of land for open space at Umupuia

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains land valuation, ongoing property negotiation, and legal processes.

 

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains land valuation, ongoing property negotiation, and legal processes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       Proposal to withdraw from acquisition of open space in Waiheke

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C5       Local Parks Acquisition Programme, ‘Approved but unconfirmed Acquisitions’ Attachment

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the attachment contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

 

2.50pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.37pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of land for open space - Scott Point

 

Resolution number PAR/2014/82

That the Parks, Recreation and Sport Committee confirm that there be no restatement of the confidential report for the acquisition of land for open space in Scott Point, or the resolutions of the Parks, Recreation and Sport Committee until settlement of the purchase and only then is the resolution to be restated.

 

C2

Proposed Acquisition of Land for Reserve Purposes, Huapai

 

Resolution number PAR/2014/83

That the Parks, Recreation and Sport Committee confirm that there be no restatement of the confidential report, attachments or resolutions for the acquisition of the property until settlement of the purchase and only then is the resolution to be restated.

 

 

C3

Update on proposed acquisition of land for open space at Umupuia

 

Resolution number PAR/2014/84

That the Parks, Recreation and Sport Committee agree that there be no restatement of the confidential report, attachments or resolutions.

 

 

C4

Proposal to withdraw from acquisition of open space in Waiheke

 

Resolution number PAR/2014/85

That the Parks, Recreation and Sport Committee confirm that there be no restatement of the confidential report to withdraw from negotiations to acquire property in Waiheke or the resolution of the Waiheke Local Board.

  

C5

Local Parks Acquisition Programme, 'Approved but unconfirmed Acquisitions' Attachment

 

Resolution number PAR/2014/86

That the Parks, Recreation and Sport Committee confirm that the attachment remain confidential.

 

 

3.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................