Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 9 October 2014 at 5.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Member

Nigel Turnbull

 

 

Councillor

Cathy Casey

 

 

 

 


Puketāpapa Local Board

9 October 2014

 

 

 

1          Welcome

 

            Michael Wood delivered the welcome message.

 

2          Apologies

 

Resolution number PKTPP/2014/206

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         accept the apology from Member Turnbull for absence.

 

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

There were no acknowledgements.

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

8.1

Public Forum - Anne-Marie Coury, President of Auckland Grey Power

 

A copy of the Auckland Grey Power report was tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Anne-Marie Coury, President of Auckland Grey Power, spoke to the Board about input into the Puketāpapa Local Board Plan that takes into account seniors’ views.

 

Resolution number PKTPP/2014/207

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketapapa Local Board:

a)            thank Anne-Marie Coury, President of Auckland Grey Power, for her verbal presentation concerning input into the Puketāpapa Local Board Plan.

 

CARRIED

 

Attachments

a     Report in response to the Puketāpapa Local Board Plan submitted by Anne-Marie Coury from Grey Power

 

 

8.2

Public Forum - Dawn Taylor, Local resident

 

Dawn Taylor, local resident, spoke to the Board about the Cameron Pool. 

 

Resolution number PKTPP/2014/208

MOVED by Member E Kumar, seconded by Member DA Holm:  

That the Puketapapa Local Board:

a)            thank Dawn Taylor, local resident, for her verbal presentation acknowledging Member Kumar’s assistance concerning the clearing of shrubs and the now clear view from the Cameron Pool gymnasium toward the Akarana Golf Course which is appreciated by members.

 

CARRIED

 

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

There were no notices of motion.

 

 

11

Adoption of the Puketapapa Local Board Plan 2014

 

Resolution number PKTPP/2014/209

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board :

a)      adopts the Puketāpapa Local Board Plan

b)      delegates to the Chair to approve any minor wording changes that may be necessary following adoption.

 

CARRIED

 

 

12

LTP 2015-2025 Feedback on mayoral proposal

 

Resolution number PKTPP/2014/210

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         provides the following initial feedback on the implications of the mayoral proposal:

i)          the Board expresses its strong concern that the mayoral proposal is likely to result in significant cutbacks to important local projects including a number that were in good faith deferred by the Board from the 2014/15 financial year.  The Board looks forward to the opportunity to fully engage in further discussion about the Long-term plan to address these concerns and arrive at a more balanced plan that meets legitimate community expectations.

ii)         we note concern at aspects of the 2014/15 Annual Plan process which we feel have not allowed local boards and Governing Body to work together on aspects such as deferrals and look forward to a more collaborative process for the Long Term Plan

b)        anticipates giving further feedback at a later date once we fully understand the implications

CARRIED

 

 

13

Approval of Capex Renewal Scheduled  spend for Aquatic and Recreation Facilities

 

Resolution number PKTPP/2014/211

MOVED by Member E Kumar, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      approves the 2015 aquatic and recreation facility building renewal capital work schedule subject to confirmation by the portfolio holder

b)      approves Auckland Council officers have delegated authority to manage the projects within the funding budget indicated in the list.

 

CARRIED

 

 

14

Draft Community Grants Policy

 

Resolution number PKTPP/2014/212

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

That the Puketapapa Local Board

a)        endorse the Community Grants Policy as a regional framework for the Auckland Council community grants programme, noting that the local board will be supported to develop an individual schedule to the policy that sets out the specific outcomes, priorities and structure of their local grants programme.

b)        support the proposal to participate in an interim multi-board with Albert-Eden Local Board, Orakei Local Board, Maungakiekie-Tāmaki Local Board and Waitemata Local Board to consider jointly supporting projects and activities of mutual benefit, noting that if this is agreed:

i       staff will work with participating local boards to agree funding priorities and terms of reference for the cluster;

ii      participating local boards will continue to hold their funds separately within the cluster and can choose whether or not to allocate funds towards individual grant applications on a case-by-case basis;

iii    additional multi-board clusters can still be explored and will be supported wherever feasible;

iv    the cluster is a transitional arrangement and would exist for the duration of the 2015-2016 financial year only, unless otherwise agreed by the participating local boards.

c)        provide the following feedback on the Auckland Council Draft Community Grants Policy:

  General

1.      that the local board is very supportive of ways of achieving separation between the regional policy and those areas where local boards must have autonomy to make their own decisions.

  Policy principles

2.      that the local board supports the proposed policy principles, with the following comments:

i       working together (paragraphs 35-38) must also extend to the style in which we work with applicants, ensuring that we give advice to and build the capability and capacity of organisations so they increase their ability to deliver positive community outcomes.

ii      in regards to Transparency and clarity (paragraphs 44-47) we urge that the names of successful applicants and their projects be published on the council website after each funding round.

iii    we support longer-term, multi-year funding for appropriate projects as it is more efficient and effective for the applicants and for the Council.

iv    recognising innovation and collaboration (paragraphs 48-49) means that grant programmes need to have flexibility to allow funding of initiatives that are not in line with past practice.

v      the local board particularly supports the need to fund small groups (paragraph 52).

  Scope and eligibility

3.      that the local board supports this section of the proposed policy and considers it provides sound guidelines for grants programmes.

4.      that the local board agrees that most grants should be decided within a contestable process while there also needs to be scope for discretionary and urgent grants.

5.      that the local board considers it essential for there to be choice about whether commercial entities are eligible to apply for community grants.

  Exclusions

6.      that the local board agrees with the list of activities that will be excluded from funding with the proviso that all core government services are excluded and with the opportunity to determine any other matters or organisations to be excluded.

7.      that the wording of clause 79 bullet point 5 be changed to read “Fundraising by individuals or groups where our grant will be donated to a third party (e.g. charity events, sponsored walks) unless there is an identified beneficial community outcome from the fundraising activity.

  Assessment and prioritisation

8.      that the local board agrees in general with this section with the following comments:

i       regarding paragraph 83, note 3, we suggest that where an applicant cannot demonstrate a successful track record because their proposal is new and innovative, they should be asked to nominate a referee or mentor who can speak to their capability in delivering other outcomes or achieving other goals, and who can comment on the potential benefits to the community of the applicant’s proposal.

ii      regarding paragraph 85, note 4, we agree with the exception for property owners seeking grants for the care of scheduled heritage buildings where those buildings are available on an either on-going or ad-hoc basis for community access or use or provide the public with clear amenity value.

iii    we strongly support match funding, in particular being able to take into account non-financial contributions.

  Local grants programme

9.      that the local board considers the advice in this section to be sound and further considers that the detail of each local board’s grants programme, including the number of programmes and the amounts within them, needs to be determined by the local board itself after the governing body has agreed the overarching parameters.

  Multi-board clusters

10.   that the local board suggests that the local board plans be used as the basis of determining the options for multi-board clusters, with the staff using the aspirations and outcomes in the plans as the basis for suggesting appropriate clusters – along with the possibility of geographic clusters (e.g. those local boards surrounding the Manukau Harbour or the Tamaki Estuary) or clusters based on common characteristics, or on catchments for festivals.

  Regional grants programme

11.   that the local board supports the concept of regional grants programmes with the following comments and reservations:

i       Regional Community Development Grants – as community development is primarily a local activity we consider further thought needs to be given to this fund and its potential overlap with the grants programmes operated by local boards. 

ii      paragraph 162 which describes who the programme is targeting is focused on organisations rather than outcomes, and is so broad in its approach, e.g., bullet point 4: “organisations which deliver on Councils [sic] vision for the community and voluntary sector as outlined in ‘Thriving Communities’: Social and Community Development Action Plan.” This could effectively allow the regional programme to make what are in reality local grants.

iii    the local board recommends further work on the proposal for this programme to make it robust and defensible.

iv    Regional Environmental and Natural Heritage Grants – we recommend that more work be done to justify this programme and to clarify what is actually regional within the proposal.

v      Regional Events Grants – we recommend that in paragraph 191 the bullet points regarding “Appeal” and “Profile” be amended to recognise that some regional events that fit within the scope of this project can have appeal and profile beyond Auckland – some niche events that are beyond the scope of a local board and are not within the scope of ATEED can nevertheless draw audiences from the rest of New Zealand and from overseas.

12.   that the local board recommends that the regional grants programmes should not necessarily all have the same amount of funds to allocate.  Outcomes that receive very considerable funding from a variety of external sources (for example, sport and recreation outcomes) may not need such a substantial grants programme as, for example, built heritage outcomes.

    Additional funding for community grants in the LTP

13.   that the local board supports the proposed $2 million per annum of additional investment requested through the Long-Term Plan 2015-2025 process to implement the regional grants programme.

 

CARRIED

 

 

15

Central Facility Partnerships Committee

 

Resolution number PKTPP/2014/213

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      agree to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

b)      endorse the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.        The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii.       The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

iii.      The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.      The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v.       The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

c)      appoint Member HAJ Doig, and Chairperson JM Fairey as alternate, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

d)      note that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two: 9 March 2015 (workshop) and 13 April 2015 (business meeting).

e)      note that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

 

CARRIED

  

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6.41 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................