Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 30 October 2014 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Member

Ella Kumar

 

 

 

ALSO PRESENT

 

Maori Statutory Board Elected Representative

Glenn Wilcox

 

Councillor

Christine Fletcher

 

 

Councillor

Cathy Casey

 

 

 


Puketāpapa Local Board

30 October 2014

 

 

 

1          Welcome

 

Chairperson Fairey delivered the welcome message.

 

            Member MP Wood left the meeting at 6.02pm.

            Member MP Wood returned to the meeting at 6.04pm

 

2          Apologies

 

Resolution number PKTPP/2014/214

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)         accept the apology from Member Kumar for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

 

Resolution number PKTPP/2014/215

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 25 September 2014 and the special minutes of its meeting, held on Thursday, 9 October 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

           

9.1

Public Forum - Dawn Taylor

 

Dawn Taylor, local resident, spoke to the Board regarding item 16: Proposed Reserve Land Exchange with Fletcher Residential Ltd in PA372.

 

Resolution number PKTPP/2014/216

MOVED by Member NJ Turnbull, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         thank Dawn Taylor for her suggestion to change the road outside Three Kings Quarry to Three Kings Road.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Puketāpapa Youth Caucus and Youth Advisory Panel Update

 

The Youth Advisory Panel and Puketapapa Youth Caucus representatives were unable to be in attendance.

 

 

Precedence of Business

Resolution number PKTPP/2014/217

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)         agree that Item 13: Albert Eden- Roskill Governing Body Members Update be accorded precedence at this time.

CARRIED

 

 

13

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2014/218

MOVED by Member NJ Turnbull, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)         thank Governing Body Members Christine Fletcher and Cathy Casey for their update.

CARRIED

 

 

14

Chairperson's Report October 2014

 

Resolution number PKTPP/2014/219

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)        receive the Chair’s Report for October 2014.

b)        confirm our expectation of six monthly reports from Watercare on relevant matters in the Puketāpapa area, in particular, in regard to wastewater overflows into Oakley Creek/Te Auaunga including in Keith Hay Park, with the next report to be at the Board workshop in February 2015; and we welcome Watercare’s offer to workshop regularly thereafter.

CARRIED

 

 

15

Board Member Reports for October 2014

 

Resolution number PKTPP/2014/220

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      receive written reports from Member HAJ Doig and DA Holm.

b)      receive any other reports for October 2014.

CARRIED

 

 

15.1

Board Member Report - HA J Doig

 

Oakley Creek Stormwater Project a) and b) and Three Kings Planning Issues c), d), e), f) and g) were discussed separately.

 

Secretarial Note:  Pursuant to Standing Order 3.15.5 Member Turnbull requested that his dissenting vote be recorded against items c), d), e) f) and g).

 

Resolution number PKTPP/2014/221

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

Oakley Creek Stormwater Project

a)        note that the Oakley Creek Stormwater Project Steering Group has asked for a Board member to be a member of the Steering Group.

b)        appoint Member Doig as a member and Member Wood as alternate for the Oakley Creek Stormwater Project Steering Group noting that additional Board Members may attend as observers.

Three Kings Planning Issues

c)        seek independent verification that the cut slopes of the Winstone’s quarry comply with Reserve and Other Lands Disposal and Public Bodies Empowering Act 1915 – Section 5.

d)        state emphatically that the Three Kings Planning process undertaken during 2013 and 2014 was not part of the consultation required of Fletcher Developments Ltd in order to meet the fill resource consent granted to Winstone’s by the Environment Court in 2011.

e)        given d) above, the Board asks Auckland Council Monitoring and Compliance whether this affects the conclusion arrived at in the Team Leader’s email to Winstone Aggregates Ltd and Fletcher Developments Ltd dated 20 June 2014 and whether he would like to revise the wording in this email.

f)         remind Auckland Council Monitoring and Compliance section that in matters as important as compliance with consent issues involving fill level in the Winstone’s quarry of the requirement to consider the views and preferences of the Board.

g)        engage further planning advice to enable the Board and the community to more fully understand the complexity of the two private plan change applications made in the name of Fletcher Residential.

CARRIED

 

 

15.2

Board Member Report – D Holm

 

A copy of a letter sent to Mt Roskill schools from Auckland Transport was tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/222

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)            confirms its support for the completion of the design of the Mt Roskill Safer Routes Scheme as planned

b)            request that the funding of the construction phase of the project be included in proposals for the NZ Transport Authority's new Urban Cycleway Fund

c)            acknowledge that safety considerations central to the project will require the removal of parking spaces on the northern side of Somerset Road

d)            request that Auckland Transport investigates the provision of additional off  road parking on the southern side of Somerset Road to cater safely for the needs of users of the Mt Roskill Grammar School Artificial Playing Surface."

CARRIED

 

Attachments

a     Copy mail merge letter from Auckland Transport to Mt Roskill Grammar dated 21/11/2013 regarding Mt Roskill Safe Routes project

 

 

15.3

Board Member Report - E Kumar

 

A copy of the report was tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/223

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)         request a report, for the Board’s 27 November 2014 meeting, from officers to amend the date of the Movies in the Parks event from Saturday 31 March 2015 to Saturday 31 January 2015.

CARRIED

 

Attachments

a     E Kumar report, 24 September to 27 October 2014 and Puketāpapa Local Board Events Calendar for November 2014

 

 

16

Proposed Reserve Land Exchange with Fletcher Residential Ltd in PA372

 

Nigel Hewitson (Team Leader Disposals) and Carol Stewart (Principal Policy Analyst) were in attendance to speak to this item.

 

Secretarial Note:  Pursuant to Standing Order 3.15.5 Member Turnbull requested that his dissenting vote be recorded against this motion.

 

Resolution number PKTPP/2014/224

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      endorse further internal work by Council to determine the land exchange opportunities that will deliver the optimum configuration of land to meet the outcomes and actions set out in Council’s Three Kings Plan.

b)      once the work in a) has been completed and agreed, to enter into discussions with landowners in the Three Kings Plan area (including Fletcher Residential, Antipodean and Housing New Zealand) to explore land exchange opportunities to meet Council’s objectives.

c)      require regular updates and consultation from officers about the work identified in a) and b).

CARRIED

 

Secretarial Note:    The meeting adjourned at 7.34 pm and reconvened at 7.39 pm.

 

 

Member NJ Turnbull left the meeting at 7.37 pm.

Member NJ Turnbull returned to the meeting at 7.40 pm.

 

 

Precedence of Business

Resolution number PKTPP/2014/225

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         agree that Item 22:Auckland Transport Report be accorded precedence at this time.

CARRIED

 

 

Secretarial Note:    The Chairperson JM Fairey vacated the chair, due to loss of voice, in favour of the Deputy Chairperson HAJ Doig from Item 17 onward

 

 

17

Financial Policies Issues for Long-term Plan 2015-2025

 

A copy of the Mayor’s Proposal Long-term Plan 2015-25 Rates changes and associated News Release issued 30/10/14 were tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Secretarial Note:  Pursuant to Standing Order 3.15.5 Member Turnbull requested that his dissenting vote be recorded against items b) and c) of this motion.

 

Resolution number PKTPP/2014/226

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      support the proposed rating policy principles of fairness, prudence, affordability and efficiency, as they viewed them as fundamental elements to creating cohesive communities and Auckland being the world’s most liveable city

b)      support the need to increase rates to reflect investment needed and in this regard it strongly believes that a rates increase at the 3.5% end of the proposed range of 2.5%-3.5%, acknowledging that council inflation is 2.7%, will better enable us to deliver on the local expectations for projects and programmes in our Puketāpapa Local Board Plan

c)      does not support an increase in the share of the Council’s rate revenue obtained from the UAGC noting that under a $381 UAG, 5800 local households will face a rates increase of more than 10%.  This is lower than under other UAG options but remains a significant impost.

d)      strongly supports a freeze in the share of the Council’s rate revenue payable by urban businesses

e)      recommend a review of the share of the Council’s rate revenue payable by urban businesses taking into account our concern that the Mayoral Proposal plans to re-institute an ongoing reduction in the Business Differential from Year 2 of the LTP, and notes that this will result in a 12% increase in the proportion of general rates being paid by households over the course of the LTP, over and above rate increases likely to accrue to households as a result of ongoing revaluation increases.  The Board does not believe that this is sustainable or equitable.

f)       The Board supports a remission policy to hold maximum rates increases to 10%.

g)      support a variation of development contributions according to size and type of housing in order to encourage more efficient use of residential land.

h)      support investigation into the size of funding areas for development contributions.

CARRIED

 

 

18

Council Controlled Organisation Review, Progress Report to Local Boards

 

Secretarial Note:  Pursuant to Standing Order 3.15.5 Member Turnbull requested that his dissenting vote be recorded against item d) ii. of this motion.

 

Resolution number PKTPP/2014/227

MOVED by Member DA Holm, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)         support in-principle the proposal to create a new Council Controlled Organisation that would replace both Auckland Council Property Ltd and Auckland Waterfront Development Agency Ltd and take on additional responsibilities to drive the delivery of the development and urban improvement goals of the Auckland Plan.

b)        recommend that in the further investigation of and development of this proposal that the Governing Body consider:

             i.          the role and decision-making responsibilities of local boards in place making and place shaping

            ii.          the need to ensure that the focus, impetus and quality of the work of the Waterfront Development Agency Ltd is maintained

           iii.          the need to ensure good community outcomes and that investment in community facilities and open space and other social priorities are accorded as much importance as hard infrastructure planning and delivery

           iv.          the need to ensure that the pace of development does not override the need to protect Auckland’s built heritage and natural environment

            v.          the importance of ensuring that the governance of the Development agency includes representation from the community and the democratic structure of Council.

c)      does not support the proposal to enable Auckland Tourism, Events and Economic Development Ltd to undertake local economic development on behalf of local board.

d)      expresses its disappointment that the Council Controlled Organisation Review has not addressed a range of issues raised by Local Boards including:

             i.          concerns over Auckland Transport delegating local transport issues to Local Boards,

            ii.          the need for reform Auckland Council Investments Ltd to provide Council with far more direct oversight of Ports of Auckland and the Auckland Airport Company to facilitate community input into issues other than financial returns on investments.

CARRIED

 

 

19

Puketāpapa Local Board Small Local Improvement Projects (SLIPs) Programme 2014-2015

 

Secretarial Note:       Item 19: Puketāpapa Local Board Small Improvement Projects (SLIPs) Programme 2014-2015 was deferred until the next meeting of Board scheduled to be held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 27 November 2014 at 6.00pm.

 

 

20

Significance and Engagement Policy

 

Resolution number PKTPP/2014/228

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      endorse the draft policy based on the following principles from the Local Government Act which state that a local authority should:

i)        conduct business in an open, transparent, and democratically accountable manner; and give effect to its identified priorities and outcomes in an efficient and effective manner;

ii)         make itself aware of, and have regard to, the views of all its communities;

iii)       when making a decision, take account of the diversity of the community, and of  the community’s interests; and the interests of future as well as current communities; and the likely impact of any decision on them;

iv)       provide opportunities for Māori to contribute to its decision-making process.

b)        note that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

c)        request that local boards be involved in the development of the guidelines which will support the delivery of the policy, given their extensive community engagement experience and their responsibility to engage with the community.

d)        request that consultation timeframes be reflective of the complexity of the topic being consulted on, the diversity of the consultation community, and, where possible, of the impact of recognised holiday periods on the ability of people to contribute to the consultation process.

e)         request that resourcing for consultation is sufficient to enable community capacity building, in line with Auckland Council’s Thriving Communities document.

CARRIED

 

 

21

Local Dog Access Review

 

Resolution number PKTPP/2014/229

MOVED by Member MP Wood, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      resolve to review local dog access rules in the Puketāpapa Local Board area as follows:

i)       undertake a review of local dog access rules in Monte Cecilia Park in 2014 / 2015.

CARRIED

 

 

22

Auckland Transport Report, October 2014

 

Jonathan Anyon (Elected Member Relationship Team Manager) was in attendance to speak to this item.

 

Resolution number PKTPP/2014/230

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      move forward to discussions with the local community on the broad concept of the Sandringham Road Extension to Wesley Community Centre cycle link to gauge community support through its engagement advisor.

c)      allocate $25,000 from the Transport Capital Fund for investigation of the Sandringham Road cycle link, from Ernie Pinches Drive across SH 20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

d)      request Auckland Transport to prepare a rough order of costs for the provision of an improved bus shelter at the bus stop on the corner of Mt Eden Road and Mt Albert Road.

e)      request Auckland Transport to assess the suitability of the bus shelter on the east side of Hillsborough Road near Monte Cecilia for artwork and if it is deemed suitable, to prepare a rough order of costs for the installation of graphic designs.

f)       request Auckland Transport to prepare a rough order of costs for safety improvements at the Parau Road/Duke Road roundabout.

g)      request Auckland Transport to assess the Keith Hay Park and Lynfield Reserve cycleway lighting projects and provide advice as to whether the projects will meet the criteria for funding through the Local Board Capital Fund, and if they qualify, provide a rough order of costs for each.

h)      thank Jonathan Anyon for his attendance.

CARRIED

 

 

23

Draft Community Facilities Network Plan

 

Resolution number PKTPP/2014/231

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)            appreciates the opportunity to provide feedback on this plan

b)            note that the Plan is intended to deliver on a variety of Council strategies

c)            recommend that the Plan be more explicit on how it delivers on the strategies, for example, on the Auckland Plan transformational shift of “significantly lift[ing] Maori social and economic wellbeing”

d)            recommend that the Plan include a programme of work to address issues regarding community facilities that are not included in this plan, for example, how the categorisation of facilities as “destinations” or as “local” will be extended to arts and culture facilities rather than being limited to physical recreation facilities, and how the council will support non-council facilities to become part of Auckland’s wider network – see “Thriving Communities He Hapori Momoho”, the Council’s agreed community and social development action plan (p. 21)

e)            recommend that the Plan clarify how it relates to the wider programme of work regarding community facilities identified in “Thriving Communities He Hapori Momoho”

f)             support the proposed outcomes for community facilities with the addition of an outcome that references the role fit-for-purpose community facilities have in supporting local economic outcomes

g)            support the overall proposed standards for community facilities whilst recognising that it is not always Council’s role to deliver community facilities

h)            support the statements in section 3.5 Objectives whilst noting that there needs to be an objective that focuses on ensuring facilities perform well now while continuing to consider future needs, and that there is insufficient acknowledgement that planning processes may be community-led rather than council-led

i)             recommend that the proposed provision frameworks for community centres and aquatic and leisure centres need to have the detail driving provision (target populations, driving distances, minimum sizes) deleted as until community needs are understood this level of specificity cannot be justified.

CARRIED

 

 

24

Installation of sculptures at Monte Cecilia Park

 

Resolution number PKTPP/2014/232

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      give land owner approval for up to three artworks to be installed at the Delargey Avenue entrance to Monte Cecilia Park.

b)      ask the Public Art team to draw up a formal agreement with the TSB Bank Wallace Arts Trust in regard to the Trust being given permission to curate the art on the park in the three identified sites.  Noting that the Board requires consultation when the sculptures are changed.

c)      confirm $7,000 funding for the installation of two artworks from the SLIPs Capex budget for the Monte Cecilia Park signage project (Resolution PKTPP/2013/223 and PKTPP/2014/24. 

CARRIED

 

 

25

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

Resolution number PKTPP/2014/233

MOVED by Member NJ Turnbull, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)            note that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

b)            note the engagement with local boards on the draft Arts and Culture Strategic Action Plan through individual workshops and portfolio holder briefings

c)            recommend clarification of the rationale of council involvement, and an explanation of council’s role versus the role of other implementation agencies before the draft Arts and Culture Strategic Action Plan is adopted

d)            request that local boards be involved in the development of the implementation plan

e)            request that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged

Feedback on proposed goals and action areas

f)             endorse the proposed goals and action areas of the draft Arts and Culture Strategic Acton Plan, noting that this is a high-level document with no detail of tangible actions, aligned funding and no indication of how outcomes will be realised

g)            recommend greater recognition of the role of local boards and the activities being undertaken by local boards.  This includes:

                 i.                outlining the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming (Auckland Council’s role in arts and culture (page 9))

               ii.                stronger alignment and recognition of the local board plans (Strategic Framework section (pages 10-13))

              iii.                highlighting throughout all six goals where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections

              iv.                highlighting the opportunities local boards can provide so that all Aucklanders can access and participate in arts and culture (Goal 1 (pages 27-29))

               v.                highlighting how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds (Goal 2 (pages 32-33))

              vi.                reflecting and recognising the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming (Goal 3 (pages 36-38))

             vii.                recognising the role of local boards in place-making (Goal 4 (pages 41-43))

           viii.                recognising the role of local boards in celebrating cultural identity by undertaking a range of local events (Goal 5 (pages 46-48))

              ix.                highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming (Goal 6 (pages 51-53))

CARRIED

 

 

26

Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014

 

Resolution number PKTPP/2014/234

MOVED by Member NJ Turnbull, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         note the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

CARRIED

 

 

27

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2014/235

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board

a)            receive the Workshop Proceedings for September 2014

CARRIED

 

 

28

Resolutions Pending Action Schedule, October 2014

 

Resolution number PKTPP/2014/236

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board

a)         receive the Resolutions Pending Action Schedule for October 2014.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

9.26 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................