Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 15 October 2014 at 4.30pm.

 

present

 

Chairperson

Bill McEntee

 

 

 

Deputy Chairperson

Michael Turner

 

 

 

Members

Stuart Britnell

 

 

 

 

Brent Catchpole

 

 

 

 

Graham Purdy

 

 

 

 

Katrina Winn

 

 

 

 

APOLOGIES

 

 

 

 

 

 

ALSO PRESENT

 

Councillors:

Bill Cashmore

Franklin

 

 

Callum Penrose

Manurewa-Papakura

 

 

Sir John Walker

Manurewa-Papakura

 

 

IN ATTENDANCE

 

Mr

Mark Baker

Progressive Papakura Incorporated – Delegation

Mr

Neil O’Connor

Progressive Papakura Incorporated – Delegation

Mr

Tony Edmonds

Papakura RSA – Deputation

Ms

Sandi Cozens

Papakura RSA – Deputation

Mr

Glenn Archibald

Public Forum

 


Papakura Local Board

15 October 2014

 

 

 

1          Welcome

 

Member Stuart Britnell led the meeting in prayer.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number PPK/2014/176

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board confirms the ordinary minutes of its meeting, held on Wednesday, 17 September 2014, including the confidential section, as a true and correct record.

CARRIED

 

Motion

Resolution number PPK/2014/177

MOVED by Member BS Catchpole, seconded by Member SR Britnell:  

That the Papakura Local Board accord speaking rights to Councillor Cashmore for this meeting.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6             Acknowledgements

The Chairman acknowledged with sadness the passing of Mark Ford, who provided many years of service as Chief Executive of Watercare, part of the Auckland Transitional Authority and previous Chairman of Auckland Transport.

A minutes silence was observed.

 

 

7          Petitions

 

There were no petitions.

 


8          Deputations

 

8.1

Deputation - Progressive Papakura Incorporated - Mark Baker & Neil O’Connor

 

Representatives from Progressive Papakura Inc. presented their annual report and financial statements to the Board – these documents are available on the business association website.  A brief summary and budgets for 2014/2015 and 2015/2016 are attached.

 

Resolution number PPK/2014/178

MOVED by Member BS Catchpole, seconded by Member KJ Winn:  

That the Papakura Local Board thanks Progressive Papakura for their presentation.

CARRIED

 

Attachments

a     Papakura Business Association - Tracking & Budgets

 

 

8.2

Deputation - Papakura RSA - Sandi Cozens and Tony Edmonds

 

Representatives from the Papakura RSA provided a presentation on the proposed First World War Centenary Commemorations.

 

Resolution number PPK/2014/179

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

That the Papakura Local Board thanks the representatives from the Papakura RSA for their presentation.

CARRIED

 

Attachments

a     Presentation from Papakura RSA

 

 

9          Public Forum

 

9.1

Glenn Archibald

 

Glenn Archibald addressed the Board regarding the following:

i)      Tribute in respect of the late Mark Ford (former CE of Watercare and integral part of Auckland Transition Agency).

ii)     Development contributions in Papakura

iii)    Harbourside Coastal Erosion

iv)   Special Housing Areas/Social Housing issues and how Papakura needs to lead a new way forward.

 

Resolution number PPK/2014/180

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:  

That the Papakura Local Board thanks Mr Archibald for his attendance.

CARRIED

 

Attachments

a     A4 Tabled Documents

b     A3 Tabled Documents

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Precedence of Business

Resolution number PPK/2014/181

MOVED by Chairperson WF McEntee, seconded by Member DG Purdy:  

That the Papakura Local Board agrees that Item 13 Options for the Future Governance and Management of Community Facilities on Smiths Reserve, Papakura and Item 14 Papakura Local Board Community Group Funding - Applications for Round One 2014/2015 be accorded precedence at this time.

CARRIED

 

 

12

Councillors' Update

 

Councillor Cashmore provided a verbal update for the Board on the following issues:

i)          LTP process and issues facing Council;

ii)         Pest control in the Hunua Ranges;

iii)        Mangrove removal – consenting issues

 

Resolution number PPK/2014/182

MOVED by Member KJ Winn, seconded by Member BS Catchpole:  

That the Papakura Local Board receives the Councillors’ updates.

CARRIED

 

Attachments

a     Councillor Update Tabled Information

 

 

13

Options for the Future Governance and Management of Community Facilities on Smiths Reserve, Papakura

 

Resolution number PPK/2014/1823

MOVED by Chairperson WF McEntee, seconded by Member BS Catchpole:  

a)        That the Papakura Local Board notes that the reserve needs to be appropriately classified under the Reserves Act 1977 prior to a community occupancy being formed on the site.

b)        That the Papakura Local Board notes further investigations by staff have revealed that Papakura District Council determined that a resource consent was not required for the site at the time, and one may not be required in the future if the activities meet the relevant criteria under the district plan.

c)        That the Papakura Local Board approves an Expression of Interest process to be undertaken to identify possible lessees of the community house, and an agreement to lease entered into with the successful applicant subject to reserve classification, and resource consent if required.

d)        That the Papakura Local Board notes that a report will be provided to the Board at the end of the Expressions of Interest process, for the Board to determine the successful applicant.

e)        That the Papakura Local Board agrees that the hall is managed exclusively by council in the future.

f)         That the Papakura Local Board recommends to the Governing Body that the reserve is classified part recreation and part local purpose as shown in attachment A.

g)        That the Papakura Local Board notes that any successful group(s) obtaining a lease over the reserve will be required to obtain public liability insurance to ensure there is no ongoing risk to Auckland Council.

h)        That the Papakura Local Board advises that any costs associated with the classification of the reserve or resource consent (if required) will not be funded by the Local Board and needs to come from within Asset Based Service budgets.

i)          That the Papakura Local Board requests staff provide an update on progress with this process to its December business meeting.

CARRIED

 

Secretarial Note:         Members Purdy and Turner requested their dissenting votes against i) above be recorded.

 

 

14

Papakura Local Board Community Group Funding - Applications for Round One 2014/2015

 

Resolution number PPK/2014/184

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board approves/declines/partially funds the applications listed below:

Fund Type

Applicant

Project

Amount requested

Approves/ Declines

 

Local Board Discretionary Community Fund

 

Alfriston Indoor Bowling Club

Towards hall hire at the Alfriston Hall from 11 March 2015 to 27 October 2015.

$1,487

Approves

$700

 

Local Board Discretionary Community Fund

Chinese New Settlers Services Trust

Towards venue hire, promotion and administration costs.

$2,928

Declines

 

Local Board Discretionary Community Fund

Communicare CMA

Towards rental costs at the Papakura Baptist Church for the Papakura Friendship Centre from 1 January to 31 December 2015.

 

$1,300

Approves

$1,300

 

Local Board Discretionary Community Fund

Father and Child Trust

Towards programme costs for staff to provide the Father and Child services to 300 new, young or existing fathers.

 

$3,000

Declines

 

Local Board Discretionary Community Fund

Fetupupula Youth Group

Towards costs to hold a ball to be held on13 December 2014 at the Papakura Pacific Island Presbyterian Church Hall, 1 Fetu Pupula Place, Papakura.

$2,500

Declines

 

Local Board Discretionary Community Fund

Grandparents Raising Grandchildren Trust NZ

Towards a contribution to the salary of the Auckland Outreach Worker and contribution to producing the monthly newsletter.

$1,918

Appoves

$700 for newsletter

 

Local Board Discretionary Community Fund

Marne Road Lawn Bowling Club

Towards painting and redecoration of the inside of the clubrooms.

Withdrawn

Withdrawn

 

Local Board Discretionary Community Fund

Mercy Missions Trust

Towards rates assistance to continue to service the community.

$2,500

Approves

$2,500

 

Local Board Discretionary Community Fund

New Foundations Trust (NFT)

Towards the provision of one-on-one mentoring to five individuals, viewed at high-risk, dis-engaged from education from intermediate or secondary students in the Papakura area.

$5,290

Approves

$5,290

 

Local Board Discretionary Community Fund

Papakura Family Service Centre

Towards the HIPPY Papakura graduation ceremony 2014 to be held at the Red Hill Community Centre 163 Dominion Rd, Redhill, Papakura.

$944

Approves

$944

 

Local Board Discretionary Community Fund

Society for Community Development Support Inc. (t/a Pregnancy Options and Help)

Towards volunteer fuel costs. 

$2,500

Approves

$2,500

 

Local Board Discretionary Community Fund

Society for Community Development Support Inc. (t/a Pregnancy Options and Help)

Towards wages for a support person.

$2,500

Declines

 

Local Board Discretionary Community Fund

Takanini Family Service Centre

Towards the HIPPY Takanini graduation ceremony to be held at the Red Hill Community Centre 163 Dominion Rd, Redhill, Papakura on 10 December 2014.

$1,168

Approves $1,168

 

Local Board Discretionary Community Fund

YMCA of Auckland Inc.

Towards the cost of a mentoring service to bridge Māori and Pasifika young people aged eight to 24 years back into school or forward into meaningful education, employment or training.

$4,000

Declines

 

Social Investment Fund

Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga

Towards workshops and one-on-one personal coaching.

$3,354

Declines

 

Total Amount Requested

$35,389

$15,102

 

$35,389

 

CARRIED

 

 

15

Seeking Approval for Capex Renewal Projects for Aquatic and Recreation Facilities

 

Resolution number PPK/2014/185

MOVED by Member DG Purdy, seconded by Member KJ Winn:  

a)      That the Papakura Local Board approves the 2015 aquatic and recreation facility building renewal capital work schedule.

b)      That the Papakura Local Board notes Auckland Council Officers have delegated authority to manage the projects within the funding budget indicated in the list.

CARRIED

 

 

16

Papakura Careers Expo

 

Resolution number PPK/2014/186

MOVED by Member KJ Winn, seconded by Member SR Britnell:  

That the Papakura Local Board contributes funding for the 2015 Papakura Careers EXPO to the value of $7,000.

CARRIED

 

 

17

Allocation of the 2014/2015 Infrastructure and Environmental Services Budget

 

Resolution number PPK/2014/187

MOVED by Member SR Britnell, seconded by Member KJ Winn:  

That the Papakura Local Board defers Item 17 – Allocation of the 2014/2015 Infrastructure and Environmental Services Budget until further information can be provided on the proposed project.

CARRIED

 


 

18

Council's Role in Early Childhood Education

 

Resolution number PPK/2014/188

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

That the Papakura Local Board adopts the following principles to guide decisions on requests for lease of public open space for early childhood education provision:

a)        central government has the main responsibility for the establishment of   early childhood education services;

b)        the establishment of new early childhood education services on council’s parks and open space will not be supported, unless there is a direct benefit to the open space and its users; and

c)        existing early childhood education centres seeking expansion will be supported where the impact on the parks and open space provision and its users have been assessed as minimal.

CARRIED

 

 

19

Auckland Transport Update - October 2014

 

Resolution number PPK/2014/189

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:  

a)        That the Papakura Local Board receives the report entitled “Auckland Transport Update – October 2014.”

CARRIED

 

Resolution number PPK/2014/190

MOVED by Member BS Catchpole, seconded by Member SR Britnell:  

b)        That the Papakura Local Board request Auckland Transport reinstate the loop service for Takanini rail station as per the local board’s, 1 August 2013 submissions on the proposed new public transport network for South Auckland.

CARRIED

 

 

20

Significance and Engagement Policy

 

Resolution number PPK/2014/191

MOVED by Member DG Purdy, seconded by Member KJ Winn:  

a)      That the Papakura Local Board endorses the principle-led approach taken to the drafting of the Significance and Engagement policy.

b)      That the Papakura Local Board agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

c)      That the Papakura Local Board requests that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines.

CARRIED

 


 

21

Financial Policies Issues for Long-term Plan 2015-2025

 

Resolution number PPK/2014/192

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board delegates the Chairman and Deputy Chair to provide feedback to the Governing Body on the financial policies as part of development of the draft Long-term Plan 2015-2025 at such meetings as appropriate including the local board’s discussion with the Governing Body.

CARRIED

 

 

22

Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014

 

Resolution number PPK/2014/193

MOVED by Member BS Catchpole, seconded by Member KJ Winn:  

That the Papakura Local Board notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

CARRIED

 

 

23

Local Board Feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP)

 

Resolution number PPK/2014/194

MOVED by Member KJ Winn, seconded by Member BS Catchpole:  

That the Papakura Local Board provides the following feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP):

Specific Local feedback:

a)        That the Papakura Local Board notes that we support our local arts community’s wish for the Plan to place Aucklanders at the centre of arts and culture planning and delivery and that the real impact here will be in how the detail of the Plan is implemented.

b)        That the Papakura Local Board advises that our community is clear that better communication of what is on offer and removal of barriers to access and participation are priorities.  Affordable and good quality local spaces remain key issues at a practical level.  While it is difficult to find anything specific to object to in the Plan, locally what is important is how it’s objectives can be delivered in a way that supports local identity and place-making and which maximises Papakura’s unique identity in the wider region.

General feedback

c)        That the Papakura Local Board notes the engagement with local boards on the draft Arts and Culture Strategic Action Plan through individual workshops and portfolio holder briefings,

d)        That the Papakura Local Board recommends clarification for the rationale of council involvement, and an explanation of council’s role versus the role of other implementation agencies before the draft Arts and Culture Strategic Action Plan is adopted.

e)        That the Papakura Local Board requests that local boards be involved in the development of the implementation plan.

f)         That the Papakura Local Board requests that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged.

Feedback on proposed goals and action areas

g)        That the Papakura Local Board endorses the proposed goals and action areas of the draft Arts and Culture Strategic Acton Plan, noting that this is a high-level document with no detail of tangible actions, aligned funding and no clear indication of how outcomes will be realised.

h)        That the Papakura Local Board recommends greater recognition of the role of local boards and the activities being undertaken by local boards.  This includes:

i)          Auckland Council’s role in arts and culture (page 9): to outline the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming.

ii)         Strategic Framework section (pages 10-13): stronger alignment and recognition of the local board plans.

iii)       throughout all six goals: to highlight where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections

iv)       Goal 1 (pages 27-29): to highlight the opportunities local boards can provide so that all Aucklander’s can access and participate in arts and culture.

v)         Goal 2 (pages 32-33): to highlight how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds.

vi)       Goal 3 (pages 36-38): to reflect and recognise the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming.

vii)      Goal 4 (pages 41-43): to recognise the role of local boards in place-making.

viii)     Goal 5 (pages 46-48): to recognise the role of local boards in celebrating cultural identity by undertaking a range of local events.

ix)       Goal 6 (pages 51-53): to highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming.

i)          That the Papakura Local Board recommends that since local board feedback has not been sought in time to influence the final draft Arts and Culture Strategic Action Plan that will be presented to the October meeting of the Arts, Culture and Events Committee, the Chair and Community and Cultural Strategy Manager be delegated authority to make final changes based on local board feedback.

CARRIED

 

 

24

Papakura Local Board Long Term Plan 2015-2025 Feedback on Mayoral Proposal

 

Resolution number PPK/2014/195

MOVED by Member SR Britnell, seconded by Member DG Purdy:  

That the Papakura Local Board delegates authority to the Papakura Local Board Chairman and Deputy Chair to provide feedback on the Mayor’s Proposal at such meetings as appropriate including the local board’s discussion with the Governing Body.

CARRIED

 

25

Adoption of the Papakura Local Board Plan 2014

 

Resolution number PPK/2014/196

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:  

a)      That the Papakura Local Board adopts the 2015 Papakura Local Board Plan.

b)      That the Papakura Local Board delegates the Chairman to approve any minor wording changes that may be necessary following adoption.

CARRIED

 

 

26

For Information: Reports referred to the Papakura Local Board

 

Resolution number PPK/2014/197

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:  

That the Papakura Local Board notes the following reports referred for information from the Governing Body committee meetings or forums:

No.

Report Title

Meeting Date

Governing Body Committee or Forum

1.

Gambling Working Party - new regulations for the distribution of class 4

(pokie) gambling grants to communities

7 August 2014

Regional Strategy and Policy Committee

2.

2013/2014 Safeswim Summary Report to Local Boards

27 August 2014

Environment, Climate Change and Natural Heritage Committee

3.

Housing Strategic Action Plan – Stage 1 – Update and Next Stage

 

11 September 2014

Auckland Development Committee

4.

Monthly budget update including the 2014/2015 capital programme deferral considered by the 21 August and 24 September 2014 Finance and Performance Committee (tabled at meeting)

21 August 2014

24 September 2014

Finance and Performance Committee

 

(Full copy of attachments to report are available on the committee agendas on the Auckland Council website).

CARRIED

 

Attachments

a     Memo regarding report from Finance and Performance Committee

 

 

27

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

Resolution number PPK/2014/198

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

That the Papakura Local Board receives the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term”.

CARRIED

28

Reports Requested - Pending - Issues

 

Resolution number PPK/2014/199

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board receives the report entitled “reports requested – pending issues” by the Democracy Advisor.

CARRIED

 

 

29

Papakura Local Board Workshop Notes

 

Resolution number PPK/2014/200

MOVED by Member SR Britnell, seconded by Member KJ Winn:  

That the Papakura Local Board receives the workshop notes for the meetings held 10 September and 24 September 2014. 

CARRIED

 

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

31        Procedural motion to exclude the public

Resolution number PPK/2014/201

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

 

6.19pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

6.21pm            The public was re-admitted.

 

 

restatementS

 

C1

Council Controlled Organisation Review, Progress Report to Local Boards

 

It was resolved while the public was excluded that there would be no restatements of the report or resolutions.

  

 

 

6.22 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................