Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 13 October 2014 at 1.00pm.

 

present

 

Chairperson

Steven Garner

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

APOLOGIES

 

Member

Brenda Steele

 

 

 

ALSO PRESENT

 

Councillor

Penny Webster

from 2.15pm until 4.08pm

 

Independent Maori Statutory Board Member

 

Glenn Wilcox

 

from 2.05pm

 

 


Rodney Local Board

13 October 2014

 

 

 

1          Welcome

 

In the absence of the Chairperson, Member Steele, Member Garner chaired the meeting. He opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2014/215

MOVED by Member WW Flaunty, seconded by Member JG McLean:  

That the Rodney Local Board:

a)         accept the apology from Member Steele for absence.

 

CARRIED

 

Secretarial Note: Member Webster sent her apologies for lateness.

 

3          Declaration of Interest

 

Member Houlbrooke declared a conflict of interest with regard to Item 12 and the application of the Warkworth Brass Band. Member Grace declared a conflict of interest in regard to Item 12 and the application of the South Kaipara Community Patrol Trust. Member Houlbrooke took no part in the discussion or voting for that item. Member Grace took no part in the voting for that item.

 

4          Confirmation of Minutes

 

Resolution number RD/2014/216

MOVED by Member AG Sayers, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)         confirm the minutes of the Local Board Plan Hearings – Rodney Local Board, held on Tuesday, 2 September 2014 and the ordinary minutes of its meeting, held on Monday, 8 September 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

Secretarial Note: Deputations and Public Forum were held from 3.30pm

 

 

9          Public Forum

 

Secretarial Note: Deputations and Public Forum were held from 3.30pm

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Precedence of Business

Resolution number RD/2014/217

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)         agree that Confidential Items C1 and C2 be accorded precedence at this time.

 

CARRIED

 

35        Procedural motion to exclude the public

Resolution number RD/2014/218

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Peter Loud (Senior Community Facilities Advisor) be permitted to remain for Confidential Item C1 ‘Helensville Basement and Mezzanine Project Approval’ after the public has been excluded, because of his knowledge of the matter, which will help the Rodney Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Helensville Basement and Mezzanine Project Approval

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report is confidential in order to protect project costings which could affect the tender process.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

1.05pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.20pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Helensville Basement and Mezzanine Project Approval

 

 

 

d)      agree that the report and attachments remain confidential apart from the proposed basement plan and the diagrams that were tabled on the day which will form part of the minutes attachments.

 

 

Attachments

a     Mezzanine Plan

b     Proposed Basement Plan

 

 

 

C2

Council Controlled Organisation Review, Progress Report to Local Boards

 

b)      agree that the resolutions remain confidential until the governing body meeting on 27 November 2014.

 

 

12

Rodney Local Board Discretionary Community Funding – 2014/2015

 

Kim Hammond (Community Funding Advisor) in attendance for this item.

Ms Hammond informed the local board that the application from Hibiscus Coast Senior Moments Charitable Trust had been withdrawn.

 

Resolution number RD/2014/221

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      agree to allocate the Rodney Local Board Discretionary Community Funding Applications 2014/2015 as follows:

 Table 1: Rodney Local Board Discretionary Community Funding Applications

Organisation

Funding for

Amount allocated

The Scout Association of New Zealand

Towards the production of cloth commemorative badges for 100 years of Warkworth Scout Group between November 2014 to December 2014

$500.00

Nor-West Community Patrol Trust

Towards the running costs of the two patrol cars, fuel, oil, registration, Warrants  Of Fitness, repairs and maintenance, annual service and communication costs between November 2014 to April 2015

$3,953.00

Helensville Women and Family Centre

Towards resource costs: kai, venue hire, stationery, professional development training, guest speakers, crèche for the Wahine Toa and Wahine Rangatira groups between November 2014 to October 2015

$2,586.00

OnBoard Skate Incorporated

Towards programme delivery, training, mentoring and operational costs for the skate safe programme to be run at Snells Beach, Helensville, Riverhead School, Huapai School and Wellsford School between November 2014 to April 2015

0

Literacy North Shore Incorporated

Towards the tutor wages for the Rodney literacy and numeracy programmes between February 2015 to September 2015

0

South Kaipara Community Patrol Trust

Towards the purchase of cones, jackets and lighting for the community patrol between November 2014 to December 2014

$2,384.00

North Shore Community Health Network Incorporated (Raeburn House)

Towards facilitator, venue hire, refreshments, materials, design and promotion and administration and accountability costs for the Resilient Community Worker and Leader Toolkits/programme between November 2014 to June 2015

0

Kumeu Children's Art Club Incorporated

Towards the purchase of paint and brushes for the Kumeu Children's Art Club between February 2015 to April 2015

$600.00

Highfield Garden Reserve Advisory Committee

Towards the purchase of concrete, timber, brackets, belts, plaque and miscellaneous costs for the building and an installation of a picnic table/bench on the Highfield Garden Reserve

$2,500.00

Women's Centre - Rodney Incorporated

Towards the costs for flooring, plumbing, building costs and purchase of bathroom fixtures for 10 Morpeth Street, Warkworth between November 2014 to March 2015

$4,000.00

Mahurangi Dive Club Incorporated

Towards the purchase of two outboard motors for the Dive Club boat between November 2014 to December 2015

0

Kumeu Arts Centre Incorporated

Towards advertising, tutor fees and materials for creating a public sculpture between January 2015 to May 2015

$3,700.00

Hibiscus Coast Senior Moments Charitable Trust

Towards the purchase of a banner, storage cupboards, whiteboard, craft supplies, paper, printer ink cartridges, paint brushes, tableclothes and bingo game for a new seniors programme in Warkworth between November 2014 to December 2014

withdrawn

Mahurangi Action Incorporated

Towards concept drawings for the Mahurangi River Restoration Wharf Shed between November 2014 to May 2015

$1,100.00

Show Me Shorts Film Festival Trust Board

Towards administration, marketing, programming, staff costs/travel and mileage for the Festival Director for the Show Me Shorts Films Festival in Matakana between November to December 2014

0

Te Rito Rodney Family Violence Prevention Project

Towards facilitation, supplies, coordination and overheads for the Stand Up programme at Kaipara College, Orewa College, Mahurangi College and Rodney College between January 2015 to December 2015

0

Grandparents Raising Grandchildren Trust New Zealand

Towards the cost of the monthly newsletter and delivery and the salary for the outreach worker between January 2015 to December 2015

$412.00

Forest Bridge Trust

Towards a report for the Kaipara Forest Bridge Project between November 2014 to March 2015

$2,000.00

Warkworth Brass Band Incorporated

Towards the purchase of a new PA system for the Warkworth Brass Band between November 2014 to December 2015

$1,250.00

 

 Total

$24,985.00

 

 

CARRIED

 

 

 

 

13

Adoption of Rodney Local Board Plan 2014

 

Resolution number RD/2014/222

MOVED by Member TP Grace, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      adopt the Rodney Local Board Plan 2014 subject to the changes.

b)      approve the amendment to the Rodney Local Board Plan 2014 at the end of the key initiative “undertake a feasibility study, planning and design for a swimming pool/aquatic facility in Warkworth” and adding the words “advocate for its construction.”

c)      approve the amendment to the Rodney Local Board Plan 2014 of the key transport project “build a link road from State Highway 1 to Matakana Road” to “investigate building a link road from State Highway 1 to Matakana Road.”

d)      delegate to the Chairperson the approval of any minor wording changes that may be necessary following adoption of the Rodney Local Board Plan 2014.

 

CARRIED

 

 

 

14

Ngati Whatua Nga Rima o Kaipara Housing Project Funding Request 2014/2015

 

Sue Dodds (Senior Community Development Project Leader) in attendance for this item.

 

Resolution number RD/2014/223

MOVED by Member PH Pirrie, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      receive the Ngati Whatua Nga Rima o Kaipara Housing Trust report on the Kaipara Housing Project.

b)      allocate $40,000 to the Ngati Whatua Nga Rima o Kaipara housing project from the budget line ‘Local community development - youth connections’ ($25,000) and the budget line ‘Local environment and heritage – environmental community led programmes’ ($15,000).

CARRIED

 

 

 

15

ARST Funded Project 'Taonga on the Move' Report 2013

 

Resolution number RD/2014/224

MOVED by Deputy Chairperson SR Garner, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      receive the Taonga on the Move Report 2013 (dated 25 October 2013).

 

CARRIED

 

 

 

 


 

16

Auckland Transport Update to Rodney Local Board, October 2014

 

Ellen Barrett (Elected Member Liaison Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2014/225

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      receive the Auckland Transport Update to the Rodney Local Board for September 2014.

b)      delegate to the Chairperson and Deputy Chairperson of the Transport, Planning and Infrastructure Committee or the Transport portfolio holder approval of variance of costs for approved Local Board Capital Transport Fund projects up to 20% of the original funding allocated to the project.

 

CARRIED

 

 

17

Community hall fees and charges variation delegation

 

Peter Matvos (Team Leader Venue Hire) in attendance for this item.

 

Resolution number RD/2014/226

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      delegate authority to the Chairperson and Deputy Chairperson of the Parks, Culture and Community Development Committee and in the event that this committee is not established that delegated authority shall fall to the Chairperson and Deputy Chairperson of the local board to make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney. 

b)      request that the community facilities team prepare a template form that will be used to seek a decision from the delegated local board members and keep a record of any variation made.

 

CARRIED

 

 

18

New Road Name - Madden Avenue and Lockyer Road

 

Resolution number RD/2014/227

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      approve the new road names under section 319(j) of the Local Government Act 1974 of Madden Avenue and Lockyer Road for the Westward Properties subdivision off Gilbransen Road, Kumeu, council reference R59845.

 

CARRIED

 

 

 

 

 

19

New Road Name - Awanui Crescent

 

Resolution number RD/2014/228

MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      approve the new road name under section 319(j) of the Local Government Act 1974 of Awanui Crescent for the NV Investment Group Limited’s subdivision off Matakana Valley Road, Matakana, council reference R61993.

 

CARRIED

 

 

20

New Road Name – Tara iti Drive

 

Resolution number RD/2014/229

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the new road name of Tara iti Drive for the Tara-iti Holdings NZ subdivision off Pacific Road, Te Arai Point, council reference L61627.

 

CARRIED

 

 

21

Proposed changes to establish committees

 

Resolution number RD/2014/230

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      agree to establish two committees:

i)       Parks, Culture and Community Development Committee.

ii)      Transport, Planning and Infrastructure Committee.

b)      confirm that the Parks, Culture and Community Development Committee will deal with matters relating to the following:

i)       Parks, Stormwater, Community Facilities, Halls, Recreation Services, Biosecurity, Environment, Conservation, Community Leases, Pools and Multisport Facilities, Reserve Management Plans, Environmental Community Grants, applications for special exemptions under the Swimming Pool Act 1987, Arts, Culture, Events, Community Development, Libraries, Heritage, Iwi, Grants and Event Funding, Youth Advisory Panel, and relevant Bylaws.

c)      confirm that the Transport, Planning and Infrastructure Committee will deal with matters relating to the following:

i)       Transport, Infrastructure, Waste Management, Auckland Transport, New Zealand Transport Agency, Watercare and Special Housing Areas, Street Environments, Town Centres, Built Environment, Main Street Upgrades, Auckland Tourism Events and Economic Development (ATEED), Economic Development, Business Improvement Districts (BIDs), Gateways, Urban Design, Urban and Town Centre Planning and Engagement, Communications and Engagement, Civil Defence and Emergency Management and relevant Bylaws.

d)      agree that the first order of future business for the two committees will include the preparation of a terms of reference for the Parks, Culture and Community Development Committee and the Transport, Planning and Infrastructure Committee.

e)      will further consider future delegations to the Parks, Culture and Community Development Committee and the Transport, Planning and Infrastructure Committees in early 2015.

f)       disestablish the Rodney Local Board Swimming Pool Exemptions Committee at the end of December 2014 and delegate all decisions on applications for special exemptions under the Fencing of Swimming Pools Act 1987 as part of the Parks, Culture and Community Development Committee.

g)      disestablish the current Rodney Local Board portfolio structure and agree that the chairpersons of the relevant committees be given the former portfolio responsibilities with the deputy chairperson of the relevant committees being the alternate(s).

h)      agree that existing delegations to portfolio holders (as per Attachment A to the agenda report) will be transferred to the relevant committee chairperson and deputy chairperson.

i)       agree that for the avoidance of doubt, any matter not covered by the above resolutions remains the decision of the full local board.

j)       agree that local board comments on resource consents shall continue to be considered by Member Garner for the Warkworth/Wellsford area and Member Flaunty for the West/Dairy Flat area.

CARRIED

 

Resolution number RD/2014/231

MOVED by Member WW Flaunty, seconded by Member JG Colville:  

That the Rodney Local Board:

k)      appoint Members Colville, Flaunty, Garner, Grace, Houlbrooke, Pirrie, Sayers and Steele to the Parks, Culture and Community Development Committee.

l)       appoint all nine members of the Rodney Local Board, to the Transport, Planning and Infrastructure Committee.

m)     appoint Member Houlbrooke as the chairperson of the Parks, Culture and Community Development Committee and Member Sayers as the deputy chairperson of the Parks, Culture and Community Development Committee.

CARRIED

 

Resolution number RD/2014/232

MOVED by Member BP Houlbrooke, seconded by Member WW Flaunty:  

That the Rodney Local Board:

n)      appoint Member Pirrie as the chairperson of the Transport, Planning and Infrastructure Committee.

CARRIED

 

Resolution number RD/2014/233

MOVED by Member BP Houlbrooke, seconded by Member JG Colville:  

That the Rodney Local Board:

o)      appoint Member Garner as the deputy chairperson of the Transport, Planning and Infrastructure Committee.

CARRIED

 

24

Draft Community Grants Policy

 

Resolution number RD/2014/234

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      approve the feedback on the Draft Community Grants Policy as tabled at the meeting and titled “Feedback on Draft Community Grants Policy”, dated 2 October 2014.

CARRIED

 

Attachments

a     Draft Community Grants Policy Feedback  

 

 

22

Financial Policies Issues for Long-term Plan 2015-2025

 

Resolution number RD/2014/235

MOVED by Member JG Colville, seconded by Member TP Grace:  

That the Rodney Local Board:

(a)  a)          provides the following feedback on the proposed financial policies in the                   Mayor’s Proposal for the 2015 – 2025 Long-term Plan:

Rating Policy

(i)            The current level of Uniform Annual General Charge (UAGC) should be reviewed and increased across all residential ratepayers.

(ii)          A reduction of the business differential is supported to a level of 2.0 rather than the suggested 1.63.

(iii)         A rural farms differential is supported.

(iv)         Targeted rates for locally led and supported initiatives are considered appropriate.

(v)          The proposed rates transition policy is generally supported, however it is considered that the transition time should be reduced.

(vi)         Support for superannuitants on limited incomes is considered appropriate.

(vii)        The continuation of rates remission policies is supported, particularly for community owned halls and privately owned community halls.

(viii)      The principles of the rating policy are considered appropriate.

(ix)         It is requested that in the consideration of the principles of the rating policy the provision of services and infrastructure should be taken into account when assessing ‘fairness and equity’.

(x)          Support exploring the concept proposed by Cr Cashmore to retain the rural rate differential at the current level and allocate the difference between the proposed reduction and the existing differential to fund road sealing in Rodney with this fund being matched by Auckland Council in addition to already budgeted road sealing.

(xi)         Support exploring the concept proposed by Cr Cashmore for a rates rebate where Significant Ecological Area (SEA) has a stock exclusion capability via a fence or topography and has not been the result of a form of pecuniary advantage such as title creation or a transferable title, then there should be a rates rebate to the level of 80% on that area of SEA e.g. for 2% is SEA and it is fenced then there should be a rates rebate of 80% on the 2% portion of the rate.

            Development Contributions Policy

(xii)        The growth modelling is of serious concern as it is based on the Auckland Regional Transport (ART) Model which incorrectly shows declining populations in Warkworth and Wellsford.

(xiii)      Assurance is sought that infrastructure identification and provision responds to the needs of communities from which development contributions are received.

(xiv)      It is requested that the development contributions policy acknowledges that urban growth and development in rural areas requires  infrastructure provision.

(xv)        Greater transparency is requested regarding the take and allocation of development contributions.

            Fees and Charges Policy

(xvi)      The standardisation of cemetery fees and charges is of concern to the local board and further information is requested on the likely impact of this policy on rural communities.

(xvii)     It is considered that there should be one hundred per cent cost recovery of fees for street traders selling goods.

(xviii)    The three zones identified for street trading licences and the proposal to calculate rental fees on 5.4% of adjacent commercial land value are supported.

            Other Matters – Street Trading

(xix)      It is considered that rate paying businesses should not be disadvantaged by those with street trading licences.

(xx)        It is acknowledged that there are locations and environments where street traders add to the character, vibrancy and amenity of an area.

            Other Matters - Procurement

(xxi)      The local board has noted that the cost of council procurement for capital works has been significantly higher than the private sector would pay and considers that this is unacceptable.

(xxii)     Request that the Procurement Policy be reviewed to give greater flexibility for the delivery of capital assets, including the use of local groups in the community.

            Other Matters – New Works and Growth Funding

(xxiii)    It is noted that funding by rates and other means rather than development contributions spikes in 2021 – 2022 and assurance is sought that this funding is realistic and an explanation of the ramifications of this funding not being available is requested.

            Other Matters - General

(xxiv)    It is requested that all documents related to the Long-term Plan are written in simple plain language, particularly when explaining policies and terms.

(xxv)     Clarity is sought regarding the growth statistics that are being used to inform the setting of financial policy positions and the calculation of project costs, contributions, fees, charges, rates and other revenue options.

(xxvi)    Request more accessible reporting on overall council spend by department, CCO, and local boards by area.

CARRIED

 

 

23

Long-term Plan 2015-2025 Feedback on Mayoral Proposal

 

Resolution number RD/2014/236

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

(b)  a)          provides the following feedback on the Parks Community and Lifestyle Theme               of the Mayor’s Proposal for the 2015 – 2022 Long Term Plan and officers                   responses to             the proposal:

      Parks Sport and Recreation

(i)          Any reduction in asset renewal funding for parks assets is of concern to the local board.

(ii)        A review of existing parks and their benefit to communities undertaken in full consultation with the community and the local board is supported.

(iii)       Investigating alternative options for the management of holiday parks is supported.

(iv)       Ceasing capital development in local parks until 2021 is strongly opposed and consider that that the following projects should be prioritised:

(a)  Warkworth showgrounds

(b)  Coastal development

(c)  Walkway linkages

(d)  Sportsfields

(e)  Playgrounds and play facilities

(v)        It is considered that council need to enable and support local communities to do works in local parks like playgrounds.

(vi)       Finding parks operational savings is supported generally and more specifically as follows:

(a)  Alignment and possible reductions in the mowing of parks is supported where appropriate dependent on the parks useage.

(b)  Standardising the approach to grass edges in parks to chemical control, rather than a mix of mechanical and chemical, is supported where appropriate.

(c)  Standardising street garden plantings from annuals to perennials is supported only where appropriate, with the retention of annual gardens in main Rodney towns where they have maximum impact.

(d)  The removal of some parks gardens particularly those with high traffic management costs is supported.

(e)  The removal of low value high cost assets from parks such as rubbish bins is supported.

(vii)        When replacing ‘like for like’ renewal assets consideration should be given to whether there are benefits and cost efficiencies to include a component of upgrade to cater growth being provided.

(viii)      It is request that council’s parks and finance departments confirm how parks projects will be considered for inclusion on the development contribution project list.

      Community Development Arts and Culture

 

(ix)       The maintenance of existing public art is supported and funding for new public art works is not supported.

(x)        A focus on the Community Facilities Network Plan is supported and it is considered that this is a much higher priority than public art.

(xi)       Finding community development arts and culture operational savings is supported generally and more specific comments are as follows:

(a)  A community led approach to community development and safety is supported.

(b)  The transfer of community facilities to the community where this is feasible is supported.

(c)  An increase in community facility hireage fees or an evening premium for non for profit community groups and community activities is not supported.

(d)  Charging community event holders permitting fees is not supported and it is considered that council need to be supporting community groups to run events and an additional charge would result in many events not occurring.

     Libraries

 

(xii)        The distribution of opening hours across the region using standard opening hours of 44 or 48 hours per week per library is supported.

(xiii)      A refocus of  libraries programmes and events to increase efficiencies through uniformity and possible sponsorship and to provide the greatest benefit for the literacy of children and young people is supported.

(xiv)      It is requested that population modelling and resulting statistics used for the Libraries Network Review, particularly for Warkworth library is provided to the local board to confirm that this model does not show a declining population for Warkworth.

(xv)        The value of utilising volunteers in libraries is acknowledged and it is  requested that further consideration be given to using volunteers in libraries to undertake a greater range of tasks.

(xvi)      A charge for ordered books that are not collected is supported.

(a)    c)         provides the following feedback on the Auckland Development Theme  of the            Mayor’s Proposal for the 2015 – 2022 Long Term Plan and officers responses            to the proposal:

     Local Economic Development

 

(i)          Any reduction in local economic development assistance is not supported as this would be undesirable given the significant population growth expected in Rodney in the next ten years.

(ii)        Any transfer of council administration and staff support costs to business improvement districts via a targeted rate is strongly opposed as businesses are already paying a rating differential for council services and this will deter new BIDs from establishing and result in existing BIDs disestablishing.

     Regional and Local Planning

 

(iii)       It is requested that the two growth areas in Rodney being Kumeu/Huapai and Warkworth are identified as spatial priorities and that the required planning is undertaken and infrastructure provided as a priority.

(iv)       The use of the Auckland Regional Transport (ART) Model, which incorrectly shows a declining population for Rodney generally, and specifically Warkworth and Wellsford, has influenced projects being delayed in these areas i.e. Warkworth and roading projects, this is of significant concern to the local board and it is requested that the model is changed immediately.

(v)        It is requested that structure planning or other comprehensive planning be prioritised in the Kumeu Huapai area in the 2015 - 2016 financial year followed by Warkworth area in the 2016 - 2017 financial year.

(b)  d)          provides the following feedback on the Environmental Management and                    Regulation Theme of the Mayor’s Proposal for the 2015 – 2022 Long Term Plan              and officers responses to the proposal:

(c)       Infrastructure and Environmental Services

(i)          The streamlining of educational programmes and events is supported.

(ii)        The removal of the contribution to the national biological control programme in favour of applications to central government for funding is supported.

(iii)       It is noted that environmental community engagement activities support community groups to do great work for the environment locally and it is requested that the four shellfish monitoring programmes which exist in Whangateau and Sandspit be retained.

(iv)       Support the retention of the environmental services Te Waka Korero (the big rig) and request that use of this asset by other departments be investigated.

(v)        Any reduction in ecological, covenant and bushlot monitoring and surveys is opposed.

(vi)       Ceasing any contribution to the Kauri Dieback Programme is supported as this is a national issue that should be funded by central government.

(vii)        Any reduction in funding for stormwater is opposed as flooding continues to be an issue of concern in urban and rural areas.

(viii)      Ceasing the inorganic collection services across the region is supported.

 

CARRIED

 

 

 

3.07pm – 3.30pm   Afternoon tea adjournment.

 

Secretarial Note: Deputations and Public Forum were heard in the following order.

 

 

 

 

8.1

Snells Beach Residents and Ratepayers Association

 

Bryan Jackson and Ian Taylor in attendance for this item. Mr Jackson and Mr Taylor gave a PowerPoint presentation regarding issues related to infrastructure, roads, sedimentation of the Mahurangi River, Hill Street intersection, parks and other matters. Mr Jackson also tabled a letter addressed to the local board chairperson. A copy of the PowerPoint presentation and the letter has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/237

MOVED by Member AG Sayers, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      thank the representatives from Snells Beach Residents and Ratepayers Association on their presentation regarding issues relating to Snells Beach and the wider area.

 

CARRIED

 

Attachments

a     Snells Beach Residents and Ratepayers Association

 

 

8.4

Springboard Community Works

 

Lindsay Pahl and James Kimber from Springboard in attendance for this item. Mr Pahl and Mr Kimber gave a PowerPoint presentation and tabled a document entitled “Situation Analysis, Springboard Community Works: Transitioning Youth in Education/Employment in Helensville.’ Mr Pahl highlighted the role of Springboard in improving youth education, skills and employment. A copy of the PowerPoint presentation and the written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/238

MOVED by Member JG McLean, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank the representatives from Springboard Community Works for their presentation on the activities of Springboard and the ‘Transitioning Youth into Education/Employment in Helensville.’

 

CARRIED

 

Attachments

a     Springboard Community Works

b     Transitioning Youth into Earning or Learning in Helensville

c    Situation Analysis, Springboard Community Works: Transitioning Youth into Education/Employment in Helensville

d    Springboard Community Works presentation notes

 

 

 

 

 

 

 

 

 

 

8.2

Mahurangi Presbyterian Church, Mahu Vision Community Trust

 

Neville Johnson, Roger MacKay and Brian Dangerfield (members of Mahu Vision Community Trust) in attendance for this item. Mr Johnson, Mr MacKay and Mr Dangerfield gave a PowerPoint presentation and tabled written information on the activities of the trust in the Warkworth area. The activities include enabling migrant peoples to integrate into the community and developing support systems and networks for children and youth. A copy of the PowerPoint and written information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/239

MOVED by Deputy Chairperson SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank the representatives from Mahurangi Presbyterian Church for their presentation on the activities of the church in the Warkworth area particularly in regard to migrant peoples, and children and youth support.

 

CARRIED

 

Attachments

a     Mahurangi Presbyterian Church presentation

b     GIRL Pamphlet

c    Mahu Vision Trust, vision, mission and core strategies

 

 

8.3

Taonga on the move project - Manuhiri Kaitiaki Charitable Trust

 

The representatives from Manuhiri Kaitiaki Charitable Trust were not in attendance for this item.

 

9.1

Helensville Art Centre

 

Pauline Denton of Helensville Art Centre in attendance for this item. Ms Denton thanked the local board for its support in the upgrade of the Helensville War Memorial Hall and discussed the work that Helensville Art Centre does with disabled people. Ms Denton also discussed a proposal for an artisan trail in Helensville.

 

Resolution number RD/2014/240

MOVED by Member JG Colville, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)         thank Pauline Denton for her presentation on the upgrade of the             Helensville War Memorial Hall, Helensville Art centres work with             disabled people in the community and the proposal for a Helensville             artisan trail.

CARRIED

 

 

 

 

 

 

 

 

9.2

Building proposal for Neville Street, Warkworth

 

Simon Withers in attendance for this item. Mr Withers tabled the diagrams of his building proposal for 21 Neville Street in Warkworth. A copy of the tabled information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/241

MOVED by Member TP Grace, seconded by Member AG Sayers:  

That the Rodney Local Board:

 

a)         thank Simon Withers for his presentation on a building proposal at 21             Neville Street Warkworth, adjacent to the Warkworth Town Hall.

CARRIED

 

Attachments

a     Proposal for a new building in Neville Street, Warkworth, diagrams

b     Warkworth Town Hall building proposal

 

Secretarial Note:         The Acting Chairperson briefly retired from the meeting from 4.45pm to 4.55pm during Item 9.3 (Helensville Residents and Ratepayers Association and Helensville Lions) and part of Item 3 (Ward Councillor Update). Member Grace took the chair in his absence.

 

9.3

Helensville Residents and Ratepayers Association and Helensville Lions

 

Mike O’Neill representing Helensville Residents and Ratepayers Association and Helensville Lions in attendance for this item. Mr O’Neill spoke in regard to the Helensville Lions Book Fair and the issue regarding hall charges.

 

Resolution number RD/2014/242

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board

 

a)         thank Mike O’Neill representing Helensville Residents and Ratepayers             Association and Helensville Lions for the presentation on fees and             charges at council managed halls.

CARRIED

 

 

31

Ward Councillor Update

 

Councillor Penny Webster was in attendance for this item.

 

Resolution number RD/2014/243

MOVED by Member TP Grace, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

CARRIED

 

 

 

 

 

 

25

Integrated bylaws review and implementation programme (IBRI) update – September 2014.

 

Resolution number RD/2014/244

MOVED by Member TP Grace, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      note the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

 

CARRIED

 

 

26

Application for retrospective landowner approval - Omaha Beach Golf Club signage

 

Resolution number RD/2014/245

MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      gives landowner approval/Lessor consent under clause 10 of the Omaha Beach Golf Club lease dated 19 February 2008 for the existing Neil’s Golf Centre sign at the clubrooms.

b)      confirms that the resolution passed by the local board on 9 September 2013 approved all hoardings existing on the land at that time, whether free-standing or attached to buildings or structures and whether visible or not from public roads.

 

CARRIED

 

 

27

Rodney Local Board Scholarships

 

Resolution number RD/2014/246

MOVED by Member TP Grace, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      confirm that $2,000 be allocated to the secondary schools in the local board area, namely: Mahurangi College (2 students), Kaipara College (1 student) and Rodney College (1 student) and instructs local board staff to advise the secondary schools of the 2014 scholarship process.

b)      confirm that local board members be delegated the authority to confirm the recipients of the scholarship in association with the secondary schools as follows:

§ Mahurangi College:  Members Houlbrooke and Sayers

§ Kaipara College:  Members Steele and Grace

§ Rodney College:  Members Steele and Colville.

c)      request that the appointed members in resolution b) confirm the names of the approved recipients to the Relationship Manager – Rodney Local Boards.

d)      authorises the Relationship Manager to release payment to the secondary schools in accordance with the decisions on the successful recipients of the scholarship awards.

e)      request that the scholarship funding $8,000 from the legacy Rodney District Council be re-allocated from the regional budget to the local board budget as a matter of priority to ensure the funding can continued to be used for its intended purpose.

 

CARRIED

 

 

28

Significance and Engagement Policy

 

Resolution number RD/2014/247

MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      endorse the principle-led approach taken to drafting the Significance and Engagement Policy.

b)      agrees that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

c)      request that staff make use of local boards’ extensive community engagement experience to inform the development of guidelines.

 

CARRIED

 

 

29

Local board feedback on the draft Arts and Culture Strategic Action Plan (ACSAP)

 

Resolution number RD/2014/248

MOVED by Member TP Grace, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      endorse the Arts and Culture Strategic Action Plan’s proposed goals and actions and recommend that the Arts, Culture and Events Committee adopt them noting that this is a high-level document with no detail of tangible actions, aligned funding and no indication of how outcomes will be realised.

b)      note that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

c)      provide the following general feedback on the Arts and Culture Strategic Action Plan:

(i)      request that local boards be involved in the development of the implementation plan.

(ii)   request that the implementation plan details the role of local boards, where appropriate and outline when they will be engaged.

d)         recommend greater recognition of the role of local boards and the activities             being undertaken by local boards. This includes:

(i)      Auckland Council’s role in arts and culture (page 9): to outline the role of local boards in producing arts and culture outcomes though local facilities, initiatives and programming.

(ii)    Strategic Framework section (pages 10-13): stronger alignment and recognition of the local board plans.

(iii)   throughout all six goals: to highlight where local boards have undertaken arts and culture-related activities in the ‘what we are already doing’ sections.

(iv)   Goal 1 (pages 27-29): to highlight the opportunities local boards can provide so that all Aucklander’s can access and participate in arts and culture.

(v)    Goal 2 (pages 32-33): to highlight how local boards can invest in arts and culture through events and programming, as well as advocating for new facility builds.

(vi)   Goal 3 (pages 36-38): to reflect and recognise the opportunities local boards can provide arts and culture groups through community leases, venue hire, partnering and programming.

(vii)  Goal 4 (pages 41-43): to recognise the role of local boards in place-making.

(viii) Goal 5 (pages 46-48): to recognise the role of local boards in celebrating cultural identity by undertaking a range of local events.

(ix)   Goal 6 (pages 51-53): to highlight how local boards can contribute to a creative economy through local economic development and arts and culture facilities, initiatives and programming.

 

CARRIED

 

 

30

Update on member's attendance at Local Government New Zealand Conference

 

Resolution number RD/2014/249

MOVED by Member WW Flaunty, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      defer the update from Member McLean on his attendance at the Local Government New Zealand conference which he attended as a representative of the local board in July 2014 and request that Member McLean report his feedback in writing to the November meeting and that all future reports from local board members on local board funded conferences are received in writing.

 

CARRIED

 

 

32

Deputation/Public Forum Update

 

Resolution number RD/2014/250

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 


 

33

Rodney Local Board Workshop Records

 

Resolution number RD/2014/251

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      workshop record for 15 and 29 September 2014 be accepted.

 

CARRIED

  

 

34        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

5.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................