Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Oneroa Bowling Club, 100 Oceanview Road , Alison Park , Waiheke on Thursday, 9 October 2014 at 4.15 pm.

 

present

 

Chairperson

Paul Walden

 

Deputy Chairperson

Shirin Brown

(From 4.49 pm)

Members

Becs Ballard

 

 

John Meeuwsen

 

 

Beatle Treadwell

(From 4.47 pm)

 


Waiheke Local Board

09 October 2014

 

 

1††††††††† Welcome

 

Member Ballard led the meeting in prayer.

 

2††††††††† Apologies

 

Resolution number WHK/2014/248

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a)         Accept the apology from Deputy Chair Brown and Board member Treadwell for lateness.

CARRIED

 

3††††††††† Declaration of Interest

 

There were no declarations of interest.

 

4††††††††† Confirmation of Minutes

 

Resolution number WHK/2014/249

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Thursday, 25 September 2014, including the confidential section, as a true and correct record.

CARRIED

 

5††††††††† Leave of Absence

 

There were no leaves of absence.

 

6††††††††† Acknowledgements

 

There were no acknowledgements.

 

7††††††††† Petitions

 

There were no petitions.

 

8††††††††† Deputations

 

There were no deputations.

 

9††††††††† Public Forum

 

There was no public forum.

 

10††††††† Extraordinary Business

 

There was no extraordinary business.


 

11††††††† Notices of Motion

 

There were no notices of motion.

 

Secretarial Note:†††††††† The Chairperson with the consent of the meeting accorded precedence to Item 14:† Central Facility Partnerships Committee at this time.

 

14

Central Facility Partnerships Committee

 

Resolution number WHK/2014/250

MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden:

That the Waiheke Local Board:

a)††††† Agrees to re-establish the Central Facility Partnerships Committee for 2014/2015 with the Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata Local Boards, to collectively administer the legacy Facility Partnerships fund.

b)††††† Endorses the Terms of Reference 2014/2015 and Guidelines 2014/2015 for the Central Facility Partnerships Committee, which will be adopted by the Committee at its first meeting:

i.††††††† The Central Facility Partnerships Committee has a member from each of the following Local Boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke, and Waitemata.

ii.†††††† The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/2015 in relation to the central facility partnerships guidelines.

iii.††††† The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

iv.††††† The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

v.†††††† The Central Facility Partnerships Committee has the authority to amend the Terms of Reference on the basis of a formal resolution from each participating Local Board that endorses the proposed change.

c)††††† Appoints Board Member Meeuwsen, and as alternate Deputy Chair Shirin Brown, to the Central Facility Partnerships Committee with appropriate delegated authority to bind the board on decisions relating to the Central Facility Partnerships Fund made by the Committee.

d)††††† Notes that the next meetings of the Central Facility Partnerships Committee for 2014/2015 will be held on 3 November 2014 (workshop), 8 December 2014 (business meeting) and Stage Two: 9 March 2014 (workshop) and 13 April 2014 (business meeting).

 

e)††††† Notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

CARRIED

 

The order of business resumed at Item 12:† Draft Community Grants Policy.

 


 

12

Draft Community Grants Policy

 

Resolution number WHK/2014/251

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a)††††† Delegates the final feedback on the Draft Community Grants Policy to the Deputy Chair and Board Member Treadwell.

CARRIED

 

 

13

Local Board Feedback on the Draft Arts and Culture Strategic Action Plan

 

MOVED by Member JP Meeuwsen, seconded by Member RE Ballard:

That the Waiheke Local Board:

a)         Agrees that, pursuant to Standing Order 3.13.1 the motion under debate now be put to a vote.

CARRIED

 

 

Resolution number WHK/2014/252

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a)††††† Endorses the Arts and Culture Strategic Action Planís proposed goals and actions and recommends that the Arts, Culture and Events Committee adopt them.

b)††††† Notes that further work on the implementation section will be undertaken with local boards from November 2014 to February 2015.

CARRIED

 

 

Item 14:† Central Facility Partnerships Committee was considered after Item 11:† Notices of Motion.

 

15

Adoption of the Waiheke Local Board Plan 2014

 

Resolution number WHK/2014/253

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a)††††† Adopts the Waiheke Local Board Plan.

b)††††† Delegates to the Chair to approve any minor wording changes that may be necessary following adoption.

c)††††† Gratefully acknowledges the over 200 submissions from the community on the development of the Waiheke Local Board Plan 2014 and acknowledges our support staff for the sterling job completing it.

CARRIED

 

 


 

16

Financial Policies Issues for Long-term Plan 2015-2025

 

Resolution number WHK/2014/254

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:

That the Waiheke Local Board:

a)††††† Delegates to Board Member Meeuwsen final feedback on recommendations for changes to existing financial policies as part of development of the draft Long-term Plan 2015-2025.

CARRIED

 

 

17

Chairperson's Report

 

Resolution number WHK/2014/255

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a)††††† Receives the Chairmanís and Board membersí verbal report.

CARRIED

 

 

18††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

4.50 pm††††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................