I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 23 October 2014

4.15 pm

Oneroa Bowling Club
100 Oceanview Road
Alison Park
Waiheke

 

Waiheke Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Paul Walden

 

Deputy Chairperson

Shirin Brown

 

Members

Becs Ballard

 

 

John Meeuwsen

 

 

Beatle Treadwell

 

 

(Quorum 3 members)

 

 

 

Carmen Fernandes

Democracy Advisor

 

16 October 2014

 

Contact Telephone: (09) 373 6210

Email: Carmen.Fernandes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


 

 

 


Waiheke Local Board

23 October 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Penny Ericson, Friends of McKenzie Reserve                      5

9.2     Public Forum - Erica Wells, Waiheke Junior Cricket                                       6

9.3     Public Forum - Rose McRae Dance Academy - Surfdale Hall                        6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Waiheke Local Board Discretionary Community Funding - Round One 2014/2015     9

13        Waiheke Christmas Events 2014                                                                                13

14        Auckland Transport Report - October 2014                                                             17

15        Rakino Island Hall relocation                                                                                     31

16        Waiheke Recreation Centre Trust 2014/2015 Operational Funding                      39

17        World War 1 Centenary Commemorations - Waiheke                                             43

18        Waiheke Local Board feedback on the draft Allocation of Decision-Making Review  45

19        LTP 2015-2025 Feedback on mayoral proposal                                                       57

20        Draft Community Facilities Network Plan                                                                59

21        Significance and Engagement Policy                                                                        65

22        Monthly budget update including the 2014/2015 capital programme deferral considered by the 21 August and 24 September 2014 Finance and Performance Committee 93

23        Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014                                                                                                                               95

24        Waiheke Local Board Workshop Record of Proceedings                                    105  

25        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

26        Procedural Motion to Exclude the Public                                                               123

C1       Council Controlled Organisation Review, Progress Report to Local Boards   123  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waiheke Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Thursday, 9 October 2014, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Penny Ericson, Friends of McKenzie Reserve

Penny Ericson will be in attendance to speak to the Board on behalf of Friends of McKenzie Reserve, Waiheke Island.

Recommendation

That the Waiheke Local Board:

a)      Thank Penny Ericson for her attendance and presentation.

 

 

9.2       Public Forum - Erica Wells, Waiheke Junior Cricket

Erica Wells will be in attendance to speak to the Board on behalf of the Waiheke Junior Cricket, in support of their funding application to the Waiheke Local Board Discretionary Community Funding - Round One 2014/2015.

Recommendation

That the Waiheke Local Board:

a)      Thank Erica Wells for her attendance and presentation.

 

 

9.3       Public Forum - Rose McRae Dance Academy - Surfdale Hall

Rose McRae will be in attendance to speak to the Board on behalf of the Rose McRae Dance Academy to discuss the hireage of the Surfdale Hall.

Recommendation

That the Waiheke Local Board:

a)      Thank Rose McRae for her attendance and presentation.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waiheke Local Board

23 October 2014

 

 

Waiheke Local Board Discretionary Community Funding - Round One 2014/2015

 

File No.: CP2014/13675

 

  

Purpose

1.       The purpose of the report is to present applications received for the following funds:

·    Local Board Discretionary Community Funding (Discretionary Funding);

·    Community Group Assistance Fund (CGAF); and

·    Community Group Accommodation Support Fund (ASF).

2.       The Waiheke Local Board is required to fund, part-fund or decline these applications.

Executive summary

3.       For Discretionary Funding, the Waiheke Local Board set a total budget of $46,377 for 2014/2015.  CGAF and ASF budgets were allocated by the Central Joint Funding Committee (resolution CJFC/2014/17) at its meeting on 8 September. 

4.       An outline of the funds and their respective budgets is given in Table One below.

Table One: Community grants schemes and associated budgets for allocation by the

Waiheke Local Board in 2014/2015

Fund

Round

Budget

Total requested this round

Local Board Discretionary

1 of 3

$46,377.00

$60,923.00

CGAF

1 of 2

$15,000.00

$23,057.48

ASF

1 of 1

$20,000.00

$31,664.00

 

Recommendations

That the Waiheke Local Board:

a)      Consider the applications listed in Table One and agrees to fund, part-fund or decline each application in this round of the Local Board Discretionary Community Funding.

 Table 1: Waiheke Local Board Discretionary Community Funding Applications

Organisation name

Funds requested for

Amount Requested

Blind Foundation (Royal NZ Foundation of the Blind)

Library services and DAISY players

$3,000

Waiheke Boating Club Inc.

Safety Boat Engine Replacement

$12,000

Waiheke Community Art Gallery

Waiheke Art Map & Art Map listers’ exhibition

$4,735

Waiheke Junior Cricket

Establish Waiheke Junior Cricket

$4,989

Waiheke Health Trust

Volunteer hospital escort programme

$2,000

Waiheke Island Historical Society Inc.

Museum pathways and driveway

$6,500

Waiheke Island Council of Social Services (WICOSS)

Establishment of an online community directory

$1,700

New Sports Generation Ltd

“Community Champion” capacity-building workshop

$6,000

The Parenting Place - AttitudeYouth Division

Attitude programmes in Waiheke High School 2014/15

$890

The Artworks Theatre Incorporated

Stage curtain upgrade

$14,233

Auckland Sexual Abuse HELP Foundation

'We Can Keep Safe’ a personal safety programme for children and their caregivers

$1,960

WaterSafe Auckland Inc.

Whanau Nui water safety programme

$2,916

Total

$60,923

 

b)      Consider the applications listed in Table One and agrees to fund, part-fund or decline each application in this round of the Waiheke Community Group Assistance Fund.

Organisation name

Funds requested for

Amount Requested

Anne Audain Charitable Trust

Y 'n' B (Young and Boss) in-school and after-school multisport programmes

$4,500.00

Waiheke Winegrowers Association

Waiheke Vintage Festival

$5,000.00

Show Me Shorts Film Festival

Show Me Shorts Film Festival 2014 - Waiheke Island

$3,037.48

1st Waiheke Sea Scouts

Coastguard training and boat maintenance

$7,240.00

Livingwaters Emergency Accommodation Program

LEAP - Livingwaters Emergency Accommodation Program

$3,280.00

Total

$23,057.00

 

c)      Consider the applications listed in Table One and agrees to fund, part-fund or decline each application in this round of the Waiheke Accommodation Support Fund.

Organisation name

Funds requested for

Amount Requested

Waiheke Budgeting Services Trust

Rent at 24 Belgium St, Ostend

$21,000.00

Palm Beach Progressive Association Inc

Rates for Palm Beach Hall

$2,500.00

Livingwaters Emergency Accommodation Program

Lease of units at 4/92 The Esplanade, Surfdale

$2,500.00

Waiheke Spiritual Cinema Circle

Hireage of Waiheke Community Cinema

$1,400.00

Anne Audain Charitable Trust

Regular hire of the Waiheke Recreation Centre

$4,264.00

Total

$31,664.00

 

 

Comments

 

5.       In March 2013, the Regional Development and Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year (RDO/2013/32).   This applies to the Community Funding Programme and includes the Discretionary Funding, CGAF and ASF.

6.       Three Discretionary Funding rounds are scheduled for this financial year. This first round closed on 19 September 2014.  The CGAF has two rounds scheduled this financial year, and the ASF has one.  Both funds closed on 7 July 2014. 

7.       The Central Joint Funding Committee allocated the Waiheke portion of the budgets at its meeting on 8 September 2014. Table One below sets out the budgets and rounds associated with the respective funding schemes.

Table One: Community grants schemes and associated budgets for allocation by the

Waiheke Local Board in 2014/2015

Fund

Round

Budget

Total requested this round

Applications received

Local Board Discretionary

1 of 3

$46,377.00

$60,923.00

12

CGAF

1 of 2

$15,000.00

$23,057.48

5

ASF

1 of 1

$20,000.00

$31,664.00

5

Waiheke Local Board Discretionary Community Funding

8.       Through community grants the Waiheke Local Board aims to build social capital within the local community by supporting projects that provide a community benefit, are equitable and inclusive and result in an ongoing gain to the local area.

9.       Online funding criteria state that the Waiheke Local Board will generally give grants of between $200 and $5,000 due to the Board’s desire to distribute these funds widely in the community.

10.     The Board, in coming to its decision, has advertised the following consideration online: 

·    The proposal’s benefit to the local area;

·    The applicant group’s role in the local area;

·    The proposal’s alignment with the priorities of the Board, such as:

young people;

the environment;

culture and arts;

social cohesion;

recreation and sport; and

heritage.

·    Whether the applicant group applies to receive the proceeds of gaming machines.

11.     Further to these criteria, the guidelines also contain some exclusions:

·    Grants cannot be for something which has already happened or something that has been purchased;

·    Grants will not fund catering, salaries, vehicles, legal costs, debt repayments or groups that will further redistribute the funds;

·    Grants will not fund activities promoting particular political goals or religious ministry; and

·    Groups that have failed to meet accountability obligations from previous Council grants (within the last five years) will not be funded except in exceptional mitigating circumstances.


Community Group Assistance Fund and Accommodation Support Fund

12.     The purpose of the CGAF is to assist groups with projects, programmes, initiatives and events that make a positive contribution to communities within the Auckland central local board boundaries. The purpose of the ASF is to provide financial assistance to community groups to help meet their accommodation costs. 

13.     The Central Joint Funding Committee, who administers the CGAF and the ASF, has historically allocated a separate portion of the funds’ budgets to be administered by the Waiheke Local Board.  This is in recognition of the difficulties of including Waiheke in many cross-local board activities for geographical reasons.

14.     The assessment process for both funds has used the same formulae as previous rounds. At a workshop on 17 October, the Waiheke Local Board considered options for allocating funding informed by the results of the formulaic assessments.

15.     For the CGAF, the assessment areas are:

·    quality, and innovation of the group’s idea;

·    the outcomes of the project/ programme or activity;

·    the groups collaboration;

·    the community need for the project/ programme or activity;

·    alignment with Auckland Council strategic priorities; and

·    the groups financial viability.

16.     The ASF formula assesses groups based on their financial need as well as the group’s activities’ alignment with Auckland Council strategic priorities, the group’s record of accounting for previous grants, and the group’s own contribution toward its own accommodation costs.

Consideration

Local board views and implications

17.     Funding applications were circulated for the local board’s consideration prior to this meeting.

Maori impact statement

18.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

19.     The allocation of grants to community groups is within the adopted annual plan.

20.     Following the Waiheke Local Board allocating funding for round one, Community Development, Arts and Culture will notify the applicants of the local board decision.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

Waiheke Christmas Events 2014

 

File No.: CP2014/22569

 

  

Purpose

1.       The purpose of this report is to update the Waiheke Local Board on the Waiheke Christmas events for 2014.

2.       To approve the allocation of up to $23,000 from the Waiheke Local Board Christmas events budget 2014/2015 to deliver two Christmas events on Waiheke for 2014.

Executive summary

3.       The two 2013 Waiheke Christmas events, Carols by the Sea and Oneroa Christmas Street Party, were delivered and deemed a success, receiving good feedback.  In previous discussions with the board, there was suggestion that the venue for the Oneroa Christmas event (named the Oneroa Christmas Street Party in 2013) could be investigated with a view to being relocated.

4.       Staff have reviewed the two events and looked at where improvements or changes could be made to the current venues. 

5.       This report updates the board on the findings of the review for the current and second venue option for the Oneroa Christmas party.  This includes indicative budget figures.

6.       The board has $23,000 in the 2014/2015 budget for Christmas events.

7.       Approval is sought for up to $23,000 from the board’s 2014/2015 Christmas Events budget to deliver two Christmas events.

 

Recommendations

That the Waiheke Local Board:

a)      Approve the venue change for the Oneroa Christmas Street Party to the Waiheke Library events space.

b)      Approve Carols by the Sea to remain in its current format.

c)      Allocate up to $23,000 from the Waiheke Local Board Christmas events budget 2014/2015.

d)      Approve the Event Delivery team to contract an event coordinator to manage the Christmas event programme.

e)      Delegate the Economic Development and Tourism portfolio spokesperson, to work with staff and the events coordinator to approve the final budget and programme for the Oneroa Christmas Street Party and the Carols by the Sea.

Comments

 

8.       The following options were investigated by staff into the:

·    retain the venue for the Oneroa Christmas Street Party - Oneroa Main Street;

·    move the venue of the Oneroa Christmas Party to the new Waiheke Library building space; and

·    retain the Carols by the Sea event in the current format.


9.       Staff carried out investigations between January and September 2014. Following on from the post-event de-brief report and survey results staff presented a feasibility report on combining the two events. The local board requested a report on the feasibility of relocating the Christmas Street Party to the library site. This was presented after a site visit and consultation with the board.

10.     The results of these investigations are summarised in Attachment A.

11.     Staff recommend the Christmas focus be on the Oneroa Christmas Party and it move to Waiheke library events space. 

12.     After some discussion with the board retaining the Carols by the Sea event, staff recommend the event remain in its present format and location.

13.     Staff also recommend an event coordinator be contracted to manage the Waiheke Christmas events programme. Staff recommend that this event is co-ordinated by a Waiheke local as the infrastructure is small and localised in nature. To achieve a great event requires local contacts, content, meetings and local knowledge, as well as the ‘on the day’ presence.

14.     Approval of up to $23,000 from the board’s 2014/2015 Christmas Events budget to deliver two Christmas events is sought.  

15.     Staff will work with the Economic Development and Tourism portfolio spokesperson, to confirm the final budget and programme for the Oneroa Christmas Street Party and the Carols by the Sea.

Consideration

Local board views and implications

16.     The Waiheke Local Board showed an interest in increasing visitation to the island and supporting events.  The Oneroa Christmas Street Party and the Carols by the Sea proposal has been developed following various meetings with the board’s Economic Development and Tourism portfolio spokesperson.

17.     On 13 August, the board’s Economic Development and Tourism portfolio spokesperson, hosted a meeting with local community and Oneroa businesses to discuss upcoming events including possible formats for the 2014 Christmas events.

Māori impact statement

18.     The Christmas events are designed to benefit the local community as a whole, including Maori.

Implementation

19.     Following agreement from the local board to adopt the two Christmas events, discussions around tailoring the event, need to be finalised by late October 2014. This will enable marketing deadlines to be met and ensure a successful event is delivered.

Attachments

No.

Title

Page

aView

Background

15

Signatories

Authors

Jane Sheetz - Manager Event Delivery

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 



Waiheke Local Board

23 October 2014

 

 

Auckland Transport Report - October 2014

 

File No.: CP2014/24032

 

  

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive summary

2.       This report covers matters of specific application and interest to the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the board and community.

3.       In particular, this report provides an update on:

·    Local Board Transport Capital Fund;

·    Ferry HOP card numbers;

·    Wharf Tax;

·    Annual Road resealing – Chip Seal;

·    Local Consultations; and

·    Media.

 

Recommendations

That the Waiheke Local Board:

a)      Receive the Auckland Transport Report – October 2014.

Comments

 

Local Board Transport Capital Fund

4.       On the 2 August 2012, the Strategy and Finance Committee resolved that $10 million  per annum of Auckland Transport capital funding be allocated to Local Boards on the basis of the population of their respective board areas.

5.       The exception was Great Barrier and Waiheke Local Boards, whose allocation was determined to be 1% and 2% of the annual fund respectively, as allocating on a pure population basis, would have resulted in a negligible level of funding for these boards. 

6.       The funds can be used for any local transport capital works project as long as it is technically deliverable, meets transport safety criteria, does not compromise the transport network and is not part of an asset renewal programme.

7.       The Local Board can bundle capital works projects, by carrying budget over to later years, or by bring budget forward from future years provided;

a)   It can be managed by Auckland Transport within its annual budget; and

b)   It is within the same electoral term.

8.       Waiheke’s board allocation is $200,000.00 per annum.


9.       Waiheke Local Board requested Auckland Transport to; 

          Resolution # WHK/2014/209

1)    Scopes and provides indicative cost estimates for the following potential Local Board Transport Capital Funds project;

·      Empire Avenue, Boardwalk and stream rehabilitation;

·      O’Brien’s Road Causeway pedestrian, equestrian and cycle bridge;

·      Matiatia boardwalk 350 metres, low height, no side rails, low impact lighting built in to toe rail;

·      Causeway reserve footpath 200m;

·      Causeway reserve retaining wall and boardwalk 65 metres;

·      Walking trail up sea View Road; and

·      Formation of low level multiuse trail, Ostend road verge.

2)    Reports the result of the scoping and costing work back to the 24 October 2014 meeting of the Local Board for further consideration and final approval.

CARRIED

10.     Auckland Transport is currently working with Waiheke Local Board and internal departments to confirm actual requirements.

11.     At time of writing Auckland Transport was awaiting a reply from the Board for further information on these projects.

 

HOP Card user numbers on Waiheke Ferry

12.     During the Waiheke Local Board meeting of the 25 September 2014, Councillor Lee requested a break-down of numbers regarding ferry patrons using a HOP card to facilitate their travel on the Waiheke ferry. 

13.       A spread sheet of these numbers is attached as Attachment “A”.

 

Wharf Tax

14.     In April 2014, in response to the quarterly report presented by Auckland Transport the Waiheke Local Board requested the records of wharf taxes received and ferry patronage numbers.

15.     A report on wharf taxes has been completed and will be reviewed by the Auckland Transport Board, prior to it being released for general information. Once released the report will be furnished to the Waiheke Local Board for their information.

16.       Awaiting release.

17.       Information on ferry patronage was previously reported on.

 

Annual Road resealing – Chip Seal

18.     Auckland Transport is about to embark on its annual road resealing programme.

19.     Wherever possible chip-seal will be used, as it provides a cost effective and good durable road surface, which is well suited to Auckland’s flexible road pavements.

20.     Resealing the road surface waterproofs the surface and improves the road skid resistance to ensure that the roads stay in good condition. 

21.     Regular maintenance of the roads means that they do not need to be totally reconstructed. Generally the road surface will last between 10 to 15 years.

22.     In general a typical reseal would follow this timeline;

·    Some weeks prior to reseal;

Fix any road failures in the street – localized road pavement repairs

·      A few days prior to reseal;

Letter drop informing residents of the road reseal

·      Day of reseal;

Set up traffic management

Sweep road for debris

Chip seal applied

Roll chip into road surface

·      Within a few days of reseal;

Sweep excess chip off the road

Reinstatement of road marking

·      A week or so after reseal;

Road surface checked

Further sweeping to pick up any excess loose chip

Remove traffic management

·      3 – 4 Weeks after reseal;

Additional sweeping if required, to remove any remaining loose chip

 

23.     The contractor responds to any call center service requests relating to the chip sealing    during the course of the works.

 

Local Consultations

24.     Consultation documents and discussion for the following proposals have been provided to the Waiheke Local Board for its feedback. As the Board’s transport portfolio holder and the Local Board Chair provide feedback on the Board’s behalf, the material below is included for general information purposes only. 

25.     Tawa Street, Proposed No Stopping at All Times (NSAAT) Restriction-   In order to improve the safety on Tawa Road,  Auckland Transport is proposing to install NSAAT “Broken Yellow Lines” as shown on the attached plan. Attachment “B”.

26.     Miro Road, Proposed No Stopping at All Times (NSAAT) Restriction- In order to enhance vehicle access and movement along Miro Road, Auckland Transport is proposing to install NSAAT “Broken Yellow Lines” during the summer months, between 1 November and 30 April annually, as shown on the attached plan. Attachment “C”.

 

Travelwise update

27.     On Friday the 12 September 2014, two officers from Auckland Transport’s, Travelwise team met with the Waiheke Local board to discuss the programme currently being undertaken on Waiheke with local schools.

28.     Since this meeting the team has taken the following actions:


Waiheke Primary School (Term 4)

 

·       Booked to participate in “School safe Scooter Skills”;

·       Booked to carry out “Walking Time Zone Activity”; and

·       Enquired with lead teacher to gauge interest in having 2 of their teachers trained in the cycle training that is taking place at Te Huruhi School in term 4 (awaiting confirmation).

 

Te Huruhi School (Term 4)

 

·       Road safety activity to promote safe crossing, at the Kea crossing (3rd to 7th November 2014);

·       12 teachers to be trained in cycle training (20th to 21st October 2014);

·       Confirm some teachers are currently using the bikes with their classes; and

·       The school is seeking interest from their community regarding a Walking School Bus from the Surfdale Shops for Term 4.

 

Other

·       Grade 2 on road cycle training to be made available to Intermediate and High School students (Schools will be canvased to gauge interest)

 

Note; Funding for this course is limited, grade 2 training is very comprehensive and runs over 2 days, once Auckland Transport receives confirmation of interest from the schools and student numbers willing to participate (with parental consent) the training will be booked. 

 

Media

Two-way separated cycleway designed to keep people safe

29.     The first stage of the Beach Road cycleway in downtown Auckland is now complete and Auckland Transport is urging cyclists, motorists and pedestrians to take care while they become familiar with the new road layout.

30.     New Zealand’s first dedicated two-way separated cycleway, Beach Road is a key component of the Auckland Cycle Network and is part of the Harbour Edge initiative, which seeks to better connect Aucklanders with the sea and deliver on the Mayor’s objective of making Auckland the world’s most liveable city.

31.     The new infrastructure links to the newly completed Grafton Gully and Upper Queen Street Cycleways, the North-Western cycle route, Quay Street, Tamaki Drive, North Wharf and Westhaven promenade.

32.     Physically separated from vehicles with a 0.8m raised concrete kerb ‘separator’, the Beach Road cycleway runs along the western side of Beach Road from Churchill Street toward the city centre before crossing diagonally to the eastern side of the road via a dedicated cycle traffic signal at the Te Taou Crescent intersection (near the old Railway Station).

33.     Walkers use a separate pedestrian crossing perpendicular to Beach Road. The cycleway then turns right into Mahuhu Crescent before turning in to a new three metre shared path on Tapora Street where a new signalised crossing has been installed at Quay Street.

34.     Auckland Transport has published safety messages for people on bikes, walkers and motorists at www.AT.govt.nz/beachroadcycleway.  A safety video showing cyclists how to utilise the new cycleway is also online. http://youtu.be/fNlu7xaS2KA

35.     The second stage of the Beach Road cycleway, to be constructed next year, involves installing a raised kerb separation along Beach Road between Mahuhu Crescent and Britomart Place.

Consideration

Local board views and implications

36.     The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

37.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

38.     The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

39.       All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

No.

Title

Page

aView

Ferry Hop Card Numbers

23

bView

Tawa Street Plan

25

cView

Miro Road Plan

27

dView

Auckland Transport Issues Register

29

     

Signatories

Authors

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected member Relationship Team Manager

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 


Waiheke Local Board

23 October 2014

 

 


Waiheke Local Board

23 October 2014

 

 




Waiheke Local Board

23 October 2014

 

 

Rakino Island Hall Relocation

 

File No.: CP2014/24136

 

  

Purpose

1.       To seek the approval of the Waiheke Local Board to relocate the Rakino Island Hall and approval for $66,000 of the Boards Community Facilities renewal budget 2014/ 2015 to be used to fund this relocation.

Executive summary

2.       Sitting on the edge of the Rakino Island wharf the hall is at serious risk of damage during heavy storms. The hall is also susceptible to damage from high tides as water hits the wall below the deck lifting the structure from its piles. The hall was recently lifted from its piles during a king tide and this has caused internal damage to the building and left an uneven floor level. As there appeared to be no immediate solution to the ongoing water damage, Property Department staff investigated the option to move the community hall back from the edge of the wharf. This option would move the building away from the damaging waves during storms and high tides.

3.       Council have agreed a $24,090 insurance settlement for recent storm damage but this does not cover the work required to repair the deck and re-pile or re-site the building. The anticipated cost to relocate and carry out repair work is $56,000 plus project management and consent fees.   There is also a need to move the current toilets and install a new septic tank, which will make the total project cost $91,000. Taking away the insurance money received an amount $65,910 is required.

 

Recommendations

That the Waiheke Local Board:

a)      Approves the re-siting of the Rakino Island Hall to prevent the threat of damage from severe storms and high tides.

b)      Approves the allocation of $66,000 from the Waiheke Local Board Community Facilities renewal budget 2014/ 2015 for this purpose.

Comments

 

4.       Sitting on the edge of the Rakino Island wharf the hall is at serious risk of damage during heavy storms. The hall is also susceptible to damage from high tides as water hits the wall below the deck lifting the structure from its piles. The hall was recently lifted from its piles and the walkway badly damaged during a king tide and this has caused internal damage to the building and an uneven floor level. The damage is indicated in the report Attachment A which also has picture that shows the wharf foundation where the water damage occurs.

 

5.       The residents of Rakino Is built a seawall and installed a gambion basket in an attempt to      reduce the impact of the waves coming up under the building but this has proved to be  inadequate and over time has been almost completely washed away by the tide. The two  options available are to either rebuild or strengthen the sea wall or to re-site the building back from the edge of the wharf which would include re-siting the public toilet.  Auckland Transport have investigated modifications to the wharf but this work has not proceeded due to funding constraints. 


6.    As there appeared to be no immediate solution to the ongoing water damage Property Department staff investigated the option to move the community hall back from the edge of the wharf. This option would move the building away from the damaging waves during storms and high tides. It would remove the need to replace the deck and provide an opportunity to lift and re-pile the building. Moving the hall will also make it easier to undertake future repairs to the sea wall and protect the existing wharf.

 

7.    Council have agreed a $24,090 insurance settlement for recent storm damage but this does not cover the work required to repair the deck and re-pile or re-site the building.  Risk and Assurance will not increase their offer and indicate that if improvements are not made to protect the building no further payouts will be made in the event of further damage.

 

8.    The anticipated cost to relocate and carry out repair work is $56,000 plus project management and consent fees.  There is also a need to move the current toilets and install a new septic tank, which will make the total project cost $91,000. Taking away the insurance money received an amount of $65,910 is required. The Board has $91,000 in its community facilities renewal budget for 2014/2015 and this report recommends that $66,000 be allocated from this budget to enable the relocation and repair of the Rakino Island Hall. The renewal budget is not affected by the LTP deferral process that has been undertaken.

 

9.    This Hall serves a small isolated community and is the only community facility on the Island.  Because of its proximity to the Wharf it provides a refuge for residents and visitors waiting for the ferry.

Consideration

Local board views and implications

10.  The Local Board was made aware of this issue and visited the Island on 8 August 2014 with the Property Portfolio Coordinator. From this visit it was agreed that re-siting the hall was the best option and that this should be progressed.

Māori impact statement

11.  The matter being considered has no particular benefits or adverse effects fro Maori.

Implementation

12.  Subject to budget being made available and obtaining the required consents there are no implementation issues.

 

Attachments

No.

Title

Page

aView

Moving Community Hall

33

     

Signatories

Authors

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

 


Waiheke Local Board

23 October 2014

 

 

 

RAKINO COMMUNITY HALL

Sandy Bay Wharf

Two storey deteched building. 

Construction comprises of concrete piles with timber sub floor and floor framing, timber wall and roof framing members with a painted galvanised iron roof and timber weatherboards.  The windows and doors are timber.

 

DSC01945

DSC01941

 

Sitting on the edge of the wharf the building is at serious risk of damage during heavy storms and was recently lifted from its piles and the walkway badly damaged during a king tide.

The TV was thrown from its position on a shelf  and the kitchen cupboard have water damage

 

And the deck was badly damaged

Joist to under building, Blown out.JPG

During high tide the water comes up into the bay and hits the wall below the deck lifting the structure from its piles and causing damage to the deck

IMG_4761.JPG

 

This photo shows how high the water reaches in a normal tide

Below is a quote from Downer to carry out repairs to the damaged deck

 

 


Waiheke Local Board

23 October 2014

 

 

Waiheke Recreation Centre Trust 2014/2015 Operational Funding

 

File No.: CP2014/21404

 

  

Purpose

1.       This report seeks Waiheke Local Board’s approval to enter into a further one year operational funding agreement with the Waiheke Recreation Centre Trust (WRCT) for 2014/15 to enable community access and programmes.

Executive Summary

2.       Since 2003. Council has contributed annual operational funding to the WRCT to operate the Waiheke Recreation Centre (the Centre), to support community access and programmes.

3.       The current level of funding for 2013/2014 was $74,987.

4.       In order to ensure operational grant funding is aligned with the draft Community Grants Policy, officers commissioned an independent review of funded relationships.  The purpose of the review is to develop a consistent approach that best meets the outcomes of the Auckland Plan, is aligned with the Sport and Recreation Strategic Action Plan and is consistent with the principles in the draft Community Grants Policy.

5.       It is proposed that the outcomes of this review will be reported and then implemented from 1 July 2015.  Until this time grants are managed under legacy approaches for the 2014/15 financial year as per the resolution from the Regional Strategy and Policy Committee. (Resolution: REG/2014/36).

6.       It is recommended that the agreement with the WRCT is continued for 2014/15 as the Centre is generally meeting its required outcomes and key performance indicators (KPIs).

 

Recommendations

That the Waiheke Local Board:

a)      Approve the continuation of the current operating funding agreement with the Waiheke Recreation Centre Trust for 2014/15 for $74,987.

b)      Approve officers to continue reviewing the Waiheke Recreation Centre Trust operational funding during 2014/15 and report options to the Waiheke Local Board for 2015/16 onwards.

c)      Endorse the Waiheke Recreation Centre as part of the Auckland Council network of community recreation facilities as per the draft Community Facilities Network Plan.

 

Comments

 

7.       The Centre is located on Waiheke High School grounds and operates as a dual use school / community facility.

8.       The WRCT is a duly incorporated body, under the Charitable Trusts ACT 1957, and was constituted to build and administer the Centre.

9.       In 2002/2003, through a Facility Partnership Agreement, Auckland City Council contributed $750,000 to the capital cost of the construction of the Centre.  As part of the agreement, Council committed to the consideration of on-going operational funding to provide continued community access to the centre.

10.     The Centre was opened in March 2003 and has an obligation, through its Facility Partnership Agreement with council, to ensure local community access outside of school hours.

11.     In addition to the main sports floor area (1 Courts) the Centre has 3 meeting/activity rooms allowing for after-school care and other regular hirers requirements.

12.     The Centres regular user groups include; Indoor football, Waiheke Gymnastics Club, after-school care, Waiheke Basketball Club, Brazilian Ju Jit Su, and Badminton Club.

13.     In October 2012 WRCT changed its operating model from contracting an organisation to operate to operating the facility itself.

14.     Council has been considering a Community Grants Policy approach for some time. On 6th March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014 /2015 financial year. 

REG/2014/36

That the Regional Strategy and Policy Committee:

b. endorse existing funding arrangements and grants schemes being rolled over for the 2014/15 financial year.  

CARRIED

15.     In order to ensure operational grant funding is aligned with the draft Community Grants Policy an independent review of the sport and recreation funded relationships administered by council’s sport and recreation partnerships team has been completed.

16.     The purpose of the review is to develop a consistent approach that best meets the outcomes of the Auckland Plan and is aligned with the Sport and Recreation Strategic Action Plan.

17.     The review has led to the following recommendations regarding the Waiheke Recreation Centre Trust:

·    Continue to fund for a further year (2014/15) until the draft Community Facilities Network Review is completed, the Community Facilities Network Plan is developed and any network gaps and community needs are identified

 

·    Benchmark the centre’s business model and review expenses, efficiencies and effectiveness against Auckland Pools and Leisure recreation facilities

 

·    Establish key performance indicators to measure outputs and outcomes that are aligned with the KPIs established for Auckland Pools and Leisure Centres

 

·    Develop appropriate reporting templates that clearly guide funding recipients and ensure that progress towards required outcomes is measured and reported.

 

·    If funding is to continue beyond 2014/2015 then review:

a)   The best model for funding support for each centre, i.e. by way of a grant, contract for service or maintenance payments

b)   The relative contribution of council and the school (where relevant)

c)   The time period the funding should apply to and when reviews should be undertaken

d)   The scale of the funding relative to the community outcomes to be delivered

e)   Whether funding should be a set amount or on a sliding scale

 

Consideration

Local board views and implications

18.     The Waiheke Local Board has the delegated authority to grant funding of the Waiheke Recreation Centre Trust operation.  The opinion of the Parks, Sport and Recreation Portfolio holder has been sought prior to this report. This report seeks approval from the Waiheke Local Board to continue the interim approach endorsed by the Regional Strategy and Policy Committee. As the funding is provided for in the Waiheke Local Board Agreement, no other Local Boards have been consulted.

Māori impact statement

19.     The Maori Plan, page 13 has a key direction ‘improve quality of life’ with a focus on health and wellness. Officers will engage with the WRCT to consider how they can assist with meeting the directions and indicators in the Maori Plan and target programmes for Maori communities.

Implementation

20.     There are no implementation impacts.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Shamila Unka - Team Leader Sport & Recreation

Suzanne Dennehy - Sport and Recreation Advisor

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

World War 1 Centenary Commemorations - Waiheke

 

File No.: CP2014/24007

 

 

Purpose

1.       Providing an update on local planning for World War 1 centenary commemorations on Waiheke.

Executive summary

 

2.       WW100 Auckland Waiheke Island has been set up to facilitate participation of the community, families and organisations to commemorate the Centenary of WW1 on Waiheke Island between August 2014 – November 2018.

3.       WW100 Waiheke Island Get involved working group includes representatives from the Waiheke Local Board, RSA, Stoney Batter, Waiheke Island Community Cinema Trust, headland Sculpture on the Gulf, Waiheke Schools, Waiheke Community Art Gallery, interested individuals and parties.

4.       The brief of the WW100 Waiheke Island Get involved working group is to:

·     Plan and coordinate projects and events that commemorate WW100 Centenary Commemorations, significant to Waiheke Island;

·     Provide updates on progress to the Waiheke Local Board and facilitate resource requirements; and

·     Seek support from other organisations and individuals to that end. 

5.       The Waiheke Local Board have $10,000 operational funding and $10,000 capital funding within their 2014/2015 budgets allocated to WW1 Centenary Commemorations.

6.       The working group will meet every 8 weeks, to discuss, plan recommendation and coordinate events and projects that commemorate WW100 Centenary Commemorations, significant to Waiheke Island.

7.       The Waiheke Local Board representative will work with WW100 Waiheke Island to identify projects as part of the WW1 Centenary Commemorations and confirm budget allocation. 

8.       Examples of projects suggested to date include:

·     A brass commemoration plaque for the ANZAC Reserve Cenotaph;

·     A clean-up and painting of the Cenotaphs at Alison Park and Omiha/Rocky Bay;

·     Research projects on Waiheke involvement and WWI Roll of Honour at the RSA;

·     Ostend Hall initiatives such as placemaking and reconfiguring options to improve amenity;

·     A commemorative sculpture (in conjunction with Sculpture on the Gulf);

·     Art Gallery exhibition; and

·     Stoney Batter event.

 

9.       In order to progress administration and project management for the programme the WW100 Waiheke Island Get involved working group has requested the operational portion of the budget available.  Final programme details and budget will be delegated to the board representative to confirm. 

10.     Possible capital funding projects will be investigated further and reported back to the board for approval.

11.     Auckland Council has also established a Political Steering Group which is providing leadership and direction for Auckland-wide events including library events.  Further information on region-wide events can be found on council’s website www.aucklandcouncil.govt.nz.

 

Recommendations

That the Waiheke Local Board:

a)      Delegate the Deputy Chair as the Waiheke Local Board representative on the WW100 Waiheke Island Get involved working group.

b)      Allocate $10,000 operational funding from the board’s 2014/2015 WW1 Centenary Commemorations budget to the WW100 Waiheke Island Get involved working group to deliver a programme of events for the WW1 Centenary Commemorations on Waiheke, with final programme details and operational budget allocation delegated to the Deputy Chair.

c)      Request the WW100 Waiheke Island Get involved working group report back to the board the final programme of events and recommended capital projects for the WW1 Centenary Commemorations on Waiheke.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Janine Geddes - Local Board Advisor  

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

Waiheke Local Board feedback on the Draft Allocation of Decision-Making Review

 

File No.: CP2014/24068

 

  

Purpose

1.       Attaching the Waiheke Local Board’s feedback on the draft Allocation of Decision-making Review.

Executive summary

2.       At its meeting held 24 July 2014, the Waiheke Local Board resolved as follows:

 

17

Draft Allocation of Decision Making Review

 

Resolution number WHK/2014/1

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      As part of the review, seeks a discussion with the Governing Body and all Local Boards around the effectiveness of the current decision making allocation as it relates to Local Boards, Governing Body and CCOs.

b)      Delegates to the Chair, Deputy Chair and Member John Meeuwsen to finalise the Board’s feedback on the Allocation of Decision Making Review.

CARRIED

 

3.       In line with resolution 17b) the board’s final feedback is attached for information.

 

Recommendation

That the Waiheke Local Board:

a)      Receive the Waiheke Local Board’s feedback on the draft Allocation of Decision-making Review.

 

 

Attachments

No.

Title

Page

aView

Waiheke Local Board feedback on the Decision-making Allocation Review

47

     

Signatories

Authors

Janine Geddes - Local Board Advisor  

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 










Waiheke Local Board

23 October 2014

 

 

LTP 2015-2025 Feedback on mayoral proposal

 

File No.: CP2014/24020

 

  

Purpose

1.       To seek feedback from local boards on the mayoral proposal for the LTP 2015-2025, as announced on 28 August 2014.

Executive summary

2.       On 28 August 2014, the Mayor announced a proposal for the LTP 2015-2025, outlining high level funding envelopes and key priorities. 

3.       Feedback is sought from local boards on the mayoral proposal, including departmental responses, to help inform draft budget and consultation decisions being made by the Budget Committee on 5 and 6 November 2014.

Recommendation

That the Waiheke Local Board:

a)      Consider the mayoral proposal and whether to provide feedback on the implications of the proposal.

Comments

 

Background

4.       In March 2014, the Mayor provided direction setting for the LTP 2015-2025.

5.       Between March and August, Auckland Council conducted a thorough assessment of its full work programme, prior to the Mayor announcing a proposal for the LTP 2015-2025 on 28 August 2014.  The mayoral proposal outlined high level funding envelopes and key priorities. 

6.       In response, the organisation considered the mayoral proposal at a more detailed project and local level, identifying what could be achieved within funding envelopes and options or trade-offs that may need to be considered.

7.       Local boards have been engaged throughout the LTP 2015-2025 process, including detailed briefings from departments between 23 September and 5 October to discuss responses to the mayoral proposal.

8.       Feedback is sought from local boards on the mayoral proposal, including departmental responses, to help inform draft budget and consultation decisions being made by the Budget Committee on 5 and 6 November 2014

9.       Local boards also have the opportunity to discuss feedback with the Governing Body on 17, 22 and 24 October 2014.

10.     Following Budget Committee decisions in early November, local boards will hold workshops to develop local consultation material and supporting information, for agreement in business meetings between 1 and 10 December 2014.

Attachments

There are no attachments for this report.    

Signatories

Authors

Janine Geddes - Local Board Advisor  

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

Draft Community Facilities Network Plan

 

File No.: CP2014/24061

 

  

Purpose

1.       To seek the Board’s feedback on the draft Community Facilities Network Plan (Attachment A) following workshops held with all local boards in August and September 2014.

Executive summary

2.       In August 2014 the Regional Strategy and Policy Committee endorsed the Draft Community Facilities Network Plan (REG/2014/98) for engagement with local boards, advisory panels and key external stakeholders.

3.       The purpose of the Community Facilities Network Plan (draft plan) is to guide council’s provision of community facilities for the next 10 years and beyond.  The key drivers are to:

·    Optimise the use and efficiency of existing facilities;

·    Address gaps and needs for community facilities now and into the future; and

·    Meet demand arising from population growth and changing user expectations.

4.       The scope of the draft plan includes community centres, venues for hire (community or rural halls), arts and culture facilities, aquatic and leisure facilities.  The network includes facilities owned by council and facilities owned by third-parties which are supported by council and available for community use.  While facilities like libraries, sport clubs, community leases, schools, churches and marae are not included in the recommendations of the network plan, these facilities will be considered in the implementation phase.

5.       There are three key components of the draft plan:

·    Strategic framework – specifies the outcomes council is seeking from its investment in community facilities aligned with the Auckland Plan, Local Board Plans and other strategic priorities; and articulates the council’s key objectives for future provision.

·    Provision framework – guides council’s approach for future community facility provision.

·    Action Plan – over 50 recommended actions to investigate areas with potential gaps in provision and to investigate existing facilities with issues affecting their performance.

6.       Each action will require detailed community or sector based investigation to understand needs and determine the appropriate response.  Process guidelines have been developed to ensure a consistent approach to these investigations.  Local boards and the local community will be fully involved in investigation processes.

7.       As council may not have the capacity to invest in all community facility projects, the draft plan also provides prioritisation criteria to help determine the priorities for investment once the investigation process determines the appropriate facility response.  The ability and timeframe to implement the actions is dependent on the budget available for community facility investment in the Long-term Plan 2015-2025 (LTP).

8.       Feedback on the draft plan was sought from key stakeholders including regional sports organisations, facility partners, facility managers and advisory panels.  Submissions were also invited through shapeauckland.co.nz which closed on 15 September 2014.  A summary of feedback is attached in Attachment B.

9.       It is proposed that libraries should be included in the Community Facilities Network Plan as another key community facility that council provides, and to ensure alignment of planning and future facility provision.  Libraries have undertaken similar research to understand the gaps and needs for libraries and are well placed to be included.  There will need to be further communication with local boards on the libraries content.  Revised timeframes to integrate libraries into the plan and to align with the LTP process are outlined in this report.

 

Recommendations

That the Waiheke Local Board:

a)      Provide feedback on the Draft Community Facilities Network Plan which will guide council’s provision of community facilities, including any specific feedback on the strategic framework, provision framework, action plan, implementation approach and prioritisation criteria.

b)      Note proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

 

Comments

Draft Community Facilities Network Plan

10.     Community facilities contribute to building strong, healthy and vibrant communities by providing space for people to connect with each other, socialise, learn skills and participate in a range of social, cultural, art and recreational activities.  Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11.     The draft plan outlines how council will provide and invest in community facilities to respond to community needs and population growth and changes.

12.     The draft plan sets out a strategic framework for community facilities to articulate why council invests in the provision of community facilities, the desired outcomes from this investment and the key objectives for future provision.  This is aligned with the strategic direction and transformational shifts in the Auckland Plan, local board plans and relevant strategic action plans.

13.     The proposed common purpose for community facilities is “Vibrant and welcoming places at the heart of where and how communities connect and participate”.

14.     The draft plan sets out four proposed key objectives to guide and underpin the future provision of community facilities:

·    Undertake robust and consistent planning to ensure future decisions on the provision of community facilities are based on clear evidence of needs and assessment of all options.

·    Maintain, improve and make the best use of existing community facilities where they continue to meet community needs and investigate the future of facilities that no longer meet community needs.

·    Provide flexible and multi-purpose facilities that are co-located and/or integrated with other community infrastructure.

·    Look for opportunities to leverage and support partnerships.

Future Provision Framework

15.     The draft plan proposes provision frameworks for each type of community facility to guide council’s approach to the provision of new facilities in the future.

Community Centres

16.     The proposed provision approach for community centres is to continue to maintain and deliver community centres at the local level across the region, recognising the important role they play in meeting local community needs for spaces to deliver a wide range of community, recreation, learning, events, arts and culture activities.


Venues for hire

17.     Given the wide range of providers of venues to hire, the draft plan proposes the council does not invest in any more new stand-alone venues for hire. It is proposed that bookable space is included in multi-purpose community centres (new or existing/redeveloped), guided by community needs assessments. Other options should be explored including partnerships or encouraging other organisations (such as schools, sports clubs and churches) to make bookable spaces available for community use. In some cases where venues for hire are no longer serving community needs, there may be potential to consider repurposing venues for other activities or possible divestment.

Aquatic and Leisure Facilities

18.     The proposed provision framework for aquatic and leisure facilities is through a hierarchy of local, destination and regional facilities to support participation in a range of sport and recreation activities from casual play through to competitive sport.  The draft plan outlines different functions and level of provision for local, destination and regional facilities.

Arts and Culture Facilities

19.     At the local level, the proposed future provision will focus on enabling participation in arts and culture activity through programming in existing facilities and new multi-purpose facilities, rather than building new standalone local arts facilities.  The focus will be placed on integrating arts space and programming within the existing network or in new multi-purpose facilities, repurposing existing spaces or partnering with others to provide suitable space.

20.     It is recognised there is a need for some specialised arts and culture facilities that serve larger catchments.  The draft plan proposes supporting a network of destination and regional arts and cultural facilities to meet sector and audience demand, which would be determined by robust investigation on a case-by-case basis.  It is proposed the council would only intervene when the private sector does not and opportunities for partnerships with the wider sector including central government should be explored.

Action Plan and Implementation

21.     The draft plan includes over 50 recommended actions to undertake investigations into the future provision of community facilities, focused on both existing facilities and potential areas for new facilities.

22.     All recommended actions will require detailed community or sector based investigation to determine the appropriate response. It is intended that any future investment in community facilities will be determined following detailed investigation which provides clear evidence of need, options analysis and development of a robust business case. Detailed process guidelines to ensure a consistent approach to these investigations have been developed (Appendix 2 of draft plan: Community Facilities Development Guidelines). Local boards and the community would be fully involved in investigation processes.

23.     As council may not have the capacity to invest in all community facility projects, the draft network plan provides prioritisation criteria to assist the governing body to determine its priorities for investment in community facilities.

24.     The draft plan identifies existing community facilities which have issues impacting on their performance and ability to meet community needs. In these cases, investigation is required to understand in more detail how the facility is operating and meeting community needs, explore various options for the facility and to determine the appropriate response. There could be a variety of options including changes to facility governance, management or programming, facility redevelopment, repurposing for another activity or possible divestment.

25.     For potential areas for new facilities, a similar investigation process is required to understand community needs, explore and test the feasibility of different options and assess the business case for a new facility.  The outcome of this investigation may identify a non-asset solution is required such as programming, partnerships or supporting a non-council facility.

26.     The actions in the draft network plan have been ranked according to the urgency of completing the investigation recognising different factors including condition issues, responding to catalysts, opportunities for rationalisation or partnerships, timing and scale of population growth and location in a spatial priority area.

27.     During workshops with local boards, some inaccuracies were identified in the draft plan.  Corrections have been included in the draft plan attached in Attachment A.

Stakeholder Engagement

28.     The draft plan has been informed by previous feedback from communities, principally via annual customer satisfaction surveys, user surveys, catchments studies and consultation on the Auckland Plan and relevant strategic action plans.

29.     Given this context, engagement on the draft plan has primarily been limited to targeted stakeholders, including council’s advisory panels, facility partners and managers and external stakeholder groups such as regional sports organisations.  Additionally, the draft plan has been available for wider public comment on shapeauckland.co.nz.  A summary of feedback is attached in Attachment B.

30.     Most of the actions identified in the draft plan will require further investigation to determine the appropriate response.  This will include detailed and localised community and/or sector based investigation/engagement and feedback from communities on different options. The public will also have the opportunity to provide feedback on the proposed level of future investment in community facilities via the LTP consultation process.

Incorporating Libraries into the Network Plan

31.     Through the LTP process, the Parks, Community and Lifestyle theme has been working to address priorities and funding for activities including community facilities, recreation facilities and libraries.  It has become clear there is a need for a more coordinated and aligned approach for the future planning and development of community facilities with an emphasis on multi-purpose facilities.

32.     It is proposed that libraries be included in the network plan as a key community facility that council provides and to ensure alignment of planning and future facility provision.  Libraries have undertaken similar research to understand the gaps and needs for future libraries and are well placed to be included.  There will need to be further communication with local boards on the libraries content which means the timeframes to complete the network plan will need to be extended into 2015.

33.     One advantage of extending the timeframes is alignment with the LTP process.  The level of future capital investment in community facilities won’t be known until after the public consultation process on the LTP is completed in May 2015.  Finalising the network plan once the LTP process is completed (or near completion) will ensure the plan can incorporate the LTP outcomes and governing body priorities for future investment in community facilities.

34.     The key benefit of modifying the scope to include libraries is the alignment of planning and provision to achieve better community outcomes and greater efficiency. 

35.     The revised timeframe for integrating libraries into the draft plan is outlined below:

Dec

Briefing with local boards on the library research

Dec-Jan

Development of revised Community Facilities Network Plan

Feb 2015

Workshops with local boards to review the revised plan

Mar

Report to the governing body on the revised draft plan

Apr-May

Report to local boards seeking feedback on revised draft plan

July

Report to governing body seeking approval of final Community Facilities Network Plan

Consideration

Local board views and implications

36.     During August and September, workshops with local boards were undertaken to present on the draft Community Facilities Network Plan, to respond to any questions and assist local boards in formulating their feedback.

37.     Feedback from local boards is sought on the draft plan, particularly on the following:

·    Strategic framework (section 3) including the common purpose, outcomes and objectives;

·    Provision frameworks (Section 4);

·    Action plan (section 5); and

·    Implementation approach (section 6) including process guidelines and prioritisation criteria.

38.     The feedback from local boards will be incorporated into a revised network plan (which includes libraries) and will be presented/reported to local boards in 2015.

Māori impact statement

39.     The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate.  For all community facility types Maori are represented as users.  At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users.  Maori are under-represented as users compared to the Auckland population at arts and culture facilities.

40.     Given the context of the network plan and the information already received through the user surveys and iwi consultation on the strategic action plans, it was not proposed to undertake any specific engagement with Maori or other facility users.

41.     The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are currently scoping a project to address the future provision and development of marae facilities.  Opportunities for aligned provision and/or partnerships with marae facilities should be considered as potential options to meet community needs.

Implementation

42.     The draft plan is an aspirational plan for the next 10 to 20 years which outlines what needs to be investigated and undertaken to deliver a network of community facilities to meet community needs.  The ability and timeframe to implement the actions is dependent on the level of budget available through the council’s LTP 2015-2025.

43.     Through the LTP process, the governing body will consider the amount of funding available for investment in community facilities.  To deliver the network plan this will need to include both operational funding to undertake the required investigations and depending on the outcome of each investigation, capital and operational funding to implement the recommended response.

44.     Once the network plan is adopted, implementation will focus on progressing the high priority actions using the implementation approach and community facilities development guidelines.

45.     The draft plan lists a number of community facility projects that are already underway or were anticipated to commence construction in 2014/15.  The current review of the 2014/15 capital works programme may result in the deferral of some of these projects.  Once decisions have been made on deferrals, then the draft network plan will be amended to reflect this.

 

Attachments

No.

Title

Page

aView

Draft Community Facilities Network Plan (Under Separate Cover)

 

bView

Draft Community Facilities Network Plan stakeholder feedback (Under Separate Cover)

 

     

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst - Central

David Shamy - Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

Significance and Engagement Policy

 

File No.: CP2014/23017

 

  

Purpose

1.       The purpose of this memo is to provide background information on the draft Significance and Engagement Policy to support local boards in providing formal feedback.

Executive summary

2.       There have been changes to the Local Government Act 2002 (LGA2002). Council is now required to adopt a Significance and Engagement policy by 1 December 2014. Council already has a Significance Policy but the council must expand it to include engagement.

3.       A draft Significance and Engagement Policy was adopted by the Regional Strategy and Policy Committee on 4 September for public consultation from 22 September to 19 October 2014. 

4.       The legislation requires the policy to consider community preferences about engagement on decisions relating to specific issues. Auckland Council carries out hundreds of consultations each year from small neighbourhood issues up to large regional issues. A core function of local boards is to understand, engage with and represent their local communities. The development of the Significance and Engagement Policy is not intended to constrain or restrict the role of local boards in this regard.

5.       An overview of the kinds of methods that could be used depending on the significance of the issue has been compiled to provide guidance.

6.       The policy will be supported by updated guidelines, case studies and templates providing more detail on engagement principles and good practice.

 

Recommendation

That the Waiheke Local Board:

a)      Provide feedback on the draft Auckland Council Significance and Engagement Policy.

 

Background

 

7.       As part of the LTP 2012-2022 process, Auckland Council adopted a Significance Policy to provide a mechanism for establishing which decisions are significant with reference to thresholds and general criteria. This was a requirement under the LGA2002 and the policy requires all council reports to state the degree of significance. A significant decision triggers an automatic requirement to consult.

8.       The Local Government Act 2002 Amendment Act 2014 amended the LGA 2002, so that all councils are now required to adopt a Significance and Engagement Policy by 1 December 2014.

9.       The legislative change requires the council to expand the current Significance Policy to include engagement. The current Significance Policy has been used to provide the basis of the new Significance and Engagement Policy.

10.     The draft Significance and Engagement Policy was adopted by the Regional Strategy and Policy Committee on 4 September for public consultation from 22 September to 19 October.


11.     Since the committee meeting, there have been some minor changes to clarify what constitutes a significant decision. The order of the significance section has changed as a result of this, while the criteria that related to engagement are now in section 6.1 under engagement methods.

Consultation on the draft policy

12.     Consultation on the draft policy will not follow a Special Consultative Procedure. Consultation will be targeted at interest groups and will seek out feedback from communities who are often not involved in council’s consultation processes.

13.     Consultation will largely be focused online through ShapeAuckland. A sign language submissions service has also been set up through Deaf Radio.

14.     A variety of stakeholder organisations have been contacted to help organise community workshops on the draft policy. This includes youth groups, ethnic groups, grey power, age concern, community organisations and networks.

15.     In addition, the council will use Our Auckland, the People’s Panel and social media as a way of further encouraging feedback on the draft policy. Local boards are encouraged to help encourage participation through their stakeholder newsletters and social media.

Role of local boards

16.     A core function of local boards is to understand, engage with and represent their local communities. They do this through a number of formal and informal mechanisms in relation to their local board plans and local board agreements and also to inform local board input into regional plans and policies. The development of the Significance and Engagement Policy is not intended to constrain or restrict this role.

17.     While adoption of the Significance and Engagement Policy is a Governing Body decision, local boards have a role providing input to its development. The purpose of this report is to seek local board input on the attached draft policy.

Policy approach to engagement

18.     The LGA2002 sets out principles for consultation that all councils must follow.

19.     Feedback received from the community and stakeholders on Auckland Council consultation and engagement processes has highlighted a number of other important principles to consider when engaging with the community. These have been incorporated into the policy as a way of recognising the needs of Auckland’s diverse communities and the value that is placed on their involvement in decision-making processes.

20.     The legislation requires the policy to set out how the council will respond to community preferences about engagement on decisions relating to specific issues, assets and other matters. Auckland Council carries out hundreds of consultations each year from small neighbourhood issues up to large regional issues. A list of how the council will engage on each issue would be extensive and would not allow flexibility depending on the timing, community affected and likely level of interest on the issue. It would also limit the council’s ability to consider and refine approaches for engagement in response to community feedback.

21.     An overview of the kinds of methods that could be used depending on the significance of the issue has been compiled to provide guidance. These have been categorised as small and simple, medium or large and complex. The level of significance will be determined using the criteria in section 3 of the policy.  The criteria used to assess whether a decision is significant are also useful when considering which engagement methods should be used for a particular decision (if any).  (For the avoidance of doubt, the use of the criteria to assess the level of engagement does not replace the council’s assessment of whether or not a decision is “significant”).

Significance

22.     A decision is significant if:

a.       The thresholds related to an activity or group of activities are exceeded; or

b.       The decision relates to strategic assets.

23.     A decision will also be significant where the council, having applied the criteria, decides that it is significant. Where a decision is determined to be significant, it will automatically trigger a requirement to consult.

Strategic Assets

24.     Strategic assets are defined as assets or group of assets required for the local authority to maintain its capacity to achieve or promote any outcome that council determines is important for the present or future wellbeing of the community. The council considers its strategic assets as whole single assets because it is the asset class as a whole that delivers the service. The list of strategic assets should cover only those assets that are significant for an entity the size of the Auckland Council. The strategic assets are listed in the Significance and Engagement Policy which includes land or buildings owned by the council that are required to maintain the local authority’s capacity to provide affordable housing and equity securities held by council in a port company or airport company.

25.     The definition of networks included in the list of strategic assets has been updated by including the North Harbour Stadium, Bruce Mason Theatre and Q Theatre which Auckland Council acquired since the adoption of the Significance Policy in 2012. In addition, substantive shares in Watercare have been combined with shares in substantive CCOs as Watercare became a substantive CCO in 2012.

26.     The legislation provides that a decision to transfer the ownership or control of a strategic asset to or from the local authority may only be made if they are explicitly provided for in the council’s LTP and, from 2015, also included in the consultation document used to consult on the LTP.

27.     Decisions on assets not included in the list are subject to the normal provisions of the Local Government Act 2002 regarding decision making and consultation.  This ensures that interested or affected parties will have their views considered appropriately in decision making. The council would retain discretion to consult (including using the special consultative procedure) for these decisions if it wished.

28.     Strategic assets, as defined by this policy that are owned and or managed by a substantive CCO are identified in the CCO Accountability Policy.

Thresholds

29.     As a general guide, the creation of a new group of activity, the cessation of a group of activity, or a 33 per cent increase or 20 per cent decrease in the nature of a group of activity, would be considered significant.

General Criteria

30.     The council has also identified a list of criteria to consider when deciding whether or not a matter is significant.

Timeline

31.     The high level timeline for the development of the policy is as follows:

 

Milestone

Description / steps

Timing

Developing the draft policy

Drafting the policy

Testing the policy internally, with key stakeholders and advisory panels

Gaining feedback on draft policy with local board members, local board chairs, IMSB

Regional Strategy & Policy for adoption prior to consultation

July – August

 

 

 

 

 

5 September

Consulting on the draft policy

Communications and engagement on the draft

Local board workshops

Local board reports / formal feedback process

Advisory panel workshops

Stakeholder discussions

Public engagement

 

September-October

Revising the draft policy

Analysing and reviewing feedback

Updating draft policy

 

October onwards

Adopting the policy

Budget Committee

Regional Strategy and Policy

Governing body for adoption

5 November

6 November

27 November

 

32.     This policy is expected to be adopted by 1 December 2014 and must be incorporated into the Long-term Plan (in summary form). The policy can be amended at any time.

Consideration

Local board views and implications

 

33.     This report is seeking the views of local boards on the draft policy.

34.     Local boards’ statutory role of identifying and communicating the views of the community on regional strategies, policies, plans and bylaws of the council has been taken into account during the development of the draft policy.

35.     Engagement with local boards to date has included:

·    an initial discussion at the Local Board Chairs Forum meeting on 28 April 2014;

·    a workshop for all local board members to discuss aspects of the draft policy on 22 August;  and

·    workshops are being held with individual boards during September and October where requested.

Māori impact statement

36.     Auckland Council recognize that Māori are a critical / important audience that need to be engaged in a meaningful way. The Treaty of Waitangi Audit 2012 and the Auckland Council Guide on Engaging with Māori were reviewed during the development of the draft policy. The draft policy has been presented for discussion to the Independent Māori Statutory Board. The results of a recent research study on Māori engagement with Auckland Council will be considered prior to finalizing the draft policy and to identify improvements with the engagement guidelines.

37.     Discussions on the draft policy and guidelines will also take place at a Mana Whenua forum during the consultation period.

General

38.     This report does not involve decisions that will trigger the council’s current Significance Policy.

Implementation

39.     Auckland Council does not currently have an adopted engagement policy. It does however have:

·        a consultation and engagement guidebook

·        a guide on Engagement with Māori

·        a staff training programme in community engagement through the International Association of Public Participation (IAP2)

·        an internal network which is used to share case studies

·        an annual awards event to celebrate good practice.

40.     Further work is taking place to improve the guidance that is available, in particular with respect to engaging with Auckland’s culturally and demographically diverse communities.

41.     It is expected that updated guidance, case studies and templates will be prepared alongside the development of the draft policy so that these are available for the purposes of engagement on the draft Long-term Plan and other processes as soon as practicable. This will include legal advice on the consultation document and other changes to requirements as a result of the LGA 2002 amendments.

42.     Local boards will be encouraged to input into the development of the updated guidance, case studies and templates through the engagement advisors.

 

Attachments

No.

Title

Page

aView

Draft Significance and Engagement Policy

71

     

Signatories

Authors

Carol Hayward - Team Leader Consultation and Engagement

Authorisers

Karl Ferguson - Communication & Engagement Director

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

 

 

Title: Auckland Council logo

Title: Consultation in library - Description: The image shows a member of the public receiving guidance on how to access online information about a plan and being shown supporting materials and maps.Text Box: Significance and Engagement Policy
Consultation Draft - September 2014


Waiheke Local Board

23 October 2014

 

 

Credit: Heidi Ping Xu


Waiheke Local Board

23 October 2014

 

 

1.          Table of Contents

1       Context 4

2       Decision making. 5

3       Significance. 7

4       Approach to engagement 9

5       Applying the policy. 11

6       Schedule 1: Methods of engagement 13

 


1        Context

1.1      Introduction

For Auckland Council, engagement is a genuine dialogue between decision-makers, communities and stakeholders for the purpose of making better decisions, policies or programmes of action.

Public input into decisions, policies or programmes of action is an essential part of ensuring they reflect the aspirations of residents, iwi, community groups and businesses - everyone who is invested in Auckland's future being one of prosperity, equality and wellbeing.

This policy aims to enable a flexible approach to engagement that recognises and supports the needs of Auckland’s diverse communities to get involved in council and civic life, and demonstrates a commitment to building ongoing relationships and greater understanding of community views and preferences.

 

1.2      Policy purpose and overview

The purpose of this policy is to enable Auckland Council  and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities; and

·     to provide clarity about how and when communities can expect to be engaged in decisions about different  issues, assets, or other matters; and

·     to inform the council from the beginning of a decision-making process about—

the extent of any public engagement that is expected before a particular decision is made; and

the form or type of engagement required.

2        Decision making

One of the key roles of local government is to enable democratic local decision-making and action by, and on behalf of, communities. At Auckland Council, decision-making for regional decisions is undertaken by the Governing Body and for local decisions by local boards. Local Boards also have a key role in identifying and communicating the views of local communities on regional strategies, policies, plans and bylaws.

While community and stakeholder engagement improves decision-making, it is not the sole input into a decision. As shown in the diagram below, there are a wide range of information sources and perspectives that will inform a council decision. The information sources and perspectives are harnessed and collated which helps make the decision ‘sustainable’ (i.e. unlikely to require re-visiting due to it being well-informed and well-considered). Decisions are based on a wide range of information sources and perspectives and it may differ from the prevailing public opinion.

Title: Decision making process - Description: Sustainable decision-making inputs: technical input and advice; financial costs, benefits and considerations; Auckland Plan and Local Board Plan outcomes;  Council strategy and policy; Government policy; other considerations; public / stakeholder opinions, concerns, ideas, needs, values, motivations and goals.

Inputs into public / stakeholder opinions: community and stakeholder engagement, for example stakeholder meetings and workshops, reference and advisory groups; consultation, for example feedback forms, Special Consultative Procedure; opinion research, for example representative surveys, focus groups.

 

 

 

 

2.1      The Mayor and Governing Body

The Mayor has a responsibility for ensuring there is effective engagement between Auckland Council and the people of Auckland, including those too young to vote. The Mayor has established a number of advisory panels to: provide strategic advice to council on issues of importance to their communities (youth, ethnic people, pacific people, seniors, disability, rural); and to advise on effective engagement by council with those communities.

The Governing Body, comprising the Mayor and councillors, focuses on region-wide strategic decisions and must ensure that consultation and engagement requirements are met when making those decisions.

2.2      Local boards

Local boards make decisions on local matters, provide local leadership and support strong local communities.

With regard to community engagement and consultation, local boards are responsible for:

·     making decisions about non-regulatory local matters, including negotiating the standards of services delivered locally;

·     making decisions about regulatory local matters delegated to it by the governing body;

·     identifying and communicating the views of local people on regional strategies, policies, plans and bylaws to the governing body;

·     providing local leadership and developing relationships with the community, community organisations and special interest groups in the local area.

 

2.3      Independent Māori Statutory Board

The Independent Māori Statutory Board has appointed mana whenua and matāwaka (Māori communities with no tribal affiliation in Auckland) representatives.

The board assists Auckland Council to make decisions, perform functions, and exercise powers by:

·     promoting cultural, economic, environmental, and social issues of significance for mana whenua groups; and matāwaka of Tamaki Makaurau; and

·     ensuring that the council acts in accordance with statutory provisions referring to the Treaty of Waitangi.


 

3        Significance

A decision is significant if:

a.   the thresholds related to an activity or groups of activities stated below are exceeded; or

b.   the decision relates to the strategic assets listed below.

A decision will also be significant where the council, having applied the criteria listed below, decides that it is significant. Where a decision is determined to be significant it will automatically trigger a requirement to consult.

 

3.1      Thresholds

As a general guide, the creation of a new group of activity, the cessation of a group of activity, or a 33 per cent increase or 20 per cent decrease in the nature of a group of activity, would be considered significant.

 

3.2      Strategic assets

The council’s strategic assets are those vital for the delivery of its services to the community. The council considers its strategic assets as whole single assets (a network) because it is the asset class as a whole that delivers the service. A network is deemed to include those components which are integral to the functioning of the network as a whole. There are also a few iconic assets which have strategic significance for the Auckland region. In addition the LGA 2002 provides that shares in a port company and an airport company and assets required to provide affordable housing are strategic assets.

The council’s strategic assets are set out below.

1.   Public transport network, including Britomart

2.   Roading network

3.   Stormwater network

4.   Water and wastewater network

5.   Parks network

6.   Network of swimming pools

7.   Network of community centres and halls

8.   Community library network

9.   Cemeteries, heritage scheduled buildings and structures

10. Freehold interest in waterfront land held by the Ports of Auckland and the Auckland Waterfront Development Agency

11. Shares in substantive CCOs

12. Auckland Central Library and the historical library collection

13. Civic Theatre, Aotea Centre, Zoo, Viaduct Events Centre, North Harbour Stadium, Bruce Mason Theatre, Q Theatre, Auckland Art Gallery (including the art collection owned by Regional Facilities Auckland), Mt Smart Stadium and the council's contractual rights and interests in Auckland City Arena (known as Vector Arena)

14. Social housing network including housing for the elderly

15. Shares in Auckland International Airport Limited (AIAL)

16. Shares in Ports of Auckland.

Strategic assets, as defined by this policy, that are owned and or managed by a substantive CCO, are identified in the CCO accountability policy. CCOs must comply with the CCO accountability policy when making decisions in relation to strategic assets under their control.

 

3.3      General Criteria

The following general criteria will be applied to determine the degree of significance of a decision.

1.   The number of residents and ratepayers affected and the degree to which they are affected by the decision or proposal

2.   The likely impact/consequences of the decision or proposal from the perspective of those parties

3.   Whether this type of decision has a history of generating wide public interest within the local board area (for a local board decision) or the Auckland region or New Zealand generally (for a governing body decision)

4.   The impact of the decision on the governing body’s or local boards’ ability to deliver on the current and future social, economic, environmental or cultural well-being of the local board area or Auckland region and any statutory responsibility

5.   The impact of the decision on intended service levels for a group of council activities, including a decision to commence or cease any such group of activity

6.   The degree to which the decision or proposal is reversible.

4        Approach to engagement

The extent to which the council will engage with communities and stakeholders about an issue or decision to be made will match how significant the issue or decision is. Engagement may be required at various stages of the decision-making process and may take different forms depending on the stage. Both significance and the form of engagement will be assessed on a case-by-case basis, relative to the criteria listed above. A guide to engagement methods is attached for further information.

 

4.1      Engagement principles

The following provides an overview of how council will meet the Local Government Act (LGA) principles.

 

Conduct its business in an open, transparent, and democratically accountable manner; and give effect to its identified priorities and outcomes in an efficient and effective manner

To meet this principle, the council will:

·     conduct community and stakeholder engagement in a genuine effort to listen to, and consider with an open mind, community and stakeholder input;

·     when presenting options for community and stakeholder feedback, ensure the options are realistic and deliverable;

·     ensure that questions are objective (ie: not leading), allowing people to express their views freely;

·     allow enough time and provide adequate resources to ensure participants have been provided fair opportunity to understand the matter and contribute their views

·     allow time to allow for issues that might arise during an engagement process;

·     value contributions made and time given;

·     give timely feedback on the results of the public’s input and decisions made;

·     value, respect and give weight to local knowledge.

 

 

 

 

A local authority should make itself aware of, and should have regard to, the views of all of its communities

To meet this principle, the council will:

·     build ongoing relationships with communities through a range of approaches such as through advisory panels, the People’s Panel and other reference groups and fora;

·     provide community members and stakeholders with a reasonable opportunity to present their views, and to participate in a way that suits them;

·     provide ways for the community to raise issues directly with the council so that it is a two-way relationship;

·     identify opportunities to work in partnership with community organisations and leaders to encourage greater community ownership and participation;

·     ensure good information sharing of community views and preferences within council.

 

When making a decision, a local authority should take account of the diversity of the community, and the community's interests; and the interests of future as well as current communities; and the likely impact of any decision on them.

To meet this principle, the council will:

·     identify ways of reaching out to affected communities and stakeholders, including those who are typically heard from least often;

·     provide more than one way for people to participate;

·     when required, invest in community capacity building to enable participation;

·     use plain language and avoid jargon and acronyms.

 

A local authority should provide opportunities for Māori to contribute to its decision-making processes

To meet this principle the Council will actively consider through engagement:

·     the recognition and protection of Māori rights and interests within Tamaki Makaurau;

·     how to address and contribute to the needs and aspirations of Māori.

Supporting Māori community infrastructure that enables:

·     early engagement with Māori in the development of appropriate plans and policies;

·     Māori to guide how they want to engage with Auckland Council.

Support Māori to fully engage with the council, for example through but not limited to capability and capacity building.


 

5        Applying the policy

5.1      Supporting information

·     Consultation and Engagement Guidebook - this provides more detailed guidance on engagement principles and good practice.

·     Guide on Engaging with Māori.

·     Quality Policy Advice guidelines

·     Templates and other related guidance such as the Accessible Communications and Information Guide.

 

5.2      Managing conflicts of interest

Auckland Council has processes in place for both elected representatives and staff on how to manage conflicts of interest, including within the community engagement and decision-making process.

 

5.3      Policy exclusions

This policy will not apply and engagement will not be required where:

·     in the opinion of the council, failure to make a decision urgently would result in unreasonable or significant damage to property, or risk to people’s health and safety, or the loss of a substantial opportunity to achieve the council’s strategic objectives. Other policy and legislative requirements will still apply.

·     Any physical alterations to strategic assets that are required to:

prevent an immediate hazardous situation arising

repair an asset to ensure public health and safety due to damage from an emergency or unforeseen situation

 

5.4      Other legislation

The Resource Management Act 1991 sets out processes for public involvement in certain decisions, for example for resource consents and when preparing and changing district plans. Not all of these decisions are required to be publicly notified but when they are, the council will follow the principles outlined above in determining the level and type of consultation required.

There are a number of other policies or bylaws that are also required under other legislation (e.g. Gambling Act) or enabled (e.g. Sale and Supply of Alcohol Act, Psychoactive Substances Act, Health Act).  Some of these are specific about the requirements and processes for engagement, but others refer back to the principles outlined above. 

 

 

5.5      Policy development, term and review

This policy is expected to be adopted by 1 December 2014 and will be incorporated into the Long-term Plan (in summary form). The policy will be reviewed every three years as part of the Long-term Plan process but can be amended at any time.


 

6        Schedule 1: Methods of engagement

Auckland Council uses a wide range of tools and techniques to engage with the community and stakeholders. The council uses the International Association of Public Participation spectrum as a framework for engagement which identifies the following levels:

·     Inform - to provide the public with balanced and objective information to assist them in understanding the problem, alternatives, opportunities and/or solutions.

·     Consult - to obtain public feedback on analysis, alternatives and/or decisions.

·     Involve - to work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered.

·     Collaborate - to partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution.

·     Empower - to place final decision making in the hands of the public.

During the development of a plan or policy, there might be a number of different stages of engagement with the community using a different level of participation at the different stages. This will vary depending on the decision but for complex issues, a targeted group of community and stakeholders might be ‘involved’ to aid the development of a draft document followed by wider ‘consultation’ on the draft document.

Joint Management Agreements, Memorandum of Understanding or other similar high level agreements will be considered when engaging ‘collaboratively’ with Māori.

Title: Timelines for consultation projects - Description: Simple process: step 1 developing draft plan or policy, step 2 draft of the plan released for engagement, step3 analysis of feedback and decision making.

Complex process: step 1 identify issues for development of a draft plan or policy, step 2 targeted engagement with key stakeholders to help develop the draft, step 3 draft of the plan released for engagement, step 4 analysis of feedback, step 5 hearings, step 6 decision-making.

6.1      Engagement methods

The following provides a guide to the different approaches to engagement that might be used. Other approaches may also be considered depending on the topic and population affected.

Where the decision or proposal is in relation to air, land or water, the council will take into account the relationship of Māori and their culture and traditions with those places.

The council will refer to the general criteria in section 3.3 to determine the level of engagement required. In addition, the council will consider who is affected by the decision, for example, the level of diversity in terms of geographic, cultural or other key demographics.

Prior to determining an appropriate approach, the council will consider how much is already known about the community views and preferences on the issue.

 

 

Significance

Description

Example approach

Small and simple

Eg redevelopment of libraries or community halls, park improvements

The audience is very localised or relatively small in number or very targeted. They are easy to access and the issue or decision is relatively straight forward and is not of high general public interest. For example, redevelopment of libraries or community halls, park improvements.

Localised promotion, for example through display boards and local media. Targeted engagement with the relevant audience where appropriate. Promotion through e-newsletters and social media. Information online and through local libraries and service centres. Surveys and open days may also be appropriate. 

Medium

Eg action plans, local area plans

The audience is fairly broad or diverse: some segments are not easy to access. The issue is not straightforward and there may be mixed views from the community. For example, action plans and local area plans.

Targeted engagement with the relevant audience, online engagement which may include a survey and social media. Information available through libraries and service centres. Promotion through e-newsletters, the local media or through the council’s newsletter, Our Auckland.

Large or complex

Eg Auckland Plan, Long-term Plan

The audience is large and diverse and the issue is of wide importance to the region or complex. Significant financial investment will be required. This is high profile, over-arching, touches every part of council / community. For example, Auckland Plan, Long-term Plan.

Large scale publicity and promotion. There could be an informal engagement / discussion phase plus a formal phase of consultation. There is likely to need to be consideration of different cultural styles and needs for engagement. Likely to include a range of events and a focus on online activities. Promotion through the council’s newsletter, Our Auckland and through e-newsletters.

 

6.2      Special consultative procedure (SCP) 

Part 6 of the Local Government Act 2002 specifies the use of the SCP for some plans and processes including:

·     Long-term Plan

·     Local Board Plans

·     Annual Plan

·     Bylaws of significant interest

 

The SCP can also be used where the governing body (for a regional decision) or local board (for a local board decision) deems the issue to be significant. Under the SCP, Auckland Council is required to:

·     develop a statement of proposal and make this publicly available (and make the summary of full proposal as widely available as reasonably practicable);

·     describe how people can have their say;

·     ensure people are given an opportunity to present their views to the council; and

·     given access to a record of the decisions.

The engagement methods listed above under ‘Large or complex’ will be considered when preparing for a SCP but large or complex issues will not automatically follow a SCP.

 

6.3      Consultation (Section 82)

Auckland Council is required to carry out consultation in accordance with or giving effect to Section 82 of the Local Government Act 2002 on certain matters (regardless of whether they are considered significant as part of this policy).

For all other issues requiring a decision, the council will determine the appropriate level of engagement on a case by case basis.

 

6.4      Informal engagement

Auckland Council may seek to develop ongoing relationships with the community on general matters, rather than purely on issues that require a decision. This will also allow the community to raise matters that are not currently under consultation. This could include having a presence at markets, events and in public spaces for the purposes of hearing community views and preferences.


 

 


Waiheke Local Board

23 October 2014

 

 

Title: University engagement event - Description: The photo shows a roadshow event at a university where there are information displays, documents and other materials for review and discussion.


Waiheke Local Board

23 October 2014

 

 

 

September 2014

Title: Auckland Council logo


Waiheke Local Board

23 October 2014

 

 

Monthly budget update including the 2014/2015 capital programme deferral considered by the 21 August and 24 September 2014 Finance and Performance Committee

 

File No.: CP2014/23330

 

  

Purpose

1.       Providing a copy of the resolutions, report and attachments relating to the monthly budget update report which included the 2014/2015 capital programme deferral considered by the:

i)        21 August 2014 Finance and Performance Committee

ii)       24 September 2014 Finance and Performance Committee

Executive summary

2.       The Finance and Performance Committee at its meeting held on 21 August 2014 considered the Monthly Budget Update report and resolved as follows:

Resolution number FIN/2014/47

Deputy Chairperson RI Clow MOVED the substantive motion, seconded by Cr AJ Anae:

That the Finance and Performance Committee:

a)         note the status of the Alternative Transport Funding project budget.

b)         agree that Auckland Transport reduce or defer $100 million of council funded capex from 2014/2015, reminding Auckland Transport of the council’s commitment to Auckland Plan Transformational Shift 3: ‘move to outstanding public transport within one network’ and of the Auckland Plan commitment to double public transport patronage to 140 million trips per year by 2022, and therefore increasing public transport patronage, remains a cardinal strategic priority, noting that the gross reduction (including NZTA funded capex) will be approximately $150 million. Auckland Transport are required to provide a modified Statement of Intent to the CCO Governance and Monitoring Committee in November.

c)         agree that Auckland Transport ensure that in determining which projects to defer, specifically exclude ring-fenced projects and take into account the council’s priority towards maintaining public transport and active mode outcomes.

d)         agree that Regional Facilities Auckland defer $5.3 million of capex from 2014/2015. Regional Facilities Auckland are required to provide a modified Statement of Intent to the CCO Governance and Monitoring Committee in November.

e)         agree that Waterfront Auckland defer $2.8 million public capex from 2014/2015. Waterfront Auckland are required to provide a modified Statement of Intent to the CCO Governance and Monitoring Committee in November.

f)          agree that decisions on the Local Board CAPEX deferrals be deferred until Local Boards have formally considered and responded in full to each project.

g)         require management to exercise financial constraint and put controls in place around procurement to minimise further commitments of outer year capital expenditure prior to decisions being made with regards to the LTP 2015-2025.

h)         require management to find efficiencies and work through the regional capex programme to identify further deferrals with a target of achieving the remaining 2014/2015 Annual Plan deferral assumption, and

i)          agree that the council’s budgets be updated to reflect the financial implications of the above decisions.

CARRIED

 

The Finance and Performance Committee at its 21 September 2014 meeting considered the Monthly Budget Update report and resolved as follows:

Resolution number FIN/2014/59

 

The substantive motion was MOVED by Chairperson MP Webster, seconded by Cr J

Watson:

 

That the Finance and Performance Committee:

 

a)         agree to the list of regional deferrals set out in Attachment A of the addendum agenda.

 

b)         note the local board resolutions included as Attachment B of the addendum agenda.

 

c)         agree to remove $400,000 for Pioneer Women’s and Ellen Melville Hall from the staff list of local deferrals set out in Attachment C on the basis that aligning the timing of this project with the upgrade of the adjoining Freyberg Square will provide project delivery efficiencies.

 

d)         recommend that the Budget Committee reconsider all local deferrals set out in attachment C of the agenda as an important part of the Draft LTP deliberations and project reprioritisation.

 

e)         agree to the staff list of local deferrals set out in Attachment C of the addendum agenda which reflects the application of standard criteria across all local boards.

 

f)          note that 17 local boards resolved that the capital deferrals be given priority in 2015/2016.

 

g)         agree that the council’s budgets be updated to reflect the financial implications of the above decisions.

CARRIED

 

 

Recommendation

That the Waiheke Local Board:

a)      Receive the resolutions, report and attachment from the 21 August and 24 September 2014 Finance and Performance Committee relating to the Monthly Budget Update report which included the 2014/2015 capital programme deferral.

 

Attachments

No.

Title

Page

aView

21 August 2014 Finance and Performance Committee Monthly Budget Update report and attachments (Under Separate Cover)

 

bView

24 September 2014 Finance and Performance Committee Monthly Budget Update report and attachments (Under Separate Cover)

 

Signatories

Authors

Carmen Fernandes - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014

 

File No.: CP2014/24045

 

  

Purpose

1.       This report provides an update on the Integrated Bylaw Review and Implementation programme, noting its progress towards delivering a set of bylaws that are appropriate for Auckland by October 2015.

Executive summary

2.       The Integrated Bylaw Review and Implementation (IBRI) programme is reviewing the set of legacy bylaws and supporting the adoption and implementation of new bylaws that are appropriate for Auckland, by October 2015.

3.       An investment proposal for funding for the 2014/2015 year was endorsed by the Budget Committee in May 2014. This ensures that the programme has adequate funding for its activities this year, including delivering several bylaws that are planned to come into force alongside the July 2015 start of the next long-term plan period.

4.       Progress has been made on the review and implementation stages for several topics. The final Navigation Safety Bylaw and Cemeteries and Crematoria Bylaw have now been adopted by the governing body and will come into force in the next few months. The Auckland Transport Board has also adopted changes to their Election Signs Bylaw that are now in force.

5.       Seven bylaw proposals were, or are, open for formal public consultation from August to October. These are the Trading and Events in Public Places Bylaw, the Alcohol Control Bylaw, the Animal Management Bylaw (covering animals other than dogs), an amendment to the Health and Hygiene Bylaw, the Signage Bylaw, the Stormwater Bylaw and the Outdoor Fire Safety Bylaw. Consultation around these topics will ensure that a coherent view is presented to the public across these topics and in the context of other work.

6.       The Alcohol Control Bylaw proposal includes recommended delegations to local boards to allow a timely review of the current alcohol bans in each local board area.

7.       The 2014 programme for review of local dog access rules is well underway with the local boards that are proposing changes this year. Reports on the submissions have been prepared to support final decisions by summer.

8.       The new Public Safety and Nuisance Bylaws and the Health and Hygiene Bylaw have now come into force and the changes that allow the council to operate these new bylaws have been successfully delivered. Media coverage for these has generally been positive. In particular the prohibition on use of sunbeds by those under 18 years old has received positive coverage (reflecting the council’s leadership on this issue).

9.       Detailed planning to support the coming in to force of the Navigation Safety Bylaw and the Cemeteries and Crematoria Bylaw, and other upcoming bylaws, is underway.

10.     No formal requests for local board bylaws have been received over the period covered by this report.

 

 

 

 

 

Recommendation

That the Waitemata Local Board:

 

Note the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

 

Comments

Background to the Integrated bylaw review and implementation programme

 

1.       Auckland Council inherited a set of legacy bylaws from the former councils, covering approximately 30 topics. These bylaws expire at the end of October 2015.

2.       The Integrated Bylaw Review and Implementation programme has been established to review these bylaws and prepare a new bylaw for each topic where appropriate, and to make and communicate the necessary changes so that the council can operate the new bylaws and achieve the outcomes sought from each bylaw. The programme will also work with affected parties where a legacy bylaw is not replaced by a new bylaw.

3.       Both local boards and the Regulatory and Bylaws Committee receive regular updates on the programme. The previous update was provided to local boards in April 2014. This report provides an update on the various topics included in the programme, and attachment A provides an overview of the timeline through to October 2015.

Funding for bylaw review and implementation

 

4.       A funding proposal for the IBRI programme was approved by the Budget Committee at its meeting of 8 May 2014 (refer resolution BUD/2014/24). This means that the programme will have sufficient resources to deliver its objectives over the 2014/2015 year. The majority of the bylaw topics included within the programme will be completed by the end of this financial year, with several bylaws expected to come into force alongside the start of the new financial year on 1 July 2015. It is expected that there will also be some programme activities through the first part of the 2015/2016 year.

Update on review stage for bylaw topics

 

5.       Table one and table two below show the current status of the review topics and provide further comments for particular topics.

6.       This includes bylaws that may be folded into or managed under other topics (Arkles Bay set netting, Orakei Basin), the ongoing local boards’ review of dog access rules, regional film fees, and the review that must take place within five years of any bylaw’s adoption.

7.       Local boards have recently provided input to the bylaw reviews for construction and transport for Auckland Council land (such as parks). Further engagement is underway or being planned for the next topics in the review including alcohol controls review, environmental protection and regional film fees.

 

 

 

 

 

 

Table 1: Summary of status and next steps for review of bylaw topics

Topic

Status and Progress – 7 stages

Comments

 

Status

1-Preparation

2-Pre-consultation

3-Options

4-Write Bylaw

5-Adopt draft

6-Spec Cons Proc

7-Adopt final

 

Reviews completed

 

 

 

 

 

 

 

 

 

Dog management

G

 

 

 

 

 

 

 

Completed

Election Signs

G

 

 

 

 

 

 

 

Completed

Food safety

G

 

 

 

 

 

 

 

Completed

General administration

G

 

 

 

 

 

 

 

Completed

Hazardous substances

G

 

 

 

 

 

 

 

Completed

Health & hygiene

G

 

 

 

 

 

 

 

Completed

Offensive trades

G

 

 

 

 

 

 

 

Completed

Public safety and nuisance

G

 

 

 

 

 

 

 

Completed

Solid waste (Waste m/ment)

G

 

 

 

 

 

 

 

Completed

Trade waste

G

 

 

 

 

 

 

 

Completed

Transport (Auckland Transport)

G

 

 

 

 

 

 

 

Completed

Navigation safety (including lifejackets)

G

 

 

 

 

 

 

 

See below

Cemeteries and crematoria

G

 

 

 

 

 

 

 

See below

Election signs (amendment)

G

 

 

 

 

 

 

 

See below

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Work programme

 

 

 

 

 

 

 

 

 

Outdoor / rural fire safety

G

 

 

 

 

 

 

 

 

Trading and events in public places

G

 

 

 

 

 

 

 

See below

Stormwater management

G

 

 

 

 

 

 

 

 

Signage

G

 

 

 

 

 

 

 

See below

Alcohol licensing fees

A

 

 

 

 

 

 

 

 

Alcohol control

G

 

 

 

 

 

 

 

See below

Animal management

G

 

 

 

 

 

 

 

See below

Health & hygiene amendment

 

 

 

 

 

 

 

 

See below

Air quality

G

 

 

 

 

 

 

 

 

Boarding houses and hostels

G

 

 

 

 

 

 

 

 

Commercial sex industry

A

 

 

 

 

 

 

 

Issues covered in unitary plan and other bylaws

Construction and development

G

 

 

 

 

 

 

 

 

Onsite wastewater

G

 

 

 

 

 

 

 

 

Orakei Basin

G

 

 

 

 

 

 

 

 

Recreational and cultural facilities

G

 

 

 

 

 

 

 

 

Transport (Parks / AC controlled land)

G

 

 

 

 

 

 

 

 

Water supply and wastewater (reticulation)

G

 

 

 

 

 

 

 

 

Wharfs & marinas

G

 

 

 

 

 

 

 

 

Environmental protection

G

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other work

 

 

 

 

 

 

 

 

 

Review - local dog access rules

G

 

 

 

 

 

 

 

See below

Freedom camping

G

 

 

 

 

 

 

 

 

Arkles Bay set netting

G

 

 

 

 

 

 

 

 

Regional film fees

G

 

 

 

 

 

 

 

See below

Five year reviews

B

 

 

 

 

 

 

 

 

 

Status summary codes

G

Green - Work is progressing as planned, due date will be met or any revised date will not have wider impacts

A

Amber – Original due date at risk of being missed and this may have wider impacts; or an issue has arisen.

R

Red - Due date has or will be missed and this will have wider impacts; or an issue has arisen that will have wider or significant impacts.

B

Blue - Not yet scheduled. However, background work is underway.

 

Table 2: Additional comments for particular topics in the bylaw review programme

 

Navigation safety (including lifejackets)

On track

G

Public submissions closed on 17 March and public hearings and deliberations were completed. The Hearings Panel report on the final form of the bylaw was considered and adopted by the governing body at its meeting on 31 July 2014.

 

The panel requested that a campaign be developed to communicate the changes introduced in the new bylaw and to support the bylaw’s objectives around safety on the water, particularly in relation to smaller boats and the wearing of lifejackets. Planning for this campaign is now underway to support the commencement of the new bylaw.

 

Cemeteries and crematoria

On track

G

Public submissions closed in June and the public hearings and deliberations were completed. The Hearings Panel report on the final form of the bylaw was considered and adopted by the governing body at its meeting on 31 July 2014. The final bylaw and code of practice included a number of changes arising from public consultation, including clarifying procedures around burial and plots and for scattering of ashes.

 

Election signs (amendment)

On track

G

The Auckland Transport board proposed a series of amendment to the Election Signs Bylaw to reflect issues that arose in the 2013 local body elections. These changes included limits on the times when signs can be displayed on private sites, allowing candidates to appear on both individual and team signs on a single site, and requiring contact information on signs to be readable. Submissions closed on 3 June.

 

Final changes were adopted by the board at its meeting of 24 June, and came into force on 18 July (just before the two month period that runs up to the general election on 20 September).

 

Trading and events in public place

On track

G

Both Auckland Council and Auckland Transport have endorsed their proposed Trading and Events in Public Places bylaws. These apply to streets and footpaths and other public places. Public submissions were open from 4 August to 4 September, with hearings and deliberations to follow. It is expected any new bylaws could come into force for July 2015. This would allow any fee changes to also be put in place with the new long-term plan that will start then.

 

The bylaws cover a range of issues including street performances, mobile shops, outdoor dining and displays, markets and stalls and charity collections.

 

Signage

On track

G

A proposed Signage Bylaw was reported to the August meetings of the Regulatory and Bylaws Committee, the governing body and the Auckland Transport board. Public consultation is open from 3 September to 3 October 2014.

 

The bylaw covers a range of types of signs including portable, free standing, wall-mounted, veranda and window signage. It also addresses requirements for posters and for certain types of signs including signs in public open spaces, signage advertising commercial sexual services, real estate signage and event signage.

 

Any new bylaw could be in place for July 2015 and will work alongside Unitary Plan requirements that apply to specific types of signs.

 

Alcohol control

On track

G

The Alcohol Control Bylaw will allow the council to put alcohol bans (previously call liquor bans) in place. These bans prohibit the consumption or possession of alcohol in specified public places, at particular times. Alcohol bans can work alongside other regulatory and non-regulatory tools to help minimise the harm that can be associated with alcohol.

 

A proposed bylaw was adopted by the governing body on 31 July and was open for public consultation from 15 August to 15 September. The proposal includes delegations allowing local boards to review, make, amend and revoke alcohol bans for local public places. The governing body would make these decisions for public places that are of regional significance.

 

The bylaw includes criteria to help evaluate any request for an alcohol ban, based on the requirements of the enabling legislation. It has also been designed to support a range of approaches to help communities manage problems associated with alcohol use.

 

The current proposal does not include a review of the existing alcohol bans or the making of new alcohol bans. Decisions on the existing alcohol bans will need to be made by local boards and the governing body after the new bylaw is adopted and before October 2015. Local boards are now receiving further information on how they can carry out their role for this review.

 

Animal management

On track

G

A proposed Animal Management Bylaw was adopted by the governing body on 31 July and was open for public consultation from 15 August to 15 September. The bylaw provides Aucklanders with the opportunity to own different types of animals for companionship, while minimising possible impact on their neighbours. Under the proposed bylaw, people that keep animals need to ensure the animals do not cause a nuisance, risk to public health and safety, or damage council land.

 

Specific provisions are included for urban properties relating to the keeping of bees and chickens or other stock (such as a rooster, goat, pig or sheep). There are also specific provisions related to horse riding in public places.

 

Issues relating to animal welfare, wildlife predation and dog management are addressed through national legislation and do not form part of this proposal.

 

Health & hygiene amendment

On track

G

The Health and Hygiene Bylaw 2013 was adopted by the council in 2013 and came into force on 1 July 2014. The bylaw and code, as adopted, requires pharmacists to obtain a licence under the bylaw if they offer commercial ear-piercing services.

 

The council has now received further information from industry representatives that shows public health is adequately protected through existing central government regulation and industry-based standards. Accordingly, the council is proposing an amendment to the bylaw that will exempt pharmacists from the requirement to obtain this licence under the bylaw when they provide commercial ear-piercing services. Public consultation was open from 15 August to 15 September.

 

Local dog access review

On track

G

The 2014 local board dog access review includes some areas within the following local boards: Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

 

This is the first year of the new approach to reviewing dog access rules and means the council can consider requests for changes to dog access rules on an annual basis. This approach is more responsive to residents and the environment and enables robust consideration on specific public places to provide for public safety and comfort, the needs of dogs and their owners, and to ensure the practicality of dog access rules.

 

The council is required to advise registered dog owners about these proposed changes and this has been achieved by including relevant material within the annual dog registration package. This is the first year that this approach has been possible and it has reduced costs and ensured that dog owners receive a single combined communication from the council. This targeted advice has been supported by other communication including public notices, local newspaper advertising and initiatives planned by these local boards.

 

Submissions on the proposed changes closed on 23 July 2014. Panels established by the relevant local boards considered the submissions, held hearings and reported to their respective local boards who have adopted the recommendations and finalised the review process.

 

Further access review changes are planned for the next two years. Work is now underway for local boards that are involved in the 2015 review programme. The local boards that are receiving a report in September to confirm commencement of the review and define its scope are Rodney, Upper Harbour, Devonport-Takapuna, Waitakere Ranges, Waiheke Island, Albert-Eden, Puketapapa, and Waitemata.

 

Regional film fees

On track

G

There are around 500 permit applications for filming activity each year, including many on local parks. The Auckland Film Protocol expresses the council’s intention to welcome filming, support this activity and maximise the financial and other benefits it brings to Auckland. The protocol also includes measures to ensure filming’s impacts on communities are well managed.

 

When the Film Protocol was adopted in 2013 several local boards asked that further work be carried out to understand how local communities can get more benefit from filming. The regional film fees project responds to part of that request. It will review how fees for filming can be set and managed, and how council’s direct revenue associated with filming permits can be used to meet the costs of facilitating filming and to improve the public spaces (including parks and streetscapes) that are used by film-makers.

 

Further information is being provided to local boards through September and October.

 

Update on implementation stage for new bylaws

8.       Table three and table four below show the current status of implementation projects and further comments for particular implementation projects.

Table 3: Summary of status and next steps for implementation projects

 

Implementation project name

Status and Progress

Link to bylaw topics / Other comments

 

Status

1-Preparation

2-Planning

3-Implementation

4-Closure

 

Underway

 

 

 

 

 

 

Alcohol licensing readiness

G

 

 

 

 

Completed

Alcohol licensing fees

A

 

 

 

 

See below

Animals (Stage 1)

G

 

 

 

 

Completed

Dog access review 2014

G

 

 

 

 

 

Electoral Signs 2013

G

 

 

 

 

Completed

Electoral Signs 2014

G

 

 

 

 

 

Environmental

G

 

 

 

 

 

Facilities

G

 

 

 

 

 

Food safety

G

 

 

 

 

Completed

Health protection

G

 

 

 

 

Health & hygiene bylaw and code of practice; See below

Marine

G

 

 

 

 

Navigation safety – see below

Public safety & nuisance

G

 

 

 

 

 

Revoked and lapsing bylaws

G

 

 

 

 

General admin; Offensive trades; Others

Signage

G

 

 

 

 

 

Stormwater

G

 

 

 

 

 

Street trading

G

 

 

 

 

 

Waste management

G

 

 

 

 

Solid waste bylaw

Animals (stage 2)

G

 

 

 

 

 

Alcohol controls

G

 

 

 

 

 

Air quality

G

 

 

 

 

 

 

 

 

 

 

 

 

Proposed future

 

 

 

 

 

 

Construction

B

 

 

 

 

 

Transport (AC land)

B

 

 

 

 

 

 

Table 4: Additional comments for particular implementation projects

 

Alcohol licensing fees

On hold

A

As part of reforming laws relating to the sale and supply of alcohol, central government updated licensing fees and also allowed each council to set its own fees for the licensing services it must provide. Auckland Council considered a report on the costs involved in this in August 2013, and endorsed adopting a bylaw to set its own alcohol licensing fee amounts, to take affect from 1 July 2014 (refer governing body meeting of 22 August 2013, item 13, GB/2013/83).

 

A further report has now been considered by the Regional Strategy and Policy Committee (7 August, item 11). The report provided an update on this matter, noting that revenue collected to date effectively covers relevant operating costs. The committee endorsed the council continuing to use the default licensing fees set by central government and that a further update should be provided early in 2015 (refer REG/2014/101).

 

Health protection

On track

G

The new Health and Hygiene Bylaw and code of practice are in force from 1 July 2014 and this project has now completed its closure phase after managing commencement successfully. The council’s leadership on prohibiting the use of sun-beds for people under 18 years of age was highlighted positively in the media.

 

Marine (including Navigation safety)

On Track

G

The new Navigation Safety Bylaw will come into force for the 2014/2015 summer. The bylaw includes key changes around the wearing of lifejackets on vessels under six metres in length. An education and information campaign is currently being prepared to support this and other changes that the bylaw introduces. This will include updating the signs at key boat ramps across Auckland and working with other water safety organisations to deliver these safety messages to the community.

Consideration

Local board views and implications

9.       Local boards are involved in the review of each bylaw topic (consistent with the review’s principles). This report provides an update on the programme, but does not raise any issues specific to local boards apart from those already noted above.

10.     No proposals for local bylaws have been received through the above period.

Māori impact statement

11.     This report does not raise any specific issues relating to Māori. The review of each topic includes considering whether that topic includes any elements of special interest to Māori, and if so the appropriate way to seek a greater level of engagement. Where appropriate, consultation with Māori (on a particular topic) may be linked to consultation on other related topics through the Unitary Plan or other initiatives.

General

12.     The recommendations in this report do not trigger the council’s policy on significance.

Implementation

13.     The programme includes implementation and delivery for each bylaw, as noted above. This includes working with internal and external stakeholders as relevant to each topic.

Attachments

No.

Title

Page

aView

Bylaw Review Planning

103

Signatories

Authors

Helgard Wagener – Manager Policies and Bylaws

Authorisers

Warren Maclennan – Manager Planning North/West

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 



Waiheke Local Board

23 October 2014

 

 

Waiheke Local Board Workshop Record of Proceedings

 

File No.: CP2014/21263

 

  

 

Executive Summary

1.       Attached are copies of the record of proceedings of the Waiheke Local Board workshops held on 22 August, 27 August, 5 September, 12 September, 18 September, 26 September, 3 October and 10 October 2014.

 

Recommendations

That the Waiheke Local Board

a)      Receives the record of proceedings of the Waiheke Local Board workshops held on
22 August, 27 August, 5 September, 12 September, 18 September, 26 September, 3 October and 10 October 2014.

 

Attachments

No.

Title

Page

aView

Workshop Record 22 August 2014

107

bView

Workshop Record 27 August 2014

109

cView

Workshop Record 5 September 2014

111

dView

Workshop Record 12 September 2014

113

eView

Workshop Record 18 September 2014

115

fView

Workshop Record 26 September 2014

117

G

Workshop Record 3 October 2014

119

H

Workshop Record 10 October 2014

120

    

Signatories

Authors

Carmen Fernandes - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, 10 Belgium Street, Ostend on Friday, 22 August 2014 at 10.45am.

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Shirin Brown

 

Officers                       Janine Geddes, Julian Watts

 

 

1.         Local board engagement for Heritage incentives policy

Raewyn Sendles was in attendance in support of this item.

 

 

 

 

2.         Waiheke Recreation Centre Local Board Priority

Suzanne Dennehy and Shamila Unka were in attendance to discuss the Recreation Centre.        

 

 

3.         Meeting with Jenny Holmes regarding Waiheke Vintage Festival

 

 

 

 

4.         Feedback on Local Board Financial Support

            Christine Watson was in attendance to discuss the Local Board finance support review.

 

 

 

The workshop concluded at 3.00pm

 

Janine Geddes, Local Board Advisor

22 August 2014

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, 10 Belgium Street, Ostend on Wednesday, 27 August 2014 at 6.00pm.

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Shirin Brown

                                    Beatle Treadwell

                                    Becs Ballard

 

Officers                       Janine Geddes, Judith Webster, Julian Watts

 

 

1.         Rangihoua - fill, water quality and ecological

Jane Aickin, Miranda Bennett, Emma Joyce and Rachel Kelleher were in attendance in support of this item.

 

 

Action Items:

 

            Reschedule legal briefing.

           

            Consent:

            Is the 2005 consent a response to compliance and monitoring

            Under what premise was consent granted on land which the golf club was not previously legally occupied.

            Was there community board approval in 2007

            Landfill removal

           

 

2.         Infrastructure & Environmental Services work programme

Emma Joyce, Miranda Bennett, Deryn Dromgoole and Rachel Kelleher were in attendance in support of this item.

 

 

 

The workshop concluded at 7.45pm

 

Janine Geddes, Local Board Advisor

27 August 2014

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, 10 Belgium Street, Ostend on Friday, 5 September 2014 at 6.00pm.

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Shirin Brown

 

Officers                       Janine Geddes, Judith Webster

 

 

1.         Local Board Plan – Informal deliberations

            Janine Geddes worked through possible changes to the draft Local Board Plan following deliberations.

 

Action:

·    Janine to update Local Board Plan as agreed

 

 

 

The workshop concluded at 7.45pm

 

Janine Geddes, Local Board Advisor

5 September 2014

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, Oneroa Bowling Club, 100 Oceanview Road on Friday, 12 September 2014 at 10.15am

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Beatle Treadwell

 

Officers                       Janine Geddes, Judith Webster

 

 

1.         SLIPs

Janine Field and Katrina Morgan were in attendance to provide an update on current projects and projects under scoping.

 

 

2.         Review of contestable events funding applications

Carrie Doust and Shamika Pujara to review Round 1 events applications and respond to any queries prior to consideration at the September board meeting.

 

3.                     2014/15 Dog access review

Shireen Munday provided an overview of the Dog access review

 

 

4.         Transport Portfolio Meeting

Ivan Trethowen was in attendance for the regular Transport portfolio meeting.

 

 

 

The workshop concluded at 2.30pm

 

Janine Geddes, Local Board Advisor

12 September 2014

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, Oneroa Bowling Club, 100 Oceanview Road on Thursday, 18 September 2014 at 5.00pm

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Beatle Treadwell

 

Officers                       Janine Geddes, Judith Webster

 

 

1.         Financial policies:

Jane Koch was in attendance to provide the board with a presentation covering rating, fees and charges and development contributions

 

Action:

·    Janine to finalise the board’s feedback on financial policies

·    Find info on remote area rating classification.

·    Check pensioner rates rebate policy at council

·    Check if any of the 377 heritage recipients are from Waiheke

 

2.         Mayor’s proposal

Judith Webster was in attendance to present regarding the Mayor’s proposal developed for discussion at October Budget Committee discussions

 

Action:

·    Janine to finalise the board’s feedback on the Mayor’s proposal

·    Janine to check Alison Park settlement

 

3.                     Local Board Plan

Janine Geddes provided an overview of the changes made to the Local Board Plan following deliberations

 

4.         Next steps

Janine Geddes updated the board on clarity about what happens next and when - LBP, LTP, LBA

 

The workshop concluded at 8.00pm

 

Janine Geddes, Local Board Advisor

18 September 2014

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, Oneroa Bowling Club, 100 Oceanview Road on Friday, 26 September 2014 at 9.25am

 

 

PRESENT

Deputy Chair               Shirin Brown

Members                     John Meeuwsen (until 10.30pm)

                                    Beatle Treadwell

                                   

 

Officers                       Janine Geddes, Judith Webster

 

 

 

1.         Long term Plan (LTP) Phase 2 Workshop

Jane Aickin (Manager Parks), Gary Wilton, Bridget Velvin (Parks), Rachel Kelleher, Megan Tyler (Manager Planning), Rachel Eaton (City Transformation), Fiona Kralicek (Library Manager) were in attendance in support of the following:

i)          Setting the scene       

ii)         Funding and financial policy framework overview

iii)        Officer response to Mayor’s proposal at the local level:

·    Parks

·     Infrastructure and Environment Services

·     Community Development and Culture

·     Planning Central

·     City Transformation

·     Libraries

iii)         Overview of Local Boards Project list – Prioritisation

iv)        Advocacy – Streamlining and Prioritising

 

 

Action

 

·    Janine to investigate what advocacy projects may be picked up for the governing body, and LDI %s

·    Kate Marsh – what are some other options for financial impact of 50% depreciation (plus other models).

·    Kate Marsh – Info on rateable value for Waiheke and transition impact

·    JW to follow up potential cluster meetings on key advocacy issues

·    John Dragicevich to attend future workshop

 

 

Planning

Planning assistance for Essentially Waiheke and Matiatia

Essentially Waiheke – could be a full review or partial review, need to know options.

 

2.         Finalising local board plan content           

Janine Geddes was in attendance in support of this item.

 

 

 

The workshop concluded at 1pm

 

Janine Geddes, Local Board Advisor

26 September 2014

 


Waiheke Local Board

23 October 2014

 

 

letterhead-strategy 

 

 


Waiheke Local Board Workshop Proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, 10 Belgium Street, Ostend on Friday, 3 October 2014 at 9.15 am.

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Shirin Brown

                                    Becs Ballard (Item 2 by telephone link)

 

Officers                       Julian Watts

 

 

1.         Update on wastewater for Waiheke Island

Rob Tinholt, Wastewater Planning Engineer and Brent Evans, Watercare Services were in attendance to brief the Board on Oneroa wastewater treatment and future upgrade options

Action Items:

Local Board members agreed to consider the implications of the briefing and provide feedback to Watercare.

 

2.         Little Oneroa Project

Local Board members met with Michael Quinn (Auckland Council Chief Executive’s Office) to discuss scope and next steps for the initiative to improve water quality in Little Oneroa Stream and play and other recreational facilities at the beach.

 

Action items:

Local Board members would invite representatives of the Waiheke Resources Trust to a meeting to discuss how best to progress a community-led collaborative approach and to consider what works could be progressed in the short term at the play area.

 

3.         Environment Protection Bylaw

Richard Stuckey was in attendance to provide an update on the Environmental Protection bylaw which is at the early stage of development and will focus on matters relating to environmental nuisance issues on the boundary between private and public land.

Action items: Richard Stuckey agreed to keep the Local Board informed and carry out further consultation as preparation of the bylaw progresses.

 

 

 

The workshop concluded at 12.30 pm

 

Julian Watts, Local Board Advisor

3 October 2014

 


letterhead-strategy 

 

 


Waiheke Local Board Workshop proceedings

 

 

Record of the proceedings from the Waiheke Local Board workshop held at the Board room, Waiheke Service Centre, 10 Belgium Street, Ostend on Friday, 10 October 2014 at 10am.

 

 

PRESENT

Chairperson                Paul Walden

Members                     John Meeuwsen

                                    Beatle Treadwell

                                    Shirin Brown

                                   

 

Officers                       Janine Geddes, Julian Watts

 

 

1.         LDI budgets and project prioritisation

Jane Koch was in attendance to discuss the 2014/15 capex deferral proposals.

 

Action Items:

           

·    Jane to provide breakdown of Local community development programmes – general

·    What projects carry the greatest amount of consequential opex, e.g. what is the consequential opex

·    Is there an option to look at rates on an income based rating?

 

 

2.         Board's feedback on Mayor's proposal, financial policies and advocacy items

Janine Geddes was in attendance to support the board to finalise their feedback.

 

 

 

3.         Waste Management and Minimisation Plan including solid waste

John Dragicevich, GM Infrastructure and Environment Services, and Emma Joyce were in attendance to provide a briefing on the implications of the upcoming changes to waste services, including charges, for Waiheke residents.    Also the impact of the possible Gulf Island subsidy and discussion on alternative options.

 

 

Action items:

 

·    Emma to forward presentation to the board

·    Julian to draft a letter to Mike Lee to advocate to the GB not to remove the subsidy

·    Janine to capture Solid Waste feedback for Governing Body discussions

·    Board to consider passing resolution seeking council support to develop a resource recovery centre at the nearest possible opportunity

·    Board to consider local survey – would you use / support a local recovery station

·    Emma to provide example of a feasibility study / business case

4.         Council Controlled Organisation Review

Beverly Fletcher was in attendance to discuss and obtain feedback on options for CCO configurations.

 

            Action items:

 

·    Julian to finalise feedback

 

 

The workshop concluded at 3.30pm

 

Janine Geddes, Local Board Advisor

10 October 2014

 

 

 


Waiheke Local Board

23 October 2014

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Waiheke Local Board:

a)      Exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Council Controlled Organisation Review, Progress Report to Local Boards

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.