Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Oneroa Bowling Club, 100 Oceanview Road , Alison Park , Waiheke on Thursday, 23 October 2014 at 4.15 pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Shirin Brown

 

 

 

Members

Becs Ballard

 

 

 

 

John Meeuwsen

 

 

 

 

Beatle Treadwell

From 4.45pm, Item 9.5

 


Waiheke Local Board

23 October 2014

 

 

 

1          Welcome

 

Deputy Chairperson SD Brown led the meeting in prayer.

 

 

2          Apologies

 

Resolution number WHK/2014/256

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Accepts the apology from Member BM Treadwell for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2014/257

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 9 October 2014, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 


 

9          Public Forum

 

9.1

Public Forum - Penny Ericson, Friends of McKenzie Reserve

 

Penny Ericson, Nikki Shuck, Andy Fyfe and Ruth Foreman were in attendance and made a presentation to the Board on behalf of Friends of McKenzie Reserve, Waiheke Island.

A copy of the presentation has been placed on the official copy of these minutes and is available on the Auckland Council website.

 

Resolution number WHK/2014/258

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Thanks Penny Ericson, Nikki Shuck, Andy Fyfe and Ruth Foreman for their attendance and presentation.

b)      Thanks all involved with the McKenzie Reserve restoration, including council officers Bridget Velvin and Gary Wilton in particular for their work and commitment to the reserve community partnership.

 

CARRIED

 

Attachments

a     Friends of McKezie Reserve Presentation

 

 

9.2

Public Forum - Erica Wells, Waiheke Junior Cricket funding appplication

 

Erica Wells was in attendance and spoke to the Board on behalf of the Waiheke Junior Cricket, in support of their funding application to the Waiheke Local Board Discretionary Community Funding - Round One 2014/2015.

 

Resolution number WHK/2014/259

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)        Thanks Erica Wells for her attendance and presentation regarding the Waiheke Junior Cricket funding application.

 

CARRIED

 

 

9.3

Public Forum - Rose McRae Dance Academy - Surfdale Hall

 

This item was withdrawn.

 

 


 

9.4

Roger Bryant - Significance and Engagement Policy

 

Roger Bryant was in attendance to speak to the Board and tabled his submission on the draft Significance and Engagement Policy.

A copy of the tabled document has been placed on the official copy of these minutes and is available on the Auckland Council website.

 

Resolution number WHK/2014/260

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Thanks Roger Bryant for his attendance and presentation regarding the Significance and Engagement Policy.

CARRIED

 

Attachments

a     Feedback on draft Significance and Engagement Policy.

 

 

9.5

Philip McNally - Waiheke Boating Club grant Application

 

Member BM Treadwell joined the meeting at 4.45 pm.

 

Philip McNally and James McNally were in attendance to speak to the Board regarding the Waiheke Boating Club grant application.

 

Resolution number WHK/2014/261

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Thanks Philip McNally and James McNally for their attendance and presentation regarding the Waiheke Boating Club Grant Application.

 

CARRIED

 

 

9.6

Lynton Linnett - Livingwaters Emergency Accommodation Programme (LEAP) project

 

Lynton Linnett and Wiremu Te Taniwha were in attendance and spoke to the Board regarding the Livingwaters Emergency Accommodation Programme (LEAP) project.

 

Resolution number WHK/2014/262

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)        Thanks Lynton Linnett and Wiremu Te Taniwha for their attendance and presentation regarding the Livingwaters Emergency Accommodation Programme (LEAP) project.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Waiheke Local Board Discretionary Community Funding - Round One 2014/2015

 

A late application for Waiheke Accommodation Support Fund from Living Without Violence was tabled at the meeting.

A copy of the application has been placed on the official copy of these minutes and is available on the Auckland Council website.

 

Resolution number WHK/2014/263

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Agrees to fund, part-fund or decline each application in this round of the Local Board Discretionary Community Funding as listed in Table One below:

Table 1: Waiheke Local Board Discretionary Community Funding Applications

Organisation name

Funds requested for

Decision

Amount Approved

Blind Foundation (Royal NZ Foundation of the Blind)

Library services and DAISY players

Decline as the applicant is regional rather than local and demonstrates less financial need than others applying.

-

Waiheke Boating Club Inc.

Safety Boat Engine Replacement

Towards a new engine for the club’s safety boat.

$5,000.00

 

Waiheke Community Art Gallery

Waiheke Art Map & Art Map listers’ exhibition

Decline as the applicant has recently received funding from Auckland Council, and the fund is over-subscribed.

-

Waiheke Junior Cricket

Establish Waiheke Junior Cricket

Towards equipment to run Waiheke Junior Cricket.

$1,615.00

 

Waiheke Health Trust

Volunteer hospital escort programme

Decline as difficult  to manage vouchers for volunteers

-

Waiheke Island Historical Society Inc.

Museum pathways and driveway

Refer to SLIPs – Board member Ballard to meet with the group

-

Waiheke Island Council of Social Services (WICOSS)

Establishment of an online community directory

Towards the establishment of an online community directory

$1,700.00

New Sports Generation Ltd

“Community Champion” capacity-building workshop

Decline as the funding is available to not-for-profit community groups only.  The group is invited to approach the local board to discuss how this work can be supported.

-

The Parenting Place - AttitudeYouth Division

Attitude programmes in Waiheke High School 2014/15

Decline as other applications were from more locally-based groups and the applicant is a regional organisation.

-

 

Organisation name

Funds requested for

Decision

Amount Approved

The Artworks Theatre Incorporated

Stage curtain upgrade

Decline – and include within future Artworks Theatre SLIPs proposal

-

Auckland Sexual Abuse HELP Foundation

'We Can Keep Safe’ a personal safety programme for children and their caregivers

Towards “We Can Keep Safe” programme on Waiheke

$1,960.00

WaterSafe Auckland Inc.

Whanau Nui water safety programme

Decline as the applicant already receives significant financial assistance from Auckland Council.

-

Total

 

$10,275.00

 

b)      Agrees to fund, part-fund or decline each application in this round of the Waiheke Community Group Assistance Fund as listed in Table One below:

Organisation name

Funds requested for

Amount Requested

Amount Approved

Anne Audain Charitable Trust

Y 'n' B (Young and Boss) in-school and after-school multisport programmes

Decline as the applicant has received funding under the Accommodation Support Fund in this financial year.

-

Waiheke Winegrowers Association

Waiheke Vintage Festival

Decline as the group has received funding via the events support fund in this financial year.

-

Show Me Shorts Film Festival

Show Me Shorts Film Festival 2014 - Waiheke Island

Decline as the application is not sufficiently aligned with the objectives of the fund.

-

1st Waiheke Sea Scouts

Coastguard training and boat maintenance

Towards coastguard training programmes

$2,240.00

Livingwaters Emergency Accommodation Program

LEAP - Livingwaters Emergency Accommodation Program

Towards a computer for LEAP administration

 

$1,280.00

Total

 

$3,520.00

 

c)      Approves the late application for Waiheke Accommodation Support Fund from Living Without Violence.

 

 

 

d)      Considers the applications listed in Table One and agrees to fund, part-fund or decline each application in this round of the Waiheke Accommodation Support Fund.

Organisation name

Funds requested for

Amount Approved

Waiheke Budgeting Services Trust

Rent at 24 Belgium St, Ostend

$7,000.00

Palm Beach Progressive Association Inc

Rates for Palm Beach Hall

$1,500.00

Livingwaters Emergency Accommodation Program

Lease of units at 4/92 The Esplanade, Surfdale

-

Waiheke Spiritual Cinema Circle

Hireage of Waiheke Community Cinema

$700.00

Anne Audain Charitable Trust

Regular hire of the Waiheke Recreation Centre

$4,264.00

Living Without Violence

Rent at 59 Ostend Road

$6,536.00

Total

$20,000.00

 

CARRIED

 

Attachments

a     Late application from Living without Violence

 

 

13

Waiheke Christmas Events 2014

 

Resolution number WHK/2014/264

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Approves the venue change for the Oneroa Christmas Street Party to the Waiheke Library events space.

b)      Approves Carols by the Sea to remain in its current format.

c)      Allocate up to $23,000 from the Waiheke Local Board Christmas events budget 2014/2015.

d)      Approves the Event Delivery team to contract an event coordinator to manage the Christmas event programme.

e)      Delegates the Deputy Chair Shirin Brown, to work with staff and the events coordinator to approve the final budget and programme for the Oneroa Christmas Street Party and the Carols by the Sea up to a budget of $23,000.

 

CARRIED

 


 

14

Auckland Transport Report - October 2014

 

Resolution number WHK/2014/265

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Receives the Auckland Transport Report – October 2014.

b)      Notes the resolutions of the Infrastructure Committee dated 21 October 2014 in regards to E-Cycles of Waiheke Island as follows: 

“That the Infrastructure Committee:

a)    thank Chris and Darleen Hoff-Neilsen, representing E-Cycles of Waiheke Island, for their presentation

b)    fully supports the application of E-Cycles, active transport operators being allowed suitable space at Matiatia

c)    agree that the Chair seek meetings with the relevant council-controlled organisations, Auckland Transport and Auckland Council Property Ltd to support E-Cycles application.”

c)      Fully supports the application of E-Cycles being allowed a designated space at Matiatia and that suitable space for other active transport operators is also addressed during the Matiatia strategic plan investigations.

CARRIED

 

 

15

Rakino Island Hall relocation

 

Resolution number WHK/2014/266

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Approves the re-siting of the Rakino Island Hall to prevent the threat of damage from severe storms and high tides.

b)      Approves the allocation of $66,000 from the Waiheke Local Board Community Facilities renewal budget 2014/ 2015 for this purpose.

 

CARRIED

 

 

16

Waiheke Recreation Centre Trust 2014/2015 Operational Funding

 

Resolution number WHK/2014/267

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Thanks Suzanne Dennehy for her attendance, and thanks Shamila and Suzanne for their work with the Waiheke Recreation Centre Trust.

b)      Agrees that this report be deferred until the Waiheke Recreation Centre Trust has met with the board and officers to discuss progress to date and future funding.

 

CARRIED

 

 

17

World War 1 Centenary Commemorations - Waiheke

 

Resolution number WHK/2014/268

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Delegates Board member Treadwell as the Waiheke Local Board representative on the WW100 Waiheke Island Get involved working group.

b)      Allocates $10,000 operational funding from the board’s 2014/2015 WW1 Centenary Commemorations  budget to the WW100 Waiheke Island Get involved working group (or an umbrella group) to deliver a programme of events for the WW1 Centenary Commemorations on Waiheke, with final programme details and operational budget allocation delegated to Board member Treadwell.

c)      Requests the WW100 Waiheke Island Get involved working group report back to the board the final programme of events and recommended capital projects for the WW1 Centenary Commemorations on Waiheke.

d)      Delegates all board members to liaise with the region-wide WW1 Centenary Commemorations programme event organisers as required. 

 

CARRIED

 

 

18

Waiheke Local Board feedback on the draft Allocation of Decision-Making Review

 

Resolution number WHK/2014/269

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Delegates to the Chair to finalise feedback on the draft Allocation of Decision-Making Review.

 

CARRIED

 

 

19

LTP 2015-2025 Feedback on Mayoral Proposal

 

The LTP 2015-2025 Mayoral Proposal and the Waiheke Local Board Advocacy 2014 feedback on the Mayor’s proposal were tabled at the meeting.

 

A copy of the tabled documents have been placed on the official copy of these minutes and are available on the Auckland Council website.

 

Resolution number WHK/2014/270

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Approves the board’s feedback on the LTP 2015-2025 Mayoral proposal as tabled.

 

CARRIED

 

Attachments

a     Mayoral Proposal

b     Waiheke Local Board Advocacy 2014 on Mayoral Proposal


 

20

Draft Community Facilities Network Plan

 

Resolution number WHK/2014/271

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Delegates authority to Board Member RE Ballard to formalise feedback on the draft Auckland Council Draft Community Facilities Network Plan, noting the deadline date of 28 November 2014.

b)      Notes proposed revised timeframes to include libraries in the Community Facilities Network Plan and that further engagement with local boards will be undertaken to discuss the libraries content and the final revised network plan.

 

CARRIED

 

 

21

Significance and Engagement Policy

 

Resolution number WHK/2014/272

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the draft Auckland Council Significance and Engagement Policy.

 

CARRIED

 

 

22

Monthly budget update including the 2014/2015 capital programme deferral considered by the 21 August and 24 September 2014 Finance and Performance Committee

 

Resolution number WHK/2014/273

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the resolutions, report and attachment from the 21 August and 24 September 2014 Finance and Performance Committee relating to the Monthly Budget Update report which included the 2014/2015 capital programme deferral

b)      Notes and supports the recent letter to the Mayor from all 21 Local Board Chairs, reflecting disappointment in the financial decisions as they affect local initiatives and communities.

c)      Notes the Finance and Performance Committee’s confirmed deferred capital project list includes $302,459 2013/14 budget for the Onetangi Sports Park pavilion extensions project.

d)      Requests officers report back to the 27 November 2014 board meeting (or earlier if possible) with itemised costings of the work programme for the Artworks old library space and the Onetangi Sports Park pavilion extensions project to enable consideration of alternative funding options.

 

CARRIED

 

 


 

23

Integrated Bylaws Review and Implementation Programme (IBRI) Update – September 2014

 

Resolution number WHK/2014/274

MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden:  

That the Waitemata Local Board:

 

a)        Notes the progress of the Integrated Bylaw Review and Implementation programme towards its completion of the delivery of new bylaws by October 2015.

 

CARRIED

 

 

24

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2014/275

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board

a)      Receives the record of proceedings of the Waiheke Local Board workshops held on 22 August, 27 August, 5 September, 12 September, 18 September, 26 September and 10 October 2014.

b)      Notes Deputy Chair Brown was in attendance for the 18 September 2014 workshop and Board member Ballard 22 August was in attendance for item 2 and 3.

CARRIED

  

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 


 

26        Procedural motion to exclude the public

Resolution number WHK/2014/276

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Council Controlled Organisation Review, Progress Report to Local Boards

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information on proposed changes that may impact the employment of staff within the Auckland Council group..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 


7.25pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

7.26pm            The public was re-admitted.

 


restatementS

 

It was resolved while the public was excluded:

 

 

C1

Council Controlled Organisation Review, Progress Report to Local Boards

 

Resolution number WHK/2014/277

MOVED by Member BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Refers this item to the open agenda as the reasons for confidentiality are no longer relevant as this item has been discussed in the media.

b)        Delegates the Chair and Board member Meeuwsen to finalise board’s feedback on the Council Controlled Organisation Review.

CARRIED

 

 

 

 

 

 

 

7.29 pm                                                          The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................