Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 9 October 2014 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Deputy Chairperson

Denise Yates, JP

 

 

 

Members

Neil Henderson

 

 

 

 

Greg Presland

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

 

ALSO PRESENT

 

 

Deputy Mayor Penny Hulse

 

 

 

Cr Linda Cooper

 

 

 

Glenn Wilcox

Independent Māori Statutory Board

 

 


Waitākere Ranges Local Board

09 October 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. 

            Register

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust – Trustee

·       Titirangi Residents & Ratepayers Group – Committee Member 

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Community Waitakere – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

Saffron Toms

       NIL

Denise Yates

·       Ecomatters Environment Trust – Deputy Chair

·       Keep Waitakere Beautiful Trust – Board Member

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee                                 

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·       Friends of Arataki Incorporated – Trustee

Neil Henderson

·       Friends of Arataki Incorporated – Trustee

·       Living Cell Technologies Animal Ethics Committee – Member

Saffron Toms

·       Ark in the Park – Governance Group Member

 

NOTE: Member Neil Henderson indicated conflict of interest for item 12 and member Greg Presland for item 18 & 20.

 

4          Confirmation of Minutes

 

Resolution number WTK/2014/154

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 25 September 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Update from Ward Councillors

 

 

The Waitakere Ranges Local Board received update from Cr Linda Cooper and Deputy Mayor Penny Hulse on matters being addresses by Governing Body including pest control at Hunua ranges and request from the board for microphones.

 

Secretarial Note:  Apology from the Deputy Mayor Penny Hulse for lateness was noted.

 

 

 

8          Deputations

 

8.1

Te Whanau O Waipareira Trust - Waitangi Day 2015

 

Lance Norman, CEO Hāpai Te Hauora made a presentation on the Waitangi Day 2015 festival, which will be held at Hoani Waititi Marae and requested for the board’s support for the festival. A copy of tabled information has been placed on the file copy of minutes and can be viewed at the Auckland Council website.

 

Resolution number WTK/2014/155

MOVED by Member GB Presland, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Receives the deputation from Te Whanau O Waipareira and Hoani Waititi Marae Trusts and thank them for the presentation.

CARRIED

 

Attachments

a     Waitakere Day - February 2015

 

9          Public Forum

 

 

Aine Whelan

  • Requested the local board for public toilets at Ceramco park to be open or a new toilet block for public use.

Jennifer Conlon, Glen Eden Business Improvement District

  • Updated the board on “Tidy Town” Glen Eden event to be held on 2 November 2014.

 

Resolution number WTK/2014/156

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)         Receives the public forum submissions.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

New community lease to Huia Road Horse Club Incorporated, 436B Huia Road, Huia

 

Resolution number WTK/2014/157

MOVED by Deputy Chairperson DA Yates, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Formally rescinds resolution number WTK/2013/126 made by the Waitakere Ranges Local Board on 26 June 2013 to Muddy Creek Riders Incorporated;

b)      Approves the surrender of Muddy Creek Riders Incorporated lease dated 3 May 2007;

c)      Approves granting a new community lease to Huia Road Horse Club Incorporated for part of Owen’s Green, 436 Huia Road, Huia being Lot 1 on Deposited Plan 132139 (Attachment B) subject to the following terms and conditions:

i)       Term – 10 years commencing 1 June 2012 with one 10-year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     Huia Road Horse Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C)

iv)     Auckland Council has adopted a Smoke-Free Policy to apply on Council land, which Policy Huia Road Horse Club Incorporated is obliged to abide by during the Term.  Huia Road Horse Club Incorporated will use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Policy;

d)      Approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

CARRIED

 

Secretarial note:         Member Neil Henderson declared conflict of interest in this item and did not take any part in discussion or voting on this matter.

 

 

13

Dog Access Review Work Programme

 

Resolution number WTK/2014/158

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)         Defers this item to next board meeting.

 

CARRIED

 

 

14

Adoption of the Waitakere Ranges Local Board Plan 2014

 

Resolution number WTK/2014/159

MOVED by Chairperson S Coney, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Adopts the Waitakere Ranges Local Board Plan 2014.

b)      Delegates to the Chair to approve any minor wording changes that may be necessary following adoption.

c)      Thanks Rachel Wilson for her dedicated project managing of the Waitakere Ranges local board plan.

 

CARRIED

 

 

15

Draft Community Grants Policy

 

Resolution number WTK/2014/160

MOVED by Member SR Tollestrup, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board provides the following feedback:

Local Grants Programme

a)        Supports the provisions of the local grants programme, as it provides local boards with the flexibility to establish a range of funding schemes which reflect the priorities identified in the Auckland Plan and aligned local board plans.

b)        Supports the provisions for local boards to approve their local grants programme for each financial year, in accordance with the draft Community grants policy. This includes:

i)          drawing upon local board plans to determine priority areas for community grants

ii)         the total budget available for community grants for the financial year

iii)       the ability to ring-fence a portion of their budget for specific purposes or recurring, multi-year grants

iv)       any additional accountability and performance measures relating to recurring, multi-year grants

v)         the number of funding rounds per year

vi)       the mechanism for recipients to report back on how their grant benefitted the community

vii)      any additional exclusions

viii)     any thresholds for local grants.

c)        Supports the thresholds of $1,000 for ‘Fast Response Local Grants’ and ‘over $1,000 for Local Grants’.

d)        Supports the draft community grants policy provisions for multi-board grants, to be utilised as appropriate and at the discretion of local boards.  Implementing this mechanism gives local boards the discretion to determine if existing joint funding committees will continue or not, which may mean the transitional phase as outlined in the report is not required.

e)        Recommends that community grants budgets that are currently administered by the Western Joint Funding Committee be retained at the local board level,  subject to d) above. The Western Joint Funding Committee oversees the following grant schemes: accommodation assistance fund; fee waivers fund; community wellbeing fund; youth programme fund; Waitakere heritage fund; facility partnership fund.

f)         Requests a report back on the return of funding for the community halls and marae fund, which comes under the Western Joint Funding Committee.

 

Regional grants programme

g)        Supports a Regional grants programme which is focused on providing multi-year strategic relationship grants and with key groups and organisations.

h)        Supports the creation of strategic regional grant schemes which support the implementation of the Auckland Plan and related strategic action plans to achieve agreed outcomes and priorities.

i)          Recommends that opportunities be sought to maximise the use of regional grants where they can support, and add value to projects, activities and programmes provided locally or across multiple local boards.

j)          Notes that in supporting the regional grants programme, the current financial climate needs to be taken into account and requests as part of the Long-term Plan, work be undertaken to investigate the redistribution of annual contestable and recurring grant budgets held by operational departments are mapped to local boards, given their key role in community development

Other identified issues

k)        Recommends that relevant staff from the Community Development, Arts and Culture, Parks, Sport and Recreation and Infrastructure and Environmental Services report to local boards with a work programme and communications plan, including key dates and milestones to implement the new Community grants policy in preparation for the 2015 / 2016 financial year.

l)          Requests that the operations division explore an integrated, and simple approach to administering the various grants programmes for the benefit of applicants, and also seek to locate a more efficient and effective way for all departments to work together to provide local boards with support, analysis, advice and monitoring of community grants.

 

CARRIED

 


 

16

Te Henga Marae - Kainga Whakahirahira

 

Resolution number WTK/2014/161

MOVED by Deputy Chairperson DA Yates, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Notes that the Waitakere Ranges Local Board has approved negotiation of a lease of the land at 240A Bethells Road, Te Henga, to Te Kawerau a Maki under the Reserves Act (1977) for the purpose of constructing a marae and papakainga on the site, as originally intended when the land was purchased.

b)      Recommends to the Parks, Recreation and Sport committee that it notes and endorses the four step process outlined in the report by which the land at 240A Bethells Road, Te Henga, is able to be transferred to Te Kawerau a Maki for the purposes of a marae and papakainga.

c)      Notes that further reports would be brought to the local board and governing body at key milestones of lease approval, when the building consent for construction of the marae has been approved, and when the reserve status of the land under the Reserves Act 1977 has been revoked.

d)      Requests that officers continue to consult with Te Kawerau a Maki in respect of the process going forward.

 

CARRIED

 

 

17

Waitakere Quarry - Consultation on future uses

 

Resolution number WTK/2014/162

MOVED by Member NR Henderson, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Approves the uses recommended in this report for the land to be returned to bush and wetland to provide informal recreation, including viewing points, walking tracks as the basis for developing a draft Reserve Concept Plan for the future Waitakere Quarry open space area.

b)      Approves the development of a draft Reserve Concept Plan for the Waitakere Quarry site at Te Henga Road (Lot 1 DP 193044, Pt Lot 27, Lots 28 and 29 and Pt Lot 32 DP 40739, and Pt Lot 1 DP 31841) based on the future uses approved by the Local Board, and developed with input from the local community through the Te Henga (Bethells Beach) and Waitakere Valley Local Area Plan process.

c)      Recommends further investigation into other uses through development of the concept plan, including:

                i.      Mountain biking

               ii.      Rock climbing

              iii.      Dog walking tracks

              iv.      Film set

               v.      Native plant nursery

              vi.      Swimming hole or lake

            vii.      Grassed area for play including picnic tables, toilets and a playground area

d)      Notes that the above resolutions are subject to clarification of the availability of funds from the “Waitakere Quarry Aftercare” fund or royalties received by Auckland Council subsequent to amalgamation, that the board considers should be available.

e)      Requests a report back on the issue of continued acceptance of cleanfill at the quarry for a period to supplement the contouring work and provide revenue.

 

CARRIED

 

 

18

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

 

Resolution number WTK/2014/163

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)         Receives the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

b)        Requests further discussion with Auckland Council Property Limited on the disposal of the property at 33B Brandon road.

 

CARRIED

 

Secretarial note:         Member Greg Presland declared conflict of interest in this item and did not take any part in discussion or voting on this matter.

 

 

19

Financial Policies Issues for Long-term Plan 2015-2025

 

Member S Toms left the meeting at 8.23 pm.

 

Member S Toms returned to the meeting at 8.26 pm.

 

Resolution number WTK/2014/164

MOVED by Member GB Presland, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board provides the following feedback points on financial policies for the Long Term Plan 2015-2025 and gives delegated authority to the Chair and Deputy Chair to finalise the position statements:

Uniform Annual General Charge (UAGC)

a)        Supports keeping the Uniform Annual General Charge at the current level, $374, to ensure a fair balance between the fixed charge component and property value charge of general rates.  

b)        Considers that the general rate should be set on the basis of the value of services provided across the region rather than adopting a user pays approach to correlate the rates charge to the value of services used by an individual household.

Residential rates – further transition

c)        Does not support further transition of residential rates, including doing this through a remission funds cap, as the West has already provided a three year buffer in the transition to a single rating system.  It would be extremely unfair and inequitable to continue to support unequal rating across city, with the west subsidising wealthier areas.

 

Business rates

d)        Supports keeping the business differential at the current rate of 2.43, noting that business gets the benefit of broad infrastructure investment funded to a large extent by residential rates.

e)         The business differential has limited impact small business and lowering it  collectively places greater burden on residential rate

Heritage incentives

f)         Recognises the constraints on land owners of properties within Significant Ecological Areas and within the Waitakere Ranges Heritage Area, and therefore:

a.         Supports developing a rating policy mechanism to encourage habitat regeneration on land in Significant Ecological Areas, and within the Waitakere Ranges Heritage Area.

b.        Recommends that the draft Heritage Incentive Policy be used to inform the financial policies in the LTP to develop a way of using rates to encourage habitat regeneration on land in Significant Ecological Areas, and in the Waitakere Ranges Heritage Area.

g)        Opposes the use of grants as an incentive scheme for owners of cultural or heritage properties as it creates additional administrative cost for council and the ratepayer as well as work for those affected. The current system is easy and relates to an expense that is incurred and known to both parties

                i.       Simple, single system across Auckland based upon rates remission

               ii.       Groups provide services (are key contributor to Thriving Communities and Liveable Auckland) and users already pay rates.


 

Rural business differential

h)        Supports rural business having a lower differential than urban businesses because less council services and infrastructure is provided.

Development contributions

i)          Requests further information on the development of funding areas for development contributions.

j)          Requests a report on the pros and cons of setting development contributions at different levels in the available range, to see whether lower development contributions lead to cheaper housing or increased economic development.

k)        Considers that the general ratepayer should not have to subsidise developers by making up the shortfall in infrastructure investment.

Fees and charges

l)          Supports a greater level of standardisation of fees and charges across the region, though notes the complexity and the need to understand the local context and any nuances.

m)       Requests a report on hire fees and usage for community facilities such as halls and community centres in the Waitakere Ranges Local Board area. We need the ability to set frees and charges in own area beyond the standard level, and being aware it would need to subsidise any reductions in total revenue.

n)        Notes the changes to the fee structure and booking regime in the current year were made without understanding the local situation, and that this has created difficulties for community groups, including in some cases unintentionally increasing the cost.

o)        With respect to environmental health and licensing fees, we need to mindful of not creating a cost barrier in areas with lower economic performance.

Asset sales

p)        Does not support the selling of council assets on the basis of financial performance or performance indicators alone, or because they are seen as a poor strategic fit, unless it can be clearly demonstrated that there is no longer a community need or strategic value in holding the asset. For example rural halls provide an important community function in the context of a smaller rural village though may not have high usage or generate much revenue in return.

Social housing

q)        As a matter of principle, the Waitakere Ranges Local Board does not support social housing rental increases or any sales, as social housing tenants are often vulnerable residents who should be supported. We would like further information on this issue to be provided after consulting with those affected or their representatives.

r)         Notes that it is difficult to standardise rents as services/size vary site to site.

 

CARRIED

 

 

20

Revitalising Glen Eden:  Tidy Town Operation Spring-clean

 

Resolution number WTK/2014/165

MOVED by Member SR Tollestrup, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)      Acknowledges the Glen Eden Business Improvement District efforts in organising the up and coming event ‘Tidy Town’ in Glen Eden.

b)      Notes the support that Local and Sports Parks (LSP) West, are providing for the upcoming Tidy Town day through City Care Limited, the LSP West full facility contractors.

c)      Allocates a grant of $2,000 from Community Response Fund to the Glen Eden Business Improvement District to support the ‘Tidy Town’ event to be held on 2 November 2014.

 

CARRIED

 

Secretarial note:         Member Greg Presland declared conflict of interest in this item and did not take any part in discussion or voting on this matter.

 

 

21

Waitakere Ranges Local Board feedback on the draft Unformed Legal Roads Policy

 

Resolution number WTK/2014/166

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Endorses the feedback that the local board provided on draft Unformed Legal Roads Policy and submitted to Auckland Transport on Friday, 19 September 2014, as detailed in the “WRLB Unformed Legal Roads Policy Feedback” attachment.

 

CARRIED

 

 

22

Update on member's attendance to the Annual Conference of the Dunes Restoration Trust, 2014 "Way out West"

 

Resolution number WTK/2014/167

MOVED by Member S Toms, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Receives the report from Member Toms on her attendance to the Annual Conference of the Dunes Restoration Trust, 2014.

 

CARRIED

 

 

23

Chairperson’s Report

 

Resolution number WTK/2014/168

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)      Receives the Chairperson’s report.

 

CARRIED

 

 

24

Portfolio update: Member Sandra Coney

 

Resolution number WTK/2014/169

MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Sandra Coney.

 

CARRIED

 


 

25

Portfolio update: Member Denise Yates

 

Resolution number WTK/2014/170

MOVED by Deputy Chairperson DA Yates, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Denise Yates.

 

CARRIED

 

 

26

Portfolio update: Member Steve Tollestrup

 

Resolution number WTK/2014/171

MOVED by Member SR Tollestrup, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Steve Tollestrup.

 

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

8.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................