I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 10 November 2014

5:00pm

Orakei Marae
59b Kitemoana Street
Orakei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Grant Hawke

 

Deputy Chairperson

Cr Cameron Brewer

 

Members

Cr Linda Cooper, JP

 

 

Sharon Hawke

 

 

Margaret Kawharu

 

 

Kit Parkinson

 

 

(Quorum 3 members)

 

 

 

Louis Dalzell

Democracy Advisor

 

4 November 2014

 

Contact Telephone: 09 373 6211

Email: Louis.Dalzell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Matters arising from the previous minutes                                                                5

5          Ngāti Whātua Ōrākei Reserves Board Financial Plan 2015-25                                 7

6          Operational Expenditure and Revenue Update                                                       19

7          St Heliers Bay Pony Club                                                                                           21

8          Ōkahu Bay Planting Plan                                                                                            23

9          Waitangi Day Event 2015

This report was not available when the agenda was compiled.

The report will be provided under separate cover when it is available.

 

10        2015 Meeting Dates                                                                                                     25  

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

 

3          Confirmation of Minutes

That the Ngāti Whātua Ōrākei Reserves Board:

a)    confirm the minutes of its meeting on 1 September 2014 as a true and accurate record.

 

4          Matters arising from the previous minutes

 

 


Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

Ngāti Whātua Ōrākei Reserves Board Financial Plan 2015-25

 

File No.: CP2014/25585

 

  

 

Purpose

1.       The draft Ngāti Whātua Ōrākei Reserves Board Financial Plan 2015-25 (financial plan) is attached for consideration and adoption by the Ngāti Whātua Ōrākei Reserves Board (reserves board).

Executive summary

2.       In 2013 the reserves board assimilated the Whenua Rangatira Reserve Management Plan, Whenua Rangatira Master Plan and Pourewa Creek Scoping Document and came up with a long term financial plan that delivered on priority actions from these plans.  This was adopted in November 2013 and was used to inform a submission to Auckland Council’s 2014/15 Annual Plan.  The net result was additional operational funding been granted to the reserves board for the 2014/15 year.

3.       In October a workshop was held with the reserves board to revisit the 2013 financial plan.  The focus of the workshop was to reprioritise planned expenditure in light of budget constraints within Council and forecast the financial needs a further three years out to inform Auckland Council’s 2015-25 Long Term Plan.  A meeting was subsequently held with the Chair and Deputy Chair of Auckland Council’s budget committee to pass on the key messages arising from the revised financial plan for consideration in Auckland Council’s draft Long Term Plan.

 

Recommendations

That the Ngāti Whātua Ōrākei Reserves Board:

a)      adopt the Ngāti Whātua Ōrākei Reserves Board Financial Plan 2015-25

b)      request Auckland Council protect existing capital funding in the 2012-22 Long Term Plan for Ngāti Whātua Ōrākei Reserves Board ($877,316)

c)      request Auckland Council bridge the operational and capital works funding gap as detailed in the Ngāti Whātua Ōrākei Reserves Board Financial Plan 2015-25 noting that the additional operational funding is essential for activities of the reserves board to continue at their current levels.

 

 

Comments

 

4.       A workshop of the reserves board was held on 23 October 2013.  The information presented at the workshop was the adopted financial report dated November 2013 and the draft financial plan 2015-25 (which was extracted from 2013 financial plan).  Unfortunately only Member Sharon Hawke was able to attend, however a number of officers were present and Member Hawke was able to draw on recent discussions with fellow reserves board members and discussions at the Ngāti Whātua Ōrākei Trust meetings to provide excellent direction at the workshop. 

5.       As a result of the workshop no additional projects were added however scope and priorities were amended based on feedback from Member Hawke and.  These changes are reflected in the attached draft financial plan. 

6.       The follow key messages were also discussed for the purpose of supporting advocacy to the Auckland Council for the funding request.

The Whenua Rangatira is the oldest co-governance treaty settlement in Aotearoa.  It is now into its third decade.  In simple terms the journey over the last 23 years could be described in three phases:

1) settling in/getting to know each other

2) planning

3) cultural development. 

This third decade also represents great progress in Ngāti Whātua’s unique ecological restoration programme with an enormous amount of community engagement and education attached to this kaupapa. 

23 years on, the ecological restoration and maintenance needs are well known and operating both efficiently and in a uniquely Ngāti Whātua way.  The operational budget is underwritten by income earned off the whenua (forecast to increase over the life of the LTP).  It provides for the basic day to day maintenance needs, technical advice to the reserves board, a summer kaitiaki service and, in the outer years, staff time for the operation of the public nursery and education centre. 

The current Long Term Plan shows the operational funding for the Reserves Board decreasing from 2015 onwards, this reduction hit at the same time as the Ngāti Whātua Ōrākei Claims Settlement Act 2012 saw the size of parkland under the reserves board stewardship increase significantly.  The Mayor acknowledged this reduced budget and increased responsibility in the 2014/15 annual plan with a $150,000 increase in funding.  This was welcome however it was a one off funding injection and this operational funding gap still needs to be bridged for the life of the proposed long term plan. Without this funding there will be a significant drop in the ability/capacity of Ngāti Whātua Ōrākei staff to support the activities of the reserves board.  Building capacity of this kind is a critical part of the Auckland Council’s Maori Responsiveness Plan.  The level of funding needed covers the cost of part time positions in Ngāti Whātua Ōrākei to provide technical advice to the reserves board, lead the Okahu Ecological Restoration Programme (stream daylighting) as well as several short term kaitiaki roles to help manage the intensive summer events season on the whenua.  Without this funding the current maintenance contract (awarded to Ngāti Whātua Ōrākei) would also need to be varied/reduced.  The maintenance contract has two years to run. 

In terms of cultural development, the Whenua Rangatira and Pourewa Creek Recreation Reserve have many exciting tourism and education opportunities planned which will add richness to the cultural and tourism offering in Auckland.  One of these, a Whare Taonga, will be a partially self-funding and will return revenue to the reserves board to help offset costs.  The Pou, which are planned as an entrance feature along Tamaki Drive as you approach the whenua, and the Whare Waka are both intended to be developed in time for the World Masters Games in 2017 – signature projects aligned with a signature event for Auckland.  Capital funding that is forecast in the current LTP has been tagged and retained in the draft LTP.  This existing capital fund will cover the projects planned in the first two financial years however there is no capital funding from FY18 and beyond. 

Note: the reserves board financial plan was first adopted in 2013.  In light of the current funding constraints the plan has been rigorously reworked to ensure all projects have strong strategic alignment with the Whenua Rangatira Management Plan and are able to be delivered in the timeframe noted.  As a result of this process several projects have been pushed into outer years while the Whare Waka, Pou and Whare Taonga have all been retained or moved forward given the readiness of the reserves board to deliver these flagship projects.

7.       Members Hawke, Kawharu and Brewer subsequently met the Mayor (Chair of the Budget Committee) and Cr Penny Webster (Deputy Chair of the Budget Committee) on 29 October to deliver these messages.

Implementation

8.       If operational funding is not able to be obtained through Auckland Council’s Long Term Plan 2015-25 all staff support functions (technical officer, kaitiaki and Okahu Catchment Ecological Restoration Plan (OCERP) facilitation) will need to cease and a variation to the maintenance contract will be needed to reduce costs.

9.       The attached draft financial plan does not include additional funding for ecological restoration of Pourewa Creek Recreation Reserve (Pourewa) as initially requested.  $60,000 p.a. is currently allocated for the maintenance and restoration of Pourewa.  This is less than half the value of work estimated by Ōkahu Rākau Bush Care and Nursery.  Their estimate of more than $150,000 per annum allowed for a strong “hit” on weeds in the first few years and acknowledged the manual/labour-intensive methodology used by Ngāti Whātua Ōrākei.  However $60,000 p.a. is comparatively high for ecological restoration efforts when compared with other Auckland Council parks that have an ecological restoration programme and will enable a slower/ongoing ecological effort. 

10.     If additional capital funding cannot be obtained through Auckland Council’s Long Term Plan 2015-25 then the funding currently attached to the Ngāti Whātua Ōrākei Reserves Board (if it is able to be retained) will enable the installation of two Pou, minimal work on erosion on the Atkin Ave boundary, basic recreation facilities at the eastern end of Ōkāhu Bay, the construction of a Whare Waka and some seed funding for the development of a new Urupa.  Without additional funding Auckland Council will not be able to support the development of the Whare Taonga, the Pourewa Creek Nursery, further Pou and there may be a shortfall in the development of the Urupa.  In addition OCERP will need to be entirely funded from alternative sources (Auckland Council’s sustainable catchments programme/storm water grant is a possibility).

 

Attachments

No.

Title

Page

aView

Draft Ngati Whatua Orakei Reserves Board Financial Plan 2015-25

11

      

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Mark Bowater - Manager Local and Sports Parks

 


Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

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Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

Operational Expenditure and Revenue Update

 

File No.: CP2014/25835

 

  

 

Purpose

1.       To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational expenditure and revenue budget for the Whenua Rangatira and Pourewa Creek Recreation Reserve.

 

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the Operational Expenditure and Revenue Update report.

 

 

Comments

 

 

2014/15

2014/15

2015/16

Budget

Actual

 

Budget:

$707,421

 

$496,076

 

 

 

 

Committed to date:

 

 

 

Ngati Whatua Orakei - maintenance contract

$476,363

$94,091

$476,363

 

City Parks Contract - maintenance contract

$45,000

$11,250

$45,000

Facilitation of Ōkahu Catchment Ecological Restoration Project (OCERP)

$35,000

 

$35,000

Technical officer support

$47,500

 

$47,500

NWŌ administered host/kaitiaki service on the Whenua Rangatira (particularly Ōkahu Bay)

$20,500

 

$20,500

Pourewa master plan (note: $85,000 approved but spread over two years)

$20,000

 

 

Tree removal

$5,000

 

$25,000

Banners to support rubbish free initiative

$2,500

 

$2,500

Events revenue*

-$6,000

 

-$3,000

Vodafone revenue*

-$37,000

 

-$14,300

St Heliers Bay Pony Club Revenue

-$12,500

 

-$12,500

Subtotal

$596,363

$94,091

$622,013

Total remaining

$111,058

 

-$125,937

*     Figures in italics are estimates

 

 

Consideration

2.       At this time of the financial year the only costs incurred are associated with regular contract maintenance however all of the other costs are more or less committed and will be reflected in future reports.

Revenue

 

3.       There are three revenue streams from the Whenua Rangatira and Pourewa Creek Recreation Reserve:

 

·    Events – in accordance with the draft MOU presented to the Reserves Board in November 2013 the Auckland Council events team provide the initial point of contact for most people wanting to book the whenua for an event.  The fees and charges set by the Reserves Board are applied and collected by the events team.  At the end of each financial year the events team advise the total fees that have been collected.  The forecast shown anticipates 2014 and 2015 revenue as the 2014 revenue has yet to be transferred to the reserves board.  Revenue is significantly low.  Bookings have decreased since the fees for commercial use were increased in 2013.

 

·    Vodafone – For a cell site tower on Pourewa Creek.  The revenue indicated is the result of extensive negotiations and resolution of back payment.  At the time of writing the new lease was yet to be signed and back payment/rent agreed.  The indicative amount is cumulative over the last two calendar years. 

 

·    St Heliers Bay Pony Club – for the lease and licence of Pourewa Creek Recreation Reserve to St Heliers Bay Pony Club.  This lease and licence was valued at $14,500 + GST.  The lease and licence have since expired and ecological restoration works, as well as information arising from an archaeological assessment, has resulted in a reduction of grazing area.  Staff are currently in negotiation with St Heliers Bay Pony Club to establish a new licence and rental return.  The rental return will reflect the reduced grazing area and costs incurred by St Heliers Bay Pony Club in re-fencing the site.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Mark Bowater - Manager Local and Sports Parks

 


Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

St Heliers Bay Pony Club

 

File No.: CP2014/25968

 

  

Purpose

1.       This report provides a brief update on negotiations with St Heliers Bay Pony Club and seeks direction from the Ngāti Whātua Ōrākei Reserves Board (reserves board) in regards to a possible extension  of their licence and a new licence fee. 

Executive summary

2.       Since the reserves board took on the management of Pourewa Creek Recreation Reserve, in 2013, St Heliers Bay Pony Club (pony club) have been on notice that they will need to relocate.  The current agreement is that their tenure is due to expire in mid-2015.  They have asked for an extension while they continue to negotiate a viable option for relocation.

3.       In 2013 the pony club licence area was reduced so as to protect archaeological sites and it was agreed there would be a corresponding reduction of their licence fee.  Officers have been in negotiations about the licence fee for the last year.  At the time of writing this report negotiations are in progress.  A verbal update will be provided at the meeting to help inform the board on this matter. 

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a)      provide direction on an extended length of tenure for St Heliers Bay Pony Club.

 

Comments

4.       The pony club occupied Pourewa Creek Recreation Reserve (Pourewa) at the time the land was vested with Ngāti Whātua Ōrākei, in February 2013.  Later that year the pony club was put on notice/advised that they would not be given a new licence.  Some negotiation followed.  The current agreement expires in mid-2015. 

5.       The pony club are exploring the option of relocating down the road and merging with Meadowbank Pony Club.  While things are looking promising they will not be in a position to relocate, and keep their club operating seamlessly, by the middle of next year.  They would therefore like to request a further extension of their licence at Pourewa. 

6.       Given the Pourewa Creek Management Plan is running behind schedule and there is no funding for implementation of the management plan until 2019, one option is to offer a new lease of one year with two rights of renewal.  Any length of tenure less than this is also an option although should it be insufficient time for the Pony Club to rellocate it would necessitate continual reporting back the reserves board and a greater level of uncertainty for all involved.  The option of one year with two rights of renewal is being explored at the time of writing this report.  Renewal would be subject to staying in close contact with the pony club to ensure they are making solid progress with their relocation and revisit issues such as grazing areas on an annual basis. 

7.       The expired license fee is $14,500+GST.  It has previously been agreed that this fee would be reduced in recognition of the reduced area of grazing (which occurred last year) which was implemented at the request of Ngāti Whātua Ōrākei to protect areas of high archeological value.  It was also agreed that the reserves board would consider reimbursement of the fencing costs required for this relocation.  Once again, negotiations on this matter are underway at the time of writing this report and a verbal update will be provided at the meeting. 

8.       In the normal course of events a revaluation of the lease/licence would be commissioned at a cost to both parties however it is recommended we work off the historic 2011 valuation in light of the short term tenure. In considering a new licence fee the length of tenure offered to the pony club will an important negotiating point. 

9.       It is understood that the Ngāti Whātua Ōrākei Trust recently considered the option of extending the pony club lease and resolved to leave the decision on this matter up to the reserves board (now and into the future). 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Mark Bowater - Manager Local and Sports Parks

 


Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

Ōkahu Bay Planting Plan

 

File No.: CP2014/25860

 

  

 

Purpose

1.   To update the Whenua Rangatira Reserves Board on the proposal to restore a section of the sand dunes and mitigate stormwater impacts on Ōkahu Bay.

 

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a)      endorse the planting plan to restore a section of the sand dunes and mitigate stormwater impacts on Ōkahu Bay.

 

 

Discussion

 

2.   Restoration of Ōkahu Bay reserve provides for attracting native birds and increasing kaimoana stocks, educating the general public and providing recreational areas.

3.   22,000 cars travel along Tamaki Drive twice a day and the stormwater drains from this road flow directly onto the beach without any filtration; There are particular concerns about the input of large volumes of water from the roading system which carry high concentrations of suspended solids, (largely soil), polycyclic aromatic hydrocarbons (PAH’s), organochlorine compounds and heavy metals such as copper, zinc and lead as well as gross pollutants such as rubbish.

 

4.   One of the Ngati Whatua Ōrakei ecological health outcomes that were identified in the Ōkahu Catchment Ecological Restoration Plan (ŌCERP) was having bush from the ridgeline to the beach and planting which provides shade and a visual barrier of the road from the beach.

5.   Sand dunes are one of the most degraded and highly modified ecosystems in the country; Ōkahu Bay is no different and restoration of coastal systems is essential for the increase in mauri of the bay. Species such as spinifex and pingao are the key native sand binders which are planted directly into loose clean sands.

 

 

 

6.   The eastern end of the bay provides opportunity for sub-canopy planting underneath the Pohutukawa to not only filter the run-off from Tamaki Drive but this planting can also be extended to a small scale sand dune restoration programme that can highlight the educational and engagement aspects of the restoration programme whilst also providing small stocks of highly sought after raranga (weaving) resources.

Implementation Issues

7.   Expertise on planting and plant provision for this proposal can be provided for through current contract team.  Officers will investigate options for funding within the current maintenance contract with a view to restoration works beginning within the 2015 planting season.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Richelle Kahui-McConnell - NWŌ Toki Taiao Heritage and Resource Unit

Authorisers

Moana Tamaariki-Pohe – General Manager NWŌ Toki Taiao Heritage and Resource Unit

Mark Bowater - Manager Local and Sports Parks

 


Ngāti Whātua Ōrākei Reserves Board

10 November 2014

 

 

2015 Meeting Dates

 

File No.: CP2014/25455

 

  

 

Purpose

1.       To establish the dates, times and venues for meetings of the Ngāti Whātua Ōrākei Reserves Board in 2015.

 

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the proposed dates, conditional on the confirmation of the Schedule of Meetings by the Auckland Council Governing Body as follows:

i)        Monday 16 February 2015, 5:00pm at Ōrākei Marae

ii)       Monday 18 May 2015, 5:00pm at 135 Albert Street, Auckland Central

iii)      Monday 10 August 2015, 5:00pm at Ōrākei Marae

iv)      Monday 9 November 2015, 5:00pm at 135 Albert Street, Auckland Central

Proposed Dates

2.       The proposed meeting dates for 2015 are as follows:

·    Monday 16 February 2015, 5:00pm at Ōrākei Marae.

·    Monday 18 May 2015, 5:00pm at 135 Albert Street, Auckland Central.

·    Monday 10 August 2015, 5:00pm at Ōrākei Marae.

·    Monday 9 November 2015, 5:00pm at 135 Albert Street, Auckland Central.

Comments

3.       The proposed 2015 dates for meetings of the Ngāti Whātua Ōrākei Reserves Board align with the draft Schedule of Meetings.  At the date of writing this report the schedule is still to be confirmed by Auckland Council’s Governing Body. The proposed dates remain tentative, but are unlikely to need revision.

4.       The first meeting on Monday 16 February 2015 is proposed to be held at Ōrākei Marae to coincide with a potential induction for Ngāti Whātua Ōrākei Reserves Board members and Local Board members.   The availability of the Wharenui at Ōrākei Marae has been requested, but at the date of writing this report no confirmation has been given.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Louis Dalzell - Democracy Advisor

Authorisers