Parks, Recreation and Sport Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Recreation and Sport Committee held in the Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 4 November 2014 at 9.30am.

 

present

 

Chairperson

Hon Christine Fletcher, QSO

 

Deputy Chairperson

Cr Calum Penrose

 

Members

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

Until 10.46am item 9

 

Cr Ross Clow

Until 10.51am item 9

 

Cr Chris Darby

From 9.42am item 5.1

 

Cr Alf Filipaina

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

From 9.44am item 5.1

 

Member Karen Wilson

 

 

APOLOGIES

 

 

Mayor Len Brown

For absence

 

Cr Mike Lee

For absence

 

Deputy Mayor Penny Hulse

For absence

 

Member Glenn Wilcox

For absence

 

Cr John Watson

For lateness

 

Cr Dick Quax

For absence

 

Cr Cashmore

For early departure

 

Cr Darby

For early departure

 

ALSO PRESENT

 

 

Cr G Wood

From 11.05am, item 9

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

Margi Watson

Albert-Eden Local Board

 

 

 

 

 

 

 


Parks, Recreation and Sport Committee

04 November 2014

 

 

 

 

1          Apologies

 

Resolution number PAR/2014/88

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)         accept the apologies from Cr ME Lee, Cr D Quax  Member and G Wilcox for absence, Mayor LCM Brown and Deputy Mayor PA Hulse for absence on council business and Cr J Watson for lateness.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number PAR/2014/89

MOVED by Chairperson CE Fletcher, seconded by Cr RI Clow:  

That the Parks, Recreation and Sport Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 7 October 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

5.1

Auckland Volcanic Cones Society

 

Mr Greg Smith presented a power point presentation addressing the following issues:

·         16a Belvedere St, Epsom. The Society supports the resale of the lower part of this property. In landscape terms we can see little necessity for its retention. This was stated in our original meeting with this committee and have not changed their position.

·         land at the end of Gollan Rd, Mt Wellington which runs from the Maungarei Domain down to Stonefields (privately owned). This land was subject to a court case where the Society was successful in not allowing it to be used for housing development. However the Environment Court could only leave the land with its original business 7 zoning. Obviously Business 7 is not an appropriate zone any longer but neither is the proposed housing zone under the Unitary Plan, however they proposed that the best solution would be an open space zoning.

 

 

·         Crater Hill, (privately owned). This land was being considered for public acquisition by the Auckland Regional Council just before amalgamation. They considered that it would make an ideal regional park. The Society would still like to flag this property as a possible new park for Auckland.

A copy of the presentation is attached to the official copy of these minutes are available on the Auckland Council website as minutes attachments.

 

Cr Darby entered the meeting at 9.42am

 

Resolution number PAR/2014/90

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      thank Mr Greg Smith on behalf of the Auckland Volcanic Cones Society for the presentation.

b)      agree that the Manager Parks, Sports and Recreation report back to the committee on the issues raised by the Volcanic Cones Society :

- sale of part of 16A Belvedere Street

- Potential purchase of land at Gollen Road, Mt Wellington and Crater Hill Mangere.

CARRIED

 

Attachments

a     4 November 2014, Parks, Sports and Recreation, Item 5.1 Auckland Volcanic Cones Society presentation  

 

 

5.2

Sports Field supply and demand - Will McKenzie

 

Cr Clow entered the meeting at 10.05am

 

Mr Will McKenzie addressed the committee regarding the sports field supply and demand report through a power-point presentation.

A copy of the presentation is attached to the official copy of the these minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number PAR/2014/91

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      thank Mr Will McKenzie for his presentation.

CARRIED

 

Attachments

a     4 November 2014, Parks, Recreation and Sport Committee, Item 5.2 Public Input, Sports Field supply and demand - Will McKenzie presentation

 

 

5.3

Friends of Maungawhau - Kit Howden

 

Mr Kit Howden on behalf of Friends of Maunagwhau gave an update on the Maungawhau’s activities and offered a copy of their new release book for committee members.

A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as minutes attachments.

 

 

 

 

 

Resolution number PAR/2014/92

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)      thank Mr Kit Howden on behalf of the Friends of Maungawhau for the presentation.

CARRIED

 

Attachments

a     4 November 2014, Parks, Sports and Recreation, Item 5.3 - Friends of Maungawhau - presentation  

 

 

6          Local Board Input

 

6.1

Sports field supply and demand report -  Margi Watson Albert-Eden Local Board

 

Ms Margi Watson addressed the committee regarding the report.

 

Resolution number PAR/2014/93

MOVED by Chairperson CE Fletcher, seconded by Cr CM Casey:  

That the Parks, Recreation and Sport Committee:

a)      thank Ms Margi Watson, Albert-Eden Local Board for her presentation.

CARRIED

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

9

Parks, Sports & Recreation - Manager's Report

 

Cr WB Cashmore left the meeting at 10.46 am.

Cr AM Filipaina left the meeting at 10.51 am.

Cr RI Clow left the meeting at 10.51 am.

Cr AM Filipaina returned to the meeting at 10.54 am.

Cr J Watson left the meeting at 10.54 am.

Cr J Watson returned to the meeting at 11.05 am.

Cr G Wood entered the meeting at 11.10am

 

 

 

The Manager Leisure gave an update on Pools and Leisure services. A video was also shown on “The Boroughs” which can be viewed at this link: https://www.youtube.com/watch?v=kezlt6ElMYY

A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as minute attachments.

 

 

 

 

 

 

 

Resolution number PAR/2014/94

MOVED by Chairperson CE Fletcher, seconded by Cr AM Filipaina:  

That the Parks, Recreation and Sport Committee:

a)      receive the update report from the Manager – Parks Sports and Recreation.

b)      thank Ian Maxwell and his team for their ongoing leadership in the Parks, Sports and Recreation portfolio.

CARRIED

 

Attachments

a     4 November 2014, Parks, Recreation and Sport Committee, Item 9 -  Parks, Sports and Recreation - Manager's Report - Pools and Leisure presentation

 

 

 

10

Sports field supply and demand review

 

The Manager Local and Sports Parks presented a power point presentation in support of the report.

A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as minutes attachments.

 

Resolution number PAR/2014/95

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)      endorse the use of the 2025 projections from the sports field supply and demand study in the review of the Sports Field Capacity Development (SFCD) programme.

CARRIED

 

Secretarial note:          Pursuant to Standing Order 3.15.5, Cr WD Walker requested that his dissenting vote against be recorded.

 

Resolution number PAR/2014/96

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

b)         express on-going commitment to continue upgrading sports fields to address supply and demand issues

c)         support inclusion of capital investment to upgrade sports fields in the Long Term Plan 2015-25

d)         recommend to the Budget Committee the inclusion of $9.6m capital funding per annum in the LTP 2015-25, to address sports field capacity issues

e)         circulate this report to Local Boards for their information.

CARRIED

 

Attachments

a     4 November Parks, Recreation and Sport Committee, Item 10 - Sports field supply and demand review - presentation   

 


 

11

Approval  to publicly notify a request from Muriwai Lifeguard Service Amenities Trust to vary its licence to occupy on Muriwai Regional Park.

 

Resolution number PAR/2014/97

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      approve public notification of the Muriwai Lifeguard Service Amenities Trusts (MLSAT) request to vary clause 6.2.2 of their licence to occupy part of Muriwai Regional Park, increasing the total number of people permitted in the facilities at any one time, from 120 to 250.

b)      approves the appointment of an independent commissioner if required to hear and consider submissions, and make recommendations to be presented in a further report to the Parks, Recreation and Sport Committee at the earliest possible opportunity.

c)      requires Muriwai Lifeguard Service Amenities Trust to meet all costs incurred by the council relating to the variation request.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

13        Procedural motion to exclude the public

Resolution number PAR/2014/98

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of land for riparian margin and open space purposes in Hobsonville Corridor

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that may affect council's ability to undertake negotiations or deal with land owners going forward.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that may affect council's ability to undertake negotiations or deal with land owners going forward.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Land Acquisition for Open Space, Whangaparaoa

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Proposals to acquire and dispose of open space in the State Highway 20 Corridor

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on Auckland Council's negotiation position which could impact on negotiations with the land owner.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

11.50am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.01pm          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of land for riparian margin and open space purposes in Hobsonville Corridor

 

Resolution number PAR/2014/99

That the Parks, Recreation and Sport Committee confirm that there be no restatement of the confidential report, attachments or resolutions.

 

 

C2

Land Acquisition for Open Space, Whangaparaoa

 

Resolution number PAR/2014/100

That the Parks, Recreation and Sport Committee confirm that there be no restatement of the confidential report regarding the acquisition of property for open space on Whangaparaoa Peninsula, or the resolutions of the Parks, Recreation and Sport Committee.

 

 

C3

Proposals to acquire and dispose of open space in the State Highway 20 Corridor

 

Resolution number PAR/2014/101

That the Parks, Recreation and Sport Committee confirm that there be no restatement of the confidential report, attachments or resolutions.

  

 

 

12.02 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................