Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Level 26, 135 Albert Street, Auckland on Tuesday, 3 February 2015 at 9.11am.

 

present

 

Chairperson

Deputy Mayor Penny Hulse

 

Deputy Chairperson

Cr Calum Penrose

 

Members

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

From 9.13am, Item 5.1

 

Cr Dr Cathy Casey

 

 

Member Precious Clark

From 9.12am, Item 5.1

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

Until 10.29am, Item 11

 

Cr Denise Krum

 

 

Cr Dick Quax

 

 

Cr Penny Webster

 

 

Member Glenn Wilcox

From 9.35am, Item 10

 

Cr George Wood, CNZM

 

Ex-officio

Mayor Len Brown, JP

From 9.27am, Item 9

 

APOLOGIES

 

 

Cr Ross Clow

Absence

 

Cr Cameron Brewer

Lateness

 

ALSO PRESENT

 

 

Cr Bill Cashmore

 

 

 

 

 

 

 

 

 

 


Council Controlled Organisations Governance and Monitoring Committee

03 February 2015

 

1††††††††† Apologies

 

Resolution number COU/2015/1

MOVED by Chairperson PA Hulse, seconded by Cr AJ Anae:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         accept the apologies from Cr RI Clow for absence, and Cr CE Brewer for lateness.

CARRIED

 

 

2††††††††† Declaration of Interest

 

There were no declarations of interest.

 

 

3††††††††† Confirmation of Minutes

Resolution number COU/2015/2

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 2 December 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

4††††††††† Petitions

 

There were no petitions.

 

 


5††††††††† Public Input

 

5.1

Public Input - Penny Bright Ė Cost-effectiveness of the Auckland Super City Amalgamation

 

Member P Clark entered the meeting at 9.12 am.

Cr CE Brewer entered the meeting at 9.13 am.

 

 

 

Penny Bright was in attendance to present to the CCO Governance and Monitoring Committee regarding the cost-effectiveness of the Auckland Super City Amalgamation.

 

Copies of the documents provided at the meeting have been placed on the official minutes and are available at the Auckland Council website as a minutes attachment.

 

 

 

Resolution number COU/2015/3

MOVED by Chairperson PA Hulse, seconded by Cr CM Casey:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         receive the presentation from Penny Bright regarding the cost-effectiveness of the Auckland Council Super City amalgamation.

CARRIED

 

Attachments

a†††† 3 February 2015, CCO Governance & Monitoring Committee, Item 5.1 - Penny Bright Tabled Information

 

 

6††††††††† Local Board Input

 

6.1

Local Board Input - Franklin Local Board - Te Puru CCO Exemption

 

The local board input was heard at Item 9 - Te Puru Community Charitable Trust CCO exemption.

 

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

 

8††††††††† Notices of Motion

 

There were no notices of motion.


 

 

9

Te Puru Community Charitable Trust CCO exemption

 

The Franklin Local Board Chair was in attendance and spoke to the Committee regarding Te Puru CCO Exemption.

 

 

 

Mayor LCM Brown entered the meeting at 9.27 am.

 

 

 

Resolution number COU/2015/4

MOVED by Deputy Chairperson CM Penrose, seconded by Cr GS Wood:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         thank the Franklin Local Board Chair for his presentation regarding Te Puru CCO Exemption.

b)        grant a council controlled organisation exemption to Te Puru Community Charitable Trust, to be reviewed no later than February 2018

c)         note that Te Puru Community Charitable Trust intends to change its trust deed so that it is no longer a council controlled organisation.

CARRIED

 

 

10

Highbrook Park Trust - Winding up of the Trust

 

 

 

Member G Wilcox entered the meeting at 9.35 am.

 

 

 

Resolution number COU/2015/5

MOVED by Cr LA Cooper, seconded by Cr D Quax:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† consent to the Highbrook Park Trust being wound up on a date to be confirmed as soon as is practical after 8 August 2015.

b)††††† authorise the Manager, CCO Governance and External Partnerships, to confirm (with the Trustees of the Trust) the date on which the Trust will be wound up on.

c)††††† agree that the land owned by the Highbrook Park Trust, following the transfer of it to council as a public park, will be managed in a manner consistent with the objects of the Trust.

d)††††† authorise the Manager, CCO Governance and External Partnerships to execute any documents on behalf of council, and take all necessary steps associated with the winding up of the Trust.

CARRIED

 


 

11

Governance Review for Auckland Council's Council Controlled Organisations (CCOs)

 

A Powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

MOVED by Mayor LCM Brown, seconded by Cr AJ Anae, an alternative to the original report recommendation a):

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         agree that this item regarding the Governance Review for Auckland Councilís Council Controlled Organisations (CCOs) be deferred to a workshop for discussion before it is brought back to the Governing Body for decision-making.

 

A division was called for, voting on which was as follows:

For

Cr AJ Anae

Mayor LCM Brown

Cr CM Casey

Cr C Darby

Chairperson PA Hulse

Cr GS Wood

Against

Cr CE Brewer

Member P Clark

Cr LA Cooper

Cr DA Krum

Deputy Chairperson CM Penrose

Cr D Quax

Cr MP Webster

Member G Wilcox

Abstained

The motion was declared lost by 6 votes to 8.

 

 

 

Cr C Darby left the meeting at 10.29 am.

 

 

 

Secretarial Note: ††††† Changes to the original report recommendation a) were incorporated with agreement of the meeting.

 

Resolution number COU/2015/6

MOVED by Cr GS Wood, seconded by Cr MP Webster:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† agree the proposed changes to the Board Appointment and Remuneration policy including:

i)†††††† amending Section 4.4.2: New Appointments

1.1†††† a Nomination Panel, made up of the Chief Executive of Auckland Council, Mayoral Chief of staff, Chair of the CCO, an independent human resources advisor and an IMSB member. The CCO Governance and Monitoring Committee will be responsible for short-listing the candidates.

1.2†††† an Interview Panel, made up of the Chief Executive of Auckland Council, two Councillors appointed by the Chair of the CCO Governance and Monitoring Committee, Chair of the CCO, and an IMSB member of the CCO Governance and Monitoring Committee. The Interview Panel is responsible for interviewing up to three candidates and recommending the preferred candidate to the CCO Governance and Monitoring Committee for approval.

CARRIED

 

Resolution number COU/2015/7

MOVED by Chairperson PA Hulse, seconded by Member P Clark:

That the Council Controlled Organisations Governance and Monitoring Committee:

b)        agree to amend Section 5.2 Fee Setting: Board membersí remuneration will be reviewed once per triennium, following council elections.

CARRIED

 

 

 

MOVED by Chairperson PA Hulse, seconded by Cr LA Cooper:

c)         agree to amend Section 4.7.4 Other exclusions: Board members may serve on the board of more than one substantive CCO where cross-pollination would provide for better utilisation of director skills and expertise and encourage alignment among complimentary CCOs (e.g. Regional Facilities Auckland and Auckland Tourism, Events and Economic Development).

LOST

 

 

 

Resolution number COU/2015/8

MOVED by Chairperson PA Hulse, seconded by Cr MP Webster:

That the Council Controlled Organisations Governance and Monitoring Committee:

d)        agree to add to Section 4.7.3 Appointment and remuneration of CCO Executives: The appointment and remuneration of a CCO Chief Executive requires prior discussion with the Nomination Panel.

CARRIED

 

 

 

Secretarial Note:†††††† With the agreement of the meeting, the original recommendation e) was not considered. Original recommendation f) was deferred to a subsequent meeting of the CCO Governance and Monitoring Committee with agreement of the meeting.

 

 

Resolution number COU/2015/9

MOVED by Chairperson PA Hulse, seconded by Cr MP Webster:

That the Council Controlled Organisations Governance and Monitoring Committee:

g)        agree to add to Section 6.0 Board Observers: Incorporate a new section detailing the Board observer (future director) scholarship programme and the potential pathways for those successful candidates following completing of the programme

CARRIED

 

 

 

Resolution number COU/2015/10

MOVED by Chairperson PA Hulse, seconded by Cr MP Webster:

That the Council Controlled Organisations Governance and Monitoring Committee:

h)        agree to the proposed changes to the new Governance Manual (formerly Shareholder Expectation Guide):

i)†††††† amend Section 6 Board Performance Review : a board-led review to be undertaken by the Chair, with notification on completion to the CCO Governance and Monitoring Committee.

CARRIED

 

Attachments

a†††† 3 February 2015 - CCO Review Workshop Agenda

 


 

12††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.06 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................