I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 1 April 2015

3.00pm

Main Staff Room, Epsom Normal Primary School
41 The Drive
Epsom, 1023

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

25 March 2015

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board

01 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Auckland Chinese Garden Steering Group                                                      5

9          Public Forum                                                                                                                  6

9.1     'Wet Hot Beauties - Wipe Out' event                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

11.1   Notice of Motion - Alternate Cycle Route Street Signs in Albert-Eden         7

11.2   Notice of Motion - Call on Ports of Auckland to Pause Reclamation Plan   7

12        Mount Albert Grammar School Community Swimming Pool Trust - Community Loan                                                                                                                                         9

13        Auckland Transport Monthly Update Report – March 2015                                   13

14        Albert Eden Local Board 2014/2015 Small Local Improvements Programme update ~ March 2015                                                                                                                   29

15        Albert-Eden Community Grants Programme 2015/2016                                         47

16        Albert-Eden Local Board Community Fees and Charges - July to December 2014    53

17        'Playspaces 2015 – The City is a Playspace' conference                                        71

18        LGNZ conference and AGM 2015                                                                              81

19        Governing Body Members' update                                                                           89

20        Chairperson's Report                                                                                                  91

21        Board Members' Reports                                                                                           93

22        Reports Requested/Pending                                                                                    105

23        Albert-Eden Local Board Workshop Notes                                                            109  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirms the minutes of its ordinary meeting, held on Wednesday, 4 March 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Auckland Chinese Garden Steering Group

Executive Summary

1.       Ron Sang and Kai Luey, Co-Chairs, Susan Zhu, Secretary, and Virginia Chong JP, Member, Auckland Chinese Garden Steering Group, will be in attendance to deliver to the board a Deputation presentation regarding a proposal to establish a Chinese Garden in Auckland city.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      thanks Ron Sang and Kai Luey, Co-Chairs, Susan Zhu, Secretary, and Virginia Chong JP, Member, Auckland Chinese Garden Steering Group, for their Deputation presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

9.1       'Wet Hot Beauties - Wipe Out' event

Executive Summary

1.       Pip Hall and Judy Dale, Co-Producers/Creators, ‘Wet Hot Beauties – Wipe Out’, will be in attendance to present a Public Forum presentation on the ‘Wipe Out’ event held in Point Chevalier on Saturday, 7 March 2015.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      thanks Pip Hall and Judy Dale, Co-Producers/Creators, ‘Wet Hot Beauties’ – Wipe Out, for their Public Forum presentation.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

11.1     Notice of Motion - Alternate Cycle Route Street Signs in Albert-Eden

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Tim Woolfield for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 1 April 2015:

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Supports the overall objectives of the project to review signage.

b)      Notes with concern the long timelines presented for resolution of these signage issues and requests every effort to accelerate the relevant project’s activities be undertaken.

c)      Requests Auckland Transport to replace these signs as quickly as possible after the graphical components and construction materials have been determined.

d)      Does not support Auckland’s Transport’s view that these current signs are not seen as representing a safety issue.

e)      Notes its disappointment in not being briefed on this project prior to the installation of these specific signs.

 

Background

In late 2014 the street signs highlighting the Dominion Road alternate cycling route were installed. Since then there have been numerous complaints about their readability from a distance as the font size has reduced to 75mm, and the inability to read them at night.

Subsequent to the installation of these signs, the Board learnt they were changed as part of a trial to field test new sign designs.

On Tuesday 17th March 2015, the Albert-Eden Transport Portfolio Leads were updated on the project. From this meeting, it is now expected that these signs will be replaced by the end of 2015.

The font size is expected to be increased to 100mm from the current 75mm and be made of a reflective material. Auckland Transport (AT) does not consider these signs to be a safety issue.

Author: Tim Woolfield, Member – Albert-Eden Local Board

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11.2     Notice of Motion - Call on Ports of Auckland to Pause Reclamation Plan

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Graeme Easte for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 1 April 2015:

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Notice of Motion - Call on Ports of Auckland to Pause Reclamation Plan.

b)      Calls upon Ports of Auckland Limited to pause any further physical extension of its wharves into the harbour pending the outcome of the comprehensive study of the social, cultural, environmental and economic effects of the port as promised by the Mayor in 2013 and again last week.

c)      Notes that in making this call the board is well aware that POAL has a legally valid resource consent to extend Bledisloe Wharf by some 100 metres but calls upon them to act as good corporate citizens and heed the long standing, widespread and deep seated public concern about the impact of further reclamation on the harbour which was side-stepped by the non-notified process.

d)      Notes its expectation that the above study will be conducted transparently and include plenty of opportunity for public input.

e)      Requests that officers circulate the resolutions to the Mayor and Councillors and other Local Boards.

 

Background

This matter has been widely reported and needs little further background.

The matter is timely as Ports of Auckland Limited (POAL) has been granted Resource Consent to expand Bledisloe Wharf northward into the harbour and plans to begin work within weeks.  While the wharf extension itself will be a relatively low lying structure - the huge container ships moored alongside, stacks of containers and cranes will irrevocably block views from the inner harbour out into the Hauraki Gulf and even North Head will be partially hidden.

While technically owned by Council, governance is indirect through Auckland Council Investment Limited (ACIL) and even then the only lever which Council can pull is through the annually reviewed Statement of Intent.  Hence my recommendation that we add our voice to the many others calling for POAL to acknowledge their role as stewards on behalf of the public rather than simply acting as a business focused solely on maximising their financial bottom line.

Author: Graeme Easte, Member – Albert-Eden Local Board

 

 

 


Albert-Eden Local Board

01 April 2015

 

 

Mount Albert Grammar School Community Swimming Pool Trust - Community Loan

 

File No.: CP2015/01366

 

  

 

 

Purpose

1.       To recommend to the Finance and Performance Committee to accept the offer of $750,000 from the Mount Albert Grammar School Community Swimming Pool Trust as full and final settlement of the outstanding community loan of $860,000, and for the remaining amount of $110,000 to be forgiven.

Executive Summary

2.       Auckland City Council advanced $860,000 to the Mount Albert Grammar School Community Swimming Trust to enable construction of the Mount Albert Aquatics Centre to be completed in 1999.

3.       The facility has experienced a number of issues relating to the condition of the facility.  The Trust brought a successful ‘leaky building’ claim against the construction company and received a settlement of $850,000 in 2009.

4.       Having already spent a portion of the funds on re-tiling the main pool, the Trust has advised it is now in a positon to repay $750,000 as full and final settlement of the loan, leaving an amount of $110,000 outstanding.

5.       The Trust has acceded to pass control of the Mount Albert Aquatics Centre to Auckland Council to manage and operate and will not be in a positon to make any further repayments in future.  Council has approved a $3.2 million rehabilitation programme at the facility commencing on 19 April 2015.

6.       Financial delegations for writing–off or forgiving debts of up to $40,000 resides with Chief Officers.  As the remaining balance of the community loan would be over $40,000 the matter must be referred to Governing Body for consideration. 

7.       Forgiving or writing-off debts carries the risk of setting precedent and reputational concerns, however in this instance the circumstances and relationship between Auckland Council and one of its CCO’s warrants the balance of the loan being forgiven, and is not seen as setting a precedent for any other community loans.

8.       For accounting purposes, the debt has been previously treated as unrecoverable.  Any funds recovered now will represent a positive unbudgeted cash in-flow for Council.

9.       The views of the Albert-Eden Local Board are being sought on the matter of forgiving the remainder of the community loan and will be passed to the Finance and Performance Committee.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Supports the Mount Albert Grammar School Community Swimming Pool Trust offer of $750,000 as full and final settlement of the outstanding community loan of $860,000, and for the remaining amount of the $110,000 to be forgiven.

 

 

Discussion

Background:

10.     The Mt Albert Grammar School Community Swimming Pool Trust Board was formed through a partnership between Auckland City Council and the Board of Trustees of Mt Albert Grammar School to build a swimming pool complex that served the needs of the school and the local community. 

11.     Built at a cost of approximately $8 million, the Mt Albert Aquatic Centre was funded by a council grant of $5.6 million, with the remaining $2.4 million coming from school fundraising ($1.54 million) and loans from Council of $860,000.

12.     The facility is owned by the Trust and operated on school land under a Licence to Occupy granted from the Ministry of Education.  The Trust has recently issued a sub-licence to Auckland Council to enable the Council to assume total control of the facility, but not ownership.

13.     The Trust is a council controlled organisation (CCO) that operates with an exemption from reporting requirements.  The new sub-licence arrangement is a result of a comprehensive governance review undertaken in 2014 culminating in a Framework Agreement documenting future actions by all parties.  This agreement has now been largely implemented.

14.     The facility has experienced a range of issues relating to the condition of the asset; its location on the school grounds; and its operating performance.  In December 2010, the Trust sought Council’s assistance to identify options to address the facility issues. 

15.     In February 2012 the Trust wrote to Council seeking financial assistance to address the structural issues with the facility.  The Trust further acknowledged and identified the need to review the on-going governance and management of the facility.

16.     At the conclusion of the governance review a Framework Agreement was executed that outlines the next steps for all parties, including how the Trust will attend to the outstanding community loan.

Condition of the Mount Albert Aquatics Pool Facility

17.     The Mt Albert Aquatic Centre building is leaking, resulting in deterioration of the internal and external building fabric.  The building needs to be re-roofed, re-clad with new vapour barrier and new linings.  In 2009, the Trust lodged leaky building proceedings against the construction company and a cash settlement (compensation) of $850,000 was agreed through mediation.

18.     The Trust subsequently applied $150,000 of this settlement towards the urgent re-tiling of the main fun pool.

19.     Auckland Council has approved a grant / budgetary allowance of $3.2 million to enable the rehabilitation works to commence in mid-April 2015.  These are due to be completed by July 2015.

Community Loan

20.     The 1999 community loan arrangements required the Trust to repay the loan within an agreed timeframe.  Notwithstanding this agreement, the Trust has never been in a positon to make any payments of either interest or principal.  Management of the facility has always been undertaken by contractors, and the Trust has not derived sufficient income to enable it to reduce the loan amount.

21.     The recently executed Framework Agreement requires the Trust to use the funds it holds to repay as much as possible off the community loan.  The funds will be paid over to Council to coincide with the completion of the rehabilitation works, the re-opening of the facility and the day to day management of the facility passing to Auckland Council.

22.     The Trust has advised that under the new governance and management arrangements that commence once control of the facility transfers to Council, it does not anticipate generating any further revenue.  However, as the on-going owner of the facility, the Trust continues to have statutory reporting requirements, as well as needing to engage with Council as it undertakes the swimming pool network facilities plan that will ultimately determine the future use of the Mount Albert Aquatics facility.

23.     The Trust has therefore determined that it needs to retain approximately $100,000 cash as working capital to cover its outgoings over the next 5-10 years.  This is based on expenditure of approximately $8000 per annum, plus an overall contingency of $20,000 to cover any consultancy or legal costs that it may need to incur in the future.  Following discussions with the Trust, Council staff consider this allowance to be adequate and reasonable.

24.     The Trust has advised it is able to repay $750,000 as full and final settlement of the loan, leaving an amount of $110,000 outstanding.

Risks, Benefits and Precedents

25.     During the period 1999 to 2010, periodic discussions regarding the status of the outstanding community loan did not result in a clear decision on how the loan was to be treated, i.e. written-off/forgiven, converted to a grant, or whether the Trust would be required to make repayments.

26.     Auckland Council does not have a policy of forgiving or writing-off community loans.  Notwithstanding this, in this particular instance, there are circumstances that warrant this being considered.

27.     The risks involved with writing-off this debt are principally around organisational reputation and setting precedent.

28.     The financial delegations for writing–off or forgiving debts of up to $40,000 resides with Chief Officers.  As the remaining balance of the community loan would be over $40,000 the matter must be referred to Governing Body for consideration.

29.     In accordance with required accounting practice, the loans have previously been ‘fully impaired’ and effectively treated as un-recoverable, however the debt is still treated as being due and payable to Council.  Receipt of any amount will provide a positive inwards cash contribution to Council.

30.     As previously noted the Trust is a CCO, as the majority of the trustees are appointed by Council.  The remaining trustees are appointed by the school.  Auckland Council will assume total control of the Mt Albert Aquatics Centre in the immediate future and the Trust will remain as an asset owning trust only and will not derive any income.

31.     Forgiving or writing-off debts carries the risk of setting precedent and reputational concerns, however in this instance the circumstances and relationship between Auckland Council and one of its CCO’s warrants the balance of the loan being forgiven, and is not seen as setting a precedent for any other community loans.

32.     If the Trust was forced to pay over all cash that it currently holds to reduce the debt to nil, the Trust may be forced to wind-up which, under the terms of the Licence to Occupy from the school, may result in ownership of the facility reverting to the school; and Council’s ability to use the facility as part of its city-wide swimming pool network being severely compromised.

33.     Additionally, as the Trust would not be in a position to repay the loan, the on-going costs of administration, bookkeeping, reporting and associated activities would outweigh the benefit of retaining any remaining balance on the books of either the Council or the Trust.

34.     In the interests of implementing a tidy solution to a matter which has been left unresolved for many years, staff consider that the offer of $750,000 as full and final settlement is fair and reasonable.  Forgiving the remainder of the debt ($110,000) would bring closure to a matter that has been largely left unresolved for 15 years, and because the debt has already been fully impaired there are no further costs to be incurred by Council.

Local Board Views and Implications

35.     The views of the Albert-Eden Local Board are being sought on the matter of forgiving the remainder of the community loan and will be passed to the Finance and Performance Committee.

Maori Impact Statement

36.     There are no known issues impacting on Maori interests.

General

37.     In accordance with various accounting policies and auditing requirements, Council staff have assessed the loan to determine whether provision for the non-repayment of the loan should be taken into account.

38.     Over the years, the full amount of the loan has been ‘impaired’, and effectively written off as a bad debt in the Council’s financial reports. 

Implementation Issues

39.     There are no known issues that would impact on the successful implementation of the recommendations.

 

Attachments

There are no attachments for this report.     

Signatories

Author

Leigh Redshaw - Strategic Funding Advisor

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 

Auckland Transport Monthly Update Report – March 2015

 

File No.: CP2015/04594

 

  

 

 

Purpose

1.       This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive Summary

2.       This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Monthly Update Report – March 2015.

b)      Notes that the term ‘Firm Estimate of Cost’ will replace the term ‘Final Cost’ in all reporting associated with the Local Board Transport Capital Fund (The new term will have the same meaning and it is the planned cost of construction that is arrived at after detailed design is completed).

c)      Notes that Auckland Transport made a mistake in previous reporting and the ‘Firm Estimate of Costs’ of $30,000 and $35,000 provided by Auckland Transport, for building a pedestrian refuges in Milton and Manukau Roads respectively were actually ‘Rough Orders of Cost’ and detailed design and accurate ‘Firm Estimate of Costs’ will need to be requested.

d)      Notes the ‘Rough Order of Cost’ of $30,000 provided by Auckland Transport for building a new pedestrian refuge in Milton Road and requests a ‘Firm Estimate of Cost’.

e)      Notes the ‘Rough Order of Cost’ of $35,000 provided by Auckland Transport for building a new pedestrian refuge in Manukau Road and requests a ‘Firm Estimate of Cost’.

 

Comments

Responding to Previous Resolutions

3.       Resolution number AE/2015/4

a)   That the Albert-Eden Local Board requests Auckland Transport officers attend a meeting with the transport portfolio holders to discuss the long term programme of road resealing to ascertain whether some local streets can be repaved to hot-mix standard.

At the time this report was drafted a meeting had not been scheduled but the issue is being discussed with the Transport Portfolio Leaders and action should be able to be reported shortly.

4.       Resolution number AE/2014/105

Re: A petition about Taylors Road presented to the Albert –Eden Local Board in the public forum.

g)    That the Albert-Eden Local Board requests Auckland Transport to urgently investigate the matter raised and report back to the Board.

Auckland Transport has provided a response to the Transport Portfolio Leaders and this response is used as the basis for this report.

Auckland Transport understands that vehicle access is a concern for people living in this area and this was a consideration in the investigation.

The on-site inspection confirmed that Taylors Road is approximately 8.5 metres wide. This means that is not considered a ‘narrow street within the framework of the Auckland Transport Code of Practice (ATCOP).

ATCOP considers a street to be narrow if the road is less than 6.5 metres wide. At a minimum, this width allows parking on each side of the road (2 metres of road width is required for a car park) while still retaining a 2.5 metre through lane, which emergency services have confirmed is the space required for their vehicles to move down the road.

With regards to widening the road, any movement of the existing kerbs is expensive and may be counterproductive from the perspective of safety.

In Taylors Road there is enough space to accommodate parked vehicles and the parked vehicles discourage drivers from speeding.  The narrowness of the lanes created by the cars parked on either side of the road gives drivers the impression of a narrow road, encouraging greater care when driving.  Auckland Transport believes that the ‘on street’ parking serves as an effective tool for maintaining acceptable speeds in the street. This is also important because Taylors Road has a primary school in it.

It is possible that Taylors Road may be widened in the future when the footpath, kerb and drains are due for renewal. However widening a road (and increasing traffic speeds) to accommodate more parking is very unlikely to be favourably prioritised in the current work programme.

Previously, Auckland Transport has investigated removing parking spaces to improve service vehicle access but this was not supported by local businesses.

In summary taking all factors into consideration, a significant safety issue was not identified. Auckland Transport engineers have also identified the possibility of creating a less safe environment by removing parking so Auckland Transport is unable to recommend any changes at this stage.

Discussion

Regional Land Transport Plan (RLTP)     

5.       The RLTP contains the combined intentions of Auckland Transport, New Zealand Transport Agency, and Kiwi Rail in terms of forward planning and Auckland Transport has worked closely with these agencies in the development of this document.

6.       Public consultation on the draft RLTP is now complete. The next step is for the RLTP to be re-drafted taking into account public submissions. 

7.       Auckland Transport staff supported the Auckland Council’s ‘Have Your Say Events’ that included discussion of the RLTP issues.  Auckland Transport also conducted a number of other consultation events and hearings. 

8.       The Albert-Eden Local Board has made a written submission.

9.       The aim is that the second draft of the RLTP will finished by the end of April 2015.

Light Rail

10.     A briefing on the light rail project for local board members from the Albert-Eden and Puketapapa Local Boards was conducted on 3 March 2015.

11.     At the briefing senior Auckland Transport officers discussed the project with Board Members.

12.     The key points were:

·    Light rail has been tabled as an option by the Auckland Transport Board because the City Centre Future Access Study indicated to Auckland Council and Auckland Transport that the CBD does not have space (either number or size of roads or holding/turning areas) for the number of buses that will be required to provide reliable public transport by bus into the city.

·    Key arterials such as Dominion Road and Symonds Street, identified as major bus routes which will be significantly congested in the future as the demand for public transport grows, along with increased jobs and residents in the city centre. The population of adjacent suburbs such as Ponsonby and Parnell is also projected to almost double between 2011 and 2041

·    Another question that needs to be asked is would we want to build more roads to accommodate more buses? Or should Auckland look at other options?

·    At this point the proposal is still a discussion ‘in principle’.  Auckland Council and Auckland Transport are trying to confirm whether or not Light Rail is supported by the public and if it makes good business sense. 

·    Therefore at this time there is no detail information available (i.e. exactly where stations would be located or exactly where tracks will run) for discussion.

·    Auckland Transport expects that by the end of the RLTP process a confirmed position will be available.

Berm Planting Guidelines

13.     Advocacy by Local Board Chairs, including the Albert-Eden Local Board Chair, for Auckland Transport to develop a berm planting policy is being heeded.

14.     Auckland Transport has been working on a draft document called ‘Operating Principles for Planting in the Road Berm’. 

15.     The principles are currently being discussed internally and Auckland Transport hopes to be able to bring these to the local board in the near future after the document is signed off by Auckland Transport’s Board. A verbal update may be able to be given at the meeting.

Corridor Management Plans (CMPs)

16.     Auckland Transport’s work developing CMPs continues and the Albert-Eden Local Board has recently had opportunities to discuss the Manukau Road CMP on 25 February and the Sandringham Road CMP on 18 March 2015.

17.     The teams developing CMPs have received a lot of useful information about the Local Board area and local concerns.

Manukau Road High Occupancy Vehicle (HOV) Lanes

18.     On 18 March 2015 the team tasked with installing HOV lanes to support the development of the ‘New Network’ visited Albert-Eden Local Board and had a long discussion about Auckland Transport’s initial ideas for this stretch of road. 

19.     The next steps in the discussion are:

·    The Albert-Eden Local Board has requested that the team meet with and discuss the proposal with members of the community.

·    The next step after this will be another discussion with the local board.

·    Followed by public consultation.

20.     The overall aim is to have a good option able to be delivered from June 2015.

21.     HOV lanes are installed to make public transport more efficient by making it easier for buses to negotiate the marked section of road.

22.     HOV lane options include:

·    Bus lanes (buses only);

·    T3 lanes (buses and three occupant vehicles only); and

·    T2 lanes (buses and two occupant vehicles only).

The type of HOV lane chosen is decided based on a variety of factors including safety and traffic efficiency (i.e. how many people in all modes of transport can move through the corridor?).

Albert-Eden Local Board Transport Capital Fund

23.     The Albert-Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

24.     The uncommitted $119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert-Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

25.     This money can be used for projects identified by the Local Board, the principal constraints being that the project:

·    Will not compromise transport safety;

·    Is transport-related;

·    Does not compromise the efficiency of the road network.

26.     So far, in this electoral term, the Albert-Eden Local Board has requested a number of projects that are listed in Attachment A with information about their status and progress.

27.     In the last month we can report the following new information:

·    Auckland Transport made a mistake in previous reporting and the ‘Firm Estimate of Costs’ of $30,000 and $35,000 provided, by Auckland Transport, for building pedestrian refuges in Milton and Manukau Roads respectively were actually ‘Rough Orders of Cost’ and detailed design and accurate ‘Firm Estimate of Costs’ will need to be requested.  Draft recommendations are include above to note this mistake and to request the work required.

·    Auckland Transport is able to provide options and ‘Rough Orders of Cost’ improving pedestrian safety in St Andrews road.  The details are included in Attachment B.

·    Auckland Transport has completed consulting internally about the proposed traffic island in Walters Road and can confirm that representatives of the Special Events Team and Road Safety both agree that the new structure at the intersection of Marlborough and Walters Roads will meet the original goals of this project by helping to provide a slower safer pedestrian environment.

Issues Register

 

Description

AT Response

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.

 

A simple solution to the problem is not readily apparent but the Auckland Transport Parking Team is working closely with the Board’s Transport Representative to try and develop a solution.

 

This issue is a long-term problem and rather than to continue to report against it monthly it may be simpler to remove the matter from the Issues Register.

 

 

Mountain Road Traffic Issues

Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks.

 

Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and:

 

·      Glenfell / Almorah Roads; and

·      Gilgit Road.

 

Considerable work is still being done and initial engineering design has started. 

 

Concepts are not yet ready to be circulated publically but will start to be in the first half of 2015.

 

 

 

Attachments

No.

Title

Page

aView

Summary of Albert-Eden Local Board Transport Capital Fund Projects

19

bView

St Andrews Road Pedestrian Crossing - Options

27

     

Signatories

Author

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager,  Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 









Albert-Eden Local Board

01 April 2015

 

 



Albert-Eden Local Board

01 April 2015

 

 

Albert Eden Local Board 2014/2015 Small Local Improvements Programme update ~ March 2015

 

File No.: CP2015/03865

 

  

 

Purpose

1.       This report provides a project summary for the Albert Eden Local Board 2014/2015 Small Local Improvement Projects (SLIPs) programme, and recommends projects for approval and commencement.

Executive Summary

2.       In the 2014/2015 financial year the Albert Eden Local Board has $557,828 capital budget to complete deferred projects and for allocation to new projects.

3.       A sum of $82,500 capital expenditure is required to complete projects deferred across from 2013/2014 for delivery. To date $540,600 capital expenditure has been allocated to projects within the 2014/2015 financial year.

4.       A sum of $17,228 capital expenditure remains for allocation to projects to be delivered within the 2014/2015 financial year.

5.       Recommendations are being sought in this report that will allocate capital funding. The proposal recommendation being sought is summarised below. The capital budget to be requested will be tabled at the meeting:

PROPOSAL NAME

BUDGET REQUESTED

COMMENTS

1.Wooden boards produce & install - WWI memorial boards for Mt Albert hall

Capex $To be tabled at the meeting

Production and installation of memorial boards in remembrance of those that died in action during WWI

2.Relocation of a seat in Phyllis Reserve

Capex $To be tabled at the meeting

Relocation of a seat in Phyllis reserve to a more suitable location (on a new concrete pad).

 

6.       In the 2014/2015 financial year the Albert Eden Local Board has $89,454 operational budget to allocate to projects; to date $75,670 or 85% of the operational budget has been allocated.

7.       Recommendations are being sought in this report that will allocate operational funding. The proposal recommendations being sought are summarized below. The operational budget to be requested will be tabled at the meeting:

PROPOSAL NAME

BUDGET REQUESTED

COMMENTS

1. Pt Chevalier heritage walks brochure : formatting and printing

Opex $ To be tabled at the meeting

Undertake the formatting of the finalised Pt Chevalier heritage walks brochure  and printing

2. Roy Clements Treeway – oral history recording

Opex $500

Record the oral history of the Roy Clements Treeway

 

8.       Noting the Chair and Deputy Chair have the delegated authority  to allocate the remainder of the 2014/2015 SLIPs capital and operating expenditure to ensure additional projects can be approved and delivered before the end of the financial year.      

9.       Budgets for projects funded from 2014/2015 SLIPs capital expenditure must be fully expended within the 2014/2015 financial year.

10.     Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Albert Eden 2014/2015 SLIPs programme – March 2014 update.

b)      Formally adopt the Sainsbury Reserve Development Plan 2015.

c)      Formally adopt the Essex Reserve Development Plan 2015.

d)      Formally adopt the Nicholson Park Development Plan 2015.

e)      Approves the following capital SLIPs projects for 2014/ 2015.

No

Project description

Capital

Budget value

Local Board Spokesperson/s

1.

Wooden boards produce & install - WWI memorial boards for Mt Albert hall

Capex

$ To be tabled at the meeting

Member Arlington

2.

Relocation of a seat in Phyllis Reserve

Capex

$ To be tabled at the meeting

 

Member Watson

 

Total

$To be tabled

 

 

f)       Approves the following operational SLIPs projects for 2014/ 2015 year.

No

Project description

Opex

Budget value

Local Board Spokesperson/s

1..

Pt Chevalier heritage walks brochure : formatting and printing

 

Opex

$ To be tabled at the meeting

TBC

2.

Roy Clements Treeway – oral history recording

Opex

$500

Member Haynes

 

Total

$TBC

 

 

g)      Notes upon approval of the above recommendations there will be $(To be tabled) SLIPs capital funding remaining for deferred projects and for allocation to new projects in the 2014/2015 financial year.

h)      Notes upon approval of the above recommendations there will be $(To be tabled) SLIPs operational funding remaining to allocate in the 2014/2015 financial year.

i)        Notes delegated authority has been given to the Chair and Deputy Chair extending them the power to allocate the remainder of the 2014/2015 SLIPs capital and operating expenditure to ensure additional projects can be approved and delivered before the end of the financial year.

 

 

Comments

11.     Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

12.     Funding for the proposed projects within this report will come from the Albert Eden Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Albert Eden Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

13.     The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

14.     SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Consideration

Local Board views and implications

2014/15 Local Improvement Projects (SLIPs) Programme

15.     Detailed information regarding projects carried forward from the 2013/2014 financial year is shown in the Albert Eden 2014/2015 combined programme attachment.

16.     In the 2014/2015 financial year the Albert Eden Local Board has $557,828 capital budget to complete deferred projects and for allocation to new projects.

17.     A sum of $82,500 capital expenditure is required to complete projects deferred across from 2013/2014 for delivery. To date an additional $540,600 capital expenditure has been allocated to projects within the 2014/2015 financial year.

18.     A sum of $17,228 capital expenditure remains for allocation to projects within the 2014/2015 financial year.

19.     In the 2014/2015 financial year the Albert Eden Local Board has $89,454 operational budget to allocate to projects; to date $75,670 or 85% of the operational budget has been allocated.

20.     Recommendations are being sought in this report that will allocate a total of $(To be tabled) operational funding, and a total of $(To be tabled) capital funding.

21.     After approval of the recommendations in this report a total of $(To be tabled) of the available SLIPs capital expenditure will be allocated and a total of $(to be tabled) of the available SLIPs operational expenditure will be allocated. 

 

Capital Expenditure Projects update

22.     Sainsbury Reserve Development Plan 2015. Site analysis and the needs of the local community were analysed and considered resulting in the creation of two concepts. These concepts went through a period of public consultation involving an on-site public consultation day, hand delivered hard copy surveys and an online survey option. The results were collated, carefully considered and have been finalized into a staged development plan. Stage one of two will be delivered in the 2014/2015 financial year. Stage one development works will focus on the northern sector of the Reserve.

Stage one works will deliver greater amenity in the Reserve:

·    New concrete pathways for improved accessibility

·    Shrub gardens and tree planting for shade

·    New seats, picnic table sets and bins

·    New Playground equipment to cater for a variety of ages including a climbing structure with hammock, swing set, stepping stones, agility trail, playground marking, cushion fall etc

·    Improved road connection leading into the park with traffic calming measures to be delivered by Auckland Transport (June 2015)

           

            Stage two will focus on the southern sector of the Reserve and will be delivered in future

            years as funding becomes available.

23.     Essex Reserve Development Plan 2015. Site analysis and the needs of the local community were analysed and considered resulting in the creation of two concepts. These concepts went through a period of public consultation involving an on-site public consultation day, hand delivered hard copy surveys and an online survey option. The results were collated, carefully considered and have been finalized into a development plan.

The development plan will be wholly delivered in the 2014/2015 financial year. These works include for:

·    Removal of all old broken pathways and construction of new concrete pathways for improved accessibility

·    Planting of shrub gardens and tree planting for shade

·    New seats, picnic table sets and bins for improved amenity

·    New improved terraced seating area

·    New Playground equipment catering for a variety of age groups including climbing structures, junior play, see saw, swings, stepping log trail and low safety barrier

·    New signage

·    Improved access to the car park

           

24.     Nicholson Park Development Plan 2015. A public consultation open day was held onsite, the feedback collated, analysed and reported to key stakeholders. After careful consideration of the existing site, feedback from its current user groups, the public feedback received, Local Board and officer feedback a concept plan was created. Further public consultation was then undertaken with the concept plan at an open day in the church community centre. This concept has now been now been finalized into a development plan that will be delivered in stages across financial years, delivering on key priorities as funding becomes available.

         Stage one works will be delivered during the 2014/2015 financial year and include for the following items:

·    Widening existing concrete pathways between the storage shed and the Hand Weavers Guild, and constructing new pathways near the playground and the rear of the Artisans Guild building for improved accessibility

·    New signage

·    New seats, picnic table sets and bins for improved amenity

·    Soft landscaping improvements such as planter beds near the playground, weed control and native planting. This will involve a local neighbourhood volunteer planting day, a date yet to be set (during the planting season months of May/June depending).         

Remaining stages will be delivered through 2015/2016 and future years as funding become available.

25.     The SLIPs 2014/2015 March programme update attached provides a full progress report on each capital and operational project.

Māori impact statement

26.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

27.     All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

28.     Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have had budget allocated to them with less than eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

29.     Budgets for projects funded from 2014/2015 SLIPs capital expenditure must be fully expended within the 2014/2015 financial year.

30.     Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year

31.     The ability to spend/deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow the project team a minimum of six to eight months to deliver those outcomes.

 

Attachments

No.

Title

Page

aView

Small Local Improvements 2014/2015 programme - March update

35

bView

Sainsbury Reserve Development Plan 2015

39

cView

Essex Reserve Development Plan 2015

43

dView

Nicholson Park Development Plan 2015

45

     

Signatories

Author

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 



Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 



Albert-Eden Local Board

01 April 2015

 

 

Albert-Eden Community Grants Programme 2015/2016

 

File No.: CP2015/04048

 

  

 

 

Purpose

1.       The purpose of the report is to present the Albert-Eden Community Grants Programme 2015/2016 for adoption.

Executive Summary

2.       The new Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to adopt their own local grants programme to be attached to the policy as an appendix.

4.       This report presents the Albert-Eden Local Board Community Grants Programme 2015/2016 for adoption (see attachment A).

 

Recommendation/s

That the Albert-Eden Local Board:

a)      adopts the Albert-Eden Community Grants Programme 2015/2016.

 

 

Comments

5.       The new Community Grants Policy was adopted in December 2014 and implementation will commence on 1 July 2015.

6.       The policy supports each local board to develop a Community Grants Programme for 2015/2016. This local board grants programme will guide community groups and individuals when making applications to the local board.

7.       The local board community grants programme can include:

·    outcomes as identified in the local board plan

·    specific local board funding priorities

·    budget allocated to the grants programme

·    which grant types will operate locally, the number of funding rounds and when these will open and close

·    any additional criteria or exclusions that will apply

·    an indication of participation in multi-board funding

·    other factors the local board consider to be significant to their decision-making

8.       An implementation plan is underway to support an integrated and simplified approach to grants programme administration. Funding staff from different departments are working together to ensure a co-ordinated approach, expected to benefit applicants and streamline internal processes.

9.       Once the local board community grants programme has been adopted, the types of grants, funding rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

10.     The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme can be reviewed on an annual basis.

Māori impact statement

11.     All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori.

Implementation

12.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Community Grants Programme 2015/2016

49

     

Signatories

Author

Marion Davies - Community Funding Programme Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 





Albert-Eden Local Board

01 April 2015

 

 

Albert-Eden Local Board Community Fees and Charges - July to December 2014

 

File No.: CP2015/03833

 

  

 

 

Purpose

1.       To present the usage and revenue data from community facilities within the local board area for the period 1 July to 31 December 2014 and to highlight any significant impact of the new fees and charges that were introduced on 1 July 2014.

2.       To recommend community facilities hire fees for the 2015/2016 year.

Executive Summary

3.       On 11 February 2015, members of the Albert-Eden Local Board met at a workshop to consider the impact of the new hire fees introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

4.       The council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework) was developed over a two-year period from 2012-2014 and was based on good practice principles. All local boards adopted the framework, although six chose to vary from the recommended fees and charges. These recommended fees and charges, which would help ensure fairness and transparency for all users, were introduced for all council-managed facilities in the other local board areas across the region on 1 July 2014.

5.       In the Albert-Eden Local Board area there are nine council-managed community facilities. After 1 July, the council received enquiries from 13 of the 90 regular hirers across the nine venues. One was from the Mt Albert Citizens’ Club (original owners of the Mt Albert Senior Citizens Hall) requesting a continuation of their legacy arrangement for their use of that venue. Eleven other hirers accepted a transition arrangement until the end of September 2014. The remaining hirer cancelled their booking. For the full list of regular hirers, please refer to Attachment B.

6.       For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

7.       The table below summarises the combined activity of the nine facilities for the July to December six-month period. Please note that some figures are reported as percentage points (pp), while others are shown as a percentage (%). Please refer to the glossary of terms (Attachment E) for more information on percentage points.

 

Utilisation

Visitors

Revenue

      -4.8% (pp)

 -17,020 (-9%)

+$7,688 (+28%)

 

8.       Overall, utilisation (booked hours divided by 10 available hours per day) of the Albert-Eden Local Board community facilities has decreased by nearly five percentage points. Over the same period, visitor numbers decreased from 190,463 to 173,443 (-9 per cent).

9.       This result has been unduly affected by two mitigating factors:

-     a regular hirer at the Sandringham Community Centre had to move to different premises due to needing a larger space

-     the construction of the motorway and sound barrier and the perceived impact this would have on the car park of the Western Springs Garden Community Hall.

 

10.     In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers than in previous years.

11.     Revenue increased by $7,688 which is just over a quarter more than last year (+28 per cent). This increase in revenue is in contrast to the utilisation and visitor decrease and is possible by a change in customer types to those paying a higher fee or the increase in the fees paid by customers.

12.     For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Albert-Eden Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      agrees the 2014/2015 community facilities fees and charges will remain, uninflated, for the 2015/2016 year, as per Attachment A.

b)      continues with the current special hire rates of $15 per month for the Mt Albert Senior Citizens’ Club.

 

Comments

13.     The framework was developed over a two-year period from 2012-2014 and acknowledged that ‘access to safe, affordable places for people to pursue their interests provides many benefits to the wider community…’ The framework included these good practice principles: good public management, lawfulness, accountable, transparent (openness), value for money, integrity and fairness.

14.     When the framework was prepared, it took account of the wide range of legacy hire arrangements that were recorded or published. All local boards adopted the framework, although six chose to vary from the recommended fees and charges. When the new framework was implemented, it became clear that across some local boards there were a large number of exceptions to the published hire rates that had not been recorded in the past or visible to the organisation. This meant that there were a number of customer enquiries relating to the new fee structure. Customers facing significant price increases were allowed transition rates until the end of September 2014.

15.     In April 2014, the Albert-Eden Local Board resolved to adopt the new 2014/2015 fees and charges schedule for the hire of council-owned community venues (Resolution number AE/2014/4). Alongside this, the activity types eligible for discounts were confirmed (Resolution number AE/2014/2).

16.     Members of the Albert-Eden Local Board met for a workshop on 11 February 2015 to consider the impact of the new hire fees introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

17.     Impact of implementing new fees and charges

 

In the July to December 2014 period council received enquiries from 13 of the 90 regular hirers across the nine venues in the local board area. One was from the Mt Albert Citizens’ Club requesting a continuation of their legacy arrangement for their use of the Mt Albert Senior Citizens Hall. Eleven other hirers accepted a transition arrangement until the end of September 2014. The remaining hirer cancelled their booking. For the full list of regular hirers, please refer to Attachment B.

 

 

18.     Summary of utilisation, visits and revenue by local board area

Please note that some figures in the following graphs are reported as percentage points (pp), while others are shown as a percentage (%). For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

 

19.     Albert-Eden Local Board – utilisation (hours booked)

 

Utilisation of the nine local board council-managed community facilities decreased on average by five percentage points when compared with the same period last year. Of the nine facilities, two reported an increase in utilisation and seven reported a decrease.

 

 

 

 

20.     Local Board – visits

Visitors to Albert-Eden council-managed community facilities decreased by nine per cent when compared with the same period last year, with four out of nine facilities reporting increases. This is in-line with the number of facilities that reported a reduction in utilisation.

 

 

 

 

21.     Highlights/exceptions

Utilisation and visits at a facility level are shown on the two graphs below. The Sandringham Community Centre and Western Springs Garden Community Hall show marked decreases due to mitigating factors, which are also outlined below.

 

 

 

 

22.     Mitigating factors

Sandringham Community Centre

Utilisation and visitor numbers are lower as the Brazilian Playgroup at this centre has had to move to different premises as they required a larger space for the growing numbers in their group.

 

Western Springs Garden Community Hall

Utilisation and visitor numbers at this hall are lower due to the construction of the motorway and sound barrier and the perceived impact this would have on the car park.

 

23.     Other notable exceptions were:

·    Pt Chevalier Community Centre – 67 per cent decrease in visits.

·    Mt Albert War Memorial Hall - 12 percentage points decrease in utilisation.

 

24.     In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers, particularly in the case of last-minute cancellations or ‘no shows’ for bookings. Back in 2013, the utilisation and visitor figures may not have reflected these actions by the users.

 

Revenue

25.     The local board facilities earned more revenue than the same period last year. This is in contrast to the utilisation and visitor decrease and possible by a change in customer types to those paying a higher fee or the increase in the fees paid by customers.

26.     Western Springs Garden Community Hall earned approximately $1,000 more revenue per month in contrast to the lower utilisation.

27.     A breakdown of standard versus priority discount rates is not currently available but changes in process have been requested so that this information can be included in future reporting.

 

In summary

28.     The table below summarises the combined activity of the nine facilities in the Albert-Eden Local Board area for the period 1 July to 31 December 2014. Utilisation decreased by nearly five percentage points. Over the same period, visitor numbers decreased from 190,463 to 173,443 (-9 per cent). This result has been unduly affected by two mitigating factors at the Sandringham Community Centre and Western Springs Garden Community Hall.

29.     Revenue increased by $7,688 which is just over a quarter more than last year (+28 per cent). This increase in revenue is in contrast to the utilisation and visitor decrease and is possible by a change in customer types to those paying a higher fee or the increase in the fees paid by customers.

Utilisation

Visitors

Revenue

      -4.8% (pp)

 -17,020 (-9%)

+$7,688 (+28%)

 

30.     For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Albert-Eden Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

 

Consideration

Local Board views and implications

31.     The impact of the new community facilities fees and charges introduced on 1 July 2014 were work shopped with the local board on 11 February 2015.

 

32.     The recommendations within this report fall within the Albert-Eden Local Board’s authority relating to local recreation, sport and community facilities.

Māori impact statement

33.     The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

Implementation

34.     The recommendations in this report do not trigger the Auckland Council Significance Policy.

 

Attachments

No.

Title

Page

aView

Attachment A - Fee schdule for 2014/2015

59

bView

Attachment B - List of regular Hires

61

cView

Attachment C - Summary of Fees and Charges Data July-December 2014

65

dView

Attachment D - Sessions booked by activity type

67

eView

Attachment E - Glossary of terms

69

     

Signatories

Author

Jocelyn Watkin – Community Facility Project Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 




Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 



Albert-Eden Local Board

01 April 2015

 

 

'Playspaces 2015 – The City is a Playspace' conference

 

File No.: CP2015/04387

 

  

 

 

Purpose

1.       This report informs the Albert-Eden Local Board about the ‘Playspaces 2015 – The City is a Playspace’ conference to be held in Hamilton, Wednesday, 29 April 2015 – Friday, 1 May 2015, and invites the board to approve Member Margi Watson to attend on behalf of the board.

Executive Summary

2.       The ‘Playspaces 2015 – The City is a Playspace’ conference is scheduled to be held in  Claudelands Arena, Hamilton from Wednesday, 29 April 2015 to Friday, 1 May 2015.

3.       This year’s conference theme is ‘Play provision in Tomorrow’s world’ and will focus on the important role play spaces have as a hub for communities, connecting children and their families with the environment and helping foster a sense of community belonging.

4.       Member Watson is seeking to attend the conference on behalf of the board and also seeks funding support from the Elected Members Training budget towards the conference registration, accommodation and petrol expenses.

5.       As well as being a member of the Albert-Eden Local Board, Member Watson is also the board’s Parks and Open Spaces portfolio lead.  This portfolio plays a key role in several of the board’s key upcoming transformation projects and park-based initiatives.

6.       A Conference Attendance Request document has been provided by Member Watson, along with a copy of the full ‘Playspaces 2015 – The City is a Playspace’ conference programme.  Both documents are attached to this report.

Costs

7.       Member Watson is seeking support from the Elected Members Training budget, for the following expenses:

·    Conference registration fee: $770.00 (for a non-New Zealand Recreation Association member).

·    Petrol costs: $200.20 (260km at .77c per km).

·    1x night accommodation:  $103.20 (including taxes)

1x buffet breakfast:  $24.00

(IBIS Tainui Hamilton – 1x standard room rate for 29 April 2015)

Total costs:  $1,097.40

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Approves Member Watson’s attendance to the ‘Playspaces 2015 – The City is a Playspace’ conference’ to be held in Claudelands Arena, Hamilton on Wednesday, 29 April 2015 to Friday, 1 May 2015.  Member Watson will attend as a member of the Albert-Eden Local Board and as the board’s Parks and Open Spaces portfolio lead.

b)      Notes that the total cost of $1,097.40, covering the conference registration, accommodation and travel costs will be paid from the Elected Members Training budget:

·    Conference registration fee: $770.00 (for a non-New Zealand Recreation Association member)

·    Petrol costs: $200.20 (260km at .77c per km)

·    1x night accommodation: $103.20 (including taxes)

1x buffet breakfast: $24.00

(based on IBIS Tainui Hamilton – 1x standard room rate for 29 April 2015)

Total costs:  $1,097.40

c)      Notes that Member Watson will provide a post-conference summary in her Board Member Report for the Albert-Eden Local Board June business meeting on Wednesday, 3 June 2015.

 

 

Attachments

No.

Title

Page

aView

Playspaces 2015 Conference Attendance Request

73

bView

Playspaces 2015 Conference Programme

75

     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015

 

 







Albert-Eden Local Board

01 April 2015

 

 

LGNZ conference and AGM 2015

 

File No.: CP2015/03580

 

  

 

 

Purpose

1.       This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2.       The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3.       The AGM takes place on the first day of the conference.  Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate.  The Governing Body will consider this at their meeting on 26 March 2015.  The 4 official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4.       In addition to the official delegates, local board members are invited to attend.  Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      nominates a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b)      confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

Comments

5.       The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6.       The theme of this year’s conference is “Leading the Charge for our Communities”.  The programme includes:

·    Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you

·    David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters

·    Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance

·    Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector

·    Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government

·    Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment

·    Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change

·    Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development

·    Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7.       The programme also includes a number of Master Class sessions including:\

·    Growing NZ's talent and economies – strategies to retain and attract skilled migrants

·    Local boards – connecting with the community

·    Engaging with iwi to grow local and regional economies

·    Collaboration, culture change and customer focus under the RMA

·    Getting the most from the One Network Roading Classification system

8.       Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9.       The AGM takes place on the first day of the conference.  Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate.  The 4 official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10.     The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council.   The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11.     LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12.     The Local Board Services Department budget will cover the costs of one member per local board to attend the conference. 

13.     Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that.  Full conference registration includes:

·    Attendance at conference business sessions (Sunday-Tuesday)

·    Satchel and contents

·    Daily catering

·    Simpson Grierson welcome cocktail function

·    Fulton Hogan conference dinner and EXCELLENCE Awards function

·    Closing conference function ticket

14.     The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15.     Additional costs are approximately $150 per night accommodation, plus travel.  Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views and implications

16.     This is a report to the 21 local boards.

Māori impact statement

17.     The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18.     There are no implementation issues associated with the recommendations in this report.

 

 

Attachments

No.

Title

Page

aView

LGNZ 2015 conference and master class programme

85

     

Signatories

Author

Anna Bray - Policy and Planning Manager Local Board Services

Authoriser

Karen Lyons - Manager Local Board Services

 


Albert-Eden Local Board

01 April 2015

 

 




Albert-Eden Local Board

01 April 2015

 

 

Governing Body Members' update

File No.: CP2015/00159

 

  

 

Executive Summary

An opportunity is provided for Governing Body Members to update the Board on Governing Body issues they have been involved with since the last meeting.

 

Recommendations

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      That Governing Body Members' verbal updates be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

01 April 2015

 

 

Chairperson's Report

File No.: CP2015/00169

 

  

 

Executive Summary

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

Recommendation

That the Albert-Eden Local Board:

a)         receives the Chairperson’s report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

01 April 2015

 

 

Board Members' Reports

File No.: CP2015/00179

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on projects/issues they have been involved with since the last meeting.

(Note:  This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda).

 

Recommendation

That the Albert-Eden local board members’ reports be received.

 

 

Attachments

No.

Title

Page

aView

Local Board Member Watson - April 2015 report

95

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 










Albert-Eden Local Board

01 April 2015

 

 

Reports Requested/Pending

File No.: CP2015/00189

 

  

 

Executive Summary

Attached is a list of reports requested/pending as at April 2015.

 

Recommendation/s

a)         That the list of reports requested/pending be received.

 

 

Attachments

No.

Title

Page

aView

Reports Requested and Pending - April 2015

107

    

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

01 April 2015

 

 



Albert-Eden Local Board

01 April 2015

 

 

Albert-Eden Local Board Workshop Notes

File No.: CP2015/00199

 

  

 

Executive Summary

Attached are copies of the Albert-Eden Local Board workshop notes taken during workshops held on the 11 and 18 March 2015. 

 

Recommendation

That the Albert-Eden Local Board workshop notes for the workshops held on the 11 and 18 March 2015 be received.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Workshop Notes - 11 March 2015

111

bView

Albert-Eden Local Board Workshop Notes - 18 March 2015

113

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

01 April 2015

 

 


Albert-Eden Local Board

01 April 2015