I hereby give notice that an ordinary meeting of the Auckland Development Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 16 April 2015

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Auckland Development Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Deputy Mayor Penny Hulse

 

Deputy Chairperson

Cr Chris Darby

 

Members

Cr Anae Arthur Anae

Cr Calum Penrose

 

Cr Cameron Brewer

Cr Dick Quax

 

Mayor Len Brown, JP

Cr Sharon Stewart, QSM

 

Cr Dr Cathy Casey

IMSB Member David Taipari

 

Cr Bill Cashmore

Cr Sir John Walker, KNZM, CBE

 

Cr Ross Clow

Cr Wayne Walker

 

Cr Linda Cooper, JP

Cr John Watson

 

Cr Alf Filipaina

Cr Penny Webster

 

Cr Hon Christine Fletcher, QSO

Cr George Wood, CNZM

 

Cr Denise Krum

 

 

Cr Mike Lee

 

 

IMSB Member Liane Ngamane

 

 

(Quorum 11 members)

 

 

 

Rita Bento-Allpress

Democracy Advisor

 

9 April 2015

 

Contact Telephone: 09 890 8149

Email: rita.bento-allpress@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TERMS OF REFERENCE

 

 

 

Responsibilities

 

This committee will lead the implementation of the Auckland Plan, including the integration of economic, social, environmental and cultural objectives for Auckland for the next 30 years.  It will guide the physical development and growth of Auckland through a focus on land use planning, housing and the appropriate provision of infrastructure and strategic projects associated with these activities.  Key responsibilities include:

 

·         Unitary Plan

·         Plan changes to operative plans

·         Designation of Special Housing Areas

·         Housing policy and projects including Papakainga housing

·         Spatial Plans including Area Plans

·         City centre development (incl reporting of CBD advisory board) and city transformation projects

·         Tamaki regeneration projects

·         Built Heritage

·         Urban design

 

Powers

 

(i)      All powers necessary to perform the committee’s responsibilities.

Except:

(a)     powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b)     where the committee’s responsibility is explicitly limited to making a recommendation only

(ii)      Approval of a submission to an external body

(iii)     Powers belonging to another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iv)    Power to establish subcommittees.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Only staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Independent Māori Statutory Board (IMSB)

 

·         Members of the IMSB who are appointed members of the meeting remain.

·         Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

 

Council Controlled Organisations (CCOs)

 

·         Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

 

 

 

 

 


Auckland Development Committee

16 April 2015

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                7

8          Notices of Motion                                                                                                          8

9          Auckland Council Submission of Feedback on Five Policies of Heritage New Zealand Pouhere Taonga                                                                                                            9

10        City Centre Integration Progress Update to 8 April 2015                                       25

11        Auckland Development Committee - Reports Pending Status Update                33

12        Auckland Development Committee - Summary of information memos and briefings                                                                                                                                       37  

13        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

14        Procedural Motion to Exclude the Public                                                                 39

C1       Additional New Special Housing Area Request - April 2015 Recommendation  39

C2       Special Housing Areas - April 2015 Recommendations                                         39

C3       Special Housing Area Programme for 2015                                                             40

C4       Proposed Auckland Unitary Plan submissions - council position for mediation and hearings - Special Purpose - School zone                                                               40

C5       Proposed Auckland Unitary Plan submissions - council position for mediation and hearings - Special Purpose - Tertiary Education zone                                           40  

 


1          Apologies

 

Apologies from Cr AJ Anae and Cr WD Walker have been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Auckland Development Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 1 April 2015, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

5          Public Input

 

Standing Order 3.21 provides for Public Input.  Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

6          Local Board Input

 

Standing Order 3.22 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Auckland Development Committee

16 April 2015

 

Auckland Council Submission of Feedback on Five Policies of Heritage New Zealand Pouhere Taonga

 

File No.: CP2015/04647

 

 

Purpose

1.       To prepare a Council submission on the five draft policies and a set of guidelines that have been circulated for consultation by Heritage New Zealand Pouhere Taonga.

Executive Summary

2.       Heritage New Zealand Pouhere Taonga (HNZ) has prepared five general statements of policy with the intent of providing leadership and direction in key areas of their work.  They have also produced a set of archaeological guidelines in the same timeframe.  Produced under the Heritage New Zealand Pouhere Taonga Act 2014 (HNZPTA), the five policies and set of guidelines include: 

a)   Management and Use of Historic Places Owned or Controlled or Vested in HNZ

b)   Administration of the NZ Heritage List/Rārangi Kōrero

c)   Administration of the National Historic Landmarks List/Ngā Manawhenua o Aotearoa me ōna Kōrero Tūturu

d)   Statutory role of Advocacy for Historical and Cultural Heritage

e)   Administration of the Archaeological Provisions of the HNZPTA

f)    Archaeological Guidelines Series No. 5 Guidelines for Section 45 Approval

3.       HNZ invited individuals and organizations to provide written comment on these policies.  Submissions will be considered by the relevant policy writers and summarized for the consideration of the HNZ Board and Māori Heritage Council.  There are no formal hearings or response associated with the submission.

4.       The Heritage Unit has worked with the Heritage Advisory Panel to review the policies and set of guidelines and draft commentary on all of them.  The draft submission includes commentary from built and cultural heritage experts.  Of particular interest are the policies for administration of archaeological provisions and their relationship to statutory processes under the RMA.

 

Recommendations

That the Auckland Development Committee:

a)      endorse the Submission on Heritage New Zealand Pouhere Taonga- Five General Statements of Policy and Guidelines set out in Attachment A of the agenda report.

b)      request the Manager Heritage forward the submission to Heritage New Zealand Pouhere Taonga.

 

Comments

5.       Each HNZ policy deals with a particular aspect of their work under the HNZPTA.  There are matters of interest within each policy.  For example, Council and CCOs own a number of heritage places on the NZ Heritage List, and many places in Auckland will qualify as National Historic Landmarks.  Advocacy by HNZ is often directed at territorial authorities such as Auckland Council, particularly for the inclusion of listed places on historic heritage schedules.

6.       While Council has an interest in all five policies, of particular interest is the Policy for the Administration of Archaeological Provisions under HNZPTA.  This policy provides for the administrative framework for the process of considering applications for archaeological authorities to modify or destroy archaeological sites.  Archaeological authorities commonly relate to Māori cultural heritage and often overlap with statutory processes for places scheduled in district, regional, and unitary plans.  For Auckland, this includes the Schedule of Historic Heritage Places, which contains around 700 archaeological sites.  It also includes the majority of Sites of Significance to Mana Whenua and Sites of Value to Mana Whenua, which include around 3600 sites. 

Consideration

Local Board views and implications

7.       Local Boards were not consulted as part of the submission process.  The timeframe for feedback has not allowed for meaningful contact with the Local Boards.  In circulating the draft policies HNZ contacted individuals requesting feedback and made the policies publicly available on their website. 

Māori impact statement

8.       These policies are of high interest to Māori because all of the policies relate to their cultural heritage places.  Wāhi Tapu, Wāhi Tūpuna, and other sites of importance to mana whenua have the potential to be National Historic Landmarks, are on the NZ Heritage List/Rārangi Kōrero, are owned by HNZ, and/or are the subject of HNZ advocacy. 

9.       The administration of HNZPTA archaeological provisions is of particular interest to the mana whenua of Auckland because authorities relate to the modification or destruction of sites that represent Māori heritage.  HNZ have already been in consultation with Auckland iwi in relation to HNZ submissions on archaeology and Māori Cultural Heritage in the Proposed Auckland Unitary Plan.  Mana whenua may be making their own feedback on these policies.  The Independent Māori Statutory Board has been presented with this draft submission for comments at their meeting of 13 April and these will be provided at the committee meeting. 

Implementation

10.     If endorsed, this draft submission will be revised per the direction of the Committee and sent to HNZ for consideration.  There are no formal hearings planned for these policies, nor will the submission be formally addressed.  It will be taken under consideration by the relevant policy writer and included in a summary of submissions when the revised draft policies are presented to the HNZ Board and Māori Heritage Council. 

 

Attachments

No.

Title

Page

aView

Draft Submission for Five Heritage New Zealand Policies

11

      

Signatories

Authors

Tanya Sorrell - Team Leader Built & Cultural Heritage Policy

Authorisers

Penny Pirrit - GM - Plans & Places

Roger Blakeley - Chief Planning Officer

 


Auckland Development Committee

16 April 2015

 















Auckland Development Committee

16 April 2015

 

City Centre Integration Progress Update to 8 April 2015

 

File No.: CP2015/05602

 

  

Purpose

1.       To receive an update on City Centre Integration progress to 8 April 2015

 

Executive Summary

2.       The report provides a high-level overview of progress on Council projects in the City Centre.

3.       Progress and key issues are also reported for City Centre Strategies and Initiatives. Of note is:

a.       Aotea Framework - a workshop with Councillors is proposed for late April 2015, to explore key issues and opportunities in and around the Aotea precinct, and provide direction for the draft Framework.

b.       Central Wharves - in February, the Committee directed staff to undertake more work describing the issues and opportunities, timing and funding options, on option 4 development of the Central Wharves, and comparison with the status quo, and report back to the Committee.  A number of issues were highlighted for consideration, including outcomes for Maori and public engagement.

c.       Work is underway, and will be reported back to the Committee in the second half of 2015.

d.       The Central Wharves investigations will consider how the redeveloped wharves could function and address aspirations following a future transfer of Captain Cook Wharf from port operations, and what steps can and should be taken ahead of that to enable the interim demand for redevelopment of public spaces, cruise and ferry facilities, and street upgrades.

 

 

Recommendation

That the Auckland Development Committee:

a)      receive the City Centre Integration progress update to 8th April 2015.

 

Comments

Targeted Rate Projects

O’Connell Street Shared Space

4.       An eight week trial of street closures and activation (Thursday’s between 12-8pm) commenced 5th March with favourable feedback received from O’Connell St Tenants.  Learnings will inform design improvements and activation programmes for other city centre streets.

O’Connell St Trial Closure

 

Bledisloe House Customer Services Centre and Bledisloe Lane

5.       The pocket park on Wellesley St has been opened to the public, and the ‘Anchor Stones’ artwork has been re-installed.  All works are due to be completed in April, followed by an Opening Celebration (tbc).

 

Myers Park Upgrade – Stage 1

6.       A successful opening celebration was held on Sunday 15th February, attended by Councillors and local board members.  The following feedback was received from Stephanie Clark of the Myers family:

“Thank you for taking the trouble to source us and invite us to the opening of the Myers Park Centenary.  We both appreciated very much being there and it was very fitting that Douglas spoke on behalf of Sir Arthur's descendants.  Do keep us in touch with the progress you are making.  It was special seeing all the families make use of the Park in the way that it was initially envisaged by our grandfather.”

 

Myers Park Upgrade – Stage 2

7.       Council’s design team has tendered project management services and is progressing concept design options for Myers Park Stage 2 works with local board input.

8.       Options to modify the underpass linking Myers Park to Aotea Square / Greys Ave Carpark site will be explored through the Aotea Framework study.

 

Beach Road

9.       The project will extend stage one of the cycleway which was completed in September 2014, and significantly upgrade the northern side of Beach Road - an important gateway into the city centre.

10.     Of the $3.5 million project cost, $1.5 million is funded through the City Centre Targeted Rate.

11.     The contractor commenced working between Mahuhu Crescent and Britomart Place in early April.  Works completion is expected by the start of July, weather permitting.

 

Freyberg Square and Ellen Melville Hall

12.     Design services are currently being tendered, for award and commencement by May 2015.  Construction is targeted to commence mid-2016.

 

Karangahape Rd

13.     Projects aligned with the Karangahape Road Plan 2014 – 2044 will be reviewed with the local board and Karangahape Rd BID before submission to the Auckland City Centre Advisory Board for support of Targeted Rate funding. 

 

High Street

14.     Heart of the City completed an on-line survey of local businesses and community in February / March 2015, requesting feedback on the recently completed O’Connell St upgrade, and input to further potential upgrades in the High St precinct.  A feedback report is being compiled to inform future planning.

15.     A strategy for the potential redevelopment of the wider High St precinct will be developed with engagement from the business and resident community.  This will also be informed by design and engagement on the Freyberg Square project.

 

Other City Centre Projects

Hobson and Nelson Street upgrade

16.     Initial reference design for both streets will be tested through traffic modelling to inform options for reduction of traffic lanes, and public realm enhancement for pedestrians and cyclists.

17.     Project funding is not provided in the Basic Transport Programme incorporated in the LTP, but is proposed for inclusion under the Auckland Plan Transport funding model.  To be resolved through the LTP review and engagement process mid-2015.  Stage 1 works between Wellesley and Victoria Streets is targeted in 2017.

 

 

Victoria Street Linear Park

18.     No further update.

 

Quay Street Streetscape Upgrade

19.     Project funding is not included in the Basic Transport Programme incorporated in the LTP, but is included with a 2015/16 commencement in the alternative Auckland Plan transport programme.  To be resolved through the LTP review and engagement process mid-2015.

20.     Further planning and redevelopment of the streetscape upgrade will be informed by the agreed outcomes for the Central Wharves, the Downtown Public Open Spaces review, and the timing and requirements of any future light rail network.

 

Quay St Seawall Seismic Upgrade

21.     Project commencement is deferred until 2020 under the Basic Transport programme incorporated in the LTP, brought forward to a 2015/16 commencement in the alternative Auckland Plan transport programme.  To be resolved through the LTP review and engagement process mid-2015.

22.     Further planning and redevelopment of seawall upgrade will be informed by the agreed outcomes for the Central Wharves and Quay St Streetscape project.

 

Ferry Basin Redevelopment

23.     Further planning and redevelopment of ferry infrastructure will be informed by the outcomes for the Central Wharves.

24.     Initial redevelopment will be staged to align with planned Quay St streetscapes and seawall upgrades.

 

Westhaven Promenade

25.     Stage 2 is currently proposed in the LTP for construction 2017 – 2019.  Design is progressing.

 

Wynyard Quarter Infrastructure

26.     Construction of the first stage of Halsey and Gaunt St upgrades starts mid April 2015 - the streets fronting the Fonterra development (planned for completion end 2015).

 

Transport Infrastructure

27.     Planning and design scenarios for an Integrated PT Network are being developed by Auckland Transport with and without a potential light rail transit (LRT) network.  The implications of potential LRT for currently planned projects in the city centre are significant and will inform sequencing and timing of those projects.

 

Cycle Network

28.     On January 30th, the Minister of Transport announced funding for a package of new national cycle routes, including the Nelson St cycleway which re-activates the old Nelson St Off-ramp and continues along Nelson St.  The project has commenced as a joint NZTA / AT initiative and will be completed end of 2015.

29.     The Westhaven Drive / Beaumont St cycleway design is being progressed through public engagement, and trial sections.  A significant issue for local business is the impact on parking.

30.     Auckland Transport is currently working with central government on a bid for a $45M share of the national Urban Cycleway Fund (UCF), which will deliver key elements of the cycle network.  Projects put forward by AT in the city centre for design and construction in the period 2015 - 2018 include:

a.       Western Waterfront City Connections (St Mary’s Bay links)

b.       Ian McKinnon Drive Connection (NW Cycleway to Upper Queen St)East-West Route – Phase 1 (Victoria Park to Nelson St)

c.       East-West Route – Phase 2 (Nelson St to Grafton Rd)

d.       Karangahape Rd / Upper Queen St (Ponsonby Rd to Symonds St)

e.       Western Waterfront Commuter Route (Westhaven to City)

f.       Optimisation of CBD Routes

g.       Quay St (lower Hobson St to Taparoa St)

h.       Eastern Waterfront City Connection (Eastern Rail Cycleway to Taparoa St)

 

SkyPath

31.     Submissions on the resource consent application closed in late January 2015.  Approximately 11,600 submissions were received and are being collated.

32.     The proposed dates for Hearings have been extended to May due to the large number of submissions – dates to be confirmed.  Four independent commissioners have been appointed.

 

City Centre Strategies / Initiatives

Programme and Funding

33.     Discussions are underway with the Auckland City Centre Advisory Board views as to which projects and initiatives may appropriately attract targeted rate funding.  This will be informed by outcomes of the LTP review in mid-2015.

34.     CCI is coordinating the work around the management of construction effects in the city centre over the next LTP programme.  Council and CCO staff are collaborating on the initiative, which considers:

a.       Quarter-by-quarter timeframe projections of construction effects

b.       Mitigation of effects – traffic, noise, social environment, business

c.       Communications – momentum towards ‘the most liveable city’, future outcomes, the journey (how we manage effects while maintaining and growing a vibrant city economy and desirable place of residence).

 

 

Precinct Frameworks

35.     Framework documents are required for key city centre precincts, to collate planning and project information and inform decisions on projects and initiatives.  The frameworks will be reviewed and updated at intervals to reflect the changing environment:

a.       Downtown – complete.  Further workstreams are underway to develop options for Central Wharves and Downtown West areas.

b.       Aotea

o   ACPL is preparing a brief of requirements for an Expression of Interest (EOI) process, which seeks to obtain a development proposal for the old Civic Administration Building.

o   A workshop with Councillors is proposed for late April 2015, to explore key issues and opportunities in and around the Aotea precinct, and provide direction for the draft Framework. A date is still to be confirmed.

c.       Learning Quarter – to commence mid-2015.

d.       Victoria Quarter – to commence end-2015.

e.       Quay Park – to commence mid-2015.  Initial work being led by Auckland Transport (and involving NZTA and POAL) is underway to review and refresh the Eastern Waterfront Access Study and Port Access Study work from 2012.

f.       City Centre Transport - review of scope, issues and outcomes underway, including review of public transport options and freight / motorway interfaces with city centre movement.

 

Central Wharves Strategy

36.     In February, the Committee directed staff to undertake more work describing the issues and opportunities, timing and funding options, on option 4 development of the Central Wharves, and comparison with the status quo, and report back to the Committee.  A number of issues were highlighted for consideration, including outcomes for Maori and public engagement.

37.     Work is underway, and will be reported back to the Committee in the second half of 2015.

38.     It is acknowledged that the separate Port Study to be commissioned by the Mayor’s Office will inform the availability and timing of access to Captain Cook Wharf for potential redevelopment (primarily for cruise facilities as proposed in Option 4), and that this study is likely to be carried out through 2015-16.

39.     The Central Wharves investigations will consider how the redeveloped wharves could function and ‘feel’ following a future transfer of Captain Cook Wharf from port operations, and what steps can and should be taken ahead of that to enable the interim demand for redevelopment of public spaces, cruise and ferry facilities, and street upgrades.

 

Digital Auckland

40.     Preparation of a Business Case for Digital Auckland is underway.

41.     The Digital Auckland Business Case will inform how a solid, integrated and coordinated digital information network can be created, which is the first step to becoming a Smart City. The Business Case is due to be completed in May 2015.

Consideration

Local Board views and implications

42.     The City Centre Integration team attended a Waitemata Local Board workshop on 17th March to discuss the Central Wharves Strategy, and how this is being progressed in accordance with the Resolutions from the Auckland Development Committee (ADC).  Board members expressed concerns at the process undertaken by Council, and the implications of the preferred option that was taken to the ADC.

43.     Consideration of Board feedback will be incorporated through the current investigation phase, with further engagement.

44.     A workshop seeking Local Board input to the issues and opportunities relating to the Aotea Framework will be held in late April.

 

Auckland City Centre Advisory Board views and implications

45.     A workshop on the Central Wharves was held with the ACCAB on 25th March.  Similar views to the Waitemata Local Board were recorded, and will be considered through the investigation phase, with further engagement.

 

Māori impact statement

46.     Two recent City Centre Hui have been held with iwi representatives.  Copies of the Agendas, Attendees and Minutes have been provided to all invited parties, including the Independent Maori Statutory Board.

47.     Of particular interest has been identification of areas where Maori can best influence outcomes at both governance and project levels.  This will be explored through further discussions – technical Hui have been set up on a monthly basis.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Andrew Guthrie – City Centre Integration

Authorisers

Rick Walden – General Manager, City Centre Integration

Roger Blakeley - Chief Planning Officer

 


Auckland Development Committee

16 April 2015

 

Auckland Development Committee - Reports Pending Status Update

 

File No.: CP2015/05762

 

 

 

Purpose

1.       To update the committee on the status of Auckland Development Committee resolutions from February 2015, requiring follow-up reports.

Executive Summary

2.       This report is a new regular information only report that is being introduced to provide committee members with greater visibility of committee resolutions requiring follow-up reports. It provides the committee with an update of the status of such resolutions. It covers committee resolutions from February 2015 and will be updated for every regular meeting.

3.       To date, all such resolutions are in the open minutes. A separate report will be prepared in future covering any confidential resolutions requiring follow up reports.

 

Recommendation

That the Auckland Development Committee:

a)      note the status of Auckland Development Committee resolutions requiring follow up reports.

 

 

Attachments

No.

Title

Page

aView

Auckland Development Committee - Reports Pending Status Update - 16 April 2015

35

     

Signatories

Authors

Rita Bento-Allpress - Democracy Advisor

Catherine Syme – Chief Advisor

Authorisers

Roger Blakeley - Chief Planning Officer

 


Auckland Development Committee

16 April 2015

 

PDF Creator


Auckland Development Committee

16 April 2015

 

Auckland Development Committee - Summary of information memos and briefings

 

File No.: CP2015/05656

 

  

Purpose

1.       To introduce a new regular report to the Auckland Development Committee, providing a summary and public record of memos or briefing papers that have been provided to committee members since the last meeting.

Executive Summary

2.       This report is part of the work being undertaken to support improved governance processes. Its purpose it to help reduce the number of items being reported to committees by providing a mechanism for briefings, memos or other items of information to be collated each month, and placed on the public record.

3.       The report is being trialled for the Auckland Development Committee and may be extended to other committees in the future.

4.       The aim is to encourage staff to circulate information to councillors via memo or other means, where no decisions are required. Although there is already an understanding that only matters requiring decisions should be reported to committees, this is not always practised.

5.       A common reason for including information items on the formal agendas of committee meetings is to provide for visibility of information of public interest. This report will, therefore, provide a link to information items and memos to ensure that the information is in the public domain. The report will therefore not include reference to any confidential memos.

6.       There is just one memo that has been circulated to committee members since the last normal meeting :

·    Three Kings Land Exchange – memo 300515. Memo from ACPL to ADC Committee members, 30 March 2015.

7.       It is expected that the list of items will grow as staff become accustomed to using this mechanism to provide information. In addition, the proposed governance changes include creating more time for councillor workshops, both for the purpose of briefings and to enable councillors to provide input to policy development. Workshop briefing papers and presentations that are not confidential can be incorporated into this report over time.

8.       Note that, unlike a formal agenda report, staff will not be present to answer questions about items referred to in this report. Committee members should direct any questions to memo/briefing paper authors.

 

Recommendation

That the Auckland Development Committee:

a)      note the items referred to in this report that have been previously circulated to committee members.

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Three Kings Land Exchange - Memo from ACPL to Auckland Development Committee members - 30 March 2015 (Under Separate Cover)

 

     

Signatories

Authors

Rita Bento-Allpress - Democracy Advisor

Catherine Syme – Chief Advisor

Authorisers

Roger Blakeley - Chief Planning Officer

      

 


Auckland Development Committee

16 April 2015

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Auckland Development Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Additional New Special Housing Area Request - April 2015 Recommendation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information in regards to the development proposals.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Special Housing Areas - April 2015 Recommendations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information in regards to the development proposals.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information in regards to the development proposals.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Special Housing Area Programme for 2015

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       Proposed Auckland Unitary Plan submissions - council position for mediation and hearings - Special Purpose - School zone

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains legal advice.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C5       Proposed Auckland Unitary Plan submissions - council position for mediation and hearings - Special Purpose - Tertiary Education zone

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains legal advice.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.