I hereby give notice that an ordinary meeting of the Central Facility Partnerships Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 13 April 2015

1.00 pm

Room 11
Level 14
135 Albert Street,

Auckland

 

Central Facility Partnerships Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Shale Chambers

Waitemata Local Board

Desley Simpson, JP

Orakei Local Board

Harry Doig

Puketapapa Local Board

Peter Haynes

Albert/Eden Local Board

Chris Makoare

Maungakiekie-Tamaki

John Meeuwsen

Waiheke Local Board

Christina Spence

Great Barrier Island Local Board

 

 

Alternates

 

Greg Moyle

Waitemata Local Board

Kate Cooke

Orakei Local Board

Julie Fairey

Puketapapa Local Board

Glenda Fryer

Albert/Eden Local Board

Brett Clark

Maungakiekie-Tamaki

Shirin Brown

Waiheke Local Board

Judy Gilbert

Great Barrier Island Local Board

 

(Quorum 3 members)

 

 

Desiree Tukutama

Local Board Democracy Advisor

 

8 April 2015

 

Contact Telephone: (09) 307 6071

Email: desiree.tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 

 

 


Central Facility Partnerships Committee

13 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Central Facility Partnership Fund 2014/15.                                                                 7

13        Central Facility Partnership Fund - Project Updates                                              41  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Central Facility Partnerships Committee:

a)         Confirm the ordinary minutes of its meeting, held on Monday, 8 December 2014, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

There were no Leave of Absences.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Central Facility Partnerships Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if -

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting, -

 

(a)        That item may be discussed at that meeting if -

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Central Facility Partnerships Committee

13 April 2015

 

 

Central Facility Partnership Fund 2014/15.

 

File No.: CP2015/04975

 

  

Purpose

 

1.       This report provides recommendations for allocation of 2014/2015 Central Facility Partnership Fund (the fund).  

Executive Summary

2.       The fund is to support not-for-profit community groups develop community accessible facilities that deliver on councils identified strategic community outcomes.

3.       The funding for the 2014/2015 round is $2,953,854. This includes the additional funding of $1,453,854 that has been re-allocated back to the fund from 2013/14 due to the non-progression of two legacy projects.

4.       A total of seven stage two applications were progressed from the EOI process in December 2014 by the Central Facility Partnership Committee (the committee).

5.       Five applications have been received for feasibility study funding.

6.       The total funding requested is $3,522,855 (includes $105,000 feasibility studies) as a contribution to a total projects costs of $19,166,748 (includes $179,000 feasibility studies).

7.       The fund is operational expenditure in the 2014/2015 budget and if not allocated, can only be accrued to future years via a resolution of the funding committee. 

8.       Staff recommend allocation of $2,948,000 and a carry forward of $5,854 into the 2015/2016 financial year.

9.       Applications have been assessed and recommendations for allocation of funding have been provided based on the agreed criteria of the fund.

 

Recommendations

That the Central Facility Partnerships Committee:

a)      Carry forward unallocated funding of $5,854 into the Facility Partnership fund for 2015/2016.

b)      Approve /decline the following project applications for 2014/2015 funding round:

Stage two project applications for 2014/2015

 Project

LB Area

Project Description

Total cost of

 the project

Funding request

 

 

Recommend

Auckland Rowing Association

Regional

Stage 1 development of a Regional Watersports Centre in Highbrook; earthworks and retaining to provide hardstands, water access, boat ramp, parking.

a)   $6,441,000

total project

 

 

b)   $2,122,500 Stage 1

$ 604,000

 

 

 

 

$600,000

Avondale Intermediate School

Whau

To heat and cover the Avondale Intermediate School pool. This application is for the construction of a covered enclosure.

$772,000

$672,000

 

 

 

 

 

$648,000

Ellerslie Sports Club

Orakei

 

Construct a new clubrooms building including an amenities block at Michaels Ave Reserve.

Stage 3a – ground floor enter lobby, amenities and storage.

 

 a) $4,009,100

total project

 b)  $1,600,000
         Stage 3a

$500,000

 

 



 

$500,000

Epsom Girls Grammar School

Albert-Eden

Resurface and develop covered court spaces with lights.

Stage 3a – Resurfacing courts

a)   $4,049,250

  total project

 

 b)  $1,555,544
Stage 3a

$650,000

 

 

 

$400,000

Mt Wellington Tennis Club

Maungakiekie-Tamaki

Upgrade and re-surface existing courts and spaces for multi-sport use.

Stage 2 -

 a) $258,782

  total project

 b) $160,000

  Stage 2

$130,000

 

 

 

$100,000

Selwyn College

Orakei

Upgrade and re surface the existing outdoor court surfaces.

$157,616

$111,855

 

 

 

$100,000

Three Kings United Football Club

Puketapapa

Build new clubrooms and amenities for football club at Keith Hay Park in line with council developed concept plan.

$3,300,000

750,000

 

 

 

$500,000

 

 

Totals

 

 

$18,987,748

$3,417,855

$2,848,000

 

Feasibility study applications

Project

LB Area

Project Description

Total cost of the project

Funding requested

 


Recommend

Akarana Golf Club.

Puketapapa

A feasibility study on combining several local bowling clubs in a new location at Akarana Golf Club.

$63,000

$20,000

 



 

$20,000

Auckland Netball Centre.

Orakei

 

A feasibility study on the next stage of development at Auckland Netball Centre including potential partners and partnerships.

$26,000

$20,000

 

 

 

 

$20,000

Auckland Softball Association.

Puketapapa

 

A feasibility study on the need for a multi-sport facility at War Memorial  Park

 

$35,500

(maximum)

$20,000

 

 

 

 

 $20,000

Metro Mt Albert Sports Club

Albert- Eden

 

A feasibility study to consider the best location for clubroom within the new Phyllis Reserve plans catering for increased membership.

 

$29,500

(maximum)

$25,000

 

 

 

 

 $20,000

Dynamic Rhythmic Gymnastics

Orakei

A feasibility study identifying best partnership opportunities in developing a new purpose built facility.

$25,000

$20,000

 

 

 

$20,000

Totals

 

 

$179,000

$105,000

 $100,000

 

 

Discussion

10.     At the 8 December 2014 Central Facility Partnership Committee meeting the committee resolved: Resolution number CFPC/2014/7

 a) That the Central Facility Partnership Fund Guidelines, Terms of Reference and Meeting Schedule 2014/2015 Round report be received.

b) That the Central Facility Partnerships Committee:

        i) Adopts the Central Facility Partnerships Committee Terms of Reference 2014/2015

       ii) Adopts the Central Facility Partnership Funding Guidelines 2014/2015

including the meeting Schedule 2014/2015.

11.     When considering whether to fund a project the committee will consider alignment with the adopted CFPF guidelines 2014/2015. (See Attachment A).

12.     The two stage application process has enabled council to consider each proposal against a set of criteria and to allocate resources to those applications it wants to develop further, before committing funding.  The two stage process has allowed staff to work closely with groups that have been progressed to the second stage to ensure high quality information can be presented when funding decisions are made.

13.     The total funding for the 2014/2015 round is $2,953,854. This includes the additional funding of $1,453,854 that has been re-allocated back to the fund from 2013/14 due to the non-progression of Mt Albert and Avondale pool projects.

14.     The fund is operational expenditure in the 2014/2015 budget and if not allocated, can only be accrued to future years via resolutions. 

15.     A total of 7 stage two applications were progressed from the EOI process in December 2014 by the committee. Requesting $3,417,855 towards total project costs of $9,667,660.

16.     5 applications have been received for feasibility study funding. Requesting $105,000 towards total cost of $179,000.

Comments

17.     A full summary of 2014/2015 applications is attached (See Attachment C).

Consideration

 

Local board views and implications

18.     The decisions sought by this report are within the delegated authority of the Central Facility

Partnerships Committee, and do not invoke the Auckland Council Significance Policy.

Implementation Issues

19.     Unsuccessful applicants will be notified in writing and staff will advise the reasons for their

application being declined.

 

Māori impact statement

 

20.     The Facility Partnership scheme is a general programme of interest that is accessible to a

wide range of groups, including Māori. In the assessments at stage two of the process, any

impacts supporting or negatively impacting Maori outcomes will be developed and reported.

Implementation

21.     All Facility Partnership grants are subject to the development of a Facility Partnership

Agreement. All the terms and conditions must be jointly agreed upon before the sign off by

both parties.

 

Attachments

No.

Title

Page

aView

Central Facility Partnership Funding Guidelines 2014/15

11

bView

Central Facility Partnership Committee - Terms of Reference 2014/15

17

cView

Summary Applications 2014/15

19

      

Signatories

Authors

Suzanne Dennehy - Sport and Recreation Advisor

Shamila Unka - Team Leader Sport & Recreation  

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - General Manager Parks, Sports and Recreation

 


Central Facility Partnerships Committee

13 April 2015

 

 

Central Facility Partnership Funding Guidelines

Background

 

The Facility Partnership fund is a grant scheme available to organisations to assist with facility development projects.  Auckland council has inherited several different approaches for managing and providing community facility partnerships from the former Auckland, North Shore, Manukau and Waitakere City councils.  A new regional policy is being developed to consolidate these inherited approaches and create a consistent, integrated approach.  This policy is not yet completed.

 

In the absence of an integrated regional policy, and to enable facility partnership funding to be allocated, the Regional Development and Operations Committee (RDOC) resolved on 24 May 2012 and again on 14 March 2013 that an interim approach be implemented for 2013/14.

On 6 March 2014, the Regional Strategy and Policy Committee endorsed the rollover of council’s current community funding programmes and grants arrangements for the 2014/2015 financial year (REG/2014/36).

RDOC also resolved that the interim approach would be implemented by devolving the legacy Facility Partnerships funding to “local board sub-regional funding committees.”

The following resolutions were made on 24 May 2012 by the Regional Development and Operations Committee:

 

“Resolution number RDO/2012/89

 

 b)      That the Regional Development and Operations Committee endorses in principle the following with regard to the Community assistance programme:

i.        repackaging of the draft Community occupancy policy as guidelines to assist local board decision-making;

ii.       devolving legacy facility partnership budgets for the 2012 / 2013 financial year to existing local board sub-regional (‘cluster’) funding committees for distribution under the appropriate legacy council policy;

iii.      continuation of the interim funding approach for the 2012 / 2013 financial year, noting that there will be no proposed changes to the decision-making or budget structures already in place for the 2011/2012 financial year.”

 

On 14 March 2013, the Regional Development and Operations Committee resolved that the interim community funding arrangements in place be continued for 2013/2014.

 

“Resolution number RDO/2013/32

That the Regional Development and Operations Committee:

 

 a)      endorse the continuation of the interim community funding programme for the 2013/2014 financial year, in accordance with current budgets and decision making delegations, due to the complexity of the range of funding models currently operating across the region, with the expectation that a new funding policy be in place for the 2014/2015 financial year, or before.”

 

On the 15 May 2013, the Central Facility Partnerships Committee resolved:

 

“Resolution number CFPC/2013/6.

 

 b)      That the Central Facility Partnerships Committee endorse a two stage application process for the 2013/2014 round.

 c)      That the final decision of the 2013/2014 funding round dates and committee meeting dates be delegated to the Chair and Deputy Chair of the Central Facility Partnerships Committee.

 d)      That variations, extensions and/or changes to Auckland City legacy facility partnership agreements made by the local boards prior 15 May 2013 be endorsed by the Central Facility Partnership Committee, and that this resolution be forwarded to all relevant local boards for their information.

 e)      That any further variations, extensions and/or changes to Auckland City legacy facility partnership agreements fall under the Central Facility Partnerships Committee.

 f)      That officers report back to the Central Facility Partnerships Committee at its next meeting on progress of all existing facility partnerships.”

 

Introduction

 

These guidelines have been developed to assist local boards and /or funding committees in making decisions regarding the allocation of facility partnership funding.  The guidelines are based on legacy council policies with some operational improvements.

 

The guidelines are also intended to provide community groups wishing to apply to the Facility Partnership Fund with an overview of:

·      Eligibility criteria

·      the application process

 

Fund scope

 

The purpose of facility partnerships is to support not-for-profit community groups develop community accessible facilities that deliver on council outcomes.

 

The provision of council funding assists organisations to leverage additional grants from other donors and develop a better facility than may otherwise have been possible.

 

Where a proposal fits with the council’s identified strategic priorities and other relevant criteria, the council may contribute, by way of a grant, to the capital cost of the project.  The level of council assistance is informed significantly by the level of benefit and access the wider public will have to the completed facility.

 

Facility Partnership projects benefit the council by supporting it to meet strategic outcomes through the provision of quality, publicly accessible facilities without the council having to provide all the funding. 

 

Principles

 

The Facility Partnerships Fund is underpinned by a number of principles.  Projects should demonstrate the following:

 

·      partnership approach

·      evidence based demand

·      maximum community use of facilities

·      increase participation

·      easy accessibility by the wider community

·      partner organisations have the capability to deliver the project and community outcomes

·      project viability (funding plan, feasibility, business plan)

·      multiuse projects

·      improved levels of service

·      facility sustainability.

 

 

Eligibility criteria

 

To be eligible for facility partnership funding, projects must:

·      be applied for by legal entities that have not-for-profit status (e.g. be registered as an incorporated society or charitable trust), or are a school or educational institution

·      be for a facility development

·      be in the Central area or if in a neighbouring area be of proven regional significance with high use by Central area residents

·      be a partnership project with multiple funders, including self-funding from the applicant

·      have a total project value of over $50,000 (GST exclusive)

·      align with and have support from regional/national bodies (as applicable/where relevant) and

·      the project could also be a feasibility study for a facility.

 

Not eligible

·      Proposals from individuals, commercial and/or profit orientated organisations

·      Projects that are primarily health, education, welfare facilities or places of worship

·      Retrospective applications/projects that have already started

·      Debt funding

·      on-going operational cost

·      maintenance/asset renewal

·      design, architectural or technical reports as part of a feasibility study.

 

 

Prioritisation

 

In addition to alignment with the Principles the following criteria should be used to prioritise projects:

·       the extent to which the proposal will increase community participation

·       the degree to which the proposal caters for council’s priority targeted communities and activities

·       whether existing facilities meet local and regional needs whether the proposed facility will meet proven local and regional and needs

·       potential partners and their involvement in the project

·       allocation of the potential partners own resources, including a financial contribution and the level of access the partner has to other sources of funding/resources

·       the financial sustainability of the new facility to ensure that the ongoing operational costs of the facility can be met without council assistance

·       who is likely to benefit from the facility

·       the status of any resource and/or building consent applications already lodged 

·       a track record that shows an ability to undertake and complete the proposal and operate the facility as put forward

·       capacity building of the community (grows skills within the community)

·       the amount of community support for, and involvement in, the project

·       acceptable community access to the facility

·       positive spin-offs for the community, with minimal negative effects

·       potential for funding from other providers

·       the overall cost of the project is credible and funding is achievable

·       the proposed start and finish dates for the project and whether they span more than one financial year

·       how advanced the project planning is

·       how advanced the funding plans are

·       whether the proposal covers prospects and timing for funding from other agencies

·       the appropriateness of the scale of the proposed project including the amount of funding sought from council

·       the willingness of the potential partner to develop and engage in a shared vision for the facility.

 

Parameters and minimum requirements for facility partnerships

 

·       Successful applicants will be required to enter into a Memorandum of Understanding and/or Facility Partnership Agreement.

·       The Memorandum of Understanding and/or Facility Partnership Agreement will clearly state the intentions of each party, shared objectives and the outcomes each party wishes to achieve.

·       Council’s contribution to the facility is to be acknowledged on publicity material and signs commensurate with the level of council’s funding.

·       The facility must be promoted for community use.

·       Affordable hire charges should be comparable to, and sometimes approved by council.

·       Regular reports are to be provided to council on community use, hire fees, promotions, income and expenditure of the facility.

·       If requested, council access to the facility for customer surveys or community research is to be provided.

·       If requested, the facility is to be made available as a welfare centre in the event of an emergency.

·       Evidence must be provided of an agreed minimum level of funding raised by the organisation.

·       The funding mix will be discussed and agreed by both parties.  Council needs to know as soon as possible if there are any proposed changes to this mix.

·       The start and finish dates of the project need to be within the timeframes agreed to at the time of executing the Memorandum of Understanding and/or Facility Partnership Agreement.

·       If funds are not uplifted by the agreed dates, approved funding may lapse at council’s discretion.

·       Appropriate business processes for tendering and all aspects of work associated with developing the facility are to be used.

·       That “NZS 3910:2003 Conditions of Contract for Building and Civil Engineering Construction”, or a variation thereof, will be the basis of any construction contract, given the conditions of contract contained therein are well known and widely accepted by contractors as industry standard

·       Facilities are to be insured to full replacement value.

·       Council will monitor the terms of the agreement in line with good management practices.

·       Council will have input into the sale/lease of the facility’s naming rights.

·       Council will recover some of its financial contribution if the use of the facility changes significantly within the terms of agreement or agreed timeframe.

·       Council takes no liability for ongoing operational or maintenance funding, nor responsibility for long-term asset replacement.  It may, at its discretion, agree to contribute to operational funding based on a maximum level of council assistance.  The future operational model will be agreed prior to construction commencing.

·       No council funding will be released until all funding is in place for the project to be completed.

·       Payment will be in instalments based on work completed.

 

 

In addition, the term of community access will be commensurate with the grant approved as per the table below:

grants for

$25,000 - $100,000

·    The partners will negotiate and agree to a minimum level of community access of at least 5 years

grants for

$100,001 - $250,000

·    The partners will negotiate and agree to a minimum level of community access of at least 10 years

grants for

$250,001 - $750,000

·    The partners will negotiate and agree to a minimum level of community access of at least 15 year

grants for

$750,001+

·    The partners will negotiate and agree to a minimum level of community access of at least 20 years

 

Process

 

There will be one funding round per financial year consisting of a two stage approach.

 

Stage 1 Expressions of Interest

·              groups submit a high-level proposal (expression of interest)

·              proposals are screened to ensure they meet the guidelines, align with the council’s strategic needs and that they will benefit the community

·              proposals are summarised and presented in a workshop and to the Central Facility Partnership Committee

·              some proposals will be declined at this point, while others will progress to stage 2

·              officers will work with groups identified by the Committee to develop a full proposal

·              no funding decisions are required at this stage

·              unsuccessful proposals can be re-submitted for consideration in subsequent years.

 

Stage 2 Further assessment and funding decisions

·      council officers will work with the successful organisations to gather further   information in respect of the proposal

·      selected proposals are assessed against criteria

·     full proposals are discussed in a workshop and formally considered by the Committee who will make a funding decision.

 

If a proposal is unlikely to be progressed through the Facility Partnership Fund, a clear signal should be provided to the project proponents including whether a project may be of interest to council in subsequent years.  This allows those projects to be progressed independent of council and/or revised where possible and re-presented at a later stage.

 

 

 

Stage 1

Activity

 

1

Stage 1 – Expression of Interest (EOI) applications and feasibility study applications open

1 July 2014

2

Stage 1 – Expression of Interest applications close

5pm 15 August 2014

3

Applications processed

12noon 23 October 2014

4

Workshop with Central Facility Partnership Funding Committee

3 November 2014

5

Decisions to progress applications to stage 2 by Central Facility Partnership committee

8 December 2014

Stage 2

Activity

 

1

Stage 2 Applications progressed from Stage 1 - EOI’s

9 December 2014

2

Stage 2 Applications and feasibility applications close

5pm 13 February 2015

3

Applications processed

12noon 28 February 2015

4

Workshop with Central Facility Partnership Funding Committee

9 March 2015

5

Decisions by Central Facility Partnership Funding Committee

13 April 2015

 

 


Central Facility Partnerships Committee

13 April 2015

 

 

Terms of Reference 2014/15

 

Central Facility Partnerships Committee

 

 

Membership

The Central Facility Partnerships Committee has a member from each of the following Local Boards:

·    Albert-Eden

·    Great Barrier

·    Maungakiekie-Tamaki

·    Orakei

·    Puketapapa

·    Waiheke

·    Waitemata

 

Decision Making

The Central Facility Partnerships Committee has the authority to make funding decisions in 2014/15 in relation to the Central Facility Partnership Fund.

 

Chairperson

The Central Facility Partnerships Committee will appoint and may remove its own chairperson and deputy chairperson.

 

Meetings

The Central Facility Partnerships Committee will meet as required. It is envisaged there will be two procedural meetings and no less than one funding decision meeting in each financial year.

 

Workshops

Decision meetings will be preceded by a workshop. The purpose of the workshops is to discuss and seek additional information on the applications.

 

Standing Orders of Local Boards

The Standing Orders of Local Boards as set by the Auckland Transition Agency on 27 October 2010 will apply to this Joint Committee.

 

Variation to Agreement (Terms of Reference)

 

Any changes to these Terms of Reference require a resolution from each participating Local Board endorsing the changes. The changes can then be adopted by the Central Facility Partnership Committee.


Central Facility Partnerships Committee

13 April 2015

 

 

Summary of Stage 2 Applications with Recommendations:

Auckland Rowing Association (ARA)

1.   This application is for the Stage 1 development of a Regional Watersports Centre on the Tamaki River in Highbrook, East Tamaki: primarily earthworks and retaining work to provide hardstands, water access, boat ramp and parking at an estimated cost of $2,122,500.

 

2.   The Committee granted the Auckland Rowing Association (ARA) $400,000 from the central facility partnership fund 2013/2014.

 

3.   Since June 2014, the ARA has submitted applications to all other facility partnership schemes operated by council and have been funded by five local boards to a total of $245,000 comprising:

·    Howick Local Board: $100,0000;

·    Mangere-Otahuhu Local Board $50,000;

·    Manurewa Local Board $35,000; 

·    Otara-Papatoetoe Local Board $35,000;

·    Franklin Local Board $25,000.

 

4.   The ARA is the organisation that represents the interests of all schools and clubs involved in rowing in the Auckland Region. The application is made also on behalf of the sports of Waka Ama and Canoeing.

 

5.   A regional facility for rowing was identified in The Auckland Regional Physical Activity and Sport Strategy (ARPASS) report as a priority for Auckland. The Tamaki Estuary was identified as one of the few waterways capable of hosting a 2000m course for training, competitions and regatta. The project aligns to the outcomes of the Auckland Plan and the Auckland Sport and Recreation Strategic Action Plan.

 

6.   This major project has an estimated total project cost of $6,441,000, and will be built in three stages: Stage 1 will create water access through building a boat ramp, hardstands and parking spaces; Stage 2 is the building and positioning of pontoons, Stage 3 is the provision of multi-purpose buildings. This application is for Stage 1; ARA has signalled they would look to funders other than Council to fund subsequent stages of the build project.

 

7.   The Highbrook site will provide a base for a number of Central and South Auckland schools, clubs and general public as well as regional and age-group representative teams for rowing, waka ama, paddling and canoe sports. 

 

8.   The growth of ARA’s membership is constrained by lack of suitable facilities, which also impacts on the recruitment and performance of representative crews, who currently operate without permanent training facilities or equipment storage.

 

9.   Design and consent work has been completed for the Highbrook development and resource consent has been received; the ARA has undertaken liaison and consultation with Iwi; archaeological investigation of the site has been undertaken with further investigations planned to take place during preliminary earthworks.

 

10. The group has secured use of land to develop which will be handed over to council as a reserve for the future.  Tender documents are currently in the market with a view to earthworks commencing by June 2015 in-line with ARA’s funding timelines.

 

11. Land owner approval from council is in process for when the land transfers into council ownership in 2017.  The ARA will also require a lease from council once the land on which the clubhouse is to be situated, is council owned.

 

12. The ARA has an efficient and pro-active committee with a strong governance structure, which has made progress in design, planning and fundraising phases since December, demonstrating that their funding plan is achievable.

 

13. A project management team has been engaged to manage the development of Stage 1. It is the same group who are overseeing the project management of the Nga Hau Mai Waka Ama club development on the opposite side of the Tamaki River.

 

14. ARA’s Stage Two application includes detailed analysis of its funding strategy and forecast, a detailed project management timeline (Gant charts) and an operational model for the ongoing scheduling and maintenance of the completed asset.

 

15. There is a slight financial risk around the unconfirmed applications to the New Zealand Community Trust and the Lion Foundation.  However, staff have confidence on the ability of the ARA to seek additional funding to ensure that this project progresses.  If funded to the recommended amount, the total Auckland Council funds to the committed to the project will be $1,245,000 of a total of $2,122,500

Project budget/financials:

Total Project Cost (Stages 1,2,3)

$6,441,000

Stage 1 Project cost (updated total)

$2,122,500                  

Confirmed Funding:

1.   Auckland Council CFPF 2013/2014 (for stage 2)

2.   Pub Charity

3.   Southern Local Boards

 

                               

$ 400,000

$ 141,950

$ 245,000

Applications submitted

1.   NZCT                    $300,000

2.   Lion Foundation    $100,000

 

Organisation contribution

                              $ 330,000

Funding received thus far total                              

$1,116,950

Amount requested

$ 604,000

1.        

Recommendation:

That a Facility Partnership grant of $600,000 be approved for the Auckland Rowing Association for Stage 1 of their development  (earthworks and retaining to provide hardstands, water access, boat ramp and parking). 

 

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

 

$2.122,500

(Stage 1)

 

$604,000

 

Sub-regional

 

Fund

 

$600,000

 

 

 

Avondale Intermediate School

16. The total project is to heat and construct a covered enclosure at the Avondale Intermediate School pool.  This application covers the construction of the covered pool enclosure and complements a separate application to the West Facility Partnership Fund for heating part of the project. 

 

17. The Avondale Intermediate School pool is within the Whau Local Board area. Therefore outside geographic area of this central fund.

 

18. The pool is run by the school and provides a venue for children to learn to swim within their community. It is currently used by: a swim school and an after school care programme outside of school hours.

 

19. This application to the fund is to upgrade (cover, fence and light) the Avondale Intermediate School swimming pool in order to increase the utilisation from its current 5-6 months of the year, to an estimated 8 -9 months per year.

 

20. The Western Joint Funding Committee has allocated $100,000 from their facility partnership fund:

 

Resolution number WJF/2014/10

MOVED by Member R Manukia-Schaumkel, seconded by Member S Matafai:

 

That the Western Joint Funding Committee:

b) Allocates Avondale Intermediate $100,000 towards the heating of their pool. An amount of up to $10,000 is to be made available to contribute to the costs of a business case. If Council are satisfied with the outcome of the business case, the balance of the $100,000 is to be made available subject to meeting the criteria of the Facility Partnership Fund by 30 June 2017.

 

21. A cost estimate by Watershed Group Ltd indicates a project budget of $772,000 which includes a filtration system upgrade, building/heat pump/HVAC work, seating and storage, operating requirements, professional services and consent fees. This cost estimate includes works to make the pool compliant to relevant NZ Standards. Staff believe further investigation into the cost estimate is required.

 

22. The project aligns with the Auckland Sport and Recreation Strategic Action Plan, specifically, 8.1 Work with Ministry of Education, School Boards of Trustees and school clusters to form better partnerships to improve access to existing recreation and sport assets and align planning for future provision of community facilities.

 

23. The project also aligns I Am Auckland Children and young people strategic action plan through goal 6 Auckland is My Playground – providing a range of opportunities for sport, recreation, which are easy for children and young people to take up.

 

24. The Draft Community Facilities Network Plan identifies a gap in aquatic provision in the inner-west corridor and includes the following action:

Action 41 - Investigate the provision of aquatic and leisure facilities in the western corridor from Mt Albert to Glen Eden to address potential gap in provision and population growth.

 

25. The nearest pools are West Wave in Henderson, Mt Albert Aquatic Centre in Mt Albert and Cameron Pool in Mt Roskill.  Leisure Unit staff indicate that there is currently a ‘learn to swim’ waitlist at West Wave of approximately 900.  Commercially operated learn to swim opportunities operate out of Mt Albert Aquatic Centre, Owaiwaka District School, Kelston Girls College, New Windsor School pool.  These LTS services are at or near capacity.

 

26. Staff support the project in principle as it helps fill a short-term pool provision shortage in the local area.  Long-term pool provision issues will only be addressed via investment into a purpose built facility, there are however no identified capital works for council constructed swimming pools in the proposed LTP 2015-2025.

 

27. Given the size and location of the Avondale Intermediate School pool, an upgrade of this scale, would not fill the aquatic need in the inner-west corridor as the gap in provision is significant. However, it may support school swimming, learn to swim classes and “squad” or sport swimming training demands.

 

28. The school has been working closely with Watershed Group Ltd to add detail around community partners, funding partners and the proposed budget. Under the conditions agreed upon at the December meeting, the school has instigated a project steering group to be the driving force behind this project and to give guidance on the most appropriate and sustainable operational model for the pool.

 

29. The business case identifies several proposed operational budgets which indicate that the pool could be financially viable. Both proposed operational budgets assume employing a swim school manager and receiving approximately $60,000 per annum as a swim school rental.  The operational model that has been proposed within the business case, suggests the facility be operated by a qualified third party (i.e. existing swim school/pool operator) and be overseen by a Trust.

 

30. Further information is required on how this operation would work given existing school usage and any community access requirements from Auckland Council. Staff consider that a privately managed pool maybe cost neutral for the school but may not be the best arrangement for facilitating community access: such a model may place upward pressure on the scope of works in order to ensure a greater return for the operator.

 

31. This asset is outside of the Central Facility Partnership Fund’s geographical area and while there is likely be benefit to some residents in the central isthmus this benefit is yet to be fully quantified (This data is lacking in the current business case).

 

32. The applicant has been informed that council does not fully fund projects. The financial data submitted reflects that the school considers its investment as being the land, the buildings and the school infrastructure.

 

33. Currently seeking 87% of funding from council would need a clear plan if less.

 

34. Staff plan to work with the school to address information gaps; any funding allocated to the project would be subject to staff having confidence in the information provided.

 

Project budget/financials

Total Project Cost

$772,000

 

Funding` Confirmed

-     Portage Licensing Trust (heating only)

-     FP Fund (West) for heating and business case

 

Funding applications submitted                

-     Lotteries                                             $40,000

 

 

30,000

100,000

Organisation contribution

$0

Amount requested

$672,000

 

Recommendation:

That a Facility Partnership grant of up to $648,000 be approved for Avondale Intermediate School to cover the swimming pool.  The grant to be subject to:

a)   the school providing evidence that there is community access over and above commercially driven learn to swim access and

b)   the level of funding to be commensurate with the level of proven use by residents from the central areas.

 

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

 

$772,000

 

$672,000

 

Whau

 

Fund

 

$648,000

 

 

 

Ellerslie Sports Club Incorporated (Inc.)

 

35. A project to redesign and construct a new clubroom building including an amenities block at Michaels Ave Reserve at an estimated revised total project cost of $4,009,100. Stage 3A of the project is for the ground level amenities and storage block and is costed at $1.6m.

 

36. Ellerslie Sports Club Incorporated (the sports club) is the overarching umbrella for Ellerslie Association Football Club Inc and Ellerslie Cricket Club Inc. In the 2013/14 funding round, the CFP fund supported this project with seed funding of $340,000 to help the sports cub attract further financial sponsorship and support.

 

37. The sports club currently lease part of the Ellerslie Recreation Centre located in Michaels Ave Reserve and is seeking an additional grant of $500,000 as a further contribution towards additional costs that have been identified for the clubrooms project.  

 

38. The project aligns to Orakei Local Board Plan, the Michaels Ave Reserve Master plan, the Auckland Sport and Recreation Strategic Action Plan and outcomes of the Auckland Plan. 

 

39. Council adopted a master plan for Michaels Ave Reserve in 2008. The master plan incorporated a staged approach to provide quality playing surfaces, greater field capacity and improved amenities. 

·    Stage 1: an artificial field installation in 2012/13.

·    Stage 2: an upgrade of lower fields with sand carpets and field lights scheduled to be completed in 2015/16.

·    Stage 3: new public toilets, new changing facilities, a club room for the sports club and associated ancillary works (still to be confirmed and consulted on during April-May 2015). 

40. While council has lead the design process for the development in partnership with the sports club, no budget has been allocated for the design phases for Stage 3 which includes the whole clubhouse building. The original intention was for council to fund the public amenities on the lower level and for the sports club to raise funds for the top level.

 

41. However, as no council or local board budget has as yet been allocated to the amenities side of the capital development, the sports club has taken ownership of the project in order to drive it forward, and to ensure that the project goes ahead as planned, and addresses both codes requirements.

 

42. Specific needs have now been identified for this third stage of the project as it has become apparent that the current clubrooms are no longer fit for purpose. Additional usage from female members of both the football and cricket clubs has placed increased pressure on the existing amenities. Club membership continues to grow for both sports.

 

43. The club has requested a revised cost estimate of the total project with a view to staging the build.  The new QS estimate for the total build is $4,009,100 but the club now wishes to stage the project to ensure that the clubhouse amenities block (stage 3a) is completed in order to continue the playing of both sports at competition level and to address the requirements of  both codes (cricket and football).

 

44. The sports club believes the project will have more chance of getting started if it were to be staged. Therefore it has drawn up plans and specifications for a fully scoped up fit-for-purpose amenities block as being stage 3A of the build. The ablution and changing facilities need to encompass the needs of the whole park, and become the foundations for stage 2 of the project comprising both clubrooms and a viewing deck.

 

45. A set of revised concept plans has been completed to more accurately reflect the needs of the member sporting codes. There will be an increase in the internal building area and an external deck with a commensurate increase in cost. When the quote (estimated by QS at current building costs) has been reviewed, the club will submit formal funding applications to third party funders as listed

 

46. In working with the local community, the project steering group has sought design options for the clubroom and amenities block, to more fully incorporate its needs and to make the sports club buildings more sustainable long term. The sports club is also seeking interest from third parties in being tenants in the new building.

 

47. The sports club has experience in property development and project management and has submitted a funding timeline, a project timeline and is doing feasibility work around finding a suitable operational model, using sport partnership templates and resources.

 

48. Further funding applications are to be lodged (see below) within a strict timeline due to drawdown requirements being that any monies granted have to be committed within 12 months of receiving the funds.

Project budget/financials

Total Project Cost

$4,009,100

Staged approach –  Stage 3a

Amenities block and foundations request

 

Confirmed funding

-     Auckland Council (CFPF)

 

Applications to be submitted for whole project not just stage 3a

-     NZCT

-     ASB Community Trust

-     Lotteries

-     Lion Foundation

 

$1,600,000

 

 

 $340,000

 

 

 

$500,000

  $1,264,100

$900,000

$280,000

Organisation contribution

$125,000

Amount requested

$500,000

 

Recommendation

That a Facility Partnership grant of $500,000 be approved for Ellerslie Sports Club towards the construction of a new clubrooms building and amenities block at Michaels Ave Reserve. 

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

Stage 3a

$1,600,000

 

$500,000

 

Orakei

 

Fund

 

$500,000

 

 

 

Epsom Girls Grammar School:

49. This project is to create flexible use outdoor court space for both the school and the community at Epsom Girls Grammar School in Epsom.

 

50. The school is proposing to re-surface, re-configure and re-mark the existing court space so as to be more multi-use, and to then cover the courts, to provide all weather playing and training space, releasing pressure on existing indoor spaces and allowing a wider range of physical activities and sports.

 

51. The “Sports Arena and Courts Project” is stage 3A (courts) and 3B (arena canopy) of the Sports Complex project attached to the indoor sports centre facility that was completed in September 2014.  It is envisaged that together the arena and courts will provide a useable flexible space and for the community.

 

52. The total project is estimated at $4,550,000 with an approximate cost for the initial (Stage 3a) court re-surfacing and re-marking part of the project costing $1,555,544. The school has achieved some funding, is seeking $650,000 from the fund and has a fundraising plan for the balance.

 

53. The school has indicated that they would want use of the courts from 7am to 4:30pm (Monday – Friday) and outside of these times the community could use the facility. The exact times would form part of any funding agreement and reflect council’s investment. The current tennis courts are well utilised due to an “open gate” policy and are used by nearby residents and casual visitors year round. 

 

54. The school has decided to stage the project in order to gain specific funding for specific parts of the project.

 

55. Stage 3A (resurfacing of the courts) will feature multi-purpose use for tennis, netball, basketball, football, lacrosse, futsal, hockey, sport and fitness training area. As this stage is predominantly about providing community access, the school has approached council for this part of the project, whereas the school perceives it can more easily attract funding and sponsorship for Stage 3B and 3C (the arena canopy). 

 

56. In 2012/2013 council contributed $200,000 towards the Joyce Fisher indoor sports centre project. The community use aspects are being reported regularly and show a split of 35% usage by school and 65% usage by community groups.

 

57. This project aligns with the Auckland Sport and Recreation Strategic Action Plan 7.2 Infrastructure as a fit-for purpose facility that enables physical activity, recreation and sport at all levels.

 

58. Sport New Zealand’s National Facilities Strategy for Indoor Sports, shows there is currently a 24 court deficit of indoor court space within the central Auckland area. The proposed covered outdoor courts will help reduce this deficit.

 

59. The school has a community oriented approach to their assets and improvements: They support the idea of a sporting hub approach to provide access to quality facilities, within an area of limited available facilities. The school has a proven track record and ability to manage this type of split-use partnership project.

 

60. This project shows strategic alignment and will give increased capacity for community access to outdoor covered court surfaces to mitigate against current and future demands.

 

Project budget/financials

Total Project Cost:

$4,550,000

Stage 3A Project cost 

Confirmed funding

- Own resources

 

Funding applications to be submitted ($490,000)

 - Joyce Fisher Charitable Trust $300,000

 - North and South Trust $20,000

 - Four Winds Trust $20,000
 - Freemasons $30,000

 - Lion Foundation $100,000

 

Other fund raising $230,000

$1,555,544

 

$311,000

 

 

 

 

Total Funding achieved

$311,000

Amount requested

$650,000

 

 

 

Recommendation

That a Facility Partnership grant of $400,000 be approved for Epsom Girls Grammar School towards Stage 3A of the resurfacing of the outdoor court spaces.

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

 

$1,555,544

 

$650,000

 

Albert-Eden

 

Fund

 

$400,000

 



Mt Wellington Tennis Club:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

61. The Mt Wellington Tennis Club is seeking to upgrade their facilities with a view to position itself as a multi-sport club, by providing a variety of flexible sport spaces and surfaces.

 

62. The total cost of the whole upgrade project is $258,782 and the club has completed Stage 1 at a cost of $98,630. The Stage 2A / 2B components of the project are priced at $160,000.

 

63. The club has completed Stage 1A, 1B and 1C which comprised the upgrade of courts 1,2 and 3; the demolition and replacement of the practice wall; and lighting of court 1.

 

64. Stage 2A includes creating a new artificial turf space for young children and installing floodlights over three courts.  Stage 2B is installing a new artificial surface on courts 4 and 5 with adjustable height nets; improving the site fencing and installing an additional electronic access system.

 

65. The club is situated on Dunkirk Rd, Mt Wellington War Memorial Reserve, and is affiliated to Tennis Auckland. Council owns the building and the land and the club owns the surface improvements. The current lease expires on 31 December 2024.

 

66. The club partners and has received letters of support from Marist Rugby, Auckland Football Federation, Pacific Wardens Group, Genesis Youth trust, Sommerville Special School and Grace International Church.

 

67. The club has been working with council and Sport Auckland on the sports partnership initiative. Council’s sports partnership team reports that the current committee is innovative, energetic and capable.

 

68. The club’s recent strategic planning process has identified a demand to become a multi-sport entity and in 2013 the club received land owner approval to amend its lease to allow multisport activities on the grounds. The club is seeking to diversify its activities in order to remain financially sustainable by responding to community needs.

 

69. The project shows strategic alignment and significant community benefit: It meets the outcomes of the Maungakiekie-Tamaki Local Board Plan and council strategic documents. A concept plan for the reserve is currently being developed, inclusive of the club’s plans.

 

70. The club is endeavouring to future proof itself by partnering with other sports such as futsal and volleyball by introducing flexible height nets on the flexi-court spaces. The club’s main point of difference is the way in which it is open and accessible for informal and flexible use.

 

71. There is evidence of commitment and support from a variety of aligned groups such as Marist Club who can use the courts as a wet weather training facility and different codes who can train and play side by side through the use of upgraded surfaces and dividing nets.

 

72. The club has previously received grants from ASB Community Trust and Mt Wellington Foundation and raised its own funds to upgrade the 3 courts (stage 1) to provide better all-weather surfaces for tennis and for sport training purposes.

 

73. In seeking to become truly multi-purpose and multi-use the club now needs to complete Stage 2 of the upgrade project and continue to expand the activities and sports available.

 

74. The club has supplied a funding timeline and a project timeline for the works to take place and have an organised and efficient committee in place with nominated roles for ongoing maintenance and management, fund-raising and operational oversight.

 

75. The club has already invested in the upgrade project and has shown an increase in capacity and capability after working with staff towards the Sport Partnership initial stages of development. This support and guidance will be continued.

 

76. Staff believe there is merit in the club’s proposal and support the club’s plans.  However, further work with the club is required to confirm community access arrangements.  The club is proposing a different public access arrangement to what currently exists at the courts. 

 

77. If the project is successful in securing the funding it requires, the club proposes to install card access system allowing access to the courts on a pre-booked arrangement.  There may be a small access charge to the courts for public access and details are still to be confirmed.

Project budget/financials

Total Project Cost

$258,782

Stage 1 (Completed)

Funding confirmed (used in stage 1)

- ASB Community Trust
- Mt Wellington Foundation
- Maungakiekie-Tamaki Local Board

                                $98,782

                                                         

                                $30,000

                                $50,568

                                $11,000

Stage 2 costs

Funding application submitted  

 
 - Mt Wellington Foundation $20,000

                             

 

 

$160,000


Amount requested


$130,000


Recommendation:

That a Facility Partnership grant of $100,000 be approved to Mt Wellington Tennis Club towards the resurfacing and upgrade of the existing courts and spaces for multi-sport use.

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

 

$160,000

 

$130,000

 

Maungakiekie – Tamaki

 

Fund

 

$100,000

 

 

 

Selwyn College

78. This project is to upgrade the outdoor hard courts with artificial turf to enable the school and community to maximise the court facility for netball, basketball, and tennis as well as sports such as soccer, ultimate frisbee, touch rugby, hockey and fitness training.

 

79. The total cost of the project is $157,616. The school has sought sponsorship and other funding and is now seeking $111,855 from this fund.

 

80. The heavy usage on the current courts and competing demands from traditional sports with new sports has created a demand for year round access and use of flexible court space.

 

81. The school estimates that the courts are used by the school for 85 hours per week and are available to other school and community users for all other hours (but are weather and light dependent). The court areas are open access with neither fences nor gates around them.

 

82. With an upgrade the college expects even more community groups to take advantage of an artificial playing surface.  A community access schedule can be developed with the college through its business manager to ensure a balance between school and other use. It is currently used by a university, other local schools, and several sports clubs as well as for casual use by the local community.

 

83. The application shows how the upgrade will provide an improved level of service and an increase in opportunities for participation as the courts will be re-configured in a more flexible way as designated on the plan. There is potential for 3 netball courts and 1 basketball court OR 6 tennis courts and a hockey training area.

84. The resurfaced outdoor space will help alleviate the shortage of outdoor space in this locality and increase use by community groups.

85. The updated school business plan outlines how the facility can be more than just a school asset and become a true community space and recreation hub, with a variety of buildings fields, courts and facilities clustered around the ASB Stadium on-site.

86. The management of ASB Stadium will be available for overseeing and collecting data around the use of the facilities.

87. Staff has confidence that the college can deliver on this project. The school has been able to identify and confirm additional funding partners and to map patterns of community use since the application has been progressed to stage two.

 

Project budget/financials

Total Project Cost

$157,616

Confirmed funding
  -  The Lion Foundation                      $15,000
   -  Mt Wellington Trust                       $15,000

 

 

$30,000

Organisation contribution (from Fuji Xerox donation)

 $ 15,761

Amount requested

$111,855

 

Recommendation:.
That a Facility Partnership grant of $100,000 be approved for Selwyn College towards the resurfacing and upgrade of the existing courts and spaces for multi-sport use.

 

Total Project Cost

Amount  Requested

Local Board

Recommend

  Amount

 

$157,616

 

$111,855

 

Orakei

 

Fund

 

 

$ 100,000

 

Three Kings United Football Club Inc.:

88.   A project to build new clubrooms at Keith Hay Park and incorporate an amenities block, a changing room, storage and suitable areas within the planned design.

89.   Three Kings United Football Club (the club), is New Zealand’s largest football club with approximately 7300 members, players and supporters. It is estimated that 20% of the club’s 2,300 playing members are of different ethnicities.

90.   The club was granted $340,000 by the committee in 2013/2014 funding round as seed funding towards its long planned “New Clubrooms” project. The project is aligned to the concept plan that has been developed by council for Keith Hay Park.

91.   The club has worked closely with council staff and the other Keith Hay Park facilities to align the timing of this project, and to incorporate the four council changing facilities that are currently preventing the car park from being completed.

92.   The club is placing special emphasis on providing better changing facilities, particularly for the increasing numbers of female users and members. The current changing facilities are not appropriate for members from other ethnic groups (such as Muslim players) who are part of the increasing diversity apparent within this club and its community. 

 

93.   Community support for this development has been captured through public submissions in May 2012 as outlined in the document “Analysis of Keith Hay Park Concept Plan Feedback”. It suggests community groups will be more likely to feel welcome in a facility that will cater for a variety of sporting and cultural requirements.

 

94.   The club has initiated talks with schools, with holiday programme providers and with other park users, codes and sports as to their potential use of the new clubrooms, leading to a more community focused resource. These overtures and informal surveys have led the club to become concerned to cater for increasing diversity in gender groups, age groups, ethnic groups and the greater range of cultural differences.

 

95.   The club’s response has been to ensure the changing room and toilet facilities will be designed for a more diverse mix of playing members and other user’s needs, within the  new clubhouse build, (particularly for the growing numbers of women players) but this will incur extra costs. This application is seeking funding to help address some of the additional costs incurred in catering for a different emerging demographic.

 

96.   Since 2009 there has been an increase of 19% in female players in the club. (Across the region it is a 13% growth). The growth has meant an expansion of an extra five teams at the club and an additional estimated 31 female teams across Auckland Region.

 

97.   The club’s current facilities are dated and inadequate given the growth the club has experienced over the past five years:  the club now has six women’s teams and has 67 girls’ teams under 17 years of age. Half of these teams would play at Keith Hay Park each week.

 

98.   This second application places special emphasis on the changing room facilities and amenities block which are taking priority in the newly specified ground level building. The latest design incorporates a separate set of facilities and public toilets that will be open and accessible for public use when club facilities are closed.

 

99.   The new building timeline, if all fundraising is achieved according to plan, would be summer of 2016 /2017 with woks ideally starting in October at the end of the 2016 football season. This will then allow the removal of the council owned changing rooms.

 

100. The club committee in working towards its targeted funding plan has demonstrated an ability to network with sponsors and seek funding from a variety of avenues in order to achieve financial goals and operational sustainability.

 

101. The club has been advised to only place their formal submissions to other third party funders, when the Council has confirmed consents and sufficient seed funding is in place to attract a positive result.

 

102. The new facility will follow maintenance and operating plans similar to the one used for the Club’s current facilities/existing clubrooms, following an annual budget plan. A general manager is on site and responsible for oversight and overview of both the project and the ongoing operations for the club.

 

103. Staff and parks personnel have been working closely with the club management to keep updated on progress with sports fields upgrades and the proposed building project.

Project budget/financials

Total Project Cost

$3,300,000

Confirmed funding

-     Council June 2014 CFPF

 

Funding applications currently submitted  :       

            -  Lotteries                        $900,000

            -  ASB Community Trust  $500,000

-  NZCT                            $400,000
-  Lion Foundation            $150,000 (fit out)

 

$  340,000

 

 

 

Organisation contribution

$230,000


Amount requested

                            

                               $750,000

 

Recommendation:

That a Facility Partnership grant of $500,000 be approved for Three Kings United Football Club towards the construction of a new clubrooms building at Keith Hay Park, in alignment with the upgrade of Keith Hay Park.

 

 

 

Total Project Cost

Amount  Requested

   Local Board

   Recommend

Amount

 

$3,300,000

 

$750,000

 

Puketapapa

 

Fund

 

$500,000

 

 

 

 

2.   Summary of Feasibility Study Applications with Recommendations:

Akarana Golf Club Inc.:

 

104. Akarana Golf Club is seeking funding for a feasibility study for design work associated with a proposal to create a bowling venue at the course by combining several local bowling clubs in a new location at Akarana Golf Club.

105. A Heads of Agreement with the Mt Albert Bowling Club is in place and the golf club has also had discussions with Balmoral Bowling Club, about the proposal. It should be noted that the both the Mt Albert and Balmoral clubs currently own their own land.

106. The Auckland Bowls Regional Facility Strategy 2012 highlights the need for bowls to consider consolidation and rationalisation of bowling clubs and also for Auckland to develop an indoor “home of bowls” facility.  The regional facility strategy suggests that 2020 partnership clubs be developed between the Mt Albert, New Lynn and Avondale clubs.  The Balmoral club is suggested to partner with the Carlton-Cornwall, Epsom and Mt Eden clubs.

107. Council has recently funded Auckland Bowls to complete a feasibility study to identify locations where a “home of bowls” could be located.  This proposal from Akarana Golf Club would complement the Auckland Bowls feasibility study.

 

108. Auckland Bowls supports the concept of a development at the golf club to incorporate a world class bowls facility involving several nearby bowling clubs. Auckland Bowls sees rationalisation (as signaled in the Auckland Region Bowls Facilities Strategy) as a way of building sustainability for sports that share an ageing membership base and a need to find exciting initiatives to encourage a new generation of participants to both sports.

109. By combining resources the combination of the clubs could provide the facilities and finances to ensure ongoing viability by requiring the bowling clubs to sell their land to finance the new combined project with associated costs.

110. This proposed dual sport alignment project allows Akarana Golf and Mt Albert Bowls to use the same clubhouse to ensure long term financial sustainability and capability.  Completion of a feasibility study would give Akarana Golf Club a clearer picture of community needs and future partnerships, beyond their own information.

111. The application as currently submitted includes the construction of a physical model of the proposed facility as well as further concept design work by an architect and sub-consultants (surveyor, engineer, planner, quantity surveyor) to allow a presentation to members of bowling clubs and the golf club.

112. Staff suggest that this would not be a priority for the fund, but believe the combined golf club/bowling club concept has merit.

113. Staff have communicated to the golf club that in order to meet the priorities of the fund, the scope of the feasibility study would need to consideration additional operating and governance structures than what is currently proposed.

 

114. In addition, staff would support a feasibility study that examines how the proposal increases participation and financial sustainability for both sports codes.

 

115. Staff would need to work closely with Akarana Golf Club and its partners to redevelop the feasibility scope.

 

Recommendation:

 

That a Feasibility Study grant of $20,000 be approved for Akarana Golf Club to study the feasibility of a joint bowls/golf sports complex, subject to agreement from Akarana Golf Club to a re-scoping of the feasibility brief.

 

 

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

 

$63,000

 

$20,000

 

Puketapapa

 

 

Fund

 

$20,000

 

 

 

 

 

 

 

 

 

 

 

Auckland Netball Centre Inc.:

 

116. In 2008 Auckland Netball commissioned a master plan for the AMI Netball site in Stonefields to show a possible range of future developments that could cater for the increased demand for netball across the region.

 

117. Since then a number of factors have changed, notably the purchase of Colin Maiden Park by Auckland Council, and the projected annual participation figures which have also been exceeded by several percent.

 

118. Auckland Netball and staff had discussions in 2013 about commencing a feasibility study but agreed to hold off until the Colin Maiden Park purchase and subsequent Colin Maiden Precinct Master Plan were under way.

 

119. The Auckland Netball Strategic Plan 2012-2020 is a well formulated document that highlights the development pathways  for netball at all levels  and shows how it will contribute pro-actively to the growth and provision of sport and recreation in Auckland.

 

120. The purpose of the Feasibility Study is to establish a clear way for future development of Auckland Netball’s site and to cater for maximum utilization by community users and to help inform the decision making for Auckland netball.

 

121. Auckland  Netball  have put funding into a “Needs Assessment” paper intended as a pre-cursor to a more detailed feasibility study: one of the summary findings from the assessment recommended that a wider engagement with key stakeholders and the netball community, be undertaken as part of a detailed feasibility study.

 

122. Staff support funding this feasibility study which will focus on the next stage of development at Auckland Netball Centre including potential partners and partnerships.

 

Recommendation:

 

That a Feasibility Study grant of $20,000 be approved for Auckland Netball Centre to investigate options on the sharing of their venue with other sports.

 

Total Project Cost

Amount  Requested

Local Board

Recommend

Amount

 

$26,000

 

$20,000

 

Sub-Regional

 

 

Fund

 

$20,000

 

 

 

 

 

 

Auckland Softball Association:

123. The Auckland Softball Association has applied for a feasibility study grant to investigate options for shared facilities with other sports that utilise Mt Roskill War Memorial Park, May Rd, Mt Roskill.  

 

124. Since 2014, a park user group has been meeting to discuss common issues on the park.  The user group comprises the following groups:

·    Auckland Softball Association

·    Eden Roskill Softball Club

·    Mt Roskill Saints AFL Club

·    Central City Baseball Club

·    Puketapapa Local Board members

·    Owairaka Athletics Club

·    Auckland Football Federation

·    Mt Roskill Rugby Club / Suburbs Rugby Club

·    Auckland Council

125. The Auckland Softball Association’s application states that they would use a feasibility study to help them and aligned clubs to ascertain how best to achieve:

126. The provision of a building which fully complies with all requirements and modern users expectations within Mt Roskill War Memorial Park

127. Identify a Governance and Management structure to oversee and direct the path into the future

128. The growth of core club activities for all sport and recreation activities in partnership with the community.

129. The Auckland Regional Softball Facility Plan (2013) has identified Mt Roskill War Memorial Park as a potential venue for hosting national tournaments. The feasibility study would help ascertain the requirements to help make this happen. Letters of support for this application have been received from member clubs of the user group.

 

130. The Eden-Roskill Softball Club currently has a clubroom based on the park.  The club’s final lease expires in 2017.  The Puketapapa Local Board has included funds in their local board plan to construct a 90ft baseball diamond on the park. 

 

131. Staff support funding towards this feasibility study on the need for a multi-sport facility at Mt Roskill War Memorial Park.

 

 

 

 

 

Recommendation:

That a Feasibility Study grant of $20,000 be approved for Auckland Softball Association to investigate options on the development of a multisport facility at Mt Roskill War Memorial Park.

Total Project

Cost

Amount Requested

Local Board

Recommend

Amount

 

 $35,500

(maximum)

 

$20,000

 

Puketapapa

 

Fund

 

 

     $20,000

 

 

 

Metro Mt Albert Sports Club:

 

132. The Metro Mt Albert Sports Club is seeking funds to investigate options for the future of their existing clubrooms building in line with the Phyllis Reserve master plan which proposes a new clubroom facility and associated amenities block be constructed to fit in with a reconfiguration of the sports fields on the reserve.

 

133. The club is an overarching entity for two member clubs, the Metro Football Club and the Metro Softball Club. The Sports club is responsible for the overarching governance of both clubs including the management of the shared clubrooms which have become tired and in need of modernization.

 

134. The New Zealand Transport Agency as part of the State Highway 16/20 Waterview Connection Project was required to compensate Auckland Council for the loss of the sports field at Waterview Reserve by way of a financial payment.

135. The compensation payment is to be used to upgrade Phyllis Reserve to improve the quality of the existing sports fields and to progress the development of the Albie Turner Field in the north east part of Phyllis Reserve.  The Metro Mt Albert Sports Club is located at Phyllis Reserve and both sports use it as their home ground.

 

136. Council has undertaken a master plan for Phyllis Reserve, with the Albert-Eden Local Board adopting the master plan on 1 October 2014.

 

Resolution number AE/2014/52 

MOVED by Member MJ Watson, seconded by Member RAJ Langton: That the Albert-Eden Local Board:

 

a) approves the master plan for Phyllis Reserve for implementation.
b) notes that Phase 2 will require removal of the current car park and clubrooms.
c) requests that work is progressed to bring forward Phase 2 dependent on sufficient funding being secured for the rebuild of clubrooms.

 

137. The master plan proposes a two phase development.  The first phase of the development is to construct a sports field on the north eastern end of the park, to become the sports club new number 1 field and development of the perimeter path and two upgraded existing fields.  In addition the dog training area would be relocated next to a new joint clubroom facility.

 

138. Council is currently working on geotech issues relating to the sports fields component of the project.  The final layout of the sport fields and their composition e.g. sand carpet, artificial or a synthetic hybrid is still to be determined.

 

139. The second phase would involve construction of a shared club room building to overlook the new upgraded number 1 field and the relocated dog club facilities. The shared club rooms to include spaces for the Akarana Dog Club, Metro Sports Club, toilets, changing and storage.

 

140. As stated in the above Albert -Eden Local Board Resolution there is a desire from the Local Board to see Stage 2 progressed as quickly as possible. The Albert-Eden Local Board currently has unallocated SH20 compensation money that they may want to contribute to the toilets/changing rooms portion of the development.

 

141. It is anticipated the clubrooms and ablutions block would be developed in partnership with the Albert-Eden Local Board, Metro Sports Club and the Akarana Dog Training Club. 

142. The proposed feasibility study would outline options for either relocating the clubrooms on the park or redesigning them on the current footprint and would provide cost estimates around building options.



Recommendation:

 

That a Feasibility Study grant of $20,000 be approved for Metro Mt Albert Sports Club to investigate options around developing a new clubroom facility at Phyllis Reserve, Mt Albert.

 

Total Project Cost

Amount Requested

Local Board

Recommend

Amount

$29,500 (maximum)

$25,000

Albert-Eden

Fund

$20,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dynamic Rhythmic Gymnastics:

 

143. The Dynamic Rhythmic Gymnastics Club is currently based at Sacred Heart College and is seeking funds for a feasibility study that will provide options for the club to secure a long term premises solution.

144. Currently there is no formal lease in place and no certainty of tenure at Sacred Heart College.

 

145. The club has had preliminary discussions with Eastern Suburbs Gymnastics Club about the possibility of joining with them in any future development project; they have also undertaken an internal, informal Needs Analysis amongst various stakeholders.

 

146. Dynamic Rhythmic Gymnastics is affiliated to Gymsports NZ who fully supports the application for a feasibility study which they see as a necessary step in assessing the facility options for the biggest “Rhythmic only” club in New Zealand.

 

147. The club is seeking alternate facility options as they are severely restricted by their current premises especially around access in the afterschool peak time for young children.  The club provides classes for gymnasts from recreational levels through to high performance training and competition.

 

148. The club has grown significantly after embracing diversity and inclusiveness and after they introduced a Special Olympics programme alongside a squad working towards the high performance pathway model.

 

149. The disciplines within rhythmic gymnastics require a large indoor venue with sufficient roof height to allow all elements of the sport. Consequently there are issues around finding a stand-alone site with these specific requirements.

 

150. The Club requires the feasibility study to identify other groups or clubs who have either gymnastics or fundamental movements focus; who may have similar spacial requirements; who may be looking to share premises and who may equally embrace a building or makeover project.

 

151. Staff have been working in partnership with Gymsports NZ and the club on this project to allow strategic input into the scoping of the study.

Recommendation:

 

That a Feasibility Study grant of $20,000 be approved for Dynamic Rhythmic Gymnastics Club to investigate long-term facility options subject to strategic input being obtained from Gymsports NZ

 

Total Project Cost

Amount Requested

Local Board

Recommend

Amount

$25,000

$20,000

 

Orakei

 

Fund

$20,000

 


Central Facility Partnerships Committee

13 April 2015

 

 

Central Facility Partnership Fund - Project Updates

 

File No.: CP2015/05064

 

  

Purpose

1.       This report provides an update on projects previously funded. 

Executive Summary

2.       There are four outstanding legacy council projects; St Heliers Community Centre and church, Nga Hau Maiangi, Akarana Marine Sports Trust, and Tri-Star Gymnastics Club. All projects are tracking within timeframes.

3.       Seven 2012/2013 round projects (including two feasibility studies) have been completed since the last update. Staff are continuing to work with the three remaining projects.

4.       There are eight 2013/2014 round projects (including three feasibility studies). All projects are tracking within timeframes.

 

Recommendations

That the Central Facility Partnerships Committee:

a)      Receive the Central Facility Partnership Fund – Project Updates report and note the updates.

 

Attachments

No.

Title

Page

aView

Central Facility Partnership Project Updates

43

     

Signatories

Authors

Shamila Unka - Team Leader Sport & Recreation  

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - General Manager Parks, Sports and Recreation

 


Central Facility Partnerships Committee

13 April 2015

 

 

Central Facility Partnership Project updates:

Legacy Projects

Project

LB Area

Project Description

Project Cost

Grant Amount

Update

St Heliers Community Centre and Church

Orakei

Large scale redevelopment of the existing site

$3.8m

$1,250,000

Project completed.  Opening ceremony held on 28 March 2015.

Nga Hau Maiangi

Maungakeikei-Tamaki

Pontoon development & new club redevelopment at Ian Shaw Reserve.

$2.8m

$1,250,000

 

Piles and pontoons completed.   Clubhouse building (stage 1) has commenced.  Due to be completed in October 2015

Akarana Marine Sports Trust

Orakei

Redevelopment of the existing site at The Landing

$13m

$1,000,000

Fundraising is continuing with an extra $1m confirmed from  ASB Trust and

$650,000 from NZCT.

Building demolition scheduled May 2015 with construction to start in June 2015.

Tri star Gymnastics Club

Puketapapa

Stage two developments and fit out of the mezzanine section.

$1.35m

$650,000

 

Project is expected to be completed May/June 2015.

2012/13 Round – Capital Projects

 

 Project

 

LB Area

 Project Description

Project Cost

 Funding Allocated

Project Status/ update

 

Barrier Social Club

Great Barrier

 Island

To replace leaking roof

$20,000

$20,000

 

 

 

Completed.

 

East City BMX Club

Orakei

Upgrades and improvements to BMX track and facilities at Merton Road Reserve

$243,600

$150,000

 

 

Completed.

 

Epsom Girls Grammar School - Indoor Sports Centre

Albert-Eden

 

Completion of Joyce Fisher Sports Centre.

$2.625,000

$200,000

 

 

 

Completed

 

Mt Roskill Grammar School - Artificial Playing Surface Trust

Puketepapa

 

To replace the existing turf with a water turf and to fix damage to the underlay of the existing turf

$1.405m

$400,000

 

 

Draft resource consent conditions issued.

 

Friends of Onehunga Community House

Manugakeikei-Tamaki

 

Restoration of Room 7, at Onehunga Community House

$137,345

$45,000

 

 

 

 

Completed.

 

Ponsonby Cruising Club

Waitemata

Installation of lift for physically impaired and blind sailors

$105,768

$25,000

 

 

Completed

 

Te Papapa Onehunga Rugby Football and Sports Club

Manugakeikei-Tamaki

Redevelopment of clubrooms

$700,000

$300,000

 

Club still to lodge consents and LOA.  FPA will be developed once all funding is secured. 

 

West End Lawn Tennis Club

Waitemata

 

Renovate, expand and improve the Clubhouse

$1.053,000

$250,000

 

Project approx. $150k short of being fully funded.  Club may stage project in order to begin construction. 

 

 

2012/13 round – Feasibility Studies

 

 Project

LB Area

 Project Description

Project Cost

 Funding Allocated

 Project Status/ update

 

Auckland Badminton Association and Auckland Table Tennis Association

Albert-Eden

Feasibility study for Auckland Table tennis and Auckland Badminton Association to scope a shared space on the existing site.

$35,000

$30,000

Completed.

 

Auckland Deaf Society

Albert-Eden

Feasibility study to investigate the development of a community centre on the Balmoral site

 

 

 

 

 

 

 

$50,000

 

 

 

 

 

 

$35,000

Completed.

 

2013/14 Round – Capital Projects

 

Project

LB Area

Project Description

Project  Cost

Funded

Project update

 

Auckland Grammar School

Albert-Eden

To develop an artificial turf with lights to release pressure on the existing grass fields

$1,600,000

$  400,000

Project delayed until 2015/16 summer due to school’s other commitments.

 

Auckland Rowing  Association Incorporated

Regional

Stage 1  development of a Regional Watersports Centre in Highbrook.  Installation of hardstands, a boat ramp and car parking areas

$2,122,500 stage 1

($6,441,00 total project)

$400,000

 

Seeking further support this funding round.

Tenders received for Stage 1 work.

 

Ellerslie Sports Club

Orakei

To build a club rooms for both cricket and football on Michaels Ave Reserve as part of the Stage 3 of the Michael Ave Reserve Concept Plan.

$1,600,000 stage 3

($4,009,100 total project)

    $340,000

Project being staged.  Seeking further funding from this round.

 

Great Barrier Island Community Heritage and Arts Village Trust

Great Barrier

To complete renovation and refurbishment of the Grey Homestead as a heritage museum.

$87,854

 $67,528

Project almost complete.  Awaiting further supplies of timber..

 

Three Kings United Football Club

Puketepapa

To build a new clubhouse in accordance with the council developed Keith Hay Park plan.

$3,300,000

$340,000

Seeking further funding from this round.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2013/14 round – Feasibility Study Projects

 

Project

LB Area

Project Description

Project  Cost

Funded

Update

 

Auckland Basketball Services Ltd (ABSL)

Sub-Regional

To identify opportunities and determine options to remedy basketball court capacity shortage within central Auckland.

$25,000

$20,000

Draft report received.

Staff giving feedback

 

Auckland Bowls Association

Orakei

To scope the potential for a “Centre for Bowls” to be developed in central Auckland, as well as central headquarters, office space and clubroom facilities.

$30,000

$25,000

FPA signed.  Visitor Solutions have been engaged and work on feasibility.

 

YMCA Auckland

Waitemata

 

To identify options or opportunities for the YMCA around the potential to increase the capacity and the footprint of the YMCA City Stadium in Pitt St.

 

$40,000

$25,000

FPA terms being negotiated.  YMCA seeking consultant to finalise the scope.