I hereby give notice that an ordinary meeting of the Central Joint Funding Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Friday, 24 April 2015

2:00pm

Room 3
Level 14, Auckland Council Building
135 Albert Street
Auckland

 

Central Joint Funding Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Member Desley Simpson, JP

 

Deputy Chairperson

Member Pippa Coom

 

Members

Member Harry Doig

 

 

Member Bridget Graham, QSM

 

 

Member John Meeuwsen

 

 

Member Christina Spence

 

 

Member Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

20 April 2015

 

Contact Telephone: +64 21 809 149

Email: michael.mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Central Joint Funding Committee

24 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden Local Board support for the retention of the Central Joint Funding Committee                                                                                                                      7

13        Auckland City Cultural Heritage Fund Allocation 2014/2015 – Funding Round 2 11

14        Community Group Assistance Fund 2014-2015 Round Two                                 41  

15        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Central Joint Funding Committee:

a)         confirms the minutes of its ordinary meeting, held on Friday, 28 November 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Central Joint Funding Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Central Joint Funding Committee

24 April 2015

 

 

Albert-Eden Local Board support for the retention of the Central Joint Funding Committee

 

File No.: CP2015/05739

 

  

 

 

Purpose

1.       To inform the Central Joint Funding Committee of recent resolutions from the Albert-Eden Local Board’s April 2015 business meeting.

Executive Summary

2.       At the recent Albert-Eden Local Board business meeting held on Wednesday 1 April 2015, the board resolved to adopt their Albert-Eden Community Grants Programme for 2015/2016.

3.       In addition, the Albert-Eden Local Board also resolved to support for the retention of the Central Joint Funding Committee and the legacy funds it administers including accommodation support, community group assistance and heritage funds.

4.       The Albert-Eden Local Board also noted that if the Central Joint Funding Committee and its associated funds are not retained, it would result in a loss of funding opportunities for numerous community groups within the central isthmus area.

5.       Attached to this report is a copy of the Albert-Eden Local Board April 2015, item 15 resolutions.

 

Recommendation/s

That the Central Joint Funding Committee:

a)      receives the Albert-Eden Local Board support for the retention of the Central Joint Funding Committee report and notes the attached resolutions.

 

 

Attachments

No.

Title

Page

aView

Resolutions from the Albert-Eden Local Board April 2015 business meeting

9

      

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Central Joint Funding Committee

24 April 2015

 

 


Central Joint Funding Committee

24 April 2015

 

 

Auckland City Cultural Heritage Fund Allocation 2014/2015 – Funding Round 2

 

File No.: CP2015/06154

 

  

 

 

Purpose

1.       This report presents the Central Joint Funding Committee (the committee) with application assessment summaries and funding recommendations for the six eligible applications received during the second funding round of the Auckland City Cultural Heritage Fund (ACCHF) for the 2014/2015 financial year.

Executive Summary

2.       Auckland Council considers that there is a net public benefit derived from providing individuals and community groups caring for privately owned heritage features with financial support towards maintenance and conservation costs.

3.       For the 2014/15 financial year, contestable heritage funding is delivered through legacy council funding schemes and by applying legacy council funding policies.  In the area covered by the former Auckland City council, heritage funding is delivered through the ACCHF.

4.       Seven applications from the Auckland Isthmus and Central area were received during the second funding round. One application was deemed ineligible.  The remaining six applications to the ACCHF meet the scope of works and eligibility criteria for funding. The applications have been assessed against fund criteria and funding recommendations are presented to the committee for their consideration.

 

Recommendation/s

That the Central Joint Funding Committee:

a)      Receives the Auckland City Cultural Heritage Fund Allocation 2014/2015 – Funding Round 2 report.

b)      Considers the funding applications received for Round 2 of the 2014/2015 Auckland City Cultural Heritage Fund Allocation and agree to fund, part-fund or decline each application in this round.

 

 

Comments

5.       The ACCHF is a legacy Auckland City Council contestable fund which is open to the public for applications that seek to conserve, restore and protect aspects of Auckland’s cultural heritage for the enjoyment and benefit of current and future generations.

6.       The ACCH supports a wide range of projects including:

·    restoration or repair of original heritage fabric relating to historic buildings or structures (such as repairs to masonry, joiner, plaster or glazing) or fencing of archaeological sites

·    protection of heritage items (such as earthquake strengthening or fire protection)

·    professional services (such as research, condition reports, conservation plans, heritage plans, conservation work specifications, management plans or supervision of work).

7.       To be eligible for funding, heritage conservation projects must be for:

·    A site or building listed in the Heritage Appendix of the Auckland Council District Plan (Isthmus and Central area Section) or a site that is known to contain an archaeological site recorded on the Auckland Council cultural heritage inventory; or

·    A heritage building or tree not currently listed, but is of sufficient merit to warrant listing; or

·    A site listed in the Schedule of Maori Heritage Sites in the Auckland Council District Plan (Isthmus and Central area Section); or

·    A property that has a heritage tree listed in the Heritage Appendix of the Auckland Council District Plan (Isthmus and Central area Section).

8.       Applications to the ACCHF are assessed by Council subject matter experts against the fund criteria stated in the ACCHF guidelines (appended as Attachment A). These include:

i.        Significance: The project needs to have high heritage significance and regard will be given to whether the resource is scheduled for protection in the Auckland Council District Plan (Isthmus and Central area Section). The project needs to enhance the qualities for which the heritage item is valued.

ii.       Funding Necessity: Whether funding is important to securing the future of an at risk item/place.

iii.      Compliance with Best Practice: The extent to which the project reflects best practice as outlined in the International Council on Monuments and Sites (ICMOS) New Zealand Charter.

iv.      Public Access and Educational Value: The degree of physical access, visual access or educational value.

v.       Extent to which projects recognise Maori perspectives.

9.       This assessment forms the basis of funding recommendations that are presented to the committee for their consideration.

10.     The current interim approach to community funding, endorsed by the Regional Development and Operations Committee (RDOC) in May 2011, allocated decision-making responsibility over the ACCHF to the Central local boards. In March 2014, the Regional Strategy and Policy Committee endorsed the extension of this interim approach to community funding for the 2014/15 financial year.  In total, $50,000 is available for allocation in the Annual Plan for the 2014/15 financial year.

11.     The ACCHF has two funding rounds, closing August 2014 and March 2015. The second funding round for the ACCHF opened for applications on 2 February 2015 and closed on 13 March 2015.

Table One. Summary of ACCHF application closing dates

 

Application closing date

Funding decisions expected

 

Funding meeting 1

 

Friday 22 August 2014

 

October- November 2014

 

Funding meeting 2

 

Friday 13 March 2015

 

May-June 2015

 

12.     The availability of heritage funding and information on the 2014/2015 funding rounds has been promoted through the Auckland Council website, through Auckland Council publications, press advertisements in local print media and email notification to heritage stakeholders.

Consideration

Local Board views and implications

13.     Seven applications from within the Auckland Isthmus and Central area were received during funding round one that closed on 13 March 2015.  In funding round one, five projects were supported with a total of $23,322.92 funding.

14.     Within the second round of ACCH funding, six applications to the ACCHF met the scope of works and eligibility criteria for funding. One application was deemed ineligible because the project was outside of the scope of funding; this application sought a contribution towards a sites 50th memorial celebration.

15.     Following application assessments, it is recommended that all five of the applications received are supported in this funding round with grants totalling $26,677.00.

16.     Finance and resourcing requirements for the delivery of the ACCHF are within current heritage incentive budgets provided in the 2014/2015 annual plan.

17.     Annually $50,000 is available through the ACCHF for allocation by the committee. Current funding recommendations would allocate $26,677.00 to five applications out of the remaining $26,677.07 available for allocation following the first funding round.

18.     This report seeks the view of the affected local boards.

Māori impact statement

19.     The provision of community funding to support historic heritage initiatives provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit Maori.  The significance of sites to Maori and the extent to which applications recognise Maori perspectives is considered as part of the application assessment process.

Implementation

20.     No legal and implementation issues have been identified. The fund will be allocated in accordance with the decision of the Central Joint Funding Committee.

 

 

Attachments

No.

Title

Page

aView

Auckland City Cultural Heritage Fund - Round 2, 2014/2015 application summaries

15

bView

Information report - Auckland City Cultural Heritage - 2013/2014 project updates

25

     

Signatories

Author

Frances Hayton - Funding and Incentives Team Manager

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Central Joint Funding Committee

24 April 2015

 

 











Central Joint Funding Committee

24 April 2015

 

 

















Central Joint Funding Committee

24 April 2015

 

 

Community Group Assistance Fund 2014-2015 Round Two

 

File No.: CP2015/05507

 

  

 

 

Purpose

1.       This report presents the Central Joint Funding Committee with a summary of applications received for the distribution of the Community Group Assistance Fund - round two, to community groups in the Auckland central region.

Executive Summary

2.       The Central Joint Funding Committee was established to distribute the Community Group Assistance Fund (CGAF) and the Community Group Accommodation Support Fund (ASF) to groups in Albert-Eden, Maungakiekie-Tamaki, Orakei, Puketapapa, and Waitemata. The ASF has one round per year and is fully allocated. This report relates specifically to the remaining funds available for distribution in round two of the CGAF. This is the final round of CGAF, as the new community grants policy is now adopted and will be implemented on 1 July 2015.

3.       The CGAF assists groups with projects, programmes, initiatives and events that make a positive contribution to communities within the central local board boundaries.

4.       The CGAF has a total budget of $435,000 to be distributed in two rounds, with $220,851.00 available for distribution in round two. Staff have received and assessed 67 applications for CGAF round two, requesting a total of $920,822.38.

5.       The applications and officer recommendations for CGAF round two were presented to the Central Joint Funding Committee at a workshop on 17 April 2015.

 

Recommendation/s

That the Central Joint Funding Committee:

a)      consider the applications listed in table one and agree to fund, part-fund or decline each application in this round.

Organisation name

Request for funding

Requested

Urdu Hindi Cultural Association of New Zealand

Towards the Urdu and Hindi language promotion

 $ 16,811.00

Auckland Badminton Association Inc

Towards standard and tournament shuttles standard, rackets, gear bags, coaching, and administration.

 $ 10,000.00

Royal New Zealand Coastguard Boating Education

Towards life jackets and grab bag sets, takacat boat, training, fog horn, bailer, safe boating certificates.

 $ 20,588.38

Te Roopu O Wai Ora Inc.

Towards weekly fitness classes held at Mt Albert YMCA.

 $   3,500.00

Artspace (Aotearoa) Trust

Towards 2015 Curatorial Assistant exhibition (group exhibition with local and international artists).

 $ 25,000.00

Youthline Auckland Charitable Trust

Towards facilitation, transition staffing and overheads.

 $ 12,180.00

Home and Family Counselling

Towards facilitator, room hire, refreshments, facilitator supervision, project administration and printing costs.

 $   2,970.00

Ellerslie Theatrical Society Incorporated

Towards publicity for three productions

 $   2,465.95

New Zealand Sri Lanka Forced Migrant Support Group

Towards community mobilisation and employment preparation

 $ 10,000.00

The People of Auckland Community Trust

Towards activities, food and general supplies for a community and family event.

 $   1,478.00

Marist Auckland Water Polo Club Incorporated

Towards pool hire.

 $ 25,000.00

Newmarket Playcentre

Towards an outdoor playground for children aged zero to six years.

 $ 20,000.00

Show Me Shorts Film Festival Trust

Towards marketing, events, administration, programming, staff and sponsorship.

 $ 18,210.57

The Karangahape Road Business Association

Towards design, layout and printing of the publication 'A history of Myers Park’.

 $   5,750.00

Glen Innes Chinese Friendship Group Inc.

Towards planting trees and the celebration of the Chinese national day and August festival.

 $   2,158.00

Blind Foundation

Towards the salary of a counsellor.

 $ 15,000.00

Carlson School for Cerebral Palsy

Towards a World Cerebal Palsy Day event.

 $   5,000.00

Father and Child Trust

Towards the salary of a counsellor.

 $ 10,000.00

Harcourt’s Eden Epsom Tennis & Squash Club Inc

Towards installing a tennis volley board at the club.

 $ 13,329.65

Tamaki Makaurau Matariki Festival Trust

Towards project management fees and video conferencing fees.

 $ 18,000.00

Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga

Towards hall hire, dance instructor and consumables for the 'Healthy Hobbies' project.

 $   3,570.00

StarJam Charitable Trust

Towards workshop tutor fees and venue hire for the talent expansion programme.

 $ 20,000.00

Black Grace Dance Company

Towards the costs for an open rehearsal.

 $ 12,350.00

Essentially Men Education Trust

Towards venue hire, car hire, audit fee's and youthline hall hire.

 $   9,000.40

Almanar Trust

Towards event costs for celebration of Eid Day.

 $ 23,000.00

Point Chevalier Co-operating Parish (Homestead Community Church)

Towards furnishing the Homestead Community House.

 $   6,084.22

Chinese New Settlers Services Trust

Towards the salary of a counsellor.

 $ 20,000.00

Opposable Thumb Films

Towards costs to produce the short film 'Have you tried, maybe, not working?'.

 $   6,000.00

Auckland Tamil Sports Club

Towards Auckland Council hall and field hire and private court hire.

 $   6,000.00

Kelmarna Gardens Trust Board

Towards volunteer costs, plant nursery, the events calendar and the neighbourhood outreach programme.

 $ 25,000.00

Circability Trust

Towards circus facilitators, teacher training, advertising, catering, photographer fees and festival activities.

 $ 25,000.00

Rape Crisis Auckland

Towards delivery costs for running the ‘BodySafe' and ‘Sex'n'Respect’ programmes.

 $ 20,000.00

Shine - Safer Homes in New Zealand Everyday

Towards facilitator fees for running the 'No Excuses' men's programme.

 $ 18,120.00

Splice (legal name, Methodist Mission Northern)

Towards consultation fees, project co-ordination and travel costs.

 $ 20,632.00

NZ Ethnic Women Trust (Formerly known as NZ Somali Women Inc.)

Towards costs to run parenting seminars, a tea club and family day gathering for refugee and migrant families.

 $ 18,920.00

The UMMA Trust

Towards employing a part-time community co-coordinator.

 $ 25,000.00

The Carol White Family Centre Incorporated

Towards fuel and food vouchers, volunteer travel costs and resource materials.

 $ 20,000.00

Manukau Pacific Island Trust

Towards employing part time community support workers, venue costs and workshop resources.

 $ 18,700.00

Chinese Senior Citizens Health Exercise Group Inc.

Towards venue hire at the Fickling Centre.

 $   8,000.00

New Zealand African Welfare Service Trust

Towards camp costs for youth.

 $ 25,000.00

New Zealand Nejashi Trust Incorporated

Towards tutors costs.

 $ 24,500.00

Elevate Christian Disability Trust

Towards employing a part time support coordinator, administrator and van driver.

 $ 20,000.00

Maungarei Community Christian Trust

Towards mobile outdoor multi-use display units for programmes and events at Riverside Community Centre and 5A Waipuna Rd.

 $   6,244.50

Roopa Aur Aap Charitable Trust

Towards hall hire, travel expenses, volunteer reimbursements, promotional material,petrol and a counsellor salary.

 $ 20,000.00

Bhartiya Samaj Charitable Trust

Towards material costs for cultural and language classes.

 $ 10,650.00

Life Education Trust South East Auckland

Towards the cost of producing and printing workbooks.

 $ 20,000.00

The Parenting Place - Toolbox Division

Towards employing a whanau consultant on a 12 week contract for a parenting course developed especially for Maori.

 $ 14,400.00

Diabetes New Zealand, Auckland Branch

Towards poster distribution, newspaper advertisement and letterbox leaflet distribution for National Diabetes awareness week.

 $   2,571.06

Connect the Dots Charitable Trust

Towards art materials, venue hire, tutor wages and administration costs.

 $   5,516.82

GROW NZ Inc

Towards advertising in coffee news and other printed media.

 $ 10,000.00

Muscular Dystrophy Association of NZ Inc

Towards printing and publications of a magazine, printing of literature and counselling services.

 $ 20,000.00

Sudanese Society New Zealand

Towards venue hire and teaching materials for Arabic classes.

 $   2,860.00

Sudanese Society New Zealand

Towards venue hire, band hire and catering for the Eid Festival.

 $   3,925.20

Recreate NZ

Towards costs for bush skills, ‘Mt Ruapehu summit attempt’and Waitomo ‘extreme seeking summits’ programme costs.

 $   9,285.00

Auckland Kids Achievement Trust  - Trading as Foundation for Youth Development Auckland 

Towards costs of running Project K programmes

 $ 10,000.00

Multiple Sclerosis Society of Auckland and the North Shore Inc.

Towards costs for the Multiple Sclerosis awareness campaign.

 $ 21,065.00

The Parenting Place - Attitude Youth Division

Towards an education review, development of lessons, printing and materials.

 $ 15,756.15

Action Education

Towards t-shirts, photography and poster costs.

 $ 12,621.00

PHAB Association (Auckland) Inc

Towards youth worker wages and mobility transport costs.

 $ 15,000.00

Lifeline Aotearoa

Towards the costs of a trainer.

 $ 15,331.80

Rainbow Youth Incorporated

Towards koha, food and resources.

 $ 12,000.00

Nga Rangatahi Toa

Towards artist mentor fees, equipment and vehicle hire.

 $ 22,000.00

Onehunga Combined Sporting Trust

Towards ongoing costs of Waikaraka park.

 $ 20,000.00

The Foundation for Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation - trading name)

Towards printing, street banners, merchandise and salaries.

 $   7,080.68

Mt Eden Community Garden

Seeking funds towards wood and straw for the community garden.

 $   1,737.00

TAPAC The Auckland Performing Arts Centre

Towards marketing and project coordinator fees.

 $ 20,760.00

Maungarei Community Christian Trust

Towards costs for an event, traffic management, a superloo, entertainment, sound system, venue hire, permits, insurance, truck and stage hire.

 $   9,700.00

Total

 

$920,822.38

 

Discussion

6.       Council distributes the Community Group Assistance Funding (CGAF) to assist groups with projects, programmes, initiatives and events that make a positive contribution to communities within the Auckland central local board boundaries. Grants range from $2,500 - $25,000.

7.       The ASF and CGAF are based on the legacy Auckland City Council community funding policy. The new community grants policy is now adopted and will be implemented on 1 July 2015.

8.       The Central Joint Funding Committee was established to make decisions on applications made to both central funds. The committee is made up of a member from each of the following seven local boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei and Puketapapa, Waiheke and Waitemata.

9.       The CGAF round two was advertised on council websites and through community networks. Council received 67 applications requesting a total of $920,822.38

10.     ASF has been fully allocated for this financial year. This is the final round for CGAF.

Assessment process

11.     Applications are submitted online via the smartygrants website, and are assessed by staff according to set criteria. The assessment process was the same for CGAF for the two rounds to ensure consistency across the two rounds.

12.     Groups whose applications were missing documentation or information were contacted and asked to correct or upload information via the smartygrants website before submitting the applications through to the committee.

Analysis of applications

 

13.     The graphs below provide an overview of the number of groups applying from different community sectors. These sectors have been identified by what applicants chose as their target sector in the application form. Frequently, more than one sector was identified by applicants, in which case staff have represented all sectors identified. For this reason, the data provides an indication of the overall areas served by funding for this year.

 

        

 

Consideration

Local Board views and implications

14.     Applications were circulated to the committee prior to this meeting, and the Central Joint Funding Committee discussed these at a workshop on 17 April 2015.

Māori impact statement

15.     CGAF is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community. Only 2% of the applications identified Maori as the primary beneficiaries.

16.     As part of implementing the new funding policy, staff are considering how to improve uptake of the funding by Maori groups.

Implementation

17.     Once the committee has made its decision, all successful applicants will be notified in writing and funds will be distributed. Unsuccessful applicants will also be notified in writing and with a phone call from council staff to discuss specific points in their application.

Attachments

There are no attachments for this report.    

Signatories

Author

Danielle Hibbard – Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards