Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 8 April 2015 at 10.00am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Rendt Gorter

Aotea Family Support Group

 

 

 

 

 

 

 

 


Great Barrier Local Board

08 April 2015

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone. Member JC Cleave led the meeting in a karakia.

 

A minute of silence was observed to acknowledge the passing of Lance McGregor.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2015/29

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Confirms the ordinary minutes of its meeting, held on Wednesday, 11 March 2015, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.


 

9          Public Forum

 

9.1

Rendt Gorter - Aotea Family Support Group

 

Rendt Gorter from Aotea Family Support Group was in attendance to present to the Great Barrier Local Board in respect to the group’s upcoming activities.

 

 

Documents were tabled in respect to Aotea Family Support Group’s activities. A copy of the tabled documents has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Resolution number GBI/2015/30

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Receives the Public Forum presentation.

b)      Thanks Rendt Gorter from Aotea Family Support Group for his Public Forum presentation.

 

CARRIED

 

Attachments

a     Tabled document - Rendt Gorter, Aotea Family Support Group

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Aotea Boardriders Club request for lease

 

Gary Wilton, Parks Adviser Hauraki Gulf Islands was in attendance to present to the Great Barrier Local Board in respect to this report.

 

 

Resolution number GBI/2015/31

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a.           Requests staff to work with the Aotea Boardriders club and local resident representative to investigate the option of locating the proposed clubrooms on public land in the vicinity of the toilets and carpark in the centre of Medlands beach opposite Oruawharo Lane for report back to the board.

b.           Thanks Gary Wilton, Parks Adviser Hauraki Gulf Islands for his attendance and presentation on the Aotea Boardriders Club request for lease report.

 

CARRIED

 

 


 

13

Auckland Transport Report – April 2015 – Great Barrier Island

 

Ivan Trethowen, Auckland Transport Elected Member Relationship Manager was in attendance to present to the Great Barrier Local Board in respect to this report.

 

 

Resolution number GBI/2015/32

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Receives the Auckland Transport Report – April 2015.

b)      Notes that prior to last summer it had asked Auckland Transport to install traffic counters at six sites the board had identified and requests that these be installed for the coming summer.

c)      Notes that it is continuing to investigate options for dust suppressant products and has been advised by other councils and organisations that there are cost effective and practical products which are used regularly elsewhere which it seeks Auckland Transports support to investigate further.

d)      Thanks Board Member Christina Spence for her proactive work on the dust suppressant issue.

e)      Approves the Claris to Crossroads footpath project along Hector Sanderson Road being funded as appropriate from the Local Board Transport Capital Fund.

f)       Requests a report on the state of the island’s footpaths noting that no maintenance or repair work appears to be occurring on these.

g)      Thanks Ivan Trethowen, Auckland Transport Elected Member Relationship Manager for his attendance and presentation on the Auckland Transport Report – April 2015 report.

 

CARRIED

 

 

14

Claris Airport Extension - April 2015

 

John Strawbridge - Manager Auckland Transport Operations and Richard La Ville - Gulf Islands Facilities Manager were in attendance to present to the Great Barrier Local Board in respect to this report.

 

 

Resolution number GBI/2015/33

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Receives the Claris Airport Extension – April 2015 Report.

b)      Notes the Civil Aviation Authority’s current regulatory requirements for aerodrome certification and operation are currently under review, and subject to change.

c)      Thanks John Strawbridge - Manager Auckland Transport Operations and Richard La Ville - Gulf Islands Facilities Manager for their attendance and presentation on the Claris Airport Extension - April 2015 report.

 

CARRIED

 

 

15

Developing the Empowered Communities Approach

 

Resolution number GBI/2015/34

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Receives the Developing the Empowered Communities Approach report.

b)      Where required by the timing of the existing business meeting, the local board either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

 

CARRIED

 

Secretarial note: Post agenda compilation and prior to the business meeting, the author of the report has notified the board of an error in paragraph 12 of the report. Six local board members are on the political advisory group, but we only named five of these. The author apologises for accidentally omitting Kay McIntyre’s name.

 

 

16

Great Barrier Community Grants Programme 2015/2016

 

Resolution number GBI/2015/35

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Adopts the Great Barrier Community Grants Programme 2015/2016 subject to the following amendments to Attachment A.

                        i.            Under Our priorities for grants Priority 1, reword to read “Priority 1 – continuing to support island based community groups that provide facilities and services our community values which aren’t provided by other agencies or organisations.”

                       ii.            Under Our priorities for grants Priority 5, reword to read “Priority 5 – continuing to support projects on private land where the fund allows this and which demonstrate a public good or benefit, particularly in the environment and heritage areas and where there is a financial contribution to the project from the landowner.”

                     iii.            Under Lower Priorities Note against eligibility criteria, reword to read “Note: The Great Barrier Local Board may on a case by case basis, support community organisations providing primary health care or core educational services, where these services are delivered on island by community organisations.”

                     iv.            Under Accountability measures, reword first sentence to read “The Great Barrier Local Board requires that all successful applicants provide:”

                       v.            After Accountability measures at the end of Attachment A add a new section to read:

Assessment and prioritisation

The Great Barrier Local Board expects all groups applying for funding to include in the application a copy of the most recent AGM financial statements and a resolution(s) supporting the application unless a good reason for not supplying these is provided;

 

The board also expects the group’s office holder(s) to attend the business meeting where the application is being considered to speak in public forum or to answer questions unless a good reason for not attending is provided.

                     vi.            Delegates its community development portfolio holders to make final edits in discussion with other board members within timeframes agreed with Community Development.

 

CARRIED

 

 

17

Local Government New Zealand conference and Annual General Meeting 2015

 

Resolution number GBI/2015/36

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Nominates Chairperson Izzy Fordham to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b)      Confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

CARRIED

 

 

18

Chairperson's report

 

Resolution number GBI/2015/37

MOVED by Member JC Cleave, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         Receives the Chairperson’s report.

 

CARRIED

 

 

19

Board Members' Reports

 

A document was tabled in respect to Board Member Jeff Cleave’s updated report. A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

 

Resolution number GBI/2015/38

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

a)         That the report of Board Member Susan Daly be received.

b)         That the report of Board Member Jeff Cleave be received.

c)         That the report of Board Member Judy Gilbert be received.

d)         That the report of Board Member Christina Spence be received.

CARRIED

 

Attachments

a     Board Member Jeff Cleave's updated report

 

 

20

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2015/39

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on the 4th, 11th, 12th and 25th of March 2015.

 

CARRIED

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.43 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................