Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 15 April 2015 at 4.30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

 

 

Deputy Chairperson

Greg Sayers

 

 

 

Members

David Cooper (from 4.34pm)

Item 5

 

 

 

Janet Fitzgerald, JP

 

 

 

 

Gaye Harding-Kirikiri

 

 

 

 

Gary Holmes

 

 

 

 

Lovisa Rasmussen

 

 

 

 

Lisa Whyte (from 4.45pm)

Item 12

 

 

 

ALSO PRESENT

 

Councillor

John Watson (from 6.30pm)

 

 

 


Hibiscus and Bays Local Board

15 April 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number HB/2015/27

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)         accept the apologies from members Whyte and Cooper for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HB/2015/28

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 18 March 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

Items 8 and 9 were heard at 6.30pm

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 


 

12

Renewal and variation of community lease to Torbay Lawn Tennis Club Incorporated, 35 Watea Road, Torbay.

 

Resolution number HB/2015/29

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

a)      approve the renewal and variation of the community lease to the Torbay Lawn Tennis Club Incorporated for Lot 1 DP 6485 and Part Lot 88189, 35 Watea Road, Torbay subject to the following conditions:

i.        Term - 10 years commencing 1 January 2015;

ii.       Rent -  $1.00 plus GST per annum if requested;

b)      approve the Torbay Lawn Tennis Club Incorporated Community Outcome Plan as attached to this report. (Attachment B).

c)      approve the variation to the lease to include the Torbay Lawn Tennis Club Incorporated Community Outcomes Plan as part of the lease agreement

d)      approve the variation to the lease to change the name on the document from the Torbay Lawn Tennis Club Incorporated to the Torbay Lawn Tennis Club Incorporated to reflect the correct legal identity of the organisation.

e)      approve all other terms and conditions in accordance with the terms of the original lease agreement and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

13

Hibiscus and Bays Community Grants Programme 2015/2016

 

Barbara Cade (Team Leader Event Facilitation, North West) was in attendance for this item.

 

Resolution number HB/2015/30

MOVED by Member J Fitzgerald, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      adopt the Hibiscus and Bays Community Grants Programme 2015/2016.

 

CARRIED

 

 

14

Movies in Parks Incident at Freyberg Park

 

Jane Sheetz (Manager Event Delivery) and Barbara Cade (Team Leader Events Facilitation, North West) were in attendance for this item.

 

Resolution number HB/2015/31

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      receive the Movies in Parks Incident at Freyberg Park report.

 

CARRIED

 


 

16

Auckland Transport Update to Hibiscus and Bays Local Board, April 2015

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) was in attendance for this item.

 

Resolution number HB/2015/32

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)         approve construction of Project 383, the provision of five - six parallel car parks on the property at 8 Galbraith Green, Silverdale, based on a firm cost estimate of $61,000.

 

b)      approve the construction of Project 232, Whangaparaoa Road New Footpath – Cedar Terrace to Scott Road, based on the firm cost estimate provided of $134,000, provided it can be delivered in a timely manner.

CARRIED

 

 

22

Draft Silverdale Centre Plan

 

Warren Maclennan (Manager Planning North West) and Peter Vari (Team Leader Planning North West) were in attendance for this item.  Mr Vari gave a powerpoint presentation a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2015/33

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      adopt the draft Silverdale Centre Plan for the purpose of public engagement.

b)      request a joint targeted stakeholder engagement approach with Silverdale Business Association members, landowners, community organisations including heritage groups and sports clubs in the immediate area.

CARRIED

 

Attachments

a     Draft Silverdale Centre Plan Presentation

 

 

15

Developing the Empowered Communities Approach

 

Sue Dodds (Senior Community Development Project Leader) was in attendance for this item.

 

Resolution number HB/2015/34

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:  

That the Hibiscus and Bays Local Board:

a)        receive the Developing the Empowered Communities Approach report and thank Sue Dodds (Senior Community Development Project Leader) for her presentation.

 

b)      provide the following initial feedback on the Developing Empowered Communities Approach:

i)        whilst recognising the opportunities that could be forthcoming through a shift within the Community Development Arts and Culture Department towards a community led community development approach, there is concern that the timeframe adopted for implementation on 1 July 2015 is not feasible for such a major change to be designed, communicated and progressed.  The timeframe does not allow for testing the approach or evaluating impact on the community and the organisation.

ii)         the local board plan outcomes are informed and given shape by communities in Hibiscus and Bays and as such are in fact community outcomes.  These need to be central to the community led community development approach being prepared.  Local board plan outcomes reflect the difference between areas and as such the approach will need to be able to adopt different organisational forms to meet local needs, demands and capacity.  

iii)       trials are needed to demonstrate how the approach being considered would operate in practice.  This should include testing the model against current local board plan outcomes and activities actually taking place within the community sector.

 

d)      discuss at the 29 April 2015 workshop and confirm formal feedback on the “Developing the Empowered Communities Approach” at the local board’s 20 May 2015 meeting.

 

CARRIED

 

 

Dinner adjournment 6.10pm – 6.30pm

 

 

8          Deputations

 

 

8.1

Establishment of a Mens Shed

 

Ross McEwan of The Men’s Shed North Shore Trust in attendance for this item.  Mr McEwan tabled documents including a pamphlet.  A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.  Mr McEwan sought support from the local board on the establishment of a Men’s Shed in the Hibiscus Coast Subdivision area.

 

 

Resolution number HB/2015/35

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Ross McEwan of The Men’s Shed North Shore Trust for his presentation on the establishment of a Men’s Shed in the Hibiscus Coast Subdivision area.   

CARRIED

 

Attachments

a     Men's Shed presentation

 


 

8.2

Watercare Update on the Rising Main project and request for Land Owner Approval for storing equipment on site at Mairangi Bay.

 

Brent Evans (Principal Advisor Local Boards, Watercare), John Hardley (Project Engineer, Watercare) and Matthew Ward (Team Leader Parks and Open Space Specialist, Auckland Council) were in attendance.  Mr Evans tabled a document outlining the next steps for the Mairangi Bay Rising Main. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. 

 

Resolution number HB/2015/36

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Evans of Watercare for his presentation on the rising main project and acknowledge the proposed landowner approval process for storing equipment on site at Mairangi Bay.

CARRIED

 

Attachments

a     Watercare Presentation

 

 

9          Public Forum

 

9.1

Coast Basketball Club

 

Joy Tawhiao of Coast Basketball Club was in attendance for this item.  Ms Tawhiao spoke of her concerns of the proposal by Harbour Basketball to take over the Coast Basketball Club.

 

Resolution number HB/2015/37

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)        thank Joy Tawhiao for her presentation regarding Coast Basketball Club.

 

CARRIED

 

 

17

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

The Long-term Plan 2015-2025 consultation feed back report and the updated advocacy report were tabled.  A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number HB/2015/38

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)         confirm the following advocacy points as local priorities for the Long-term Plan 2015-2025:

i)          funding of $9m over the 10 years of the Long-term Plan to implement the Orewa Beach Esplanade Enhancement Plan (OBEEP), noting that this project was identified by the community as the next most important local project after Penlink   

ii)         fund the implementation of the Mairangi Bay Reserve Management Plan, indicatively $1.5 million

iii)        fund the development of Metropark East changing rooms and facilities and develop the sportsfields at an indicative $5 million over 10 years

iv)        acknowledge the funding required from contributions to develop new reserves at Millwater, Silverdale, Weiti and Long Bay to cater for the unprecedented growth currently occurring in the local board area

v)         the urgent need to build Penlink earlier than indicated in the Regional Land Transport Plan, noting that this project received over 6,000 submission points, with 97% being in support of building this critical connection sooner.  It was noted that a poll held in the local area indicated that the overwhelming majority would also support Penlink being developed as a Public Private Partnership including a toll

vi)        address safety concerns at the East Coast/Lonely Track/Glenvar Roads intersection and that their realignment needs to be completed at the same time as building Glenvar Ridge Road

viii)      complete the Park n Ride at Silverdale as stage one is already at capacity and there are no alternative parking areas available

ix)        urges NZTA to expedite the extension of the busway to Silverdale and commencement of the Northern Express service from Silverdale.

 

b)        confirm feedback on the regional proposals top four consultation topics:

            i)          Investing in Auckland:

                        The local board recognises that in order to meet the growth needs of the Hibiscus and Bays Local Board area an average rates increase is likely to be over 2.5%.

            ii)         Fixing Transport – Transport Network:

                        The local board supports the Auckland Plan Transport network, acknowledging the majority of local feedback supported this.             

            Paying for the Auckland Plan Transport Network:

                        The rates and fuel tax combination is favoured by the local board to pay for the Auckland Plan Transport network.

            iii)        Your rates:

                        Business differential: The local board confirms that the business differential should be maintained at the current rate and that a freeze should be placed on any further reductions in the business differential within the current financial climate, noting also that this question was not well worded and people found it confusing and misleading.

                        UAGC: The local board supports a higher uniform annual general charge (UAGC) though the local board acknowledge that the majority of local feedback did not support this.

            iv)        Housing and Development:

                        The local board supports merging Auckland Council Properties Ltd (ACPL) and Waterfront Development Auckland but does not support an urban regeneration CCO.

 

c)         confirm feedback on the other regional proposals with local impact:

 

            i)          Fees and Charges Policy:

                        In regard to Trading in Public Places Fees requests that Orewa and Browns Bay are not assessed as Tier 2, the same as Takapuna, Newmarket, Ponsonby and other city fringe and high population areas as they do not attract the same volumes of local  and visitor traffic and should not be in the same category, rather Orewa and Browns Bay should be included with Tier 3.  Also, the local board expresses concern in regard to the statement that the transition arrangement to cap the increase at $500 per year over a period of three years is misleading as in reality this could mean that the increase is $500 in year one,  $1,000 in year two and $1,500 in year three which will have a negative effect on businesses.

 

            ii)         Development contributions:

                        Development contributions generated from an area need to be applied to mitigate effects of growth in that area.

                        The local board expresses concern that the level of Reserve Contributions is well short of the 7.5% allowed by legislation and is insufficient to meet the costs of acquisition and development of reserves needed in the local board area.

 

            iii)        Parks Sport and Recreation:

                        In regard to introducing user charges for commercial activities on local parks, the local board is supportive of user charges for some commercial activities in certain circumstances, e.g. commercial filming or activities utilising parks or reserve space for commercial gain.

 

                        Environmental Management and Regulation:

            iv)        The local board supports a small charge on rates to enable residents to receive one inorganic collection per year.

                        The local board agrees only to the proposed increases in regulatory fees and charges if a value for money exercise is completed and that any increases will not result in increased costs of compliance.

 

d)        confirm the ‘Hibiscus and Bays Local Board input into the Long-term Plan 2015 – 2025 document dated 15 April 2015 as attached

 

e)         indicate the local board’s preference to accept proposed reduced library hours and using the local board’s local discretionary initiative (LDI) funding to top-up four hours on a Sunday in order to enable a seven-day service to operate at Whangaparaoa Library 

 

f)         delegate authority to the chairperson to make any editorial corrections to the advocacy document ‘Hibiscus and Bays Local Board input to the Long-term Plan 2015-2025’ as required.

CARRIED

 

Attachments

a     Long-term Plan 2015-2025 consultation feedback report

b     Hibiscus and Bays Local Board Advocacy Items

 

 

20

Record of Workshop Meetings

 

Resolution number HB/2015/39

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meeting held on 11 March 2015.

CARRIED

 

23

Update on commitments and funding allocations for Hibiscus and Bays Local Board capital funded projects for 2014/2015

 

Resolution number HB/2015/40

MOVED by Member GR Holmes, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      allocate $80,000 from the 2014/2015 Small Local Improvement Project budget to Te Herenga Waka o Orewa Marae to provide funding towards the first stage of the relocation of the marae to enable community use 

b)      allocate $83,508 from the 2014/2015 Small Local Improvement Project budget to the Sherwood Park Playground upgrade to provide further play equipment.

 

CARRIED

 

 

18

Ward Councillors Update

 

Councillor John Watson was in attendance for this item.

 

Resolution number HB/2015/41

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      thank Councillor Watson for his update to the Hibiscus and Bays Local Board on the activities of the governing body.

 

CARRIED

 

 

19

Local Board Members Reports

 

There were no local board members reports

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

   

8.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................