I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 16 April 2015

3.30pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Shane Henderson

 

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Tracy Kirkley

 

 

Luke Wilson

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

 

Busola Martins

Local Board Democracy Advisor

 

10 April 2015

 

Contact Telephone: (09)  440 7323

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Henderson-Massey Local Board

16 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Item withdrawn                                                                                                              5

8          Item withdrawn                                                                                                              5

9          Item withdrawn                                                                                                              5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Auckland Transport Update Report – Henderson-Massey Local Board                7

13        Henderson-Massey Community Grants Programme 2015/2016                            15

14        Henderson-Massey Local Board Community Fees and Charges - July to December 2014                                                                                                                                       19

15        Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station                                                                                                                                       39

16        Mangrove Management Guidelines: A decision-making tool                                43

17        Approval of a community lease for multiple premises to Auckland Kindergarten Association                                                                                                                   89

18        Renewal of Community Lease for The Scout Association of New Zealand, 2 Claude Brookes Drive, Henderson                                                                                       109

19        Request for Investment to Implement Youth Connections West Strategic Action Plan Priorities                                                                                                                     113

20        Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals 119  

21        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

22        Procedural Motion to Exclude the Public                                                               143

C1       Henderson Town Centre Public Places CCTV                                                      143  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 2 April 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Item withdrawn

 

8          Item withdrawn

 

9          Item withdrawn

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Henderson-Massey Local Board

16 April 2015

 

 

Auckland Transport Update Report – Henderson-Massey Local Board

 

File No.: CP2015/05832

 

  

 

 

Purpose

The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport’s activities in their Local Board area.

Executive Summary

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Receives the Auckland Transport Report for the Henderson-Massey Local Board.

 

Comments

1.       March 2015 sees the annual total train passenger trips pass 13 Million for the first time, this is an annual growth of 19% to the end of February.

 

2.       Auckland trains are now carrying 10,000 more customers on a normal weekday than at this time last year.

 

3.       In March 2014, 11 million annual trips were recorded which means and increase of two million trips in 12 months.

 

4.       Each weekday in February, on average 51,500 customers used Auckland’s trains including 12,500 during the morning peak (7am to 9am).

 

5.       Auckland Transport is aiming to have electric trains on most services by the middle of this year, which will mean extra capacity, improved comfort and reliability.

 

6.       Overall total public transport boarding’s have increased by more than 9% for the 12 months to the end of February, an additional 6.6 million boarding’s, taking the annual total to 77 million. 

Consideration

AUCKLAND TRANSPORT WANTS TO SHARE OUR ROADS

 

7.       Auckland Transport is looking for a car share operator to launch a large scale scheme in Auckland, based on Plug-in Electric Vehicles.

 

8.       Auckland Transport has released a request for Proposal (RFP) from car share operators to create a scheme.

 

9.       It would initially require the operator to have 250 – 300 vehicles which AT will match with a similar number of carparks dedicated to share vehicles. It is expected that in time the fleet would increase to at least 500 cars.

 

10.     Car share schemes are based on members who pay a membership fee which entitles them to use a scheme-owned car on demand, for which they pay a per-trip charge based upon the time used. 

 

11.     There are already about five million people, world-wide, who are members of a car share scheme and the numbers of both users and cities with a scheme, are growing rapidly, changing transport habits in the process.

 

12.     Auckland Transport Chairman Dr Lester Levy says evidence shows members reduce the number of cars they own, with some giving up ownership altogether.  As a result, one shared-car can replace between eight and 20 privately-owned cars, depending on the scheme and the city.

 

13.     Dr Levy says if a large scale scheme in Auckland achieved at the lower end of the scale, it could replace 2000 private cars and at the higher end, as many as 10,000.

 

14.     He says besides reducing their car ownership, scheme members tend to travel fewer kilometres each year in a car and significantly re-orientate their transport habits onto a mix of car-share, public transport and walking and cycling.

 

15.     Mayor Len Brown says, “A scheme like this can make an important contribution to both our transport network, our commitment to lowering carbon emissions, and our sustainability initiatives. Once again, it is about offering Aucklanders alternatives – a new transport option, an alternative energy source, and if people want, an alternative to private car ownership to complement public and active transport.”

 

16.     In addition, car-sharing schemes had the potential to allow operators of large fleets to significantly reduce the number of vehicles they own.

 

17.     Dr Levy says, “We estimate that Auckland Transport could reduce its fleet by between 25 and 50%, which would represent a significant saving to ratepayers. All of these changes would make a contribution towards Auckland reducing road congestion and encouraging people out of private cars into alternative forms of travel.”

 

18.     When a scheme is based on electric vehicles, as favoured for Auckland, there would be an accompanying reduction in environmental pollution, an encouragement for more people to move to electric vehicles and the substitution of a clean, “home-grown” fuel for imported fossil fuels.

 

19.     These benefits will tick a number of the boxes in Auckland's Low Carbon Action Plan and assists our existing initiatives to also meet low carbon objectives, Dr Levy says.

 

20.     Energy Efficiency and Conservation Authority (EECA) Chief Executive, Mike Underhill, applauds Auckland Transport for its leadership in this proposal which will help get Auckland moving, support the Low Carbon Auckland Action Plan and play an important part in supporting the uptake of electric vehicles nationwide. 

 

21.     “Auckland Transport’s proposal will offer Auckland businesses and residents an exciting alternative to using their own car in the city.”

 

22.     Mr Underhill says electric vehicle car share programmes have been successfully running overseas for years. “It’s time for New Zealand to grab the opportunity to reduce our carbon emissions and make the most of our abundant renewable electricity.”

 

23.     Wearing his hat” as chairman of both the Auckland and Waitemata District Health Boards,  Dr Levy says an average of 126 premature deaths each year in Auckland, of adults below 30, are attributed to transport emissions in the air.

 

24.     “Anything that brings that figure down is worth doing – and this is but one of the health benefits that will come from cleaning up Auckland’s air,” he says.

 

25.     Dr Levy notes Auckland already has a commercial car-share operator, City Hop.  There is also a community based scheme, NZ Car Sharing on Waiheke Island. Auckland Transport has worked with both for a number of years, they are relatively small-scale operators and the RFP released today is for a large-scale scheme.

 

26.     Dr Levy says both existing schemes are welcome to respond to the RFP but even if they don’t, Auckland Transport will continue to work with them.

 

 

27.     Board to either proceed or not proceed with Project 337, Universal Drive Cycle Lanes.

 

 

RESPONSES AND PROGRESS REPORTS  

 

SOLJAN DRIVE

28.     As part of the Mitre 10 development, Soljan Drive will be created to form a signalised intersection with Central Park Drive.

 

29.     There are currently 52 parking spaces on Central Park Dr. The proposal retains 36, resulting in a loss of approximately16 spaces.

30.     There was significant backlash from the public regarding the proposed NSAATs on Central Park Drive as a result of the original proposal to remove 52 parking spaces. I requested them to carry out parking surveys so that it is clear to the Traffic Control Committee that the removal of the spaces should not be a significant issue. Survey results seem to show that the peak parking demand is 11 spaces.

 

31.     Auckland Transport is currently working through the issues raised by the Local Board.  Once completed we will report back to the Board.

 

WAITEMATA DRIVE PROPOSED EXTRA PEDESTRIAN CROSSING

32.     The Local Board has received a complaint around the loss of parking along Waitemata Drive with the proposed installation of extra pedestrian crossings and yellow no parking lines on Waitemata Drive.

 

Update

33.     Auckland Transport has requested a workshop to work through the Board’s concerns. 

 

 

40KM/H SCHOOL SPEED ZONE FOR MASSEY HIGH SCHOOL AND MASSEY PRIMARY SCHOOL ADDITIONAL ELECTRONIC SIGNS

 

34.     A School Speed Zone (SSZ), consisting of a 40km/h speed limit during peak school traffic hours, is currently in operation in the vicinity of both Massey High School and Massey Primary School. This consists of electronic 40km/h speed limit signs with alternating flashing beacons located on Don Buck Road on the approach to the schools from both north and south. There is also an electronic sign on Red Hill Road approaching Massey Primary School. These electronic signs operate at the beginning and end of each school day, and require motorists to reduce their speed to below 40km/h during these times.  The speed limit reverts to 50 km/h when these signs are not in operation.

 

35.     The Speed Zone has been in operation for some time now and is valued by both schools for the increased safety it provides to school pupils. Within the zone there are a number of static signs which have limited impact. The proposal is to remove these static signs and replace them with two electronic 40km/h signs which will serve to reinforce to drivers the operation of the zone.

 

36.     The new signs proposed will be placed at the northern edge of Massey High School boundary and immediately south of the driveway to #307 Don Buck Road. Please find enclosed a map showing the proposed location of the two signs.

 

Local Board Response

37.     The Local Board Transport Portfolio holders are happy with what is being proposed.

 

 

SHARED PATH ALONG CENTRAL PARK DRIVE FROM 141 CENTRAL PARK DRIVE TO 91-93 CENTRAL PARK DRIVE.

 

Auckland Transport’s Walking & Cycling West Programme includes the construction of a missing link in a shared path along Central Park Drive from 141 Central Park Drive to 91-93 Central Park Drive.

 

Auckland Transport’s Roading West team consulted the Local Board in October 2014 and received a positive response in November 2014.

 

The purpose of this correspondence is to consult the Local Board of some minor updates to the works. These changes are the result of a Safety Audit report prepared by Auckland Transport’s traffic engineers.

1.    The Safety Audit Report has identified that there is an inter-visibility issue due to parked vehicles immediately north of the vehicle crossing to the “Gilmours” property at 133 Central Park Drive.

The Safety Audit report recommended installing “No Stopping” markings adjacent to the northern side of this particular vehicle crossing.

2.    The report also highlighted that vehicles are heavily parked adjacent to the proposed pram crossing point across Winston Place, creating obstructions to the cyclists & pedestrians.

“No Stopping” markings are proposed on both sides of new pram crossing, extending the existing no stopping lines at the intersection.

In addition to the Safety Audit report, and after reviewing point No.2 above, it was further identified that vehicles are parked adjacent to the proposed pram crossing point across Tolich Place, creating obstructions to the cyclists & pedestrians.

No stopping” markings are proposed on the Northern side of this pram crossing, extending the existing no stopping lines at the intersection.

The Local Board seeked further consultation with the Henderson Lincoln Local Business Association.  The outcome of the consultation positive to install additional No Stopping lines as part of the Road Safety Audit Report.

 

There is a Resolution Report approval awaiting the outcome of this subsequent consultation and Auckland Transport were awaiting comments from the Local Board.

 

 

Local Board Response

The Local Board Transport Portfolio holders are happy with what is being proposed after further consultation was undertaken.

 

 

GATING AT HENDERSON STATION

The Local Board portfolio lead requested information from Auckland Transport regarding the feasibility of gating Henderson Train Station and how much annually does far evasion cost the city.

 

A feasibility assessment for controlling Henderson Station entrances and exits with electronic ticket gates, was completed late 2012. At that time it was ranked 6th out of 42 stations on the Auckland Rail Network.

 

It concluded that due to the design of the entrances off the air bridge that also serves as a main entrance to the Council officers, it is very difficult to effectively gate the entrances and retain all of the required access and egress for lifts, escalators etc. and for emergency fire evacuation without the reconstruction of the bridge and associated station entrances.

 

Excluding reconstruction of the air bridge the capital cost of installing electronic gating, control systems and associated barriers etc. was estimated to be $2,319,970 with annual operating and staff costs of $810,000.

 

The estimated cost of fare evasion was in the order of $ 475,500pa.

 

The present plans are to use ticket inspection staff to conduct random frequent ticket blockades and on-train ticket inspections.

 

 

TE ATATU CORRIDOR IMPROVEMENT PROJECT – NOVEMBER 2014

38.     There are 111 property interests, in total.

 

39.     106 property interests have been acquired by agreement with the property owner.

 

40.     4 property interests were acquired by proclamation, under S26 of the Public Works Act. However, compensation still needs to be negotiated and settled for such properties. One of the four has settled, and one has been verbally agreed (the owners’ solicitor is reviewing a final agreement draft, subject to signing). One is in negotiation.

 

41.     1 property interest remains to be acquired, and this acquisition also incorporates the fourth property that was acquired by proclamation (two interests held by the same owner). AT has been advised that the agreement is held in escrow with the owner’s solicitor, pending final negotiation on the Section 66 (auxiliary) cost claim, which work is currently under action.

 

 

BARRY ROAD STREET LIGHTS

42.     A request has been received by Auckland Transport through the Local Board Plan - Special Consultative Procedure, Public Meeting, requesting that they look into the street lighting on Barry Road.

 

Response

43.     An Auckland Transport street lighting engineer has investigated the site and advised that the lighting at this location met the standards at the time it was upgraded.  However, this street will be added to the LED upgrade programme to be completed in the 2015/2016 year. 

 

 

MIHINI RD AND BRICK ST, HENDERSON – PROPOSED PROHIBITION OF LIGHT-WEIGHT MOTOR VEHICLES BETWEEN 9PM TO 4AM TO PREVENT ANTI-SOCIAL BEHAVIOR

 

44.     Auckland Transport has received concerns that have been raised by the residents on Mihini Road and Brick Street, Henderson regarding anti-social behavior in this area.

 

45.     To improve safety in the area, AT proposes to establish a prohibition on any motor vehicles having a gross vehicle weight less than 3,5000kgs from Mihini Road from No.21-31 to No. 79, and on Brick Street from No.11 Brick Street to 222 Swanson Road, between the hours of 9pm-4am, as shown on the attached plan.

 

46.     As part of the consultation process, feedback was sought from those directly affected by the proposal.  All feedback received was in favour of the restriction.

 

Local Board Response

47.     The Local Board Transport Portfolio holders have requested a workshop to talk through the Local Board issues around the restriction.  Date to be arranged.

 

 

SOLJAN DRIVE SIGNALISED INTERESECTION

48.     As part of the Mitre 10 development, Soljan Drive will be created to form a signalised intersection with Central Park Drive.

 

49.     There are currently 52 parking spaces on Central Park Dr. The proposal retains 36, resulting in a loss of 16 spaces

 

50.     There was significant backlash from the public regarding the proposed BYLs on Central Park Drive as a result of the original proposal to remove 52 parking spaces. Auckland Transport was requested to carry out parking surveys to support the removal of the spaces and that there is no significant impact. Survey results seem to show that the peak parking demand is 11 spaces.

 

Local Board Response

51.     The Local Board Transport Portfolio holders have requested a workshop to talk through the Local Board issues around the loss of carparks.  Date to be arranged.

 

FLANSHAW ROAD CYCLING ISSUES

52.     The Local Board Transport Lead has raised concerns with Auckland Transport about the safety concerns on Flanshaw Road. The local primary school is requesting a designated side of the road for a delineated cycle lane.

 

Update

53.     Auckland Transport is investigating this request and will report the outcome of this investigation back to the Local Board.

 

RATHGAR ROAD CYCLELANE UPDATE

54.     The draft Scheme Assessment Report has been produced and the safety audit is completed. Public consultation and further design will commence subject to budget allocation to this project in this financial year.

 

 

 

WORKSHOPS WITH THE LOCAL BOARD

Subject Name

Workshop Date

Description

Waitemata Footbridge Link

10 February 2015

To present the concept design on the footbridge link to the Local Board

Lincoln Road Corridor Project Update

17 February 2015

To provide background information on an important issue with the Lincoln Road Upgrade Project.

 

ISSUES CLOSED

Subject Name

Description

Subject Requested Date

Subject Closed Date

The Concourse, Henderson – Proposed Prohibition Of Light-Weight Motor Vehicles Between 9pm To 4am To Prevent Anti-Social Behaviour

AT proposes to establish a prohibition on any motor vehicles having a gross vehicle weight less than 3,5000kgs from The Concourse, between the hours of 9pm-4am. The Local Board Transport Portfolio holders are happy with the proposal.

February 2014

March 2015

Consultation For Proposed Upgrade Of Drive, West Harbour Outside Marina View School And Luckens Reserve Existing Bus Stops On Marina View

Auckland Transport proposes to upgrade the existing kerbside bus stops outside Marina View School and the existing half-indented bus stop outside Luckens Reserve. The Local Board Transport Portfolio holders are happy with the proposal.

February 2015

March 2015

Rathgar Road, Henderson - Proposed No Stopping At All Times (Nsaat) Restriction

Auckland Transport is responding to the concerns that have been raised by a local resident with regards to the visibility issues experienced by drivers when exiting Harrington Road at the intersection with Rathgar Road.

February 2015

March 2015

Mid-Block Pedestrian Crossing Signal Outside Massey High School, Don Buck Road

As part of the region-wide Safety Improvements Programme, Auckland Transport has identified the need to improve the safety and congestion outside Massey High School, by installing a signalized mid-block pedestrian crossing.      The Local Board Transport Portfolio holders are happy with the proposal.

February 2015

March 2015

Proposed Change Of Days On The Existing P120 Parking Restrictions On Rhone Ave, Te Atatu Peninsula

Auckland Transport has received a request to change the existing days on the current 120-minutes (P120) time restrictions on Rhone Ave. The request is to remove the Saturday from the existing days as AT were advised that commuter parking is not an issue during weekends and not necessary along this section of road. The Local Board Transport Portfolio holders are happy with the proposal.

February 2015

March 2015

Consultation For Proposed Pedestrian Refuge Island Outside Number 522 Te Atatu Road

Consultation carried out in January 2015 regarding the proposed pedestrian refuge island outside number 522 Te Atatu Road AT would like to provide you with the feedback summary.  The feedback received from the residents was in support of the proposal. Auckland Transport will therefore proceed with the proposal. Auckland Transport anticipates the physical work to be completed by the end of June 2015.

November 2015

March 2015

 

 

Attachments

There are no attachments for this report.     

Signatories

 

Authors

Owena Schuster, Elected Member Relationship Manager (West)

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Henderson-Massey Local Board

16 April 2015

 

 

Henderson-Massey Community Grants Programme 2015/2016

 

File No.: CP2015/04609

 

  

 

 

Purpose

1.       The purpose of the report is to present the Henderson-Massey Community Grants Programme 2015/2016 for adoption.

Executive Summary

2.       The new Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to adopt their own local grants programme to be attached to the policy as an appendix.

4.       This report presents the Henderson-Massey Local Board Community Grants Programme 2015/2016 for adoption (see attachment A).

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Adopts the Henderson-Massey Community Grants Programme 2015/2016.

 

 

Comments

5.       The new Community Grants Policy was adopted in December 2014 and implementation will commence on 1 July 2015.

6.       The policy supports each local board to develop a Community Grants Programme for 2015/2016. This local board grants programme will guide community groups and individuals when making applications to the local board.

7.       The local board community grants programme can include:

·    outcomes as identified in the local board plan

·    specific local board funding priorities

·    budget allocated to the grants programme

·    which grant types will operate locally, the number of funding rounds and when these will open and close

·    any additional criteria or exclusions that will apply

·    an indication of participation in multi-board funding

·    other factors the local board consider to be significant to their decision-making

8.       An implementation plan is underway to support an integrated and simplified approach to grants programme administration. Funding staff from different departments are working together to ensure a co-ordinated approach, expected to benefit applicants and streamline internal processes.

9.       Once the local board community grants programme has been adopted, the types of grants, funding rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

10.     The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme can be reviewed on an annual basis.

Māori impact statement

11.     All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori.

Implementation

12.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

 

Attachments

No.

Title

Page

aView

Henderson-Massey Local Board Grants Programme 2015/2016

17

     

Signatories

Authors

Marion Davies - Community Funding Programme Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 

Attachment A: Henderson-Massey Local Board – Local Grants Programme 2015/2016

Our Local Grants Programme aims to provide contestable and discretionary community grants to local communities.

 

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

·    A community where we know our neighbours work together on issues and value diversity

·    A good life for young and old

·    We get back to our eco-city roots

·    A vital business sector that values local employment opportunities.

 

Our priorities for grants

The Henderson-Massey Local Board welcomes grant applications that align with the following local board plan priorities:

Note: these priorities relate to the local board initiatives as outlined in the local board plan.

·    Events that foster community spirit

·    Trialling a local match fund

·    Strengthen governance capacity in our community and recreational organisations

·    Providing a fund for local community safety projects

·    Enhancing and celebrating our natural environment

·    Enhancing community and economic opportunities

·    Fostering arts, culture and sport in the community.

 

Lower Priorities:

We will also consider applications for other services, projects, events and activities.  However, these may be considered a lower priority.

The Henderson-Massey Local Board has identified the following activities as lower priorities:

·    Events that charge an admission fee

·    Salaries which contribute to the production or development of public art (i.e. salary to support an artist).

·    catering

·    fundraising events

·    travel.

In addition to the eligibility criteria outlined the Community Grants Policy the Henderson-Massey Local Board will not fund:

·    groups whose previous accountability requirements are unmet for council grants

·    project management fees or salaries.

 

Investment approach

The Henderson-Massey Local Board has allocated budgets to support the local grants programme as follows:

·    Quick Response Local Grants:

Minimum amount per grant: $500

Maximum amount per grant: $2000

 

Application dates

Grant rounds for 2015/2016 will be as follows:

 

Quick Response Local Grants

Henderson-Massey Local Board will accept grant applications year-round. Applicants will be notified of the nearest closing date to which their application applies:

2015/2016 funding rounds

Closes

Decision made

Projects to occur after

Round one

28 February

March

April

Round two

31 May

June

July

Round Three

31 October

November

December

 

Local Grants

2015/2016 funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

3 August 2015

11 September

October/November

November

Round two

1 April

15 May

June/July

August

 

Multi-board funding

The Henderson-Massey Local Board may allocate grants to a project that benefits multiple Local Board areas on a case-by-case basis.

 


Henderson-Massey Local Board

16 April 2015

 

 

Henderson-Massey Local Board Community Fees and Charges - July to December 2014

 

File No.: CP2015/05546

 

  

 

 

Purpose

1.       To present the usage and revenue data from community facilities within the local board area for the period 1 July to 31 December 2014 and to highlight any significant impact of the new fees and charges that were introduced on 1 July 2014.

2.       To recommend community facilities hire fees for the 2015/2016 year.

Executive Summary

3.       On 24 February 2015, members of the Henderson-Massey Local Board met at a workshop to consider the impact of the council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework), which was introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

4.       The framework was developed over a two-year period from 2012-2014 and was based on good practice principles. New fees and charges, which would help ensure fairness and transparency for all users, were to be introduced for all council facilities across the region on 1 July 2014. Some hire fees were rising, either because fees for comparable venues of similar quality, size and condition are being brought closer together, or to address past inconsistencies in pricing across the region. As a guide, in finalising the first year of fees under the new framework, a threshold of no more than a twenty percent increase was applied to limit the impact of such fee rises on the community.

5.       All local boards adopted the framework although six local boards, including Henderson-Massey, chose to vary from the recommended fees and charges, acknowledging that existing hirers that were on special legacy rates and that some hirers would be facing an increase of more than twenty percent.

6.       In the Henderson-Massey Local Board area there are two council-managed community facilities - the Kelston Community Centre and Te Atatu South Community Centre. The other facility, Te Atatu Peninsula Community Centre, opened in December 2014 and, as such, is not included in this report.

7.       After 1 July, the council received enquiries from two of the 32 regular hirers at the Kelston Community Centre. No enquiries were received about the Te Atatu South venue and no bookings were cancelled at either venue. For the full list of regular hirers, please refer to Attachment B.

8.       Of the local boards that accepted the recommended the fees and charges, 12 per cent (on average) of the regular hirers enquired about the new fees and charges structure. Less than one per cent (on average) of these regular hirers cancelled their bookings.

9.       For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

10.     The table below summarises the combined activity of the council-managed facilities in the Henderson-Massey Local Board area for the July to December period. Please note that some figures are reported as percentage points (pp), while others are shown as a percentage (%). Please refer to the glossary of terms (Attachment E) for more information on percentage points.

 

Utilisation

Visitors

Revenue

+14 (pp)

     +38,090 (+84%)

    +$32,110 (+76%)

 

11.     Over the six-month period, utilisation (booked hours divided by 10 available hours per day) increased by 14 percentage points. Over the same period, visitor numbers increased from 48,488 to 83,578 (+84 per cent). Part of this increase is due to the success of recent events at the Kelston Community Centre, including the Orchid Show and the Ethnic Festival, which were attended by large crowds. Revenue increased by $32,110 (+76 per cent), which is about three-quarters more than last year.

12.     As well as the recent large event success, a new process was introduced from 1 July 2014 to book the available spaces in most of the council-managed community facilities across the region. This has enabled more users to access the facilities, which has greatly helped to improve performance. In addition, a new business practice to record visitor numbers as part of the standard booking process has resulted in more accurate figures than in previous years.

 

13.     For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Henderson-Massey Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

 

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Agrees to adopt the 2014/2015 community facilities hire fees, uninflated, for the 2015/2016 year, as per Attachment A and will apply to all new hirers using the facilities.

b)      Approves a transitional arrangement of a 10% increase on their specific 2014/15 fee for all hirers facing more than a twenty percent increase, as listed in Attachment F.

c)      Requests council staff communicate with the groups in transition to confirm the new rates and that the 2015/2016 year will be the final year for transitional arrangements.

d)      Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

 

 

Comments

14.     The framework was developed over a two-year period from 2012-2014 and acknowledged that ‘access to safe, affordable places for people to pursue their interests provides many benefits to the wider community…’ The framework included these good practice principles: public management, lawfulness, accountable, transparent (openness), value for money, integrity and fairness.

15.     All local boards adopted the framework although six local boards, including Henderson-Massey, chose to vary from the recommended fees and charges. (Resolution number HM/2014/66 in April 2014).

16.     When the new framework was implemented, it became clear that across some local boards there were a large number of exceptions to the published hire rates that had not been recorded in the past or visible to the organisation. The experience of the local boards that accepted the recommended fees and charges is averaged as follows:

·    12 per cent of regular hirers enquired about the new fees and charges.

·    Those facing significant price increases were allowed transition rates until the end of September 2014.

·    Less than one per cent of these regular hirers cancelled their bookings.

17.     Members of the Henderson-Massey Local Board met for a workshop on 24 February 2015 to consider the impact of the new hire fees introduced on 1 July 2014. It was the view of some members that the board continues to provide subsidies to regular hirers on legacy arrangements and increase those rates by 10 per cent for the 2015/2016 year. Please refer to Attachment A for the fee schedule for new hirers in 2014/2015 and Attachment F for hirers on legacy rates.

18.     Impact of implementing new fees and charges

In the July to December 2014 period, the council received enquiries from two of the 32 regular hirers at the Kelston Community Centre. No enquiries were received about the Te Atatu South venue and no bookings were cancelled at either venue. For the full list of regular hirers, please refer to Attachment B.

19.     Summary of utilisation, visits and revenue by local board area

Please note that some figures in the following graphs are reported as percentage points (pp), while others are shown as a percentage (%). For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

 

20.     Henderson-Massey Local Board – utilisation hours booked

 

21.     Both of the local board’s council-managed facilities increased their utilisation hours in the range of 10-16 percentage points. The average was a 14 percentage point increase when compared with the same six-month period last year. 

 

 

 

 

 

 

 

 

 

22.     Henderson-Massey Local Board – visits

23.     Visitors to the local board’s two council-managed community facilities increased on average by 84 per cent compared to the same period last year, with both facilities reporting increases. This is in line with the higher utilisation and revenue, also of both facilities.

 

 

24.     Highlights/exceptions/mitigating factors:

In July 2014, a new process was introduced to book the available spaces at both Kelston Community Centre and Te Atatu South Community Centre. This has enabled more users to access these facilities, which has greatly helped to improve performance, as shown in the two graphs below. In addition, new business practices to record visitor numbers as part of the standard booking process has resulted in more accurate visiting figures than in previous years.

 

 

25.    

 

 

 

 

 

 

26.    

27.     Kelston Community Centre : Compared with the same period last year Kelston Community Centre reported a 16 percentage point increase in utilisation, while visits to the centre more than doubled from 4,206 per month to 9,326 per month. The increase in visitor numbers  is mainly due to the success of recent events. The centre has recently hosted a large number of events, including the Orchid Show and the Ethnic Festival, which were attended by large crowds.

 

28.     Improved access to Kelston Community Centre via the new booking processs is reflected in the two graphs below, which show there are more hirers when compared with the same period last year.

 

29.    

30.    

31.     Te Atatu South Community Centre: Overall, this centre performed well including a 10 percentage point increase in utilisation.

32.     Revenue

 

33.     The local board earned more revenue when compared with the same period last year and this is in line with the increased utility.

In summary

34.     Over the period 1 July to 31 December 2014, utilisation of the Henderson-Massey Local Board council-managed community facilities has increased 14 percentage points. Over the same period, visitor numbers increased from 48,488 to 83,578 (+84 per cent) and revenue increased by $32,110 (+76 per cent), which is about three-quarters more than last year.

Utilisation

Visitors

Revenue

+14 pp

     +38,090 (+84%)

    +$32,110 (+76%)

 

35.     For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Henderson-Massey Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

 

 

Consideration

Local Board views and implications

36.     The impact of the new community facilities fees and charges introduced on 1 July 2014 was work shopped with members of the Henderson-Massey Local Board on 24 February 2015. It was the view of some members that the board continues to provide subsidies to regular hirers on legacy arrangements and increase those rates by 10 per cent for the 2015/2016 year. Please refer to Attachment F.

 

37.     The recommendations within this report fall within the Henderson-Massey Local Board’s authority relating to local recreation, sport and community facilities.

 

Māori impact statement

38.     The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

 

Implementation

39.     The recommendations in this report do not trigger the Auckland Council Significance Policy.

 

 

Attachments

No.

Title

Page

aView

Fee schedule 2014 2015 Henderson Massey

27

bView

List of regular hirers for Henderson Massey

29

cView

Summary of fees and charges data July-December 2014

31

dView

Sessions booked by activity

33

eView

Glossary of terms H-M fees and charges

35

fView

List of hirers on legacy rates

37

     

Signatories

Authors

Kat Tierney Manager Community Occupancy, Community Facilities

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 

Attachment A – Henderson-Massey fee schedule for new hirers for 2014/2015

                                                                                                                                                                                      

 

Hourly rate

as of 1 July 2014

Facility Category

Facility Name

Room

Peak Standard

Off-Peak Standard

Community Houses and Centres

Kelston Community Centre

Activity Room 1

 $       26.00

 $       20.80

 

 

Activity Room 2

 $       26.00

 $       20.80

 

 

Committee Room

 $       20.00

 $       16.00

 

 

Main Hall

 $       39.00

 $       32.20

 

Te Atatu South Community Centre

Activity Room 1

 $       34.00

 $       27.20

 

 

Main Hall

 $       32.00

 $       25.60

 


Henderson-Massey Local Board

16 April 2015

 

 

Attachment B: List of regular hirers in the Henderson-Massey Local Board Area

 

Kelston Community Centre

Waitemata Scottish Country Dance Club

Soccer4tots NZ LTD

Kelston La Leche League

WEST AUCKLAND PROBUS CLUB

ALZHEIMERS AUCKLAND CHARITABLE TRUST

Calle Sol Flamenco

Jambalaya Education Charitable Trust

West Auckland Parents Centre

Henderson Photographic Society

Glendene Communicators

Whispering Pines Square Dance Club

Boot It Fitness

Waitakere Pray-ers

West Auckland Widowed Persons Association Inc

New Life Wesleyan Methodist Church

Mamanu Healthcare

Kelston & Western District Senior Citizens

Western Quilters Circle Inc

Zion City Christian Ministries

Bokwa Fitness

Samoan Assembly Of God Te Atatu South

West Fono Health Trust

Henderson Samoan Catholic Youth

SENIORNET WEST AUCKLAND INC

Glendene Indoor Bowls

WEST AUCKLAND MACHINE KNITTING CLUB

Royal Forest & Bird Protection Society

KURDISH LANGUAGE GROUP

Titirangi Martial Arts (Kelston)

AUCKLAND MAHJONG CLUB

Waitakere Chess Club

Wake up! Communicate - Toastmasters

 

Te Atatu Peninsula community Centre

Community Zumba Fitness

Playgroup

Te Atatu Yoga

Westside Christian Fellowship

Zumba

Hop Hop group

Fitstart

Art Classes for Kids

Sport Waitakere

 

Te Atatu South Community Centre

Bupa Rehab

Xer/Dance Tappers.

Afe Kae So Trust

Te Atatu Yoga Pilates

West Fono Health Trust.

Te Taha Tu

Universal Pentecostal Ministry

Assembly Of God Te Atatu South

RC Flight School

PHAB Associatiion (Auckland) Inc.

Edmonton Senior Citizens Club

Te Kotuku Ki Te Rangi Charritable Trust

Western AA

Te Kotuku Ki Te Rangi Charritable Trust

Waitakere Chess Club

Fitness League NZ Inc

Titirangi Martial Arts

Modern Jive Dance (Te Atatu South)

Waitakere Homeschool Group

 

 

 

 


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16 April 2015

 

 


Henderson-Massey Local Board

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Henderson-Massey Local Board

16 April 2015

 

 

Attachment E to Henderson-Massey Local Board community facilities fees and charges – July to December 2015

Glossary of terms

 

 

Term

Definition

B

Bookings

Number of slots/sessions booked by a hirer

C

Casual hirer

Group or individual who has made 5 or less bookings across the network of Community Facilities managed by CDAC per year.

Note:

This definition is for this this analysis only, and may not conform with other business use of the term.

H

Hirer

The entity who is party to the rental contract. A contract may relate to more than one booking.

O

Off peak

According to the 2014/2015 fees and charges schedule. Discount rates applied

P

Peak

According to the 2014/2015 fees and charges schedule. Discount not usually applied.

Peak utilisation

Booked hours during peak times / Total available peak hours.

Percentage points

A percentage point (pp) represents the difference between two percentages on a 100 per cent scale. It is used for measures like utilisation so the changes can be put into the right context. For example, if utilisation increased from thirty per cent to forty per cent that could be stated in error as a 25 per cent increase. To put it in the right context means it would be a ten percentage point increase. Volume-based increases or decreases (e.g. visitor numbers or revenue) are reported as percentages.

 

R

Regular hirer

An entity that has made six or more bookings across the network of community facilities managed by CDAC.

Note:

This definition is for this analysis only and may not conform with other business use of the term.

Revenue

Refers to revenue as reported in the financial accounts.

(Not what is reported as revenue for management accounting purposes i.e. in the omnibus reports)

U

Utilisation

Booked hours divided by 10 available hours per day.

 

Note: All comparison reporting in utilisation is presented as percentage point movements.

 

V

Visits

Number of people attending a bookable space at a Community Centre or Venue for Hire in any one session.

Note:

·      Community Facilities events that don't use the inside of a facility are not included

·      People attending the facility to only pick up or drop off an attendee of a bookable space are not included

·      A person is counted as a visitor more than once per day

If they leave and return to the facility for use of a different booking

Visit more than one Community Facility address per day.

 

.

.

 


Henderson-Massey Local Board

16 April 2015

 

 


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Henderson-Massey Local Board

16 April 2015

 

 

Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station

 

File No.: CP2015/04175

 

  

 

 

Purpose

1.       To inform the local board about the completion of the first phase of a resource recovery trial undertaken at the Waitakere Refuse and Recycling Station.

Executive Summary

2.       The Waitakere Refuse and Recycling Station will be an important part of the Resource Recovery Network (RRN) which is a key initiative of the Waste Management and Minimisation Plan.

3.       The RRN will consist of a network of facilities across the region that provide a convenient place for local residents and businesses to drop off their used furniture, clothes, whiteware, hazardous waste and other materials, so that these can reused and recycled rather than sent to landfill.

4.       The Whau and Henderson-Massey Local Boards agreed to collaborate on developing the RRN in the West and provided $7,000 and $3,000 respectively to enable a local community group to participate in a resource recovery trial at the Waitakere Refuse and Recycling Station.

5.       Council sought Registrations of Interest from community groups within the local board areas and, in June 2014, entered into an agreement with McLaren Park and Henderson South Community Trust (MPHS) to participate in a six month trial.

6.       The trial generated valuable learnings around the benefits and challenges of partnerships between council and community organisations and provided opportunities for MPHS staff and volunteers to develop skills and expertise, in areas such as customer service, repairing and upcycling discarded materials.

7.       In October MPHS applied to Auckland Council’s Waste Minimisation and Innovation Fund and was awarded $50,000 as a contribution towards a further six month trial.

8.       The second stage of the trial will start in April 2015 and will provide public access to the resource recovery area for five days a week including the weekend. It is intended that the area will eventually be operated as a Community Recycling Centre within the Waitakere Refuse and Recycling Station.

 

Recommendation

That the Henderson-Massey Local Board:

a)      Receives the ‘Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station’ report.

 

 

Comments

9.       The Resource Recovery Network (RRN) is a key initiative of the Waste Management and Minimisation Plan which was adopted by Auckland Council in June 2012.

10.     The RRN will consist of a network of facilities across the region that provide a convenient place for local residents and businesses to drop off their used furniture, clothes, whiteware, hazardous waste and other materials. An important step in establishing the RRN is ensuring council’s own waste facilities maximise resource recovery and create opportunities for community involvement.  The Waitakere Refuse and Recycling Station is the only transfer station on the mainland owned and operated by Auckland Council and will be a key component of the RRN.

11.     In March 2013 the Whau and Henderson-Massey Local Boards decided to collaborate to progress development of the RRN in the west and committed $7,000 and $3,000 respectively from their 2013/2014 budgets to support community involvement in a trial at  the Waitakere Refuse and Recycling Station. 

12.     In April 2014 a request for Registrations of Interest was sent to community groups that were known to have an interest in resource recovery and were located within the local board boundaries. Three responses were evaluated and in June council’s solid waste unit entered into an agreement with McLaren Park and Henderson South Community Trust (MPHS) to participate in a six month trial at the Waitakere Refuse and Recycling Station.

13.     The objectives of the trial were to:

a)      Increase diversion of reusable and recyclable materials in the resource recovery area of the transfer station;

b)      Trial systems that could be applied to other sites within the RRN;

c)      Test public demand for recovered goods/materials;

d)      Trial methods for handling reusable and recyclable materials from inorganic collections;

e)      Provide an opportunity for a local community group or social enterprise to develop capacity and expertise;

f)       Provide an opportunity to optimise the skills and expertise of council staff.

 

14.     While the trial did not fully achieve all of these outcomes, it was successful from a learning perspective, as it helped MPHS volunteers to learn new skills and expertise, such as the ability to upcycle and repair discarded materials. It also provided valuable learnings for council staff around how to work most effectively with community partners, which will help to ensure that the second phase of the project, which will start in April 2015, runs more smoothly.

15.     MPHS’s role, although reduced from the original trial brief, was essential in highlighting the challenges of changing mindsets at a waste facility from waste disposal to zero waste and in aligning community values with commercial operations. These learnings will be valuable in future partnerships between council and community to deliver the RRN. 

16.     One of the most positive outcomes of the trial was the enthusiasm and gratitude of volunteers who undertook the work, many of whom were undertaking community service through MPHS’s relationship with the Alcohol and Other Drug Treatment Court. Up to eight volunteers were on site per day with a total of 1531 volunteer hours provided over the six month period.

17.     Over this time MPHS cleaned and repaired over 50 lawnmowers, 40 bicycles and 30 weedeaters, denailed over 2000 linear metres of timber, fixed fridges, freezers, compressors and electric tools and interacted with visitors and customers at the site.

18.     The trial has provided council and MPHS with key insights, data and learnings that can be incorporated into the next stage of the trial and further development of the RRN. Local board funding has been crucial in getting the first stage of the trial underway, leveraging additional resources and providing MPHS with relevant experience.

Next steps

 

19.     In October 2014 MPHS successfully applied to the Waste Minimisation and Innovation Fund for a further six month trial. They were awarded a $50,000 grant as a contribution towards labour, tools, a truck and equipment. Details of the trial are currently being discussed with MPHS but it will start in April 2015 with the purpose of:

a)      Building on what has been learned to date

b)      Giving greater clarity to the roles and responsibilities of council staff versus MPHS staff

c)      Implementing best practice on the site which will be open to public up to five days a week, including weekends.

20.     The continuation of the trial will give MPHS an opportunity to further develop their skills, deliver their vision and values, and gain an understanding of what is required to operate a financially self-sustaining Community Recycling Centre in the future. Council will also gather vital information which can be used to direct the next phase of the RRN project. This may include tendering operation of the resource recovery area within the transfer station as a Community Recycling Centre.

21.     The Waitakere facility will be one of the 12 sites developed by council over the next 10 years as the core of the RRN (as endorsed by the Regional Finance and Policy Committee in October 2014).

22.     Concurrent with the trial, work is being undertaken to redesign the entire Waitakere Refuse and Recycling Station with a much stronger focus on resource recovery.

23.     Following this report local board members will be invited to visit the site and view the work that was undertaken as part of the trial.

Consideration

Local Board views and implications

24.     This report summarises the outcomes of a project funded by the Whau and Henderson-Massey Local Boards. Board members have been given regular updates on the project throughout the trial period.

Māori impact statement

25.     This project did not involve any specific engagement with mana whenua. However, it is recognised that the tangata whenua world view reflects the RRN’s emphasis on an integrated life cycle approach to the management of natural resources. The development of the RRN has included engagement with interested mana whenua and Maori organisations on a number of potential projects.

Implementation

26.     There are no foreseeable implementation issues with the next stage of the trial. Funding is available in current regional solid waste budgets for the RRN and MPHS will also make a contribution through its Waste Minimisation and Innovation Fund grant.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lucy Hawcroft - Senior Relationship Advisor

Parul Sood - Manager Waste Planning

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 

Mangrove Management Guidelines: A decision-making tool

 

File No.: CP2014/29259

 

  

 

Purpose

1.       The purpose of this report is to seek adoption of the Mangrove Management Guidelines prepared by Tonkin and Taylor (T&T), available as attachment A, as a decision-making tool for the Henderson-Massey Local Board (HMLB) and Auckland Council (AC) to utilise when assessing the suitability of areas for mangrove management.

Executive Summary

2.       Historical aerial photography has shown that since 1959 mangroves have increased in the Henderson and Massey areas by 13%. As a result, the mangroves have compromised a number of ecological, geological, recreational, amenity and cultural values in some locations.

3.       In response to these issues, Local and Sports Parks West (LSPW) commissioned T&T to investigate areas within the HMLB that could be suitable for the removal and ongoing management of mangroves and in doing so to produce a guidelines document that could be used as a decision making tool when considering applications to manage mangroves.

4.       Factors considered when assessing areas for mangrove management included:

·   Location of ecological, geological, recreational, amenity and cultural value areas;

·   Land contamination and reclamation sites;

·   Mangrove colonisation characteristics and coastal processes within the HMLB area; and

·   Rules and regulations in the relevant Auckland Council policies and plans.

5.       To investigate these factors, T&T undertook a field assessment of the HMLB coastline on 30 May 2014 in order to understand site specific characteristics and conditions of the coastal areas within the Henderson and Massey areas.

6.       As well as site investigations T&T worked with Council staff to gather technical advice and information relating to the factors guiding potentially suitable mangrove management areas. Council staff comprised of representatives from the LSPW, Biodiversity, and coastal management services departments, along with nominated Local Board members.

7.       Based on the information gathered a set of criteria was developed to assess the potential suitability of areas for mangrove management. These criteria included:

·    Ecological and geological value;

·    Recreational and amenity values;

·    Coastal processes; and

·    Mangrove colonisation.

8.       Qualifiers were assigned to each criterion and areas were categorised according to these qualifiers. Each criterion was individually mapped according to these categorised areas. For example, the mangrove colonisation criterion was categorised into three qualifiers: mangroves that colonised after 1996, mangroves that colonised between 1959 and 1996 and mangroves that were present since 1959. These areas were mapped as green, orange and red zones respectively.

9.       An integrated zone map was then produced that combined the four criterion map layers and highlights low, medium and high priority areas for mangrove management.

10.     The Mangrove Management Guidelines have been evaluated by Council staff and is available as Attachment A for Local Board members’ information.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Adopt the Mangrove Management Guidelines as a decision making tool to be applied when assessing areas for potential mangrove management within the Henderson-Massey Local Board area.

 

Summary of Report Guidelines

11.     The high priority zones were identified as being more suitable sites for mangrove management, these generally consist of:

·   Areas with important values that can potentially return or be enhanced through mangrove management;

·   Areas with site-specific coastal process dynamics that are suited to recovery (to a healthy and sustainable pre-mangrove state), e.g. sandier areas and/or areas with high exposure to wind/wave action or tidal currents; and

·   Areas that have only recently been colonised by mangroves.

12.     The guidelines document also describes the issues and constraints considered by a coastal planner when carrying out a preliminary assessment of an application for consent to remove mangroves. Key considerations by the coastal planner described in the guidelines are:

·   Classification of the proposed areas for removal under the Coastal management plan and the Proposed Auckland Unitary Plan;

·   Reasons for mangrove management i.e. habitat restoration;

·   The size of the proposed area and method of control;

·   Potential for adverse effects or minimal positive outcomes will be achieved through removal; and

·   Cost of mangrove removal and subsequent maintenance.

Consideration

Local Board Views and Implications

13.     The Local Board requested that the Mangrove Management Guidelines be prepared to assist them in their decision making when considering mangrove control applications.

Maori Impact Statement

14.     LSPW met with Te Kawerau A Maki and Ngati Whatua O Kaipara to discuss mana whenua views on mangrove management along the Henderson and Massey Coastline.

15.     The entire Henderson and Massey coastline is important to mana whenua and iwi consultation would be required for any consent applications to alter mangroves

16.     Mangrove growth and colonisation is viewed by both Te Kawerau A Maki and Ngāti Whātua o Kaipara as a natural response to the build-up of siltation and pollution from land development and removal of mangroves would not supported if the core problem is not being addressed.

17.     Applications to remove mangroves would need to consider options to minimise the siltation and contaminant input into the waterways/harbour to offset the removal of mangroves as a natural filtration system, for example coastal/waterway planting of natives.

18.     Applications should also consider a monitoring programme for the unaltered mangrove areas and could include regular water quality analysis and ecological surveys

19.     Any application to remove mangroves should include a management plan to address the concerns of Iwi, such as mitigating working in the Coastal Management Area, potential discovery protocols using a heritage assessments and consideration of the impact from methods used (hand removal preferred over diggers and/or chemical spray).

20.     Mangrove control should also take into account the coastal values and activities for Maori and in regards to environmental and ecological values.

General

21.     The principles outlined in the document have been previously applied within the Mangere-Otahuhu Local Board area and have the potential to be applied on an Auckland-wide basis.

Implementation Issues

22.     There are no implementation issues arising from this report. This report is designed to identify priority areas for mangrove management only. The implementation of mangrove removal and ongoing management should be considered on an individual project basis.

 

Attachments

No.

Title

Page

aView

Mangrove Management Guidelines: Henderson-Massey

47

     

Signatories

Authors

Kaitlyn  White - Park Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


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Henderson-Massey Local Board

16 April 2015

 

 

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

File No.: CP2015/05516

 

  

 

 

Purpose

1.       This report seeks Albert-Eden, Puketepapa, Waitemata, Maungakiekie-Tamaki, Kaipatiki, Devonport-Takapuna, Rodney, Mangere-Otahuhu, Howick, Otara-Papatoetoe, Henderson-Massey, Waitakere Ranges and Whau Local Boards approval for a community lease for multiple premises to Auckland Kindergarten Association.  A report will go to each Local Board.

Executive Summary

2.       The Auckland Kindergarten Association (the Association) was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The Association’s stated objectives are:

·    providing facilities for and undertaking early childhood education and care

·    promoting and encouraging early childhood education and care within New Zealand

3.       The Association has 39 community leases with Auckland Council where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates.  The benefits to Auckland Council and the Association are:

·    Consistency of management of the leases with the same terms and conditions

·    One report per annum on community outcomes

·    Streamlined management of the next right of renewal process

·    Enable a move from an operational relationship to a more strategic focus

4.       The Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area and for which site plans are included.

5.       There are four premises where the land the kindergarten is sited on is unclassified recreation reserve. The affected boards are asked to support the classification of the reserves as set out in Attachment A as local purpose (community buildings) reserve pursuant to Section 16 (2A) and Section 14 of the Reserves Act 1977, and recommend approval by the Parks, Recreation and Sport Committee.

6.       This report recommends the granting of a new community lease for multiple premises to Auckland Kindergarten Association for 10 years commencing 1 April 2015 with one 10-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012 where the group owns the building.

7.       A Community Outcomes Plan will be an attachment to the lease and reported on by the Association (Attachment B).

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b)      Approves a new community lease to Auckland Kindergarten Association for Te Atatu Village Kindergarten, Henderson Kindergarten, Hobsonville Kindergarten, Te Atatu South Kindergarten, Lincoln North Kindergarten, Te Atatu Peninsula Kindergarten and Sunnyvale Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)        Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      Supports the classification of Trig Reserve, 34A Trig Road, Whenuapai being Lot 45 DP 41172 as local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee.

 

Comments

8.       The Association has 39 community leases with Auckland Council across the region where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates which can be complicated to manage for both parties. The Association approached Auckland Council to find an agreed solution. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates.

9.       A community lease for multiple premises will benefit both Auckland Council and the Association for the following reasons:

·    Consistency of management of the leases with the same terms and conditions

·    One report per annum on community outcomes

·    Streamlined management of the next right of renewal process

·    Enable a move from an operational relationship to a more strategic focus

10.     This will be the first community lease for multiple premises for Auckland Council.  Council staff can see benefits for other groups with multiple premises.

11.     Auckland Council legal advice recommends that the Association surrender their existing and expired leases as listed in Attachment A so that when a new community lease is approved it will commence from 1 April 2015.

12.     Attachment A lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area.

13.     Where the land is an unclassified recreation reserve the affected boards are asked to support the classification of four reserves as set out in Attachment A as a local purpose (community buildings) reserve pursuant to Section 16 (2A) and Section 14 of the Reserves Act 1977, and recommends approval by the Parks, Recreation and Sport Committee.

14.     The Association was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The association’s objectives are:

·    providing facilities for and undertaking early childhood education and care within New Zealand

·    promoting and encouraging early childhood education and care.

15.     Council staff has sought input from relevant Council departments.

16.     A Community Outcomes Plan as approved will be an attachment to the lease and reported on annually by the Association.

Consideration

Local Board views and implications

17.     The recommendations within this report fall within the Local Board’s allocated authority relating to local, recreation, sport and community facilities.

18.     A portfolio meeting has been held with each local board and they were presented with the proposal for the lease for multiple premises.

Māori impact statement

19.     The Association has long standing community leases on the properties.  Maori are benefactors as users of the services and it is considered the granting of a new community lease for multiple premises will not have any adverse impact for Maori.

Implementation

20.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

21.     Costs for preparation of the lease documents are borne by Auckland Council.  Costs may be incurred in the classification of unclassified reserves process and these will be covered by Auckland Council.

 

Attachments

No.

Title

Page

aView

Auckland Kindergarten Association Schedule of Premises and Site Plans

93

bView

Auckland Kindergarten Association Community Outcomes Plan

107

     

Signatories

Authors

Donna Cooper - Community Lease Advisor

Christine Benson - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 

Auckland Kindergarten Association Schedule of Premises and Site Plans

 

Each local board is requested to consider and grant approval of the premises listed under their local board name which are to be included in the community lease. 

 

 

Location

Land Classification

Site Plan Reference

Albert-Eden

1

Ferndale Kindergarten

Ferndale Park

830 New North Road, Mt Albert

 

Current lease – final expiry 31/03/2017

 

 

Part Allotment 40, Parish of Titirangi Part DP 2174 and Part Lots 3 and 4 DP 29193 and contained in NA982/52 are held in fee simple by AC and classified as local purpose (community buildings) reserve and subject to the RA

 

A.1

2

Epsom South Kindergarten

Aberfoyle Reserve

14 Aberfoyle Street Epsom

 

Lease expired 30/06/2013

 

Lot 17 DP 21799 contained in NA1963/46 is held in fee simple by AC and is subject to the LGA

 

 

 

A.2

Puketapapa

1

Lynfield Kindergarten

108 Halsey Drive, Lynfield

 

Current lease – final expiry 30/06/2013

 

 

 

 

 

 

Lot 65 DP 68507 contained in NA23D/529 (Cancelled) is held in fee simple by AC as an unclassified recreation reserve and subject to the RA

 

(No other group occupies this parcel of land.  Classify as local purpose (community buildings) reserve pursuant to Section16(2A) of the RA)

 

A.3

2

Hillsborough Kindergarten

Keith Hay Park South

660 Richardson Road, Hillsborough

 

Current lease – final expiry 31/10/2015

 

 

 

 

 

 

 

Allotment 120 Section 13 Suburbs of Auckland is held by the Crown through DOC as an unclassified recreation reserve and vested in Auckland council, in trust, for that purpose and is subject to the RA.

 

S73 (3) of the RA requires public notification prior to a lease being approved. Iwi consultation is not required as the activity is contemplated in the Reserve Management Plan for Keith Hay Park South

 

A.4

3

Roskill South Kindergarten

Bob Bodt Reserve

1327 Dominion Road Extension, Mt Roskill

 

Lease renewal 01/12/2013 with one 5-year right of renewal

 

Lot 15 DP 17659 contained in NA130/157 (Cancelled) is held by the Crown through DOC and classified as a local purpose (community buildings) reserve and vested in AC, in trust, for that purpose, and is subject to the RA

A.5

4

Mt Roskill Kindergarten

Harold Long Reserve

19 Akarana Avenue

Mt Roskill

 

Current lease – final expiry 31/03/2016

 

Part Lot 113 DP 16446 contained in Part NA313/128 (Part-Cancelled) is held in fee simple by AC and classified as local purpose (kindergarten) reserve and subject to the RA

 

 

A.6

Waitemata

1

Parnell Kindergarten

Alberon Reserve

12 Alberon Place, Parnell

 

Current lease – final expiry 31/03/19

 

Part Allotment 10 Section 2 Suburbs of Auckland NA554/43 is held in fee simple by AC and is subject to the LGA

 

 

 

A.7

2

Freemans Bay Kindergarten

16 Tahuna Street, Freemans Bay

 

Lease renewal 01/12/2013 with one 5-year right of renewal

 

Lot 1 DP 172854 NA106A/354 held in fee simple by AC and is subject to the LGA

 

 

 

 

A.8

Maungakiekie-Tamaki

1

Onehunga Kindergarten

17A Cameron Street, Onehunga

 

Lease expired 01/06/2012

 

 

 

 

Part Allotment 12 Section 3 Village of Onehunga and marked “A” on SO 55520 contained in Part NZ792/63 (Cancelled) is held by the Crown through DOC and classified as a local purpose (site for a kindergarten) reserve and vest in AC, in trust, for that purpose, and is subject to the RA

 

A.9

2

Sylvia Park Kindergarten

Savage Park

10 Hamlin Road, Mt Wellington

 

Current lease – expiry 31/01/2015 with two

5-year right of renewal

 

Part Lot 121 DP 19643 is marked as “A” on SO 55329 and contained in Part 45A/797 is classified as a local purpose (site for a kindergarten) reserve and is subject to the RA

 

 

A.10

Kaipatiki

1

Marlborough Kindergarten

Agincourt Reserve

7R Agincourt Street, Glenfield

 

Lease expired 31/10/2000

 

 

Part Lot 45 DP53246 and contained in NA61A/363 and Lot 31 DP57181 Part 1907/93 (Cancelled) are held in fee simple by AC and classified as a local purpose (community buildings) reserve and subject to the RA

 

A.11

2

Glenfield Kindergarten

Mayfield Reserve

1 Mayfield Road, Glenfield

 

Current lease – final expiry 31/12/2015

 

Part Allotment 466 Parish of Takapuna and contained in NA5B/706 (Part-Cancelled) is held in fee simple by AC and classified as local purpose (community buildings) reserve and subject to the RA

 

A.12

Devonport-Takapuna

1

Devonport Kindergarten

Mount Cambria Reserve

43 Vauxhall Road, Devonport

 

Current lease – expiry 28/02/2017 with one 11-year right of renewal

 

Lot 3 DP 116357 and contained in NA66A/910, Part Lots 4 and 5 DP 131812 and marked a "B" and "A" on SO 68489 are held in fee simple by AC and is subject to the LGA

 

 

A.13

2

Milford Kindergarten

Sylvan Park

17R Sylvan Park Avenue, Milford

 

Current lease – expiry 28/02/2017 with one 11-year right of renewal

 

Lot 10 DP 7524 and contained in NA789/25 is held in fee simple by AC for municipal purposes and is subject to the LGA

 

 

 

 

A.14

3

Westlake Forrest Hill Kindergarten

Seine Reserve

12R Seine Road, Milford

 

No lease in place

 

 

 

 

Lot 18 DP 52216 and contained in NA2092/77 (Part-Cancelled) is held in fee simple by AC as a classified recreation reserve and is subject to the RA

 

S73 (3) of the RA requires iwi consultation and public notification prior to a lease being approved

 

A.15

4

Sunnynook Kindergarten

Broadlands Reserve

50 Sunnynook Road, Sunnynook

 

Current lease – expiry 28/02/2017 with one 11-year right of renewal

 

Lot 3 DP 46093 and contained in NA21/205 (Cancelled) is held in fee simple by AC and classified as local purpose (community buildings) reserve and subject to the RA

 

 

 

A.16

Rodney

1

Snells Beach Kindergarten

Goodall Reserve

15 Hamatana Road, Snells Beach

 

Lease current – final expiry 31/12/2022

 

Lot 1 DP 114828 and contained in NA65B/617 is held in fee simple by AC and classified as local purpose (community facilities) reserve and subject to the RA

 

 

A.17

2

Wellsford Kindergarten

Wellsford War Memorial Park,

Hazelmere Street, Wellsford

 

Lease expired 31/03/2009

 

Part Lot 2 DP 118474 is held by the Crown through DOC and classified as a local purpose (site for a kindergarten) reserve and vested in AC, in trust, for that purpose and subject to the RA

 

A.18

Mangere-Otahuhu

1

Otahuhu Central Kindergarten

27 Fort Richard Road, Otahuhu

 

Lease expired 31/10/2011

 

Lot 1 DP 41502 contained in NA1107/157 is held in fee simple by AC and subject to the LGA

 

 

A.19

Howick

1

Pakuranga Kindergarten

Reeves Road Kindy Reserve

107R Reeves Road, Pakuranga

 

Lease renewal 01/07/2011 with one 10-year right of renewal

 

 

 

Lot 212 DP 52006 contained in Part 1813/58 (Cancelled) is held in fee simple by AC and classified as a recreation reserve and subject to the RA

 

S73 (3) of the RA requires iwi consultation and public notification prior to a lease being approved

 

A.20

2

Highland Park Kindergarten

563R Pakuranga Road, Highland Park

 

Lease expired 31/03/2014

 

Section 1 SO 62911 contained in NA77D/96 is held in fee simple by AC and classified as a local purpose (community building) reserve and subject to the RA

 

A.21

3

Somerville Kindergarten

Meadowland Drive Shops Reserve

84R Clydesdale Avenue, Northpark, Howick

 

Lease current – final expiry 30/04/2015

 

Lot 2 DP 133066 contained in Part 73C/162 (Part-Cancelled) is held in fee simple by AC as an unclassified recreation reserve and subject to the RA

 

 

A.22

4

Cascades Kindergarten

Lady Marie Drive

Lloyd Elsmore Park

2R Bells Road, Pakuranga

 

Lease current – expiry 01/04/2018 with one 10-year right of renewal

 

Part Allotment 420 Parish of Pakuranga and shown marked “A” on SO 54136 contained in Part NA52B/745 is held in fee simple by AC and classified as a local purpose (community buildings) reserve and subject to the RA

 

 

A.23

5

Howick Kindergarten

51 Wellington Street, Howick

 

Lease current – final expiry 30/04/2015

 

 

 

Lot 1 DP 48970 and Lot 1 DP59809 contained in NA15B/800 and Part Lot 2 DP 48970 contained in NA9A/886 and Part Lot 11 DP 34459 contained in NA10A/450 are all held in fee simple by AC and subject to the LGA

 

A.24

Otara-Papatoetoe

1

Aorere Kindergarten

24R Ferndown Avenue, Papatoetoe

 

Lease current – final expiry 30/11/2016

 

 

Part Lot 146 DP 84419 and marked “A” on SO 60522 and “A” on SO 67586 contained in Part NA40D/845 are both held in fee simple by AC and classified as a local purpose (kindergarten) reserve and subject to the RA

 

A.25

2

Murdoch Park Kindergarten

Murdoch Park

27R Chestnut Road, Papatoetoe

 

Lease current – final expiry 31/08/2019

 

Lot 101 DP 54849 contained in NA26C/379 is held in fee simple by AC and subject to the LGA

 

 

 

A.26

3

Kotiri Kindergarten

Hallberry Reserve

39R Hallberry Road, Mangere East

 

Lease renewal 01/02/2014 with one 10-year right of renewal

 

Lot 124 DP 49111 contained in Part NA1818/64 (Cancelled) is held in fee simple by AC as an unclassified recreation reserve and subject to the RA

 

 

 

A.27

4

Mayfield Kindergarten

Pearl Baker Reserve

20R Pearl Baker Drive, Otara

 

Lease renewal 01/03/2011 with one 10-year right of renewal

 

 

 

 

 

 

 

Section 1 SO 70564 contained in NA921/100 (Part-Cancelled) is held by the Crown through DOC as an unclassified recreation reserve and vested in AC, in trust, for that purpose and subject to the RA

 

Survey completed by Manukau City Council in 2001 but never classified by DOC and no gazette notice issued.  Council now holds delegated powers from MOC to classify Section 1 as local purpose (community buildings) reserve and issue the required gazette notice.

 

A.28

Henderson-Massey

1

Te Atatu Village Kindergarten

Kaumatua Reserve

572C Te Atatu Road, Te Atatu Peninsula

 

Lease renewal 01/11/2012 with final expiry 31 October 2017

 

Lot 43, 44, 45 of DP40799 is held by AC and is subject to the LGA

 

 

 

 

 

A.29 – Copy attached

 

2

Henderson Kindergarten

Opanuku Reserve

1A Henderson Valley Road, Henderson

 

Lease renewal 01/11/2012 with final expiry 31 October 2017

 

Section 1 SO 70246 is held by AC as a local purpose (community buildings) reserve and subject to the RA

 

 

 

A.30 – Copy attached

3

Hobsonville Kindergarten

Trig Reserve

34A Trig Road, Whenuapai

 

Lease renewal 01/11/2012 with final expiry 31/10/2017

 

Lot 45 DP 41172 is held by AC as an unclassified recreation reserve and subject to the RA 

 

 

 

 

A.31 – Copy attached

4

Te Atatu South Kindergarten

Divich Reserve

66A Divich Avenue, Te Atatu South

 

Lease renewal 01/11/2012 with final expiry 31 October 2017

 

Lot 45 DP55581 is held by AC as a local purpose (community buildings) reserve and subject to the RA

 

 

 

 

A.32 – Copy attached

5

Lincoln North Kindergarten

Kingdale Reserve

47A Longburn Road, Henderson

 

Lease current – final expiry 31/03/2017

 

Part Lot 30 DP 46974 and marked as Area “A” on SO 68694, and contained in Part NA12B/771 is held by AC as a local purpose (community buildings) reserve and subject to the RA

 

A.33 – Copy attached

6

Te Atatu Peninsula Kindergarten

Roby Reserve

16A Harbour View Road, Te Atatu Peninsula

 

Lease renewal 01/11/2012 with final expiry 31/10/2017

 

Lot 77 DP50131 is held by AC as a local purpose (community buildings) reserve and subject to the RA

 

 

 

 

A.34 – Copy attached

7

Sunnyvale Kindergarten

Kaikoura Reserve

31A Kaikoura Street, Henderson

 

Lease renewal 01/02/2009 with final expiry 31/01/2019

 

Lot 27 DP 64021 and Lot 39 DP 52272 is held by AC as a local purpose (community buildings) reserve and subject to the RA

 

 

 

 

A.35 – Copy attached

Waitakere Ranges

1

Waitakere Kindergarten

10 – 14 Township Road

Waitakere Township

 

Lease expired 29/09/2013

 

Lot 1 DP139651 is held in fee simple by AC and is subject to the LGA

 

 

 

 

A.36

Whau

1

Green Bay Kindergarten

La Rosa Garden Reserve

10 La Rosa Street, Green Bay

 

Lease renewal 01/11/2012 with final expiry 31 October 2017

 

Section 1 & 2 SO70380 is held by AC as a local purpose (community buildings) reserve and is subject to the RA

 

 

 

 

A.37

2

New Lynn Kindergarten

10 Ambrico Place, New Lynn

 

Lease current – expiry 18/07/2021 with one 10-year right of renewal

 

Lot 1 DP 346020 is held in fee simple by AC and is subject to the LGA

 

 

 

 

A.38

3

Blockhouse Bay Kindergarten

5 Exminster Street, Blockhouse Bay

 

Lease expired 31/10/2013

 

Lot 36, 37 & 38 DP 42510 contained in NZ2044/58 is held in fee simple by AC and subject to the LGA

 

A.39

 

 

 

 

Abbreviation index:

AC       Auckland Council

LGA     Local Government Act 2002

RA       Reserves Act 1977

DP       Deposited Plan

SO       Survey Office plans


 

A.29     Site Plan for Auckland Kindergarten Association – Te Atatu Village

Kindergarten, Kaumatua Reserve, 572C Te Atatu Road, Te Atatu Peninsula

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 

kaumatua reserve

 

 

A.30     Site Plan for Auckland Kindergarten Association – Henderson Kindergarten,

            Opanuku Reserve, 1A Henderson Valley Road, Henderson

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 

 

A.31     Site Plan for Auckland Kindergarten Association – Hobsonville Kindergarten,

            Trig Reserve, 34A Trig Road, Whenuapai

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 

 

 

A.32     Site Plan for Auckland Kindergarten Association – Te Atatu South

            Kindergarten, Divich Reserve, 66A Divich Avenue, Te Atatu South

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 

 

A.33     Site Plan for Auckland Kindergarten Association – Lincoln North Kindergarten

Kingdale Reserve, 47A Longburn Road, Henderson

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 

 

 

 

 

 

 

 

 

A.34     Site Plan for Auckland Kindergarten Association – Te Atatu Peninsula Kindergarten, Roby Reserve, 16A Harbour View Road, Te Atatu Peninsula

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 

 

A.35     Site Plan for Auckland Kindergarten Association – Sunnyvale Kindergarten

Kaikoura Reserve, 31A Kaikoura Street, Henderson

 

Location Map and Lease Area

 

Reserve outlined in red

Lease Area outlined in yellow

 

 


Henderson-Massey Local Board

16 April 2015

 

 

 

Name and Location of Land/Facility

Refer to the Auckland Kindergarten Association Schedule of Premises and Site Plans

 

Name of the Community it serves

Auckland Region

Local Board Area

Albert-Eden, Puketepapa, Waitemata, Maungakiekie-Tamaki, Kaipatiki, Devonport-Takapuna, Rodney, Mangere-Otahuhu, Howick, Otara-Papatoetoe, Henderson-Massey, Waitakere Ranges and Whau

 

Name of Community Group

Auckland Kindergarten Association

Postal Address

PO Box 6933, Wellesley Street, Auckland 1010

Contact person

Peter Pablecheque – Assistant Chief Executive Officer, email: peter@aka.org.nz

 

Name of Community Lease Advisor

Christine Benson and Donna Cooper

 

 

Auckland Council and/or Local Board Priority

Performance Measure

Target

Achievements

AP – SD1.1 Put children and young people first

 

The total number of children under the age of 6 years attending Auckland Kindergarten Association kindergartens

 

Operate under Ministry of Education guidelines

 

 

Safe practices

 

Maintain or grow numbers within approved limits

 

 

 

 

Contract with Ministry of Education continues

 

 

Evidence of staff development and training

 

Staff meet levels of first aid certification required by contracts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annual report on achievements as agreed in this Community Outcomes Plan

AP – SD1.3 Strengthen communities

 

Engaging with the community

 

 

List the local community networks, collaborative initiatives and partnerships the Association initiates and/or maintains.

 

Promote Auckland Kindergarten Association

 

 

 

 

 

Where appropriate allow facilities to be used for the benefit of the wider community

 

List parenting programmes undertaken that benefit users and the wider community

 

Kindergartens participate in 2 community events per annum

 

 

5

 

 

 

 

 

Maintain the Association’s website

 

2 promotional initiatives per annum

 

 

5

 

 

 

 

5

 

 

AP – SD7 – Acknowledge that nature and people are inseparable

Educate children about recycling, sustainable living and protecting the environment

Incorporate a minimum of 5 learning modules per annum on recycling household waste and environmental protection

 

Recycling bins are available

 

 


Henderson-Massey Local Board

16 April 2015

 

 

Renewal of Community Lease for The Scout Association of New Zealand, 2 Claude Brookes Drive, Henderson

 

File No.: CP2015/04962

 

  

 

 

Purpose

1.       This report seeks the approval of the Henderson-Massey Local Board to grant a renewal of lease to The Scout Association of New Zealand, on part of land known as Tui Glen Reserve, 2 Claude Brookes Drive, Henderson.

Executive Summary

2.       The Scout Association of New Zealand (the Scouts) had a community lease with Waitakere City Council from 1 August 1981 to 31 July 2014.  The renewal of lease is for a term of 33 years from 1 August 2014 to 31 July 2047.  The Scouts currently have occupation of the scout hall on a month by month basis.  The Club owns the scout hall.

3.       The Scouts wish to continue leasing the scout hall located on Tui Glen Reserve, being part of Lot 11 DP 6760.

4.       Lot 11 DP 6760 is held in fee simple by the Auckland Council as a classified recreation reserve.  The lease to the Scouts is contemplated in the Te Huruhuru-Henderson Creek Reserve Management Plan adopted July 2003.

5.       Clause 28 of the Deed of Leased dated 1 August 1981 allows for a renewal of lease to the Scouts for a further term of thirty three (33) years.

6.       Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan.  The Club has advised that they wish to continue their community lease on its current terms and conditions without variation.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Approve the renewal of lease to The Scout Association of New Zealand located on part of Tui Glen Reserve, being part of Lot 11 DP 6760, 2 Claude Brookes Drive, Henderson (Attachment A), subject to the following terms and conditions:-

i)        Term – 33 years commencing 1 August 2014 to 31 July 2047;

ii)       Rent - $1.00 plus GST per annum if requested.

b)      All other terms and conditions as contained in the existing Deed of Lease dated 1 August 1981 excluding this present provision for renewal.

 

 

Comments

7.       The Scouts has had a lease with legacy Waitakere Council from 1 August 1981 to 31 July 2014.  The Scouts has had occupation of the scout hall on a month by month basis.  The Scouts own the building.

8.       The Scouts wish to continue leasing the scout hall located on part of Lot 11 DP 6760 which is held in fee simple by the Auckland Council as a classified recreation reserve.  The lease to the Scouts is contemplated in the Te Huruhuru-Henderson Creek Reserve Management Plan adopted July 2003.

9.       The Scouts were registered as an Incorporated Society on 25 July 1966.  The Scouts objectives are to encourage the physical, mental, social and spiritual development of young people.

10.     Since the close of the Te Awaroa/Kotuku Scout Group, the scout hall has been used for scout zone purposes, providing a meeting place for the Waitakere Rover crew, zone team meetings, zone training and storage for zone equipment.

11.     Clause 28 of the Deed of Leased dated 1 August 1981 allows for a renewal of lease for a further term of 33 years.

Consideration

Local Board views and implications

12.     A Henderson-Massey portfolio holders’ meeting was held on 22 January 2015 and support for a renewal of lease to the Scouts for a term of 33 years was indicated.

13.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

14.     There is no significant change or impact for Maori associated with the recommendations in this report.

Implementation

15.     Lot 11 DP 6760 is held in fee simple by the Auckland Council as a classified recreation reserve. 

16.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

17.     There are no cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Attachment A

111

     

Signatories

Authors

Michelle Knudsen - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 

 

Attachment A: Site Map for The Scout Association of New Zealand

 

Site Map and Leased area for The Scout Association of New Zealand, 2 Claude Brookes Drive, Henderson

 

Tui Glen Park outlined in red and leased area outlined in blue

 

 


Henderson-Massey Local Board

16 April 2015

 

 

Request for Investment to Implement Youth Connections West Strategic Action Plan Priorities

 

File No.: CP2015/05871

 

  

 

 

Purpose

1.       This report requests funding for the 2014-2015, 2015-2016 and 2016-2017 financial years from the Henderson Massey Local Board to implement the identified priorities of the Henderson-Massey Local Board Youth Connections WEST Strategic Action Plan 2014-2017.

Executive Summary

2.       The Henderson Massey Local Board (HMLB) approved the Youth Connections WEST Strategic Action Plan in December 2014.

3.       The Henderson-Massey Local Board has unallocated Youth Connections funds totalling $78,228.61 for the 2014-1015 financial year.

4.       Unallocated budget that remains unspent as at 30th June 2015 cannot be transferred to the 2015-2016 financial year and will no longer be available for allocation by the local board.

5.       Staff recommend that these unallocated funds are used in the following projects which implement strategic priorities contained in the the Henderson-Massey Local Board Youth Connections WEST Strategic Action Plan:

·    Hoani Waititi Marae Youth Employment Hub                                         $10,000

·    MPHS Digital Hub Employment Initiative                                                           $10,000

·    Massey Employment Gateway – youth programme                              $30,000

·    Local Workforce Needs Analysis                                                                 $15-20,000

·    Work Experience Programme                                                                $10,000

6.       The Henderson-Massey Local Board has Youth Connections funding of $70,700 in the 2015/16 financial year and $65,650 in the 2016/17 financial year.

7.       Staff recommend the following guideline allocation of the Youth Connection budget in the 2015/16 and 2016/17 financial years:

·    Hoani Waititi Marae Youth Employment Hub                                         $10,000pa

·    MPHS Digital Hub Employment Initiative                                                           $10,000pa

·    Massey Employment Gateway – youth programme                              $30,000pa

·    Work Experience Programme                                                                $10,000pa

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Receives this report

b)      Allocates funding to Youth Connections projects in the 2014/15 financial year as follows:

·    Hoani Waititi Marae Youth Employment Hub                                  $10,000

·    MPHS Digital Hub Employment Initiative                                                    $10,000

·    Massey Employment Gateway – youth programme                       $30,000

·    Local Workforce Needs Analysis                                                                 $15-20,000

·    Work Experience Programme                                                         $10,000

being $31,000 from the Henderson-Massey Local Board Youth Connections budget and $47,000 from the regional Youth Connections budget as confirmed by the Youth Connections Project Manager.

c)      Provisionally endorses the continuation of the following projects in the 2015/16 and 2016/17financial years:

·    Hoani Waititi Marae Youth Employment Hub

·    MPHS Digital Hub Employment Initiative          

·    Massey Employment Gateway – youth programme

·    Work Experience Programme

 

 

 

Comments

8.       Unallocated Youth Connections funding for the 2014/15 financial year is composed as follows:

Henderson-Massey Local Board Funding                       $23,000

Tindall Foundation Funding                                              $ 8,000

Funding carried forward from 2013                                 $47,000

9.       Youth Connections funding for the 2015/16 financial year is composed as follows:

Henderson-Massey Local Board Funding                       $20,000

Tindall Foundation Funding                                              $25,000

10.     Youth Connections funding for the 2016/17 financial year is composed as follows:

Henderson-Massey Local Board Funding                       $20,000

Tindall Foundation Funding                                              $10,000

11.     It is suggested that the board consider funding the shortfall in 2015/16 ($15,000) and 2016/17 ($30,000) from their Locally Driven Initiatives fund.

12.     The following table sets out the relationship between the Henderson-Massey Local Board Plan 2014, the strategic priorities in the Youth Connections Strategic Action Plan (approved by the Henderson-Massey Local Board in December 2014) and the actions suggested for funding in the 2014/15 financial year.  It also details the outcomes expected from each of the projects:

 

 

Henderson-Massey Local Board Plan 2014 Direction

HMLB Youth Connections Strategic Action Plan Priority

Youth Connections Initiative

Funding amount      2014-15

Expected Outcomes

“We will work with Hoani Waititi Marae to investigate a youth employment hub” p22

Priority Seven:

Developing Rangatahi employability initiatives and partnerships

Hoani Waititi Marae Youth Employment Hui

$10,000

·         Local Board leadership developed

·         At least 30 businesses and employers attend and commit to Māori youth employment

·         At least 10 young Māori who attend a hui are supported into immediate work

·         At least 20 youth are identified and referred to youth employability programmes to build skills

“ Support community led youth employment programmes through Youth Connections” p31

 

“McLaren Park in Henderson South is home to Hub West, which is supported by the board….(the) High Tech Youth Studio … is important in an area where few families have a home computer” p24-25

Priority Five:

Scaling up and supporting successful work ready community-led initiatives 

Unleashing Hidden talents: MPHS Digital Hub Employment Initiative 

$10,000

·         At least 20 youth participate in designing the pilot project

·         At least 8 ICT/creative industry employers participate in the design of the pilot

·         Pilot programme scoped ready for implementation

 

 

 

 


 

Henderson-Massey Local Board Plan 2014 Direction

HMLB Youth Connections Strategic Action Plan Priority

Youth Connections Initiative

Funding amount      2014-15

Expected Outcomes

“ Support community led youth employment programmes through Youth Connections” p31

Priority Five:

Scaling up and supporting successful work ready community-led initiatives 

Massey Employment Gateway – Youth focussed employability programme 

$30,000

·         4 term, 8 week programme focusing on youth run at W.E.S.T

·         40 complete programme

·         40 participants receive employability plans, CVs

·         35 participants complete workplace certificates (e.g. Food Hygiene, First Aid, Forklift) or learner/restricted driver licences

·         20 into jobs

·         10 into further training

·         Evaluation of outcomes /impact on participants

 


 

Henderson-Massey Local Board Plan 2014 Direction

HMLB Youth Connections Strategic Action Plan Priority

Youth Connections Initiative

Funding amount      2014-15

Expected Outcomes

“We plan to undertake a study of the local workforce needs”p20

Priority One:

Unlock and build local business, and community wide partnerships

Creating baseline snapshot of Employer workforce needs and skill gaps

$15-20,000

·         At least 100 business decision makers are interviewed or surveyed

·         20% of business engaged commit to working with the Local Board to commit to improving youth employment

·         Clear set of recommendations are developed based on findings

·         At least 20 young people are engaged and are either in apprenticeships, workplace training and/or exposed to local businesses

“Youth Connections has …(connected young people) with employment…we (will) continue this work over the next three years” p29

Priority Three:

Create employability learning incentives for young people

Work experience programme

$10,000

·         At least 10 businesses or local employers are engaged in the work experience programme

·         At least 30 young people receive work experience and mentoring support

·         Clear set of recommendations are developed based on findings of work experience programme for future initiatives

 

Consideration

Local Board views and implications

13.     Direction on the preparation of this report has been received from the Henderson-Massey Local Board.

Māori impact statement

14.     This programme of work includes funding for youth employment initiatives at Hoani Waititi Marae which are expected to result in better employment outcomes for rangatahi in our rohe.

Implementation

15.     The focus of the work programme is community led implementation.  Staff will be involved in preparing contracts, monitoring progress and quality, and providing support to the contracted organisations.  In the case of the workforce survey staff will compile information where it is available but may outsource the collection of information from employers where this is not available publicly.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Linda Smith - Senior Local Board Advisor (West)

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

File No.: CP2015/05915

 

  

 

 

Purpose

1.       This report provides a summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Henderson-Massey Local Board area.

2.       This feedback is informing the Henderson-Massey Local Board advocacy to the Budget Committee and will inform decisions that the Henderson-Massey Local Board make on their locally driven initiatives (LDI) budgets.

Executive summary

3.       The LTP proposals were released for public consultation in January 2015, with local engagement and Have Your Say events held through until 16 March to receive feedback.  Feedback was also received through written or online forms, email and through social media.

4.       In total, the Council received and processed 27,383 pieces of written feedback of which 847 were received from the Henderson-Massey Local Board area. In addition 15 people attended a Have Your Say event in the Henderson-Massey Local Board area on 21 February 2015.

5.       This report provides a summary of the feedback received through the LTP consultation on proposals for the Henderson-Massey Local Board area. It also summarises feedback on the regional proposals from people or organisations based in the Henderson-Massey Local Board area. 

6.       This feedback is informing the Henderson-Massey Local Board advocacy to the Budget Committee at discussions on 24, 28 and 29 April. These discussions are timed to inform the Budget Committee prior to them making decisions on the LTP on 7 and 8 May.

7.       The feedback will also inform Henderson-Massey decisions required in order to finalise LDI and advocacy content for their Local Board Agreements 2015/2016.

 

 

Recommendation/s

That the Henderson-Massey Local Board:

i)       Confirms an updated list of advocacy points for the discussions with the Budget Committee on 24, 28 and 29 April.

 

Comments

8.       The summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Henderson-Massey Local Board is in Attachment A.

9.       Each piece of written feedback from the Henderson-Massey Local Board area and the feedback recorded from local engagement and Have Your Say events is in Attachment B.

10.     This feedback builds on the Henderson-Massey Local Board’s understanding of their community’s priorities and preferences. It will inform the Henderson-Massey Local Board’s advocacy to the Budget Committee at discussions on 24, 28 and 29 April.  At these discussions the Henderson-Massey Local Board will have the opportunity to provide feedback on the key consultation issues of investing in Auckland, fixing transport, sharing rates and housing and development. The Henderson-Massey Local Board may also provide feedback on regional proposals with particular impact locally and may advocate for specific local priorities where the Budget Committee is the decision maker, such as large capital projects. 

11.     The updated advocacy points from the Henderson-Massey Local Board in relation to the LTP are in Attachment C.

Consideration

Local Board views and implications

12.     The Henderson-Massey Local Board needs to consider any changes that it might make to their LDI budgets or advocacy in light of the feedback on the LTP proposals.

Māori impact statement

13.     Many local board decisions are of importance to and impact on Maori. The local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Maori. The local board agreement is based on the local board plan which are both been developed through engagement with the community, including Maori.

Implementation

14.     Following the local board discussions with the Budget Committee on 24, 28 and 29 April the Budget Committee will make decisions on regional proposals on 7 and 8 May.  Local boards will then hold workshops from 14 to 20 May to finalise their local board agreements prior to them being adopted at board meetings between 9 and 16 June.

 

 

Attachments

No.

Title

Page

aView

Long-term Plan 2015 - 2025 LTP consultation Feedback summary_1

121

bView

Feedback recorded from local engagement and Have Your Say events_1

133

cView

Updated advocacy points

139

     

Signatories

Authors

Linda Smith - Senior Local Board Advisor (West)

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 April 2015

 

 













Henderson-Massey Local Board

16 April 2015

 

 


Henderson-Massey Local Board

16 April 2015

 

 


Henderson-Massey Local Board

16 April 2015

 

 



Henderson-Massey Local Board

16 April 2015

 

 


Henderson-Massey Local Board

16 April 2015

 

 



     

 


Henderson-Massey Local Board

16 April 2015

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Henderson-Massey Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Henderson Town Centre Public Places CCTV

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.