Henderson-Massey Local Board

 

OPEN MINUTES

 

 

           

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Thursday, 16 April 2015 at 3.30pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

 

 

Deputy Chairperson

Shane Henderson

 

 

 

Members

Brenda Brady, JP

 

 

 

 

Peter Chan, JP

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Will Flavell

 

 

 

 

Tracy Kirkley

 

 

 

 

Luke Wilson

 

 

 

 


Henderson-Massey Local Board

16 April 2015

 

 

 

1          Welcome

           

 

2          Apologies

 

Resolution number HM/2015/38

MOVED by Member WW Flaunty, seconded by Member MFP Chan:  

 

That the Henderson-Massey Local Board:

a)         Accepts the apology from members Will Flavell for absence and from Shane Henderson for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HM/2015/39

MOVED by Member MFP Chan, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 2 April 2015.

CARRIED

 

Deputy Chairperson SP Henderson entered the meeting at 3.32 pm.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Item withdrawn

 

8          Item withdrawn

 

9          Item withdrawn

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

Precedence of Business

Resolution number HM/2015/40

MOVED by Chairperson VS Neeson, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)         Agrees that the confidential item: Henderson Town Centre Public Places CCTV be accorded precedence at this time.

Confidential

CARRIED

 

22        Procedural motion to exclude the public

Resolution number HM/2015/41

MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)      Excludes the public from the following part(s) of the proceedings of this meeting.

b)      Agrees that Mark Evans be permitted to remain for Confidential Item: Henderson Town Centre Public Places CCTV after the public has been excluded, because of their knowledge of the subject matter, which will help the Henderson-Massey Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Henderson Town Centre Public Places CCTV

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained.  .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 

3.05 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.20 pm           The public was re-admitted.

 


restatementS

 

It was resolved while the public was excluded:

 

 

C1

Henderson Town Centre Public Places CCTV

 

Resolution number HM/2015/42

MOVED by Member WW Flaunty, seconded by Chairperson VS Neeson:  

That the Henderson-Massey Local Board:

a)    Approves the installation of a public places CCTV system, including links to the police and a council monitoring site, in Henderson town centre.

b)    Notes that the terms of the use of the Local Board Discretionary Capex Fund in the 2014/15 financial year require operational expenses for the CCTV system to be met by the governing body, through departmental budgets.

c)    Approve the Henderson town centre public places CCTV system being placed on council’s asset register. 

d)    Notes that $20,000 per annum operating costs is expected to be covered through the existing operational budgets (depreciation, interest and servicing) associated with the source capital fund.

e)    Agrees the Henderson Town Centre Public Places CCTV report remain confidential until such a time that the reasons for confidentiality no longer exist.

g)    Agrees that resolutions (a) to (e) above and (g) be restated in the public minutes of today’s meeting while resolution (f) of the resolutions of this confidential item remain  confidential until such a time that the reasons for confidentiality no longer exists.

           

Secretarial note:         Member Shane Henderson voted against these resolutions and requested that his vote be recorded.

  

 

12

Auckland Transport Update Report – Henderson-Massey Local Board

 

Resolution number HM/2015/43

MOVED by Deputy Chairperson SP Henderson, seconded by Member LW Wilson:  

That the Henderson-Massey Local Board:

a)         Receives the Auckland Transport Report for the Henderson-Massey Local Board.

b)         Requests that the pedestrian signals on the corner of Railside Avenue and Great North Road be changed to a “Barn Dance”.

CARRIED

 

 

13

Henderson-Massey Community Grants Programme 2015/2016

 

Resolution number HM/2015/44

MOVED by Member WW Flaunty, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)         Adopts the Henderson-Massey Community Grants Programme 2015/2016.

b)         Reserves the option to review the programme and adjust if required.

CARRIED

 

14

Henderson-Massey Local Board Community Fees and Charges - July to December 2014

 

Resolution number HM/2015/45

MOVED by Member MFP Chan, seconded by Member BA Brady:  

That the Henderson-Massey Local Board:

a)      Agrees to adopt the 2014/2015 community facilities hire fees, uninflated, for the 2015/2016 year, as per Attachment A and will apply to all new hirers using the facilities.

b)      Approves a transitional arrangement of a 10% increase on their specific 2014/15 fee for all hirers facing more than a twenty percent increase, as listed in Attachment F.

c)      Requests council staff communicate with the groups in transition to confirm the new rates and that the 2015/2016 year will be the final year for transitional arrangements.

d)      Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

CARRIED

 

15

Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station

 

Resolution number HM/2015/46

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)      Receives the ‘Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station’ report.

 

CARRIED

 

16

Mangrove Management Guidelines: A decision-making tool

 

Resolution number HM/2015/47

MOVED by Member BA Brady, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)    Adopt the Mangrove Management Guidelines as a decision making tool to be applied when assessing areas for potential mangrove management within the Henderson-Massey Local Board area.

b)    Notes that the board does not have budget allocated for mangrove removal.

c)    Notes that the board is concerned with the encroachment of mangroves on our major waterways and requests that Governing Body sets aside funds to ensure they are kept free of mangroves.

CARRIED

 


 

17

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

Resolution number HM/2015/48

MOVED by Member BA Brady, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)      Approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b)      Approves a new community lease to Auckland Kindergarten Association for Te Atatu Village Kindergarten, Henderson Kindergarten, Hobsonville Kindergarten, Te Atatu South Kindergarten, Lincoln North Kindergarten, Te Atatu Peninsula Kindergarten and Sunnyvale Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)       Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv)     All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      Supports the classification of Trig Reserve, 34A Trig Road, Whenuapai being Lot 45 DP 41172 as local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee.

 

CARRIED

 

18

Renewal of Community Lease for The Scout Association of New Zealand, 2 Claude Brookes Drive, Henderson

 

Resolution number HM/2015/49

MOVED by Member BA Brady, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      Approve the renewal of lease to The Scout Association of New Zealand located on part of Tui Glen Reserve, being part of Lot 11 DP 6760, 2 Claude Brookes Drive, Henderson (Attachment A), subject to the following terms and conditions:-

i)       Term – 33 years commencing 1 August 2014 to 31 July 2047;

ii)      Rent - $1.00 plus GST per annum if requested.

b)      All other terms and conditions as contained in the existing Deed of Lease dated 1 August 1981 excluding this present provision for renewal.

 

CARRIED

 


 

19

Request for Investment to Implement Youth Connections West Strategic Action Plan Priorities

 

Resolution number HM/2015/50

MOVED by Member BA Brady, seconded by Member TJ Kirkley:  

That the Henderson-Massey Local Board:

a)      Receives this report

b)      Allocates funding to Youth Connections projects in the 2014/15 financial year as follows:

·   Hoani Waititi Marae Youth Employment Hub                        $10,000

·   MPHS Digital Hub Employment Initiative                   $10,000

·   Massey Employment Gateway – youth programme $30,000

·   Local Workforce Needs Analysis                                            $15-20,000

·   Work Experience Programme                                      $10,000

being $31,000 from the Henderson-Massey Local Board Youth Connections budget and $47,000 from the regional Youth Connections budget as confirmed by the Youth Connections Project Manager.

c)      Provisionally endorses the continuation of the following projects in the 2015/16 and 2016/17financial years:

·   Hoani Waititi Marae Youth Employment Hub

·   MPHS Digital Hub Employment Initiative      

·   Massey Employment Gateway – youth programme

·   Work Experience Programme

CARRIED

 

Secretarial note:         Secretarial note: The correct funding amounts for Youth Connections are:

2014/15 financial year

Henderson-Massey Local Board funding                    $14,000

Tindall Foundation funding                                        $17,000

Carried from 2013/14                                                  $47,000

2016/17 financial year

Henderson-Massey Local Board funding                    $25,000

Tindall Foundation funding                                          $20,000

 

The budget shortfall in 2016/17 is $15,000, recommended to be funded through the Henderson-Massey Local Board Locally Driven Initiatives budget.

 


 

20

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

Resolution number HM/2015/51

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)    Confirms the tabled list of advocacy points for discussions with the budget committee on 24, 28 and 29 April.

b)    Thanks Henderson-Massey local board staff for their extraordinary work on the Long Term Plan 2015-2025.

CARRIED

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

4.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................