Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 20 April 2015 at 6.00pm.

 

present

 

Chairperson

David Collings

 

 

 

Deputy Chairperson

Adele White

 

 

 

Members

Garry Boles

 

 

 

 

Katrina Bungard

 

 

 

 

Jim Donald

 

 

 

 

Lucy Schwaner

 

 

 

 

John Spiller

 

 

 

 

Steve Udy

 

 

 

 

Bob Wichman

 

 

 

 

 

ALSO PRESENT

 

Councillors:

Sharon Stewart

 

 

 

Dick Quax

 

 

 

 

 

 

 

 

 

 


Howick Local Board

20 April 2015

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcome everyone present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HW/2015/37

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 9 March 2015, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

 

6          Acknowledgements

 

The Chairman acknowledged the upcoming centennial commemorations for Anzac Day.

 

 

7          Petitions

 

7.1

Gum Tree on Whiteacres Reserve

 

A letter received from the Whiteacres Residents group was tabled as a petition, which received 43 signatures in support of the concerns raised with the gum tree in Whiteacres Reserve.

 

Resolution number HW/2015/38

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)         Receives the petition regarding concerns over the gum trees on Whiteacres Reserve and notes that Parks staff are currently working on resolving the issue.

CARRIED

 

Attachments

a     Petition  

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Mrs Jody Nicolson, Chairperson, Nixon Hall Committee

 

Mrs Nicolson addressed the Board and tabled a submission requesting the fees and charges for the hall remain the same for 2015/16.

 

Resolution number HW/2015/39

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      Thanks Mrs Jody Nicolson, Chairperson, Nixon Hall Committee, for addressing the board during public forum.

CARRIED

 

Attachments

a     Nixon Hall - Tabled information

 

 

9.2

Alan La Roche re: commemoration for Panmure Bridge opening

 

Mr LaRoche addressed the Board requesting support for a plaque, brochures and a marquee for the public open day at Panmure Bridge on 17 October 2015.

 

Resolution number HW/2015/40

MOVED by Chairperson DA Collings, seconded by Member G Boles:  

That the Howick Local Board:

a)         Thanks Mr LaRoche, for addressing the board during public forum.

CARRIED

 

Attachments

a     Letter re request for community funding

 

 

9.3

Alan Davies, Huntingdon Park Ratepayers Assn

 

Mr Davies from the Huntingdon Park Ratepayers Association addressed the Board updating them on activities of the association and requested the Board reconsider the levels of service for park mowing.

 

Resolution number HW/2015/41

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:  

That the Howick Local Board:

a)         Thanks Mr Davies from the Huntingdon Park Ratepayers Association, for addressing the board during public forum.

CARRIED

 


 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Chair's Report

 

Resolution number HW/2015/42

MOVED by Member RD Wichman, seconded by Member JR Donald:  

That the Howick Local Board:

a)      Receive the Chair’s verbal report.

CARRIED

 

 

13

Councillor's Update

 

Resolution number HW/2015/43

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:  

That the Howick Local Board:

a)      Receive the verbal reports from Councillors Stewart & Quax.

CARRIED

 

 

14

Auckland Transport Update – April 2015

 

Resolution number HW/2015/44

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Receives the report entitled ‘Auckland Transport Update – April 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b)      Confirms that, having given consideration to the public consultation feedback received on the proposal, Auckland Transport should proceed to complete the detailed design and costing phase on the Pigeon Mountain Road metering signals project under the Local Board Transport Capital Fund.

CARRIED

 


 

15

AMETI – Park Land Proposals

 

Resolution number HW/2015/45

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Notes the declaration under S114 of the Public Works Act (1981) of the following sections of park land for roading purposes:

i)    2R Pakuranga Road (248m2) NA99C/463 which describes Section 1 Survey Office Plan 66069.

ii)   18R Pakuranga Place Reserve (802m2), Lot 8 DP 44164, NA1801/32 - Auckland Council pursuant to Section 191 Municipal Corporations.

iii)  20R Pakuranga Road (607m2), Lot 1 DP 60871, NA1844/67 Auckland Council Freehold land.

iv)   22R Pakuranga Road (500m2), Lot 21 DP 44724, NA5C/221 - This freehold title is currently held as an esplanade reserve.

b)        Supports the compensation proposal of 24 Pakuranga Road (2345m2), Lot 19 DP 44724, CT-1634/58 as a minimum for the park land to be taken for roading purposes noting that:

i)      final compensation is subject to further negotiation

ii)     the parks portfolio holder be granted delegation for providing Local Board input to the full and final compensation on the condition that this may vary in location or area but should be at least of equal or greater value.

iii)  in offering the land at 24 Pakuranga Road, as a place holder for compensation, Auckland Transport will meet its obligations under the National Environmental Standard for assessing and managing contaminants in soil to protect human health (2012).

c)      Requests that any and all compensation be redirected back to the Local Board for investment in open space with the preference, in the first instance, that this be provided through replacement land area and where this is not possible the provision of cash compensation.

CARRIED

 

 

16

New Road Names Approval for the subdivision by Hugh Green Limited at 40 Hughs Way, Flat Bush

 

Resolution number HW/2015/46

MOVED by Deputy Chairperson AJ White, seconded by Member G Boles:  

That the Howick Local Board

a)        pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names “Casheltown Way”, “Barnesmore Road”, “Ballykerrigan Road”, “Drumbuoy Drive”, “Creggan Crescent”, “Cloghfin Place”, “Drumfad Road” and “Mullafin Road”, proposed by the Applicant, for the new roads created by way of subdivision at 40 Hughs Way, Flat Bush, noting that these names meet the relevant road naming criteria.

CARRIED

 


 

17

New Road Names Approval for the subdivision by Greenland Investments Limited at 431 Ormiston Road, Flat Bush

 

Resolution number HW/2015/47

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)        pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approves of the road names ‘Peihinga Road’, ‘Valderama Drive’, ‘Hangahai Road’, ‘Tinaku Road’, ‘Ngaki Street’ and ‘Tipu Road’ proposed by the Applicant, for the new roads created by way of subdivision at 431 Ormiston Road, Flat Bush, noting that these names meet the relevant road naming criteria.

CARRIED

 

 

Precedence of Business

Resolution number HW/2015/48

MOVED by Chairperson DA Collings, seconded by Member JR Donald:  

That the Howick Local Board:

a)         agree that Item 20 : Howick Local Board Community Fees and Charges 2015/2016 be accorded precedence at this time.

CARRIED

 

 

18

Allocation of Local Park Public Convenience Renewal Capex Funding

 

Resolution number HW/2015/49

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)        approves the proposal to allocate all remaining funding from Local Parks South 2014-15 LTP Renewal Public Convenience funding for the full renewal of the Eastern Beach southern toilet block. Project value $250,000.

CARRIED

 

 

19

Howick Community Grants Programme 2015/2016

 

Resolution number HW/2015/50

MOVED by Member L Schwaner, seconded by Member G Boles:  

That the Howick Local Board:

a)      adopt the Howick Community Grants Programme 2015/2016.

CARRIED

 


 

20

Howick Local Board Community Fees and Charges 2015/2016

 

Resolution number HW/2015/51

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:  

That the Howick Local Board:

a)      Agrees to adopt the 2014/2015 community facilities hire fees, uninflated, for the 2015/2016 year, as per Attachment A and will apply to all new hirers using the facilities.

b)      Approves a transitional arrangement of a 10% increase on their specific 2014/15 fee for all legacy hirers, as listed in Attachment F.  However, should this increase cause the legacy hirer, as listed in Attachment F, to pay more than the 2015/16 fees agreed to in a) above with the priority discounts, then the legacy hirer will revert to the fees agreed to in a) above.

c)      Requests council staff communicate with the groups in transition to confirm the new rates by 15 May 2015 at the latest.

d)      Requests council staff to provide regular updates on the impact of the hire fees, an analysis of use by hirers and the performance of council-managed community facilities, on a month by month basis, as part of the quarterly reports.

e)      Delegates responsibility to the Howick Local Board Chair and Portfolio Lead of the Community Facilities Portfolio to set charges for legacy users who may not be regular users.

f)       Notes that the fees and charges will be reviewed in 12 months and requests that council staff provide the requested analysis no later than February 2016 for agreement in the Howick Local Board business meeting agenda for March 2016.

CARRIED

 

 

21

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

Resolution number HW/2015/52

MOVED by Member SA Udy, seconded by Member JR Donald:  

That the Howick Local Board:

a)      Approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b)      Approves a new community lease to Auckland Kindergarten Association for Pakuranga Kindergarten, Highland Park Kindergarten, Somerville Kindergarten, Cascades Kindergarten and Howick Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)       Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iii)       All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

c)      Approves the granting of the lease for Pakuranga Kindergarten located on Reeves Road Kindy Reserve, 107R Reeves Road, Pakuranga under Section 73 (3) of the Reserves Act 1977 subject to the further following terms and conditions:

i)       The public notification of the new community leases

ii)      Council staff will consider and initiate if required a process to reclassify the lease area of the Pakuranga Kindergarten from recreation reserve to local purpose (community buildings) reserve in accordance with the Reserves Act 1977;

d)      Supports the classification of Meadowland Drive Shops Reserve (Somerville Kindergarten) located at 84R Clydesdale Avenue, Northpark, Howick being Lot 2 DP 133066 as local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee.

CARRIED

 

 

22

LGNZ Conference and AGM 2015

 

Resolution number HW/2015/53

MOVED by Member RD Wichman, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      nominate the Chairman to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme.

b)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

 

 

23

Site proposed for divestment - 29 Tiraumea Drive, Pakuranga

 

Resolution number HW/2015/54

MOVED by Member JR Donald, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      endorses Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to dispose of 29 Tiraumea Drive, Pakuranga.

CARRIED

 


 

24

Developing the Empowered Communities Approach

 

Resolution number HW/2015/55

MOVED by Chairperson DA Collings, seconded by Member KL Bungard:  

That the Howick Local Board:

a)      receives the Developing the Empowered Communities Approach report.

b)      notes that the Board’s formal feedback will be endorsed at the May business meeting.

CARRIED

 

25

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals 

 

Resolution number HW/2015/56

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      Receive the summary of feedback from Howick Local Board area consultation report in attachment A.

b)      Confirms the updated list of advocacy points for the discussions with the Budget Committee on 24, 28 and 29 April (tabled at the meeting), as follows:

i)          The Howick Local Board supports the establishment of a Hazardous waste and recycling facility for the Howick area

ii)         The Howick Local Board advocates for continued development of the multi-use community facility and library in Flat Bush

iii)       The Howick Local Board advocates for the development of a consistent regional funding approach in response to managing coastal erosion and beach replenishment

iv)       The Howick Local Board advocates for the adoption and implementation of the draft Pakuranga Town Centre Master Plan to align with the AMETI project

v)         The Howick Local Board supports investment in infrastructure in existing and new areas of growth

vi)       The Howick Local Board advocates to Auckland Transport for the continued development of the Pakuranga – Reeves Road Flyover

vii)      The Howick Local Board advocates to Auckland Transport to urgently prioritise the development of the Half Moon Bay area as a transport hub and increase ferry services

viii)     The Howick Local Board advocates to Auckland Transport to prioritise public transport projects and address traffic congestion issues

ix)       The Howick Local Board advocates to Auckland Transport to continue to progress the East/West connections and SMART projects with a focus on the linkages in and out of the Howick area

x)         The Howick Local Board advocates for more efficient and cost effective delivery of services and supports the local procurement of services wherever possible.

xi)       The Howick Local Board advocates for an increase in the Uniform Annual General Charge that better levels out the rates burden for Howick residents

 

xii)      The Howick Local Board does not support the proposed level of differential for the business rate

xiii)     The Howick Local Board advocates for the retention of existing heritage protection zones (which are part of the PAUP as a density overlay) and height restrictions within the Howick Village area.

c)      delegates to the Chair and Deputy Chair any minor wording amendments to the advocacy table.

CARRIED

 

Attachments

a     Updated advocacy table

 

 

26

Reports Requested and Issues Raised 2013 -2016

 

Resolution number HW/2015/57

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

 

 

27

Workshop Notes

 

Resolution number HW/2015/58

MOVED by Deputy Chairperson AJ White, seconded by Chairperson DA Collings:  

That the Howick Local Board:

a)      Receives the workshop notes for workshops held on 26th February, 12th, 19th and 26th March 2015.

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

  

8.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................