Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 8 April 2015 at 9.00am.

 

present

 

Chairperson

Kay McIntyre, QSM

 

 

 

Deputy Chairperson

Ann Hartley, JP

 

 

 

Members

Dr Grant Gillon

 

 

 

 

John Gillon

 

 

 

 

Danielle Grant

 

 

 

 

Richard Hills

 

 

 

 

Lorene Pigg

[until 11.51am, item 20]

 

Lindsay Waugh

 

 

 

 

ALSO PRESENT

 

Councillor

George Wood

[arrived at 9.40 am, Item 13 to 10.20 am, Item 16]

Councillor

Chris Darby

[arrived at 10.19 am, Item 16]

 

 

 

 

 


Kaipātiki Local Board

08 April 2015

 

 

1          Welcome

 

2          Apologies

 

Secretarial Note: Member Lorene Pigg gave an apology for early departure.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2015/37

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Wednesday, 11 March 2015, including the confidential section, as a true and correct record.

CARRIED

Secretarial Note: An amendment to a resolution from the 11 March 2015 meeting was considered at item 13.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Gillian Taylor and Don Pointon, Birkenhead Residents Association

 

Gillian Taylor and Don Pointon, Birkenhead Residents Association, were in attendance to address the board regarding the proposed increase in cost for the development of the corner “gateway” and sculpture at Zion Hill.

 

Resolution number KT/2015/38

MOVED by Member G Gillon, seconded by Member L Pigg:  

That the Kaipatiki Local Board:

a)            thanks Gillian Taylor and Don Pointon, Birkenhead Residents Association, for their presentation regarding the proposed increase in cost for the development of the corner “gateway” and sculpture at Zion Hill and their offer to be involved in the development of the site.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 11 March 2015

 

Resolution number KT/2015/39

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)            note that the open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 11 March 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

CARRIED

 

13

Local Board Services monthly report - April 2015

 

Eric Perry, Relationship Manager and Maureen Buchanan, Community Lease Advisor, were in attendance to speak to the report.

 

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      amend resolution KT/2015/29 part c) from:

c)       approves funding of $15,000 from its small local improvement project (SLIPS) fund for the preparation of a parking resolution report and the installation of appropriate signage in the reserves.

to read:

c)       approves funding of $7500 from operational discretionary funds for the preparation of a parking resolution report and $7500 from its small local improvement project (SLIPS) fund for the installation of appropriate signage in the reserves.

b)      allocates $4,000 from its mangrove removal budget to the Kaipātiki Community Facilities Trust to undertake its community mangrove removal project for 2015.

c)      requests Kaipātiki Community Facilities Trust continue administering the distribution of the funding for Bayview Placemaking Group as outlined in Attachment A to the value of $14,949 until the funds are fully expended, noting that:

i)        if Bayview Placemaking Group require a change in purpose for any of the items, that this request be made directly to the Kaipātiki Community Facilities Trust.

d)      allocates $10,000 from its discretionary operational budget to the Kaipātiki Community Facilities Trust for further place-making activities in the Bayview area, including but not exclusive to Spinella and Witheford reserves.

e)      calls an extraordinary meeting for Wednesday 15th April 2015 at 9 am for the purposes of considering matters relating to the Long-term Plan and the board’s advocacy to the governing body.

f)       requests that staff include the additional floor space in the Norman King Building that has now been made available on the ground floor from the reduced lease space of the laundromat be added to the existing NorthArt lease.

 

Amendment by replacement and addition MOVED by Member J Gillon, seconded by Member L Pigg:  

That the Kaipātiki Local Board:

c)       requests Kaipātiki Community Facilities Trust to release the remaining $14,949 to the Bayview Placemaking Group (Bayview Community Centre Inc) to fund the projects identified in Attachment A, noting that:​

i)            if the Bayview Placemaking Group require a change in purpose for any of the items, that this request come back before the Kaipātiki Local Board.

d)       allocates $10,000 from its discretionary operational budget to the Bayview Placemaking Group (Bayview Community Centre Inc) for further place-making activities in the Bayview area, including but not exclusive to Spinella and Witheford reserves.

g)       requests that the detailed design for the Birkenhead Mainstreet Project include the retention of the iconic Norfolk Island Pine tree and palms and that the detailed design comes back before the Kaipātiki Local Board for sign-off.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member L Pigg

Against

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Abstained

 

The motion was declared lost by 3 votes to 5.

LOST

 

Resolution number KT/2015/40

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

a)      amends resolution KT/2015/29 part c) from:

c)  approves funding of $15,000 from its small local improvement project (SLIPS) fund for the preparation of a parking resolution report and the installation of appropriate signage in the reserves.

to read:

c)  approves funding of $7500 from operational discretionary funds for the preparation of a parking resolution report and $7500 from its small local improvement project (SLIPS) fund for the installation of appropriate signage in the reserves.

b)      allocates $4,000 from its mangrove removal budget to the Kaipātiki Community Facilities Trust to undertake its community mangrove removal project for 2015.

CARRIED

 

Resolution number KT/2015/41

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

c)      requests Kaipātiki Community Facilities Trust continue administering the distribution of the funding for Bayview Placemaking Group as outlined in Attachment A to the value of $14,949 until the funds are fully expended, noting that:

i)       if Bayview Placemaking Group require a change in purpose for any of the items, that this request be made directly to the Kaipātiki Community Facilities Trust.

d)      allocates $10,000 from its discretionary operational budget to the Kaipātiki Community Facilities Trust for further place-making activities in the Bayview area, including but not exclusive to Spinella and Witheford reserves.

CARRIED

 

Secretarial Note:  Pursuant to Standing Order 3.15.5, Members John Gillon and Grant Gillon requested their dissenting votes against c) and d) be recorded.

 

Resolution number KT/2015/42

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

e)      calls an extraordinary meeting for Wednesday 15th April 2015 at 9 am for the purposes of considering matters relating to the Long-term Plan and the board’s advocacy to the governing body.

f)       requests that staff include the additional floor space in the Norman King Building that has now been made available on the ground floor from the reduced lease space of the laundromat be added to the existing NorthArt lease.

CARRIED

 

Secretarial note: Member Grant Gillon declared a conflict of interest and abstained from voting on resolution f).

 

 

14

LGNZ conference and AGM 2015

 

Resolution number KT/2015/43

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      nominates Member Danielle Grant to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the local board’s work programme.

b)      confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

 

Secretarial Note:  Pursuant to Standing Order 3.15.5, Members John Gillon, Grant Gillon and Lorene Pigg requested their dissenting votes be recorded.

 

 

15

Kaipatiki Community Facilities Trust bi-monthly report

 

Jill Nerheny, Community Coordinator, was in attendance to speak to the report.

 

Resolution number KT/2015/44

MOVED by Member R Hills, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         receives the Kaipātiki Community Facilities Trust bi-monthly report for March/April 2015.

b)        defers consideration of the Marlborough Park and Birkenhead – Kaipātiki Skateboarding Facilities report to the 22 April 2015 Community Forum meeting.  

c)         thanks the Kaipātiki Community Facilities Trust for their work on behalf of our community.

CARRIED

 

Secretarial Note: Item 16 was taken after item 22.

 

22

Governing Body Members' Update

 

Resolution number KT/2015/45

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receives the verbal update from Councillor George Wood and thank him for his presentation.

CARRIED

 

Secretarial Note:  Councillor Chris Darby’s verbal report was heard at item 21.

 

16

Kaipatiki Community Grants Programme 2015/2016

 

Eric Perry, Relationship Manager, was in attendance to speak to the report.

The document entitled ‘Kaipatiki Community Grants Programme 2015/16, as amended by the Board, is attached.

A copy of the amended document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number KT/2015/46

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)      adopts the Kaipātiki Community Grants Programme 2015/2016 as outlined in Attachment A as amended.

CARRIED

 

Attachments

a     Kaipatiki Community Grants Programme 2015/16

 

 

17

Review of operational expenditure budgets 2014/15

 

Eric Perry, Relationship Manager, was in attendance to speak to the report.

 

Resolution number KT/2015/47

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         receives the review of operational expenditure budgets 2014/15 report.

b)        allocates $20,000 from its employment/economic development action plan budget to the Kaipātiki Community Facilities Trust for the Jobs4Youth programme, which they have been effectively delivering to date.

c)         allocates $5,000 from its Youth Council budget to the Kaipātiki Community Facilities Trust to cover costs associated with the delivery of free school holiday activities, as they fulfil an identified need within the community.

CARRIED

 

 

18

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

Maureen Buchanan, Community Lease Advisor, and Donna Cooper, Community Lease Advisor, were in attendance to speak to the report.

 

Resolution number KT/2015/48

MOVED by Member D Grant, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b)      approves a new community lease to Auckland Kindergarten Association for Marlborough Kindergarten and Glenfield Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)       term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii)      rent - $1.00 plus GST per annum if requested;

iii)     the Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv)     all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      requests council officers to include formal recognition of councils contribution included as part of the lease terms and conditions, such as (but not limited to) signage that indicates local board and  councils support for the facilities and adherence to councils plans and policies such as Travelwise and Waste Minimisation plans..

CARRIED

 

 

19

Zion Hill Reserve approval of concept plan

 

Nicki Malone, Parks Advisor, and Carole Anne Meehan, Public Art Manager, were in attendance to speak to the report.

Two documents entitled ‘Zion Hill: a pocket sized park’ and ‘Zion Hill Breakdown of works’ were tabled at the meeting.

A copy of the tabled documents have been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:   

That the Kaipātiki Local Board:

a)         approves the preliminary concept plan for Zion Hill Reserve as outlined in Attachment B and its further development and implementation at the site, noting that

i)          there is $90,000 funding available in this financial year, but the implementation of Stage 1 is subject to $160,000 additional funding being allocated.

b)         establishes a political working party, consisting of the parks and arts portfolio holders and the Chairperson, with delegated authority to approve the refined concept and developed design.

 

 

An amendment by way of replacement was MOVED by Member J Gillon, seconded by Member L Pigg: 

That the Kaipātiki Local Board:

a)            requests that Stage 1 of the concept plan for the Zion Hill is reworked to be kept within the original budget of $100,000, and that the final concept plan be presented back to the board for approval.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member L Pigg

Against

Member D Grant

Deputy Chairperson A Hartley

Member R Hills

Chairperson K McIntyre

Member L Waugh

Abstained

 

The motion was declared lost by 3 votes to 5.

LOST

 

Resolution number KT/2015/49

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         approves the preliminary concept plan for Zion Hill Reserve as outlined in Attachment B and its further development and implementation at the site, noting that

i)          there is $90,000 funding available in this financial year, but the implementation of Stage 1 is subject to $160,000 additional funding being allocated.

b)        establishes a political working party, consisting of the parks and arts portfolio holders and the Chairperson, with delegated authority to approve the refined concept and developed design.

CARRIED

 

Secretarial Note:         Pursuant to Standing Order 3.15.5, Members John Gillon and Grant Gillon requested their dissenting votes be recorded.

 

Attachments

a     Zion Hill - A pocket sized park

b     Zion Hill - Breakdown of works

 

 

20

Parks capex work programme consolidation

 

Resolution number KT/2015/50

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         approves the cancellation of the Rewi Alley public convenience, Normanton lighting – planning, Stokes Point development and Kaipātiki Maps project.

b)        approves the reduction in scope of the pa harakeke development project to $45,000.

c)         re-allocates $195,500 made available through the cancellation and reduction in scope of projects referred to in resolutions a) and b) as follows:

i)          $160,000 additional funding towards Zion Hill redevelopment project;

ii)         $20,000 additional funding towards the Shepherds Park storage shed project; and

iii)       $15,500 as contingency for overall parks capital work programme.

d)        delegates authority to the parks portfolio holders and local board chair until 30 June 2015 to approve concept designs for

i)          Fernglen Reserve development plan - subject to consultation with Fernglen committee;

ii)         Onepoto car park and access - subject to consultation with stakeholders; and

iii)       Birkenhead War Memorial car park/ entrance.

CARRIED

 

Secretarial Note:  Pursuant to Standing Order 3.15.5, Members John Gillon and Grant Gillon requested their dissenting votes against resolutions a) to c) be recorded.

 

 

21

Members' Reports

 

Secretarial Note: Councillor Chris Darby was not present at the time item 22 was considered. His verbal update was taken under this item.

 

Resolution number KT/2015/51

MOVED by Member L Waugh, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)            receives the verbal update from Councillor Chris Darby and thanks him for his presentation.

CARRIED

 

 

 

Secretarial Note: Item 22 was taken after item 15.

 

23

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 25 February 2015 and Wednesday, 18 March 2015

 

Resolution number KT/2015/52

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receives the records for the Kaipātiki Local Board Workshops held on Wednesday. 25 February 2015 and Wednesday, 18 March 2015.

CARRIED

 

 

24

Record of Kaipātiki Local Board Portfolio Briefings held in March 2015

 

Resolution number KT/2015/53

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      receives the record of Kaipātiki Local Board Portfolio Briefings held in March 2015.

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

12.25 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................