I hereby give notice that an ordinary meeting of the Manukau Harbour Forum will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Monday, 13 April 2015

11.00am

Māngere-Otāhuhu Local Board Office
Shop 17
93 Bader Drive
Māngere Town Centre

 

Manukau Harbour Forum

 

OPEN AGENDA

 

 

MEMBERSHIP

Chairperson

Member Jill Naysmith

Franklin Local Board

Deputy Chairperson

Member Saffron Toms

Waitakere Ranges Local Board

Members

Member Ami Chand

Whau Local Board

 

Member Carrol Elliott, JP

Mangere-Otahuhu Local Board

 

Member Lotu Fuli

Otara-Papatoetoe Local Board

 

Member Bridget Graham, QSM

Maungakiekie-Tamaki Local Board

 

Member Graham Purdy

Papakura Local Board

 

Member Michael Wood

Puketapapa Local Board

 

Member Daryl Wrightson

Manurewa Local Board

Alternate Members

Member Simeon Brown

Manurewa Local Board

 

Member Brett Clark

Maungakiekie-Tamaki Local Board

 

Member Alan Cole

Franklin Local Board

 

Member Fa'anana Efeso Collins

Otara-Papatoetoe Local Board

 

Member Angela Dalton

Manurewa Local Board

 

Member Catherine Farmer

Whau Local Board

 

Member Neil Henderson

Waitakere Ranges Local Board

 

Member David Holm

Puketapapa Local Board

 

Member Danella McCormick

Manurewa Local Board

 

Member Leau Peter Skelton

Mangere-Otahuhu Local Board

 

(Quorum 5 members)

 

 

 

Gaylene Harvey

Democracy Advisor

8 April 2015

Contact Telephone: (09) 307 7556

Email: Gaylene.Harvey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 

 


Manukau Harbour Forum

13 April 2015

 

 

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Welcome†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

2††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

3††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

4††††††††† Confirmation of Minutes†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

5††††††††† Leave of Absence††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

6††††††††† Acknowledgements†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

7††††††††† Petitions††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

8††††††††† Deputations††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

9††††††††† Public Forum††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

10††††††† Extraordinary Business††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 6

11††††††† Notices of Motion††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 6

12††††††† Update on 2014/2015 Work Programme and draft 2015/2016 Work Programme†† 7

13††††††† Consideration of Extraordinary Items†


 

1††††††††† Welcome

 

The Chairperson will open the meeting and welcome everyone present.

 

 

2††††††††† Apologies

 

At the close of the agenda no apologies had been received.

 

 

3††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4††††††††† Confirmation of Minutes

 

That the Manukau Harbour Forum confirms the ordinary minutes of its meeting, held on Monday, 9 February 2015, including the confidential section, as a true and correct record.

 

 

5††††††††† Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6††††††††† Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7††††††††† Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8††††††††† Deputations

 

At the close of the agenda no requests for deputations had been received.

 

 

9††††††††† Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

A request has been received from Paul Dickson from the Head2Head Charity to speak about their event, which is an 125km relay around the Manukau Harbour from Awhitu to Huia.


 

10††††††† Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďAn item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)††††††† The local authority by resolution so decides; and

 

(b) †††††† The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)†††††††† The reason why the item is not on the agenda; and

 

(ii)††††††† The reason why the discussion of the item cannot be delayed until a subsequent meeting.Ē

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďWhere an item is not on the agenda for a meeting,-

 

(a) †††††† That item may be discussed at that meeting if-

 

(i) ††††††† That item is a minor matter relating to the general business of the local authority; and

(ii) †††††† the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b) †††††† no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.Ē

 

 

11††††††† Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Manukau Harbour Forum

13 April 2015

 

Update on 2014/2015 Work Programme and draft 2015/2016 Work Programme

 

File No.: CP2015/05130

 

††

 

Purpose

1.†††††† To provide an update on the 2014/2015 work programme for the Manukau Harbour Forum (the Forum) and to request that the Forum agree on its preferred option for Year 2 of its communication plan and make recommendations to its members boards on funding for the Forumís 2015/2016 work programme.

Executive Summary

2.†††††† The Forum approved its annual work programme at its meeting in 10 November 2014 (resolution number MHFJC/2014/1). The programme consists of the following individual projects:

∑††††††††† Communication and Activation Plan;

∑††††††††† Flagship Sites programme to profile industries; and

∑††††††††† Research hui.

3.†††††† This report provides an update to the Forum on that work programme. It also identifies at a high level funding required to implement year 2 of the work programme in order to support member boards with deciding their 2015/2016 funding allocations.

4.†††††† A more comprehensive report on the work programme will be provided to the board at its July 2015 meeting following analysis and evaluation of year 1 of the programme.

 

Recommendation

a)††††† That the Manukau Harbour Forum notes the information in the Update on Work Programme report.

b)††††† That the Manukau Harbour Forum recommends to member boards that funding be allocated to support a flagship sites programme in 2015/2016.

c)††††† That the Manukau Harbour Forum agrees a preferred option for year 2 of the communication and activation plan for recommendation to member boards for funding.

 

Comments

5.†††††† Paragraphs 6 to 16 below provide an update on the 2014/2015 work programme, as well as an indication of what budget will be required to support continuation of the work programme in 2015/2016. It is anticipated that each member board will be asked to contribute between $7,800 and $20,600 for the 2015/2016 work programme, depending on which option for the communication and engagement plan the Forum selects as its preferred option.

Flagship Sites programme

6.†††††† Discussions have been held with all sites selected to participate in the programme and all companies are enthusiastic about participating in the programme.† While a draft schedule of events has been developed, the only confirmed date at this stage is the Auckland Airport event on the 22 April 2015. Communications materials have been developed with the Airport and will be tabled at the Forumís April meeting.


 

Flagship Sites Events Schedule

Wednesday 22 April, 8am

Auckland International Airport

Wednesday 27 May, 4pm

Harley Davidson Auckland

Wednesday 1 July, 4pm

Villa Maria Winery

Wednesday 29 July, 4pm

Owens Transport

Table 1: Draft flagship sites events schedule

7.†††††† A summary of each site (including status of engagement with each company) and communications text for the Auckland Airport event can be found in Attachment A

8.†††††† It is recommended that the flagship sites programme continues to be funded in the 2015/2016 financial year at a cost of $22,000.

Communications and Activation Plan.

9.†††††† The Communications Plan (including objectives, messages, audiences, and other information) has been updated to include Forum member feedback based on the February workshop. A copy of the plan is appended as Attachment B.

10.†††† The Forumís Project Resource Kit collates all of the research undertaken to date in developing the communications plan. The kit will be accessible to any Forum members or council staff who require a point of reference for any reason and will be tabled at the Forumís April 2015 meeting. A draft of the design, including text and images, of the Forumís website will be provided at this meeting.

11.†††† As discussed previously, there will be two subsites on the Auckland Council website - one will be for the Forum and the other for the Manukau Harbour itself. It is proposed that it will include an archive of research papers and documentation about the harbour.

12.†††† Following the updating of the stakeholder database, a letter from the Forum chair communicating the goals and advocacy role of the Forum will be sent to stakeholders. The letter also invites recipients to provide feedback on the Forum, and its new website presence, to a dedicated email address which is expected to be set up prior to the April 2015 meeting. Other work undertaken as part of the communications plan include the drafting of a two-page story about the Manukau Harbour Forum and its role for the May issue of Our Auckland.

Next steps

13.†††† The next steps for the communications plan is to work with local boards to identify opportunities for placing stories about the Manukau Harbour and the Forum on boardsí social media pages, and in their newsletters. In addition, approaches will be made to local newspapers (Western Leader, Manukau Courier) to feature geographically specific stories about the Forum and the Manukau Harbour.

14.†††† Communications support will also be provided for the flagship sites programme if required.

2015/2016 Financial Year Planning

15.†††† It is anticipated by the end of the first year of the Forumís communication plan, that the Forum will have a sound foundation to increase its profile with stakeholders. On this basis, three options have been put together for consideration by the Forum in determining its 2015/2015 work programme. These options are noted in the table below with information on the key deliverables for each option. A detailed work plan will be developed following confirmation from the Forum of its preferred option.


 

Option

Deliverables

Status quo

∑††††††† Website maintenance and email newsletter

∑††††††† Promotion of the flagship sites programme

∑††††††† Development of a map or brochure to be distributed through council information centres.

Budget increase to $75,000

∑††††††† Wider distribution of a monthly newsletter programme to key audience groups (for example, delivered to businesses in high-risk areas).

∑††††††† Some advertising that will ensure delivery of the Forumís key messages to targeted audiences, with impact and clarity.

∑††††††† Educational signage in some key harbourside locations. This signage could be similar to the Department of Conservation signage in place at special locations, and will promote the message that the Harbour is under threat, the reasons why, and what Aucklanders can do to prevent further damage and begin restoration.

∑††††††† Conducting informational events to inform the public on the Forumís objectives and activities, and on the Harbour itself.

∑††††††† A mobile display stand that can move around libraries, and be used as part of an interactive presence at key events, such as the Ambury Park Open Day, or during Seaweek. This would enable delivery of the Forumís key messages, and interaction with the general public.

Budget increase to $150,000

∑††††††† A dedicated communications consultant for 15 hours per week.

∑††††††† Wider distribution of a monthly newsletter programme with photos and a range of stories, and consideration of a print mail out or newsletter to key audience groups (for example, businesses in high-risk areas).

∑††††††† †† Advertising that will ensure delivery of the Forumís key messages to targeted audiences, with impact and clarity.†

∑††††††† †† Educational signage in two or three key harbourside locations. This signage could be similar to the DOC signage in place at special locations, and will promote the message that the Harbour is under threat, the reasons why, and what Aucklanders can do to prevent further damage and begin restoration.

∑††††††† †† A mobile display stand that can move around libraries, and be used as part of an interactive presence at key events, such as the Ambury Park Open Day, or during Seaweek. This would enable delivery of the Forumís key messages, and interaction with the general public.

Table 2: Options for 2015/2016 Communication and Activation Plan


 

16.†††† The Forum is requested to identify its preferred option, noting that this has implications for funding required from member boards. Table 3 below outlines the funding required from each of the nine boards for each of the three options, including funding for the flagship sites project and a research hui.

Action Point

Project

Cost

1.1 Develop and implement a communications plan for the forum

Year 2 Manukau Harbour Forum Communications Plan

 

Option 1: Status Quo

$35,000

Option2:

$75,000

Option 3:

$150,000

1.4 Establish a Manukau Harbour Flagship Programme

Manukau Harbour Flagships Sites Project: year two

$22,000

2.2.2 Set up an inaugural research hui

Manukau Harbour Research Hui: Year 2

$10,000

Year 2 per local board

With Option 1:

$7,800

 

With Option 2:

$12,300

With Option 3:

$20,600

Table 3: 2015/2016 Draft Manukau Harbour Forum Work Programme

Consideration

Local Board views and implications

17.†††† All member boards, apart from the Waitakere Ranges Local Board, approved the 2014/2015 work programme and required funding at their business meetings in August 2014. Once agreed by the Forum, the 2015/2016 work programme will be provided to member boards for their consideration.

Māori impact statement

18.†††† No specific consultation with Maori was undertaken for the purposes of this report. Mana whenua provided conditional endorsement of the work programme at a hui in November 2014.

Implementation

19.†††† This report provided a high level overview of anticipated budget required to implement year 2 of the Manukau Harbour Forum work programme. The work programme will be provided to member boards for their consideration and allocation of funding prior to July 2015.


 

 

Attachments

No.

Title

Page

aView

Flagship sites update

13

bView

Communications plan

25

† ††††

Signatories

Authors

Tessa Chilala Ė Senior Environmental Programmes Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager


Manukau Harbour Forum

13 April 2015

 













Manukau Harbour Forum

13 April 2015

 




††††