Ōtara-Papatoetoe Local Board

 

OPEN  Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 20 April 2015 at 5.00pm.

 

 

present

 

Chairperson

Fa’anānā Efeso Collins

 

 

 

Deputy Chairperson

Ross Robertson

 

 

 

Members

Lotu Fuli

 

 

 

 

Mary Gush

 

 

 

 

John McCracken

 

 

 

 

ABSENT                                                              

 

 

Donna Lee

 

 

 

Stephen Grey

 

 

 

ALSO PRESENT

 

 

Cr Alf Filipaina (to 5.42pm)

 

 

 

Christine O’Brien (Māngere-Ōtāhuhu Local Board member)

 

 

 

Simon Matafai (Whau Local Board member)

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

20 April 2015

 

 

 

 

1          Welcome

 

Fa’anānā Efeso Collins opened the meeting with a Karakia.

 

2          Apologies

 

Resolution number OP/2015/40

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board accept the apology from members Stephen Grey and Donna Lee for absence.

CARRIED

 

Secretarial Note: The apology from Cr Arthur Anae was received.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

                             

Resolution number OP/2015/41

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 16 March 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgements

 

Member Fuli acknowledged the passing of Mick Brown, Pioneering Youth Court judge. Judge Mick Brown became the first ever Principal Youth Court Judge in NZ in 1989. He was a pioneer in the justice system and helped to establish the Family Court. His contribution to Maori, Youth justice and the legal world is without equal. 

 

 

Deputy Chair Robertson acknowledged the passing of Dorothy Jelicich, former Labour Party MP and Manukau City Councillor .

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum - Friendship House update

 

Vicki Sykes, Chief Executive, Friendship House was in attendance and updated the board on Friendship House. 

 

 

Resolution number OP/2015/42

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board thank Vicki Sykes from Friendship House for her attendance and presentation.

CARRIED

 

 

9.2

Public Forum - Parklets for Lot 59 - Manukau City Centre

 

Ben Ross was in attendance and presented on Parklets for Lot 59, Manukau City Centre.  A copy of the presentation was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2015/43

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board thank Ben Ross for his attendance and presentation.

CARRIED

 

Attachments

a     Parklets on Lot 59 (Manukau Transport Interchange) Manukau City Centre

 

 

9.3

Public Forum - Vaka Manu’kau Niue Community Trust

 

Casey Smith and Karen Misipeka were in attendance and presented on Vaka Manu’kau Niue Community Trust.  A copy of the presentation was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2015/44

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board thank Casey Smith and Karen Misipeka from the Vaka Manu’kau Niue Community Trust for their attendance and presentation.

CARRIED

 

Attachments

a     Vaka Manu'kau Niue Community Trust

b     Fale Niue Building Project

 


 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Manukau Ward Councillors Update

 

A copy of the written report from Cr Arthur Anae was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2015/45

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal report from Councillor Alf Filipaina.

b)         receive the written report from Councillor Arthur Anae.

 

CARRIED

 

Attachments

a     Councillor Anae's written report

 

 

 

13

Facility Partnership Fund - Papatoetoe Gymnastics Feasibility Study

 

Resolution number OP/2015/46

MOVED by Member McCracken, seconded by Deputy Chair Robertson

That the Ōtara-Papatoetoe Local Board:

a)      receive the Papatoetoe Gymnastics Club Inc. and Papatoetoe Association Football Club Inc.  Feasibility Study Report.

b)      note that developing a shared facility at Murdoch Park site is not workable.

CARRIED

 

Resolution number OP/2015/47

MOVED by Member JR McCracken, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board reiterate its support for Gymcity from the previous resolution in support of Gymcity and its tenure at its current location at Cambridge Terrace.

 

CARRIED

 

 


 

14

Options to proceed with development at Puhinui Reserve, Wiri

 

Resolution number OP/2015/48

MOVED by Member LT Fuli, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the area identified in the attached map as the area for development.

b)      endorse the Puhinui Trust’s proposal for an international equestrian facility in principle and publically notify an intention to provide a lease, subject to further detail on design and operations from the Trust.

c)      delegate to the Local Board Chairperson the authority to approve the content of any public notices.

d)      support in principle, the involvement of mana whenua in the detailed design of the international equestrian facility. 

e)      allocate up to $3000 from the local board’s budget for the costs of the public notice.

f)       note that staff will schedule this in the relevant department’s work programme and advise the local board when the option can be progressed. 

 CARRIED

 

Attachments

a     Puhinui Reserve - area identified as the area for development

 

15

Business Association bulk funding

 

This item has been deferred to the 18 May 2015 meeting.

 

 

16

Skills Shed investigation Ōtara-Papatoetoe

 

Resolution number OP/2015/49

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board :

a)      allocate funding of $40,000 for implementation of skills sheds outcomes as detailed in the Ōtara-Papatoetoe Local Board plan.

b)      request council staff review the existing community facilities available for lease renewal and recommend which facilities are suitable for re-purposing as potential skills sheds.

c)      request that council staff initiate an expressions of interest process to identify potential lease holders for sites, once appropriate sites are identified and all due diligence processes are met, including:

i)       assessing all future tenancies up for lease renewal, with regard to alignment with local board plan outcomes, such as potential skills shed developments;

ii)      identifying and resolving any district plan and council process requirements for proposed skills sheds;

iii)     negotiating any properties or community lease requirements or making other suitable leasing arrangements;

iv)     confirming the correct site classification for the planned activities.

d)      where suitable council owned and managed property is unavailable, request staff initiate an expression of interest process to identify potential community organisations with property that would consider establishing skills sheds with local board support.

e)      request staff to review the constraints and renew efforts to facilitate the use of the Band Room and Sports Bowl property for skills sheds.

CARRIED

 

 

17

Ōtara-Papatoetoe Community Grants Programme 2015/2016

 

Resolution number OP/2015/50

MOVED by Member MA Gush, seconded by Chairperson E Collins:  

That the Ōtara-Papatoetoe Local Board:

a)         adopt the Otara-Papatoetoe Community Grants Programme 2015/2016.

b)        request the Governing Body to confirm funding for the grants programme by reallocating the former regional community grants funding to local boards.

CARRIED

 

 

18

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

Resolution number OP/2015/51

MOVED by Member MA Gush, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b)      approve a new community lease to Auckland Kindergarten Association for Aorere Kindergarten, Murdoch Park Kindergarten, Kotiri Kindergarten and Mayfield Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)       Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv)     All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      support the classification of Hallberry Reserve located at 39R Hallberry Road, Mangere East being Lot 124 DP 49111 as local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee.

d)      support the classification of part of Pearl Baker Reserve, 20R Pearl Baker Drive, Otara that the kindergarten is sited on, being Section 1 SO70564 as local purpose (community buildings) reserve pursuant to Section 16 (1) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee.

CARRIED

 

 

 

19

Auckland Transport Monthly Update Report - April 2015

 

Resolution number OP/2015/52

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         receive this report.

b)        request Auckland Transport progress the design and location of entry signage for Otara and/or Papatoetoe and report back.

c)         request Auckland Transport to add the following criteria for applications for markets in the Otara-Papatoetoe Local Board area: Consideration be given to the views of:

              i.        existing business association, where the site is within a Business Improvement District;

            ii.        adjoining land owners;

          iii.     wider business and community network group consultation.

CARRIED

 

 

20

New Road Names Approval for the subdivision by Housing New Zealand Corporation at 174 Shirley Road, Papatoetoe

 

Resolution number OP/2015/53

MOVED by Member LT Fuli, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name “Otaki Lane”, proposed by the Applicant, for the new road and created by way of subdivision at 174 Shirley Road, Papatoetoe, noting that this name meets the relevant road naming criteria.

b)        request that an engagement exercise be undertaken to develop a list of suitable road names in conjunction with mana whenua and local heritage groups, for pre-approval reporting to the board for application when needed within the 2013/2016 Electoral Trimester.

c)      request Local Board Services, Auckland Transport, and planning staff to work together to support the local board to achieve the resolution b) above.

CARRIED

 

 


 

21

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

Resolution number OP/2015/54

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the updated list of the board’s advocacy points as attached.

b)        confirm the board views on key LTP proposals, to be discussed between the Budget Committee and Local Board Chairs on 24 and 28 April:

·                Investing in Auckland/level of rates: support the Auckland Plan but no rates increase

·                Fixing Transport:  The board supports the Alternative Transport Investment Package in principle.  This would enable a number of Ōtara-Papatoetoe projects to proceed in the next 10 years.  The board advocates for the fuel tax and motorway charging funding options, and opposes further rates increases for this purpose.  The board asks for further consideration of the possibility of an inner city congestion charge, similar to London and Singapore

·                UAGC level (Sharing Rates): support the status quo of (UAGC) $385

·                Development Auckland: support.

c)         confirm these advocacy points to be highlighted in discussion with the Budget Committee on 28 and 29 April:

·                Colin Dale Park development funding, and developing and improving the area’s sports facilities and parks

·                Distribution of regional community grants funding to local boards

·                Sinking lid policies for alcohol and pokie machines, limit psychoactive substances shops and manage impacts of street prostitution.

d)        recommend that the governing body adopts for inclusion in the Annual Plan 2015/2016 a targeted rate set as a uniform charge per separately used or inhabited part of a property, on residential properties in the Ōtara-Papatoetoe Local Board area, for the purpose of fully subsidising entry to swimming pools for persons 17 years and over. Further, that the local board notes the rate is estimated to be $28.86 including GST, based on current cost estimates and the number of separately used or inhabited parts of a residential property in the Ōtara-Papatoetoe Local Board area.

e)      respond as follows to individual submissions to the draft LTP:

i.        Greater East Tāmaki Business Assn (13273) – advise the association that the board has committed to contributed $15,000 to support the southern recycling network.

ii.       Age Concern Counties Manukau (17434) – request the Parks Sport and Recreation Department to continue to maintain the grounds of Cambria Park Homestead to an appropriate standard.

iii.      GymCity Papatoetoe (5978) – advise the club that the board will not be able to assist the club with significant finance for a new building in the next three years, but the board remains sympathetic and willing to assist where it can.

iv.      Highbrook Aero Modellers (Inc) (19684) – advise the club to apply for a Facilities Partnership grant, in relation to its development proposals.

v.       Hunters Corner Town Centre Soc (9405) – refer the submission in relation to development of Sutton Crescent corner to the working party.

vi.      Papatoetoe Sports and Community Charitable Trust (8350) – refer the submission in relation to development of Sutton Crescent corner to the working party; advise the Trust that the board remains supportive of the aims of the Trust, but that board financing of capital projects will be constrained in the next three years.

vii.     Museum of NZ Te Papa Tongarewa(19748) – advise that the board remains supportive of the Te Papa Manukau project and will consider specific development proposals when these are ready.

viii.    Papatoetoe Central Mainstreet Soc (17092) – refer the submission relating to pedestrian crossings to Auckland Transport for comment.

CARRIED

 

Attachments

a     List of Advocacy Points

 

 

22

Developing the Empowered Communities Approach

 

Resolution number OP/2015/55

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Developing the Empowered Communities Approach report.

b)      consider the content of its formal feedback on the Empowered Communities Approach at its meeting of 18 May 2015.

CARRIED

 

 

23

LGNZ Conference and AGM 2015

 

Resolution number OP/2015/56

MOVED by Member LT Fuli, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      nominate Deputy Chairperson Robertson and member Lee or member Fuli to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme.

b)     note that the conference attendance expenses for members Lee and Fuli, including registration, travel and accommodation, will be paid for from the Ōtara Papatoetoe local board members professional development budget.

c)     that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy).

d)      approve the date for the July meeting be moved from 20 July to Monday 27 July due to the clash with the Local Government New Zealand conference.

CARRIED

 


 

 

 

24

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2015/57

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Puketāpapa Local Board MR/2015/11 resolution.

b)      note the Auckland Development Committee report and resolution on the Cost of Residential Servicing Study.

c)      note the Albert-Eden Local Board AE/2015/20 resolution.

 

CARRIED

 

 

25

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2015/58

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 9 and 30 March 2015.

 

CARRIED

 

 

26

Ōtara-Papatoetoe Local Board Reports and Actions Pending

 

Resolution number OP/2015/59

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board receive the report.

 

CARRIED

 

 

27

Ōtara Papatoetoe Local Board members portfolio update

 

Resolution number OP/2015/60

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the verbal reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Member Fuli

  • 10 year anniversary of the Vodafone Events Centre
  • Youth Connections tracking tool launch
  • Ōtara Papatoetoe Youth Providers forum – 22 April
  • Youth Connections Business Breakfast – 10 June

 

Deputy Chairperson Robertson

  • Sutton crescent steering group
  • Sports portfolio holder meetings
  • Rongomai Sports Trust

 

Member Gush

  • Ōtara waterways and lake project, strategic plan
  • Spark “Boroughs Project” at Otamariki Park, Ōtara, launch

 

Member McCracken

  • Papatoetoe Sports Centre, rebranding as ‘Kolmar’ launch

CARRIED

 

 

28

Chairpersons Announcements

 

Resolution number OP/2015/61

MOVED by Member MA Gush, seconded by Deputy Chairperson HVR Robertson:  

That the verbal update be received.

·       Pasifika Festival meeting

·       Empowering Communities

·       National Library Managers Strategic conference

·       Bike from Auckland Transport to encourage bike travel

·       Long-term plan feedback from the community

·       The Southern Initiative Steering Group

·       Community Hui at Youthline Manukau on 23 April

·       Sod turning at the Spark “Boroughs Project” at Otamariki Park, Ōtara

·       Electoral Reform Framework Review Group.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6.45 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................