I hereby give notice that an ordinary meeting of the Orākei Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 1 April 2015

3.30pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Orākei Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Desley Simpson, JP

 

Deputy Chairperson

Colin Davis, JP

 

Members

Ken Baguley

 

 

Troy Churton

 

 

Kate Cooke

 

 

Kit Parkinson

 

 

Mark Thomas

 

 

(Quorum 4 members)

 

 

 

Kim  Lawgun

Democracy Advisor

 

24 March 2015

 

Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Orākei Local Board

01 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Business Association Support Fund Allocation - St Heliers Village Association 7

13        ANZAC Day 2015 Budget Allocation                                                                         13

14        Auckland Transport Update: April 2015                                                                   31

15        Orākei Local Board 2014/2015 Small Local Improvements Programme update March 2015                                                                                                                                       35

16        2014/15 Operational expenditure budget reallocation                                            43

17        LGNZ Conference and AGM 2015                                                                             47

18        Local and Sports Parks FY 15 Budget Reallocation                                               55

19        Chairperson's Report                                                                                                  61

20        Board Member Reports                                                                                              83

21        Resolutions Pending Action                                                                                    121

22        Local Board Workshop Record of Proceedings                                                    127

23        Orākei Local Board Achievements Register                                                          135  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the minutes of the Orākei Local Board held on Thursday, 5 March 2015, be confirmed as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Orākei Local Board

01 April 2015

 

 

Business Association Support Fund Allocation - St Heliers Village Association

 

File No.: CP2015/03677

 

  

 

Purpose

1.       This report provides the Orākei Local Board with the St Heliers Village Association application received in March 2015 for the Business Association Support Fund.

Executive Summary

2.       The Orākei Local Board is committed to assisting groups to provide activities, projects, programmes, initiatives and events that make a positive contribution within the Board area. This includes supporting Business Improvement Districts (BIDs) and other business associations with funding on application to the Board, for activities that support economic development in their communities.

3.       This report recommends that the Orākei Local Board allocates $1,500 towards St Heliers ANZAC Day 2015 commemorations from its 2014/2015 Business Associations Support Fund.

 

 

Recommendation/s

That the Orākei Local Board:

a)      receives the St Heliers Village Association funding application and approves $1,500 from its 2014/2015 Business Association Support Fund towards St Heliers ANZAC Day 2015 commemorations.

b)      notes there is $5,500 remaining in the 2014/2015 Business Association Support Fund for future St Heliers Village Association applications.

 

 

Attachments

No.

Title

Page

aView

ANZAC Day 2015 application

9

      

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 





Orākei Local Board

01 April 2015

 

 

ANZAC Day 2015 Budget Allocation

 

File No.: CP2015/04392

 

  

 

Purpose

1.       This report provides the Orākei Local Board with projects details of the St Heliers and Glendowie Scout Group’s application to deliver the St Heliers Bay ANZAC Day commemoration service on 25 April 2015.

Executive Summary

2.       The Orākei Local Board is committed to projects, programmes, initiatives and events that commemorate the 100th anniversary of the start of the First World War and 100th anniversary of ANZAC Day. As part of that commitment, the Board allocates an annual budget towards the delivery of the St Heliers Bay ANZAC Day commemoration service and costs associated with Board Member attendance at other commemoration services in the Orākei Ward.

3.       This report recommends that the Orākei Local Board allocates $3,760 from its 2014/2015 ANZAC Day operational expenditure budget towards the St Heliers Bay ANZAC Day commemoration service.

 

 

Recommendation/s

That the Orākei Local Board:

a)      receives the St Heliers and Glendowie Scout Group’s funding application and allocates $3,760 from its 2014/2015 ANZAC Day operational expenditure budget towards the St Heliers Bay ANZAC Day commemoration service.

 

 

 

Attachments

No.

Title

Page

aView

ANZAC Day 2015

15

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 
















Orākei Local Board

01 April 2015

 

 

Auckland Transport Update: April 2015

 

File No.: CP2015/00895

 

  

 

 

Purpose

1.       The purpose of this report is to update the Board on a range of transport related issues in Orākei area during April 2015.

 

Recommendation/s

That the Orākei Local Board:

a)      receives the April 2015 report from Auckland Transport.

b)      approves $30,000 from the Orākei Local Board Transport Capital Fund to be allocated to the planning and design of the Wilsons Beach to Shore Road Walkway. (This will allow $70,000 of the $100,000 previously allocated to this project, to be returned to the fund).

c)      approves $50,000 from the Orākei Local Board Transport Capital Fund to be allocated to the detailed design and construction of fencing on Abbots Way, to improve pedestrian safety from the retirement village to Lunn Ave.

d)      requests Auckland Transport to re-scope the Cannon Park walkway to meet Auckland Transport requirements for a shared path and that this path, can then be considered as a project for the Orākei Local Board Transport Capital Fund.

e)      approves $150,000 from the Orākei Local Board Transport Capital Fund to be allocated to Mission Bay Streetscape upgrade.

 

 

 

Monthly Overview

 

Orākei Local Board Transport Capital Fund

 

2.       The Process for Discretionary Fund Projects

Either a Rough Order of Cost will be provided to the Orākei Local Board for projects, or if a project does not meet the listed criteria it will be declined.

When the Rough Order of Cost is provided the Orākei Local Board must formally authorise the next step in the delivery of these projects, which is detailed investigation, design, and a firm estimate.  The Board then approves or not, the project for construction. The costs incurred for detailed investigation, design, consultation and construction of these projects will be deducted from Orākei Local Board’s Transport Capital Fund. Please see commentary on the progress of current Rough Order of Cost’s.

 

 

3.       The Landing

Auckland Transport has met with The Landing project team and are happy with the progress of the project. The issue of communication was raised and there are planned meetings with the local board sub-committee and key stakeholders to update them on the situation so far.

 

The key issue that Auckland Transport see is the desire for the stakeholders to have treatments that make the entrance look and feel like a road, which would see priority for vehicles, however this is a driveway which must provide priority for Pedestrians and cyclists. Auckland Transport believes that the latest design, yet to be signed off at the time of writing this report, provides solutions to these concerns.

 

4.       Mission Bay Streetscape

There has been a number of meetings held to discuss this project, which has been ongoing for a number of months. Currently the private public partnership (PPP) agreement does not fully cover the whole cost of the project, having  a short fall of $150,000, which the project team are asking the Orākei Local Board to assist with funding, from the transport capital fund agreement. This will allow construction to begin in the current financial year.

 

5.       Wilsons Beach – Shore Road Walkway

Auckland Transport has been asked to provide funding to develop plans for this walkway. This is possible for the transport capital fund to deliver, however  there would need to be capitalisation of this project at a later date.

 

6.       Waiatarua Entrance and Abbots Way to Grand Drive Share Path

Auckland Transport Transport would like to see this project delivered as one project. The entrance does not stand alone as a possible project under the changes to the transport capital fund. Auckland Transport are willing to reconsider alternative options for the path that may lower the final cost.

 

7.       Cannon Park Path

Auckland Transport are willing to revisit this project as a possible transport capital fund project. The original decision that it doesn’t qualify comes from the difference between Auckland Transport and Auckland Council standards for paths in parks.

A shared path for Auckland Transport must be 3 -4 metres wide to qualify for funding. At the request of the local board and with parks approval we will reassess this path to widen it.

 

8.       Stonefields Feeder Bus

The feeder bus from Stonefields to the train station in Glen Innes has been running for two weeks at the time of writing this report. There has so far been a disappointing response to the service. Auckland Transport intends to increase publicity for this service and hope this increases patronage.

 

9.       Pedestrian Safety Project in Remuera

Auckland Transport regrets to inform the Orākei Local Board that the trial of LED lights at the intersection of Remuera Road with Victoria Avenue and Clonbern Road is delayed. This delay is in getting final approvals from The Transport Agency. There is no new start date although it is expected to begin this financial year.

Implementation Issues

AT Ref #

TPL Ref #

Issue

Discussion 

Action

AT2012/007954

9.8

Suggestions for new Pedestrian Crossing layouts in Ellerslie Town Centre

Auckland Council Urban Design staff has suggested options for improving pedestrian crossings in this town Centre.

June 2014, The road safety team is currently reviewing the implementation of pedestrian crossings suggested by the operations team.

 

August 2014, there is no update at this point.

 

Feb 2015, Auckland Transport is waiting on the Ellerslie Residents association to provide feedback on their priority for this project.

 

 

N/A

N/A

Stonefields Parking

It has been reported that the high density housing units that are currently being built only have one car park for each three bedroom unit and there are no parking bays on the streets.

 

Many of the new units are used as rental

properties and have multiple vehicles at each residence.

 

This is resulting in the streets having cars parked down both sides, some partly on the berms and reducing the road width (at times) to one lane only.

 

This issue was discussed at the May 2013, Orākei Local Board Meeting.

 

Auckland Transport was asked to comment on a memo from Auckland Council.

 

Auckland Transport has provided comment and has asked for this matter to be removed from the ‘Issues Register’. 

 

At the July 2013 Orākei Local Board meeting members requested that this item remain on the register.

 

A meeting with Auckland Transport and the Stonefields Residents association was held on 26 March 2014.

 

June 2014, The board approves a resolution for a ROC to install additional parking bays as part of their Transport Capital Fund.

 

November 2014, apologies that this has not been completed; this will be available for the December meeting.

 

December 2015 Proposal is provided in the body of the report for the boards consideration.

 

Feb 2015, no agreement has been reached and it has been referred back to the residents association for further comment.

March 2015,

The Orākei Local Board transport lead has asked the Stonefields residents to speak to the developers regarding additional car-parks

 

N/A

 

Support Orākei Local Board urban design initiatives

Auckland Transport has been requested to work with Auckland Council’s Urban Design Team on the following issues:

 

1.   Creating a boulevard effect by planting further oak trees on the north side of Remuera Rd around the Victoria Ave shops; and

 

2.   Issues relating to the Village Green project in respect of aspects where Auckland Transport has a role.

 

Auckland Transport continues to work with Auckland Council to support development of the Village Green plan on an as required basis. There is no intention for AT to undertake further involvement than as a support and advocate for the Board to deliver these projects.

Feb 2015, the first project will begin on 23 March and will be the entrance to the village green from Remuera Road.

 

 

Notes: N/A – A Customer Service Reference Number is not applicable to this item because either it was handled directly by the EMRM or it is a legacy issue or the request was for information that was outside the boundaries of a service request.

Attachments

There are no attachments for this report.     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 

Orākei Local Board 2014/2015 Small Local Improvements Programme update March 2015

 

File No.: CP2015/03866

 

  

 

Purpose

1.       This report provides an overview of the Orākei SLIPs 2014/2015 Programme and a project progress update through to March 2015.

Executive Summary

2.       The Orākei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

3.       The $886,935 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects. The budget is 100% allocated to projects for delivery within the 2014/2015 financial year.

4.       The Orākei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year.   100% of the 2014/2015 operational funding has been allocated.

5.       Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. 

6.       Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

7.       Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

8.       The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

 

 

Recommendation/s

That the Orākei Local Board:

a)      Receives the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 Programme March update.

 

 

Comments

9.       Information regarding current projects is shown in the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 programme attachment.

10.     The Orākei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

11.     The $886,935 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects. The budget is 100% allocated to projects for delivery within the 2014/2015 financial year.

12.     The Orākei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year.  100% of the 2014/2015 operational funding has been allocated.

13.     Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. 

14.     Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

15.     Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

16.     The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Consideration

Local Board views and implications

17.     This report canvasses the views of the Orākei Local Board.

18.     Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs.  SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

19.     Funding for the proposed projects within this report would be obtained from the Orākei Local Board’s Small Local Improvement Project budget allocation.  After allocating budget to all the projects listed in this report and elsewhere, the Orākei Local Board will still have SLIPs capital funding remaining unallocated.  Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

20.     SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Māori impact statement

21.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

22.     Most projects will need eight months or more to be successfully delivered within the current financial year.  Projects that have budget allocated to them with less then six months remaining within the current financial year, will be at risk of not being completed by financial year end. 

23.     Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

24.     Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

25.     The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

 

Attachments

No.

Title

Page

aView

Orākei Local Board 2014-15 SLIPs Programme March 2015 Update

39

     

Signatories

Author

Katrina Morgan - Team Leaders SLIPs

Authorisers

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Ian Maxwell - General Manager Parks, Sports and Recreation

 



Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 



Orākei Local Board

01 April 2015

 

 

2014/15 Operational expenditure budget reallocation

 

File No.: CP2015/04424

 

  

 

 

Purpose

1.       This report provides the Orākei Local Board with an overview of 2014/2015 operational expenditure budget reallocation opportunities.

 

Executive Summary

2.       The 2014/2015 Parks storm damage operational expenditure budget does not carry over to the following financial year.

3.       Business Performance Advisors and Local Board Services request that local boards retain OPEX budgets for their intended purpose and to exercise restraint in expenditure to meet organisation savings targets. 

4.       If the Orākei Local Board resolves, operational expenditure budget reallocation can assist in allowing a number of Board programmes, projects and initiatives to proceed before the end of the 2014/15 financial year.

 

 

Recommendation/s

That the Orākei Local Board:

a)         receives the summary of proposed 2014/2015 operational expenditure budget reallocation opportunities.

b)         approves the use of the 2014/2015 Parks storm damage operational expenditure budget to deliver the following projects:

Project

Cost ($)

Vegetation control of Phoenix palms and boneseed along Tamaki Drive cliffs - additional vegetation control to existing parks contract

$20,000

Hobson Bay Mangrove Management Plan Feasibility Assessment

$12,000

Water quality and recreational use with Hobson Bay ~ stage one investigation

$12,000

Update of Orākei Local Board Greenways document

$1,000

Remuera and St Heliers Library’s Win with Words writing competitions

$1,400

Ngahue Reserve/Colin Maiden Park boundary survey

$4,500

Total

$50,900

 

c)         recommends to the Remuera Business Association and St Heliers Village Association to apply to the Orākei Local Board’s community discretionary fund for support to deliver QR code Heritage/Visitor Trail projects in their respective areas.

 

Comments

5.       The 2014/2015 Parks storm damage operational expenditure budget is intended for council asset remediation resulting from adverse weather conditions or from other natural hazards. The 2014/2015 Parks storm damage operational expenditure budget does not carry over to the 2015/2016 financial year.

6.       From 1 July 2015, under the asset based services funding model in the Auckland Council Long Term Plan (LTP), local boards will not be able to reallocate the Parks storm damage operational expenditure for other purposes.

7.       Business Performance Advisors and Local Board Services request that local boards retain OPEX budgets for their intended purpose and to exercise restraint in expenditure to meet organisation savings targets. 

8.       The Orākei Local Board has indicated a preference for budget reallocation, where possible, in order to deliver Council and Local Board programmes, projects and initiatives across a range of areas and to assist local community groups in providing activities that make a positive contribution within the Orākei Local Board area.

9.       Subject matter expert officers have reported back to the Board on the feasibility of a number of proposals that can be delivered within the current financial year. 

Consideration

Local Board views and implications

10.     The information contained within this report is for the consideration of the Orākei Local Board. 

Māori impact statement

11.     Iwi will be advised of any projects that may have significance to them and will be consulted accordingly.

Implementation

12.     Key stakeholders will be advised of any projects that may have significance to them and will be consulted accordingly.

13.     All projects need to be started and completed prior to 30 June 2015.  Budgets for projects funded from operational expenditure must be fully expended within the 2014/2015 financial year.

14.     The ability to spend/deliver outcomes is dependent on the availability of Auckland Council staff or consultant project management resource.

 

 

Attachments

No.

Title

Page

aView

Summary of reallocation proposals

45

     

Signatories

Author

Anthony Lewis - Local Board Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 

LGNZ Conference and AGM 2015

 

File No.: CP2015/03694

 

  

 

 

Purpose

1.       This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2.       The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3.       The AGM takes place on the first day of the conference.  Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate.  The Governing Body will consider this at their meeting on 26 March 2015.  The 4 official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4.       In addition to the official delegates, local board members are invited to attend.  Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

 

Recommendation/s

That the Orākei Local Board:

a)      nominates a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme.

b)      confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

Comments

5.       The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6.       The theme of this year’s conference is “Leading the Charge for our Communities”.  The programme includes:

·    Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you;

·    David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters;

·    Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance;

·    Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector;

·    Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government;

·    Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment;

·    Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change;

·    Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development; and

·    Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7.       The programme also includes a number of Master Class sessions including:

·    Growing NZ's talent and economies – strategies to retain and attract skilled migrants;

·    Local boards – connecting with the community;

·    Engaging with iwi to grow local and regional economies;

·    Collaboration, culture change and customer focus under the RMA; and

·    Getting the most from the One Network Roading Classification system.

 

8.       Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9.       The AGM takes place on the first day of the conference.  Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate.  The 4 official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10.     The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, and Councillor Penny Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council.   The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11.     LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.  

Costs

12.     The Local Board Services Department budget will cover the costs of one member per local board to attend the conference. 

13.     Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that.  Full conference registration includes

·    Attendance at conference business sessions (Sunday-Tuesday);

·    Satchel and contents;

·    Daily catering;

·    Simpson Grierson welcome cocktail function;

·    Fulton Hogan conference dinner and EXCELLENCE Awards function; and

·    Closing conference function ticket.

 

14.     The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15.     Additional costs are approximately $150 per night accommodation, plus travel.  Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16.     This is a report to the 21 local boards.

Maori Impact Statement

17.     The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18.     There are no implementation issues associated with the recommendations in this report.

 

Attachments

No.

Title

Page

aView

LGNZ 2015 Conference and Master Class Programme

51

     

Signatories

Author

Anna Bray - Policy and Planning Manager - Local Board Services

Authoriser

Rex Hewitt, - Acting Manager - Local Board Services

 


Orākei Local Board

01 April 2015

 

 




Orākei Local Board

01 April 2015

 

 

Local and Sports Parks FY 15 Budget Reallocation

 

File No.: CP2015/04004

 

  

 

 

Purpose

1.       To seek approval on reallocation of funds for projects that were delivered under budget in Financial Year (FY) 15, and request the reallocation of any underspend to projects that require additional funding.

Executive Summary

2.       The Coastal Walkway Network and Wilson’s Beach budget lines are showing an under-spend due to projects being delivered under budget. The SLIPs program for FY15 has had funding returned due to some SLIPs projects being funded by the Orākei Local Board (OLB) Transport Capital Fund.

3.       Planning and consents for projects can take months, so reallocation from any underspend should go to projects with planning already completed or projects that do not require a design or consent.

4.       This report identifies parks projects in the OLB area that are currently underfunded but can be delivered by the end of FY15, and requests that the board reallocate funding from Wilson’s Beach, the Coastal Walkway Network and SLIPs to these projects. 

 

Recommendation/s

That the Orākei Local Board:

a)      reallocates the remaining $73,000 in the Coastal Walkway Network budget and $27,000 unspent from the Wilson’s Beach project to the Playtime Park remediation and Tinana Walkway projects (if needed).

b)      reallocates $107,000 from the SLIPs FY15 program, and any surplus from the above projects, to the Madills Farm playground upgrade project.

 

 

Comments

5.       Projects listed in the FY15 CAPEX work program with budget allocated to them are mostly on track for delivery by the end of the financial year. The following projects in this program were delivered under budget or have had additional funding allocation that was not required in its entirety:

Hyperion Code

Project Name

Underspend amount

PC3200610

Wilson's Beach

$27,000

PC3200598

Coastal Walkway Network

$73,000

 

Total

$100,000

 

Playtime Park

6.       Playtime Park in Stonefields was completed in September 2014, however council have received complaints over the summer regarding the noise levels from the playground, and other issues associated with large areas of sand which is used as soft-fall under the play equipment.

7.       An assessment was carried out by an independent acoustic specialist in December 2014 which measured the noise levels on the boundary of residential homes near the playground, and compared the levels taken with noise levels allowed in the District Plan. The investigation found that the noise levels in the playground are above levels permitted in the District Plan.

8.       The flying fox was disabled following feedback from residents that it was the piece of equipment that was generating the most noise. The feedback from local residents is that the noise levels have greatly reduced since the flying fox was disabled.

9.       The safety surfacing under the play equipment in the park is sand. Residents have complained that the sand is getting in the mechanism for the water play, it is blowing onto their decks and gardens and it is creating hygiene issues in the park.

10.     A remediation strategy was put together with a playground specialist for the reduction in the sand areas, the removal of the flying fox and the re-jigging of the playground to ensure once these changes are made and the playground remains a cohesive play space. The cost estimate for these changes is $73,500.

11.     The playground design was developed in collaboration with the local community and in particular the local school.  It included a lot of innovative play elements.  The Stonefields housing development is a new and cutting edge approach to intensive housing development in Auckland.  The combined residential development and playground development represents a new integrated approach to urban planning.   While the playground has been enormously successful, from a user enjoyment point of view, there have been some learnings about the appropriate design of neighbourhood play spaces and housing developments in such close proximity to each other.  Given that Auckland Council worked closely with both Todd Properties and Fletcher Residential in establishing this new design, and noting that it was difficult to foreshadow the issues encountered in this cutting edge development, Council has approached both parties, on a no-liability basis, for a contribution to the costs of amending the playground in the interests of resolving this issue and ensuring the ongoing success of this development.  Any funding obtained from Todd Properties and Fletcher Residential will enable more money to be put to the Madill’s Farm Playground. 

 

Tinana Walkway - from Wilson’s Beach to Shore Road

12.     The decision to fund the initial planning stages of the Tinana Walkway was deferred by the OLB until the March business meeting as information from the council legal team was sought. Information on the support from the legal team has now been supplied, so the allocation of $26,500 for initial planning stage for this project can now be approved.

Project name

Estimated funding required

Playtime park changes

$73,500

Tinana Walkway planning

$26,500

Total

$100,000

 

Madills Farm playground renewal

13.     The playground at Madills Farm is being planned for renewal. Consultation was carried out with local residents and school children, and the feedback received was that the playground is very popular and would benefit from an upgrade in the equipment to enhance play experiences in the park.

14.     A plan (attached) has been drafted for the playground which is a response to this feedback. This plan has been circulated to the Madills Farm Residents Association and the appropriate sports clubs.

15.     The renewals budget allocated for the playground of $94,387 will not cover the additional equipment as renewals funding is allocated on a like-for-like basis. An additional $107,000 is required to upgrade the playground and deliver the play experience as requested by the local community.

16.     The OLB recently resolved (OR/2015/4) to allocate some of the Transport Capital Fund to the Evesham Ave entrance and Churchill Park lights projects. These projects were being funded by SLIPs, so following this resolution the SLIPs allocation of $107,000 can be returned to the board’s SLIPs program. If this $107,000 is allocated to the Madills Farm playground renewal this playground can be delivered as per the plan attached.

Consideration

Local Board views and implications

17.     A workshop has been conducted with the OLB which provided an update on the budget underspend and project short-falls. CAPEX and SLIPs budgets are also discussed at monthly meetings with portfolio holders. In both of these forums there has been support for this budget reallocation.

Māori impact statement

18.     Planning and delivery of the Tinana Walkway will involve ongoing consultation and engagement with iwi, and engagement around the development of the playgrounds at Playtime Park and Madills Farm was conducted throughout the master planning stages for these parks. The provision of coastal walkway connections and play in parks is beneficial for the whanau and tamariki of local iwi.

Implementation

19.     If funding is allocated LSP officers will immediately begin the implementation of the three projects detailed above. These projects will be delivered before the end of June 2015.

 

Attachments

No.

Title

Page

aView

Madills Farm playground renewal plan

59

     

Signatories

Author

Pippa Somerville - Parks Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 



Orākei Local Board

01 April 2015

 

 

PDF Creator



Orākei Local Board

01 April 2015

 

 

Chairperson's Report

 

File No.: CP2015/00908

 

  

 

 

Purpose

1.       To provide the Chairperson with an opportunity to update the Orākei Local Board on projects and issues they have been involved with since the last meeting.

 

Recommendation/s

That the Chairperson’s report to the Orākei Local Board be received.

 

 

 

Attachments

No.

Title

Page

aView

Chairperson Simpson April 2015 Report

63

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 





















Orākei Local Board

01 April 2015

 

 

Board Member Reports

 

File No.: CP2015/00918

 

  

 

 

Purpose

1.       To provide Board Members the opportunity to update the Orākei Local Board on projects and issues they have been involved with since the last meeting.

 

Recommendation/s

That the Orākei Local Board Member reports be received.

 

 

Attachments

No.

Title

Page

aView

Board Member Cooke April 2015 Report

85

bView

Board Member Churton April 2015 Report

89

cView

Board Member Davis April 2015 Report

91

dView

Board Member Thomas April 2015 Report

95

eView

Board Member Parkinson April 2015 Report

105

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 


 

 

 

 

 

 



Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 




Orākei Local Board

01 April 2015

 

 











Orākei Local Board

01 April 2015

 

 
















Orākei Local Board

01 April 2015

 

 

Resolutions Pending Action

 

File No.: CP2015/04136

 

  

 

 

Purpose

1.       To provide the Orākei Local Board with an opportunity to track reports that have been requested from officers.

 

Recommendation/s

a)   That the Orākei Local Board resolutions pending action report be received.

 

 

Attachments

No.

Title

Page

aView

Resolutions Pending Action - April 2015

123

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 



Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 

Local Board Workshop Record of Proceedings

 

File No.: CP2015/00932

 

  

 

 

Purpose

1.       To provide the Board with the record of proceedings for the Orākei local Board workshops held on 26 February 2015, 12 March 2015 and 19 March 2015.

 

Recommendation/s

 

a)      That the record of proceedings for the Orākei Local Board workshops held on 26 February 2015, 12 March 2015 and 19 March 2015 be received.

 

 

Attachments

No.

Title

Page

aView

Workshop Proceedings 26 February 2015

129

bView

Workshop Proceedings 12 March 2015

131

cView

Workshop Proceedings 19 March 2015

133

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 


Orākei Local Board

01 April 2015

 

 

Orākei Local Board Achievements Register

 

File No.: CP2015/00803

 

  

 

 

Purpose

1.       To track the achievements of the Orākei Local Board during 2013/2016 political term

 

Recommendation/s

 

a)      That the Orākei Local Board achievements register be received.

 

 

 

Attachments

No.

Title

Page

aView

Orākei Local Board Achievements Register

137

     

Signatories

Author

Kim  Lawgun - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

 



Orākei Local Board

01 April 2015