I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 8 April 2015

4.30pm

Board Room
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

 

Pacific Peoples Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Aiolupotea Sina Aiolupotea-aiono

 

Deputy Chairperson

Sefita Hao'uli

 

Members

Apulu Reece Autagavaia

 

 

Tunumafono Ava Fa'amoe

 

 

Rev Tevita Finau

 

 

Tevita Funaki

 

 

‘Ofeina Manuel-Barbarich

 

 

Afa'ase Manoa

 

 

Richard Pamatatau

 

 

Sam Sefuiva

 

 

Leilani Tamu

 

 

 

 

Liaison Councillor

Anae Arthur Anae

 

 

(Quorum 6 members)

 

 

 

Crispian Franklin

Democracy Advisor

 

1 April 2015

 

Contact Telephone: (09) 373 6205

Email: crispian.franklin@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Discussion with the Mayor

His Worship the Mayor will be in attendance.

 

6          West Auckland Pasefika hub proposal - Faamalua Tipi                                           7

7          Pasifika Injury Prevention Aukilana - Sandy Harrop,Chairperson                          9

8          COMET Auckland - Susan Warren, Chief Executive                                               11

9          Advice on voting and candidates for the 2016 local government elections         13

10        Long-term Plan 2015-2025: Update on 'Have Your Say' Event and Panel Feedback   41

11        Pacific Peoples Advisory Panel - Work Programme Update                                  43

12        Members' Report                                                                                                         49

13        Chairperson's Report                                                                                                  71 

14        Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology has been received from Councillor Arthur Anae.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Pacific Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 25 February 2015, as a true and correct record.

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

West Auckland Pasefika hub proposal - Faamalua Tipi

 

File No.: CP2015/05243

 

  

 

 

Purpose

1.       Faamalua Tipi wishes to speak to the panel regarding the West Auckland Pasefika hub proposal.

Executive Summary

2.       n/a

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      thank Faamalua Tipi for his presentation on the West Auckland Pasefika hub proposal.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

Pasifika Injury Prevention Aukilana - Sandy Harrop,Chairperson 

 

File No.: CP2015/05259

 

  

 

 

Purpose

1.       Sandy Harrop, Chairperson of Pasifika Injury Prevention Aukilana wishes to speak to the panel regarding statistics and overview of injury across Auckland.

Executive Summary

2.       n/a

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      thank Sandy Harrop, Chairperson of Pasifika Injury Prevention Aukilana for her attendance and presentation.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

COMET Auckland - Susan Warren, Chief Executive

 

File No.: CP2015/05257

 

  

 

 

Purpose

1.       Susan Warren, Chief Executive from COMET Auckland wishes to speak to the panel regarding their work in Auckland.

Executive Summary

2.       n/a

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      Susan Warren, Chief Executive from COMET Auckland for her attendance and presentation.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

Advice on voting and candidates for the 2016 local government elections

 

File No.: CP2015/05245

 

  

 

 

Purpose

1.       To seek input and advice from the Pacific Peoples Advisory Panel on voting and candidates for the 2016 local government elections.

Executive Summary

2.       The next local government elections will be conducted by postal vote, concluding at 12 noon on Saturday 8 October 2016.

3.       Auckland Council has begun planning for these elections and is seeking advice from the council’s advisory panels. Council’s key objectives for the next elections are to deliver:

·    an excellent experience for candidates and voters, resulting in a pool of candidates that reflects Auckland’s diversity, and a voter turnout of at least 40%;

·    a candidate-to-member ratio of 3;

·    user-centric, innovative and transparent local body elections.

4.       We seek your input and advice on two key questions:

a.       What can we do to encourage pacific people to consider standing as candidates?

b.       What can we do to encourage pacific people to register and to vote?

5.       Generally speaking, the turnout in local government elections in New Zealand is on the decline. Younger people and people from pacific communities have a lower incidence of voting than other groups. By way of background, please find attached the Justice and Electoral Select Committee Inquiry into the 2013 Local Government Elections (Attachment A); and the Results from the General Social Survey 2013 (Attachment B).

6.       The Manager, Democracy Services and Manager, Elections Planning will attend the Panel meeting to hear your advice on the above questions and any other input panel members may wish to provide, and can also answer questions.

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      provide advice on ways to engage pacific people to stand as candidates and to vote.

 

 

Attachments

No.

Title

Page

aView

Justice and Electoral Select Committee Inquiry into the 2013 Local Government Elections

15

bView

Results from General Social Survey 2013

31

     

Signatories

Authors

Glyn Walters – Manager Elections Planning

Authorisers

Marguerite Delbet - Manager Democracy Services

Kim Taunga - Manager Cust. Experience - South and East Libraries

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

















Pacific Peoples Advisory Panel

08 April 2015

 

 










Pacific Peoples Advisory Panel

08 April 2015

 

 

Long-term Plan 2015-2025: Update on 'Have Your Say' Event and Panel Feedback

 

File No.: CP2015/05260

 

  

 

 

Purpose

1.       To receive up-to-date information regarding the Long-term Plan 2015-2025 consultation and provide feedback on key matters raised at the Pacific ‘Have Your Say’ event of 19 February 2015.

Executive Summary

2.       The panels have been invited to provide feedback to council by 8th April.

3.       The panels’ feedback is to be presented in a discussion with the Budget Committee on 14 April.

4.       This report provides an opportunity to the Pacific Peoples Advisory Panel to discuss and comment on the key points of interest, in particular regarding the topics raised at the Pacific ‘Have Your Say’ event of 19 February 2015. 

5.       The notes from that event will be circulated separately.

 

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      receive the update regarding the Long-term Plan 2015-2025 consultation and provide feedback on the key topics raised at the Pacific ’Have Your Say’ event of 19 February 2015.

b)      request that the Lead Officer and Principal Advisor Panels compile the panel’s feedback to be submitted to council by 8 April 2015.

c)      agree that the Chair will provide the panel’s feedback to the governing body at the Budget Committee meeting of 14 April 2015.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

Bruce Thomas - Principal Advisor Panels

Kim Taunga - Manager Cust. Experience - South and East Libraries

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

Pacific Peoples Advisory Panel - Work Programme Update

 

File No.: CP2015/05264

 

  

 

 

Purpose

1.       To receive up-to-date information regarding the Pacific Peoples Advisory panel’s work programme.

Executive Summary

2.       This report allows the panel to note and discuss the progress of its work programme.

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      receive the Pacific Peoples Advisory Panel work programme update – 8 April 2015.

 

 

Attachments

No.

Title

Page

aView

Pacific Peoples Advisory Panel Scheduleof Feedback and Advice Provided

45

bView

Pacific Peoples Advisory Panel Work Programme 8 April 2015

47

     

Signatories

Authors

Crispian Franklin - Democracy Advisor

Bruce Thomas - Principal Advisor Panels

Authorisers

Kim Taunga - Manager Cust. Experience - South and East Libraries

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

Pacific Peoples Advisory Panel

Advice and Feedback Schedule

Issue

 

2014

LTP Consultation Approach

Feedback on the plan consultation approach

17 Dec

Local Approved Products Policy

Feedback on policy, delivered to the hearings panel

17 Dec

Auckland Libraries Pacific Services Strategy

Feedback on the strategy

17 Dec

Significance and Engagement Policy

Further feedback

15 Oct

Set net bylaw

Feedback on the bylaw

15 Oct

Draft Community Facility Network Plan

Feedback on the plan and consultation

15 Oct

Draft Arts and Culture Strategic Action Plan

Feedback on the plan consultation

15 Oct

Significance and Engagement Policy

Feedback on the  policy and engagement process

27 Aug

International Relations Priorities

Feedback on the priorities

27 Aug

Draft Local Board Plan

Feedback

27 Aug

Community facilities Network Plan

Feedback on the plan and consultation process

27 Aug

 



Pacific Peoples Advisory Panel

08 April 2015

 

 

 

 

Pacific Peoples Work programme 2014/2015

 

 

 

Key Programmes and Priorities

Sub- Programmes

Other Key agencies

Policy

Implementation

Overlaps with other panels?

Engagement

Input into the Councils Significance and Engagement Policy

This is  a Council policy

Communications and Engagement

All Council

EPAP, SAP

 

Provide advice on upcoming engagement processes

The panel has an advisory role

All Council

All Council

 

 

Assist in the development of guidelines and protocols for staff engaging with communities

The panel has an advisory role

Communications and Engagement

All Council

 

 

Engaging with CCOs, Independent Māori Statutory Board, Local Boards and other advisory panels.

The panel has an advisory role

Communications and Engagement

All Council

 

The Southern Initiative(TSI)

Provide advice on the work streams,  including housing, children and young people, early childhood education, education, employment and youth.

Council is the leader of this project but other agencies play a role including delivery

 

 

YAP

 

Assist the TSI in raising its profile and leadership.

The panel has an advisory role

 

Communications and Engagement

EPAP

Capacity Building

Ensure all relevant Council work streams have PPAP input

These are Council programmes

All Council

All Council

 

 

Facilitate Pacific peoples interaction with Council

The panel has an advisory role

All Council

Community Development, Arts and Culture ( CDAC)

 

 

Facilitate Pacific peoples access to Council info and resources

The panel has an advisory role

All Council

CDAC, Property, Libraries.

 

Social Development

 Advise Council on issues relating to the family and family violence and agreed social issues AC delivery and strategy affecting vulnerable populations.

Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.

Community Development, Arts and Culture

 

 

 

 Advise Council on issues relating to housing and housing affordability.

Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.

Regional and Local Planning

Regional and Local Planning, Housing Project.

 

 

Advising on matters relating to Pacifica older people.

Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.

 

Community Development, Arts and Culture

 

 

Advise on Council's environmental programmes, with focus on the quality of the urban environment, sustainability and environmental well being.

Council has a major role in this area.

Regional and Local Planning

 

 

 

Advice on the Community Grants Policy

This is  a Council policy

Community Development, Arts and Culture

 

 

 

Advice on the Community Facilities Policy

This is a Council Policy

Community Development, Arts and Culture

 

 

Children and Young People

Provide advice on the development and implementation of programmes for Pacific children and youth

Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.

Community Development, Arts and Culture

Community Development, Arts and Culture

YAP

Arts and Culture

Provide advice on the Library's Pacific Services Plan.

This is  Council programme.

Libraries and Information.

Libraries and Information.

SAP

 

Provide advice on Libraries Pacific Collections Policy

This is a Council programme.

Libraries and Information.

Libraries and Information.

 

 

Provide advice to Council on the development of and investment in Pacific arts, culture and heritage.

Council has some role in this issue.

Community Development, Arts and Culture

 

 

 

Provide advice to Council on linkages between pacific arts, culture and lifestyle with economic development..

Council has some role in this issue.

Community Development, Arts and Culture

 

 

Economic Development

Provide advice on economic programmes for Pacific Peoples, including employment, skills, tourism, entrepreneurship.

Council has an advisory and advocacy role with some implementation ability. Central government and the private sector play major role. The panel has an advisory role.

Economic Development

ATEED

 

 

Scope options for expanding the Pacifica festival

This is delivered through ATEED

CCO monitoring

ATEED

 

Community Summits

 

 

 

 

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

Members' Report

 

File No.: CP2015/04537

 

  

 

 

Purpose

1.       To provide an update on activities undertaken by members.

Executive Summary

2.       The members’ report allows members to verbally update the panel on activities undertaken by members.

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      thank members for their updates.

 

 

Attachments

No.

Title

Page

aView

Sam Sefuiva - member's report

51

bView

Sam Sefuiva's attachment

53

     

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

 

 


Pacific Peoples Advisory Panel

08 April 2015

 

 

Member's Report

 

File No.: CP2015/04537

 

   

 


 

Purpose

1.       To provide an update on activities undertaken by members.

Executive Summary

 

2.       Panel member Samuelu Sefuiva accepted an invitation to attend a strategic arts education and economic development seminar, March 10, 2015, organised by Auckland Theatre Company and AUT University in the context of their strategic partnership focused on the ASB Waterfront Theatre and their shared goal to contribute to the role the arts can play in realising Auckland’s potential.

The seminar was to hear a talk by Alex Sarian, Director of Business Development and Operations for the education division of the Lincoln Center for the Performing Arts (New York).

Of particular interest was the role the arts and creative sector as an economic driver particularly through arts education and diverse communities.  Alex Sarian demonstrated the significant impact on New York City’s cultural, identity, education and economic landscape by the City’s diverse communities and work of the Lincoln Centre for Performing Arts. 

It is of particular relevance to Pacific peoples as we have strong and unique collateral in the arts and creative sector with opportunities for building Auckland’s social capital.  The presentation is attached for information.

3.       Panel Chair Aiolupotea-Aiono and members Sefuiva and Pamatatau accompanied the Mayor Len Brown and Local Board elected members, newly appointed USA Ambassador Gilbert and officials, and ATEED staff as part of the Mayoral Walkabout at the re-located site Hayman Park Manukau venue for the 2015 Pasifika Festival. 

 


 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      member Sam Sefuiva for his member’s report.

 

 


Attachments

There are no attachments for this report.    

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

 


Pacific Peoples Advisory Panel

08 April 2015

 

 


















Pacific Peoples Advisory Panel

08 April 2015

 

 

Chairperson's Report

 

File No.: CP2015/05263

 

  

 

 

Purpose

1.       To provide an opportunity for the Chairperson to provide updates to the panel.

Executive Summary

2.       The Chairperson’s report allows the Chairperson to verbally update members on her work progress.

 

Recommendation/s

That the Pacific Peoples Advisory Panel:

a)      thank the Chairperson for her updates to the panel.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers