Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 30 April 2015 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

 

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

 

Harry Doig

 

 

 

Cr Cathy Casey

 

 

 

 

 

ALSO PRESENT

 

 

Cr Christine Fletcher

From 8.27 pm

 

 

 


Puketāpapa Local Board

30 April 2015

 

 

 

1          Welcome

 

Member Wood delivered the welcome message.

 

2          Apologies

 

Resolution number PKTPP/2015/51

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board accept the apology from Member Doig for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2015/52

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board confirm the minutes of its Long-term Plan meeting, held on Wednesday, 22 April 2015, and the ordinary minutes of its meeting, held on Thursday 26 March 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement - War Memorial Plaza and Fields of Remembrance service

 

Resolution number PKTPP/2015/53

MOVED by Member MP Wood, seconded by Member DA Holm:  

The Puketāpapa Local Board would like to thank Council officers, contractors, design students and the Mt Roskill Historical Society, in particular, Garth Houltham, for their contribution to the successful opening of the re-designed War Memorial plaza and a Fields of Remembrance service, followed by a special reception for veterans held on Tuesday, 21 April 2015.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Puketāpapa Youth Caucus and Youth Advisory Panel Update

 

The Youth Advisory Panel representative was unable to be in attendance.

 

 

Precedence of Business

Resolution number PKTPP/2015/54

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketapapa Local Board agree that Item 14: Chairperson's Report, April 2015 be accorded precedence at this time. (6.06pm)

CARRIED

 

Secretarial Note: Item 13 was taken Item 26: Mt Roskill Village Centre Upgrade at 9.04pm

13

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2015/55

MOVED by Member NJ Turnbull, seconded by Chairperson JM Fairey:  

That the Puketapapa Local Board thank Governing Body Member, Christine Fletcher, for her update.

CARRIED

Secretarial Note: Item 22: Developing the Empowered Communities Approach was taken after Item 13 at 9.26pm

 

14

Chairperson's Report, April 2015

 

Resolution number PKTPP/2015/56

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the Chair’s report.

b)      appoint Member Holm as the Board’s interim representative on the Project PETER Strategy Team, with a permanent appointment to be made alongside receipt of a report on the May 2015 agenda.

CARRIED

 


 

15

Board Member Reports, April 2015

 

Resolution number PKTPP/2015/57

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      receive the report from David Holm

b)      request the Puketāpapa Local Board Engagement Advisor to undertake consultation with community groups including retired people and families with preschool children on where seating might best be provided in the Local Board greenways areas with a view to providing Auckland Transport with a programme for seat installation under the Transport Capital Fund with timings to be confirmed.

CARRIED

 

 

15.1

Board Report, Harry Doig

 

Resolution number PKTPP/2015/58

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      note the attached report on Puketāpapa Wheel-friendly Facilities Project.

c)      agree that if no information addressing resolutions PKTPP/2014/221 (dated 30/10/14) and PKTPP2015/6 (dated 26/02/15) is forthcoming from Council officers by 15 May 2015, then the Board authorises the engagement of an independent contractor to a maximum cost of $10,000.

CARRIED

Secretarial Note:  Pursuant to Standing Order 3.15.5 Members Turnbull and Kumar requested that their dissenting votes be recorded against Item 15.1 c)

 


 

15.2

Board Report, Michael Wood

 

Resolution number PKTPP/2015/59

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      receive the report

b)      receive the Memo “Transfer of funds from Manukau foreshore walkway to Turner Reserve upgrade” dated 10 April 2015

c)      agree to re-allocate $33,335 of funding from the Manukau Foreshore Walkway to the Turner Reserve upgrade on the basis that the funding will otherwise be lost, and that there is a need for additional funding to complete the Turner Reserve upgrade.

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     Michael Wood report, 26 February to 30 April 2015 and

       Memo from Jacki Byrd dated 10 April 2015 re Transfer of funds from Manukau foreshore walkway to Turner Reserve upgrade.

 

 

15.3

Board Report, Ella Kumar

 

Resolution number PKTPP/2015/60

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board receive the report.

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     Ella Kumar report, 25 March to 25 April 2015 and

       May 2015 Local Events Calendar

 


 

16

Puketapapa Local Board Discretionary Community Funding Round Three 2014/2015

 

Danielle Hibson, Funding Coordinator, was in attendance to speak to this item.

 

Resolution number PKTPP/2015/61

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      consider the late application from the Umma Trust in this funding round noting the circumstances of the application including the under subscription for eligible items for this the final funding round of the financial year and that this application was directed to the Board from the Joint Isthmus Funding Committee as it has 50% benefit to this local board area.  The Board advises that it will consider this application after the other applications which came in by the deadline.

c)      consider the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

d)      thank officer, Danielle Hibbard, for her attendance.

Table 1: Puketāpapa Local Board Community Funding Applications

Organisation Name

Project Title

Amount Requested

Amount Granted

Action Education Inc.

Spoken word workshops in Puketāpapa area schools

$5,000

0

Youthline Auckland Charitable Trust

Printed youth resources in Puketāpapa

$565

$565

Mainly Music New Zealand Trust *1

Empowering vulnerable families through mainly music in the Wesley and Roskill South communities.

$2,000

$1,100

Auckland Young Womens Christian Association T/A YWCA Auckland

Protect Self Defence "Safe for Life" workshops

$1,460

$730

PHAB Association (Auckland) Inc

PHAB youth and young adult social group costs

$5,000

$2,500

The Parenting Place – Attitude Youth Division *2

Mental health and wellbeing presentations and resources designed to build resilience in young people

$2,225

$2,000

Auckland Deaf Society Incorporated

New Zealand sign language community classes term two 2015

$4,672

0

Grandparents Raising Grandchildren Trust New Zealand (GRG)

GRG newsletter and outreach worker costs

$420

$120

Chinese Senior Citizens Health Exercise Group Inc.

Tai Chi, Qigong and other health exercises

$4,000

$3,000

The UMMA Trust

Muslin Refugee Women Leadership Programme

$10,000

$5,500

Total

 

$25,342

$15,515

CARRIED

 

 

Secretarial Note:  *1 Mainly Music NZ Trust grant is approved upon receipt of satisfactory quotes and other paperwork by 15 May 2015.

                               *2 The Parenting Place grant is approved conditional on the Board being satisfied that the handbook content will build resilience in young people and delegated to the Chair to communicate to officers based on an email vote by Board members.

 

 

17

Auckland Transport Report for April 2015

 

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to this report.

 

Resolution number PKTPP/2015/62

MOVED by Member DA Holm, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      agree that Auckland Transport work with Auckland Council to deliver the Keith Hay lighting project within a fiscal envelope of $330,000 (from the Board’s Transport Capital Fund) after a site visit with Board members and Parks advisor to confirm the project scope.

c)      agree that if the tender process indicates savings on the allocated $330,000, that this money be spent on the Richardson Road carpark design.

d)      thank Lorna Stewart, Auckland Transport, for her attendance.

CARRIED

 

 

18

Puketāpapa Community Grants Programme 2015/2016

 

Marion Davies, Community Funding Programme Manager, was in attendance to speak to this item.

 

Resolution number PKTPP/2015/63

MOVED by Member E Kumar, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      adopt the Puketapapa Community Grants Programme 2015/2016 (outlined in Attachment A).

c)      thank officer, Marion Davies, for her attendance.

CARRIED

 

 

Member NJ Turnbull left the meeting at 8.21 pm.


 

19

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

Christine Benson, Community Lease Advisor, and Ron Johnson, Community Lease Advisor, were in attendance to speak to this item.

 

Resolution number PKTPP/2015/64

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      approve the surrender of all current and expired Auckland Kindergarten Association leases with Auckland Council from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease

c)      approve a new community lease to Auckland Kindergarten Association for Lynfield Kindergarten, Hillsborough Kindergarten, Roskill South Kindergarten and Mt Roskill Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)       Term - 10 years commencing 1 April 2015 with one 10-year right of renewal

ii)      Rent - $1.00 plus GST per annum if requested

iii)     The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B)

iv)     All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012

d)      approve the granting of a lease for Hillsborough Kindergarten located on Keith Hay Park South, 660 Richardson Road, Hillsborough under Section 73 (3) of the Reserves Act 1977 subject to the further following terms and conditions:

i)       The public notification of the new community lease

ii)      Council staff will consider and initiate if required a process to reclassify the lease area of the Hillsborough Kindergarten from recreation reserve to local purpose (community buildings) reserve in accordance with the Reserves Act 1977

e)      support the classification of the reserve located at 108 Halsey Drive, Lynfield being Lot 65 DP 68507 as local purpose (community buildings) reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee

f)       thank officers, Christine Benson and Ron Johnson, for their attendance.

CARRIED

 

Member NJ Turnbull returned to the meeting at 8.26 pm.

 


 

20

Local Dog Access Review: Statement of Proposal

 

Justin Walters, Policy Analyst, was in attendance to speak to this item.

 

Resolution number PKTPP/2015/65

MOVED by Member MP Wood, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      confirm that its preferred approach to local dog access in Monte Cecilia Park is:

Option 3: provide under control off-leash area in the bowl and retain current under control on-leash elsewhere in park

c)      also:

i)       confirm its intention to amend the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

ii)      adopt the statement of proposal titled ‘Statement of Proposal Amendments to Auckland Council Policy on Dogs 2012 – Puketāpapa Local Board Area May 2015’ in Attachment A for public consultation using the special consultative procedure.

iii)     confirm that the proposed amendments contained in the Statement of Proposal:

·    are consistent with the policy, principles and criteria for making dog access rules contained in the Auckland Council Policy on Dogs 2012

·    are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Policy on Dogs 2012

·    are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

iv)     authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

v)      authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

vi)     appoint Member Wood (as chair), Members Holm, Turnbull and Fairey as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

d)      delegate to the Chairperson the ability to make changes to the panel appointed under vi) where this becomes necessary because of the withdrawal or unavailability of any of those persons.

e)      thank officer, Justin Walters, for his attendance.

CARRIED

 


 

21

Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014

 

Bronwyn Cox, Engagement Advisor and Marian Webb, Manager Property Asset and Development, from Auckland Council Property Ltd, were in attendance to speak to this item.

 

Resolution number PKTPP/2015/66

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      receive the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014.

b)      expresses support for the use of the Normanby Rd site as a resource recovery centre, as part of the Auckland-wide Resource Recovery Network, noting:

             i)        all other areas, other than the Central area, have had sites identified for resource recovery centres, and work is underway to establish them if not already operational

            ii)        that Normanby Road is still the favoured site and the Board does not believe that Auckland Transport requirements should have preference over a community recycling centre (particularly with reference to the Auckland Plan Priority 2 and Directive 7.11)

           iii)        the Central area resource recovery centre will support a significant portion of the Auckland region’s population

           iv)        the opportunity for a drop-off centre in Three Kings to work effectively with the Normanby Rd site

c)      the opportunity for a substantial share (identified by ACPL as $3-9 million) of the proceeds from any sale of the Normanby Road site, if it must be sold, to be ring-fenced to secure a suitable Central site as replacement, so that a Central resource recovery centre can be established in the near future.

d)        thank officers, Bronwyn Cox and Marian Webb, for their attendance.

CARRIED

 

 

Precedence of Business

Resolution number PKTPP/2015/67

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board agree that Item 26: Mt Roskill Village Centre Upgrade be accorded precedence at this time. (8.48pm)

CARRIED

 

 

Secretarial Note: Item 22 was taken after Item 13: Albert-Eden-Roskill Governing Body Members Update at 9.26 pm.

22

Developing the Empowered Communities Approach

 

Resolution number PKTPP/2015/68

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board receive the Developing the Empowered Communities Approach report and note that formal feedback will be given at the May business meeting.

CARRIED

 

23

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2015/69

MOVED by Member DA Holm, seconded by Member MP Wood:  

That the Puketāpapa Local Board receive the Workshop Proceedings for 4, 11 and 18 March 2015.

CARRIED

 

 

24

Resolutions Pending Action Schedule, May 2015

 

Resolution number PKTPP/2015/70

MOVED by Member E Kumar, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board receive the Resolutions Pending Action Schedule for April 2015.

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

Updated Resolutions Pending Action Schedule, May 2015.

 

Secretarial Note: Item 27: Puketāpapa Local Board views on Proposed Private Plan Change 372 (Three Kings Precinct) was taken after Item 24 at 9.28 pm

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 


Secretarial Note:  Item 26 was taken after Item 21: Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2015 at 8.50 pm.

26

Mt Roskill Village Centre Upgrade

 

Adam Johnstone, Project Leader, City Transformation, was in attendance to speak to this item.

 

Resolution number PKTPP/2015/71

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      receive the report

b)      note that the $500,000 budget for the Mt Roskill village centre upgrade has been reallocated to financial year 2017/18 in the Draft Long Term Plan 2015-2025.

c)      endorse the strategy to implement the Mt Roskill village centre upgrade subject to the Dominion Road corridor upgrade also being approved as part of the draft Regional Land Transport Plan 2015-2025.

d)      note that Council staff will provide an update to the Puketapapa Local Board following approval of the Draft Long Term Plan and Draft Regional Land Transport Plan.

e)      note that should the project budget remain in financial year 2017/18 in the Long Term Plan and the Dominion Road project budget remains in financial years 2016/17 and 2017/18, Council staff will recommence work on the Roskill Village Upgrade project in February 2016 as we will need to do some planning and consultation prior to construction beginning.

f)       note that the Board may decide to pursue improvement projects in and around the Mt Roskill Village from other budgets prior to the full upgrade and Council staff will be able to advise on alignment of such projects with future upgrade work.

g)      thank officer, Adam Johnstone, for his attendance.

CARRIED

 

 

Secretarial Note: Item 13: Albert-Eden-Roskill Governing Body Members Update was taken after Item 26 at 9.04 pm.

 

 


Secretarial Note: Item 27 was taken after Item 24: Resolutions Pending Action Schedule, May 2015 at 9.28 pm.

27

Puketāpapa Local Board views on Proposed Private Plan Change 372 (Three Kings Precinct)

 

Jill Pierce, Local Board Advisor, was in attendance to speak to this item.

 

Resolution number PKTPP/2015/72

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)        receive the report.

b)        agree the views outlined in the Puketāpapa Local Board Views on Proposed Private Plan Change 372 (Three Kings Precinct) for inclusion in the Section 42A Report – Proposed Private Plan Change 372 to the Auckland Council District Plan: Operative Auckland City (Isthmus Section 1999).

c)        note that the original intention to decide on the potential land exchange and the outcome of PA 372 was to consider both matters together. They are now in a separate process, due to the extra time required to conclude the land exchange negotiations and the Board requests that the Hearings Panel take this into account before making their final decisions.

d)        thank officer, Jill Pierce, for her attendance.

CARRIED

Secretarial Note:  Pursuant to Standing Order 3.15.5 Member Turnbull requested that his dissenting vote be recorded against Item 27.

 

 

 

 

9.40 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................