Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 15 April 2015 at 4.30pm.

 

present

 

Chairperson

Bill McEntee

 

 

 

Deputy Chairperson

Michael Turner

(until 6.01 pm)

 

 

Members

Stuart Britnell

 

 

 

 

Brent Catchpole

 

 

 

 

Graham Purdy

 

 

 

 

Katrina Winn

 

 

 

 

ABSENT

 

Councillors

Sir John Walker

 

 

 

Bill Cashmore

 

 

 

ALSO PRESENT

 

Councillor

Calum Penrose

 

 

 

IN ATTENDANCE

 

Ms

Lee Cherie King

Deputation

Mr

John Coffey

Deputation

Ms

Hine Joyce Tahere

Deputation

Ms

Dianne Cartmer

Public Forum

Mr

Glenn Archibald

Public Forum

Dr

Bill Peddie

Public Forum

 


Papakura Local Board

15 April 2015

 

 

1          Welcome

 

Board Member Purdy led the meeting in prayer.

 

2          Apologies

 

Resolution number PPK/2015/40

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board accept the apologies from Councillors’ Sir John Walker and Bill Cashmore for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4      Confirmation of Minutes

 

Resolution number PPK/2015/41

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 18 March 2015, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Focus Group - Supporting Maori Input into Local Board Decision Making

 

John Coffey, Lee Cherie King and Hine Joyce Tahere addressed the board in relation to the Supporting Maori Input into Local Board Decision Making agenda item.

 

 

Resolution number PPK/2015/42

MOVED by Chairperson WF McEntee, seconded by Member KJ Winn:  

That the Papakura Local Board thanks Lee-Cherie King, John Coffey and Hine Joyce Tahere of the focus group for their attendance.

CARRIED

 

Attachments

a     PLB Attachment_Presentation to Local Boards and Focus Group Workshop Re:  Maori Input into Local Board Decision Making_15 April 2015

 

9          Public Forum

 

9.1

Public Forum - Karaka Playground

 

 

 

Resolution number PPK/2015/43

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board thanks Ms Dianne Cartmer and Mr Glen Archibald  for their presentation to the Board concerning the proposed playground site at Karaka Harbourside.

CARRIED

 

 

 

Attachments

a     PLB Attachments_Karaka Harbourside Playground_15 April 2015

 

9.2

Public Forum - Dr Bill Peddie

 

 

 

Resolution number PPK/2015/44

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:  

That the Papakura Local Board thank Dr Bill Peddie for his presentation to the Board concerning town centre security

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Franklin Ward Councillor Speaking Rights at the Papakura Local Board

 

Resolution number PPK/2015/45

MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board grants speaking rights to the Franklin Ward Councillor Bill Cashmore for business meetings held during the 2013-2016 electoral term.

CARRIED

 

13

Councillors' Update

 

Resolution number PPK/2015/46

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board receive the verbal update from Councillor Calum Penrose regarding:

i)          Long-term Plan – thought the “Have Your Say Events” had been a success.  There had been a lot more feedback received.  Also encouraged the Board to lobby the Governing Body to ensure the South got their fair share.

ii)         Parks – will be changes in next three months regarding maintenance, upgrades, renewals, delivery and contracts.

iii)       Bylaws:

-     Local Approved Products Policy completed

-     Local Alcohol Policy – will be going to committee in May 2015 for approval.  Gave rationale for on-licence and off-licence operations hours.  The Policy would send a clear message whilst allowing Auckland to continue to grow.

-     Should have all bylaws reviewed by end of 2015.

-     Congestion is the biggest issue across the Auckland region.  The Governing Body members are working with NZTA and Auckland Transport to identify and map areas such as special housing areas and how they might impact on the transport infrastructure.  Pressure needed to also be applied to central government to contribute to help fund the infrastructure required.

-     Ports of Auckland -  outstanding job being done by the port.  The proposed reclamation was miniscule and was a legacy Auckland Regional Council consent.  Needed the expansion for Auckland city to grow and flourish.

-     Karaka Christmas Lights – A resource consent process was being instigated to control this event.  There would be rules around, days of the week, hours, traffic etc.

-     City Rail Link – supported the city rail link being undertaken.  Wanted electrification all the way to Pukekohe.  Improved park and rides in Pukekohe and Papakura were also needed. 

CARRIED

 

14

Supporting Māori Input into Local Board Decision Making

 

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board declines the opportunity to become part of the political steering group

CARRIED

 

Secretarial Note:       Pursuant to Standing Order 3.15.5 Member Winn requested her dissenting vote be recorded.

 

15

Auckland Transport Update - April 2015

 

Resolution number PPK/2015/47

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board receives the report entitled “Auckland Transport Update – April 2015”.

CARRIED

 

16

Approval for a New Road Name at 40 Boundary Road, Papakura

 

Resolution number PPK/2015/48

MOVED by Member BS Catchpole, seconded by Member SR Britnell:  

That Item 16 “Approval for a New Road Name at 40 Boundary Road, Papakura” be withdrawn.

CARRIED

 

17

Papakura Local Board Community Fees and Charges - July to December 2014

 

Resolution number PPK/2015/49

MOVED by Member KJ Winn, seconded by Member BS Catchpole:  

That the Papakura Local Board:

a)      Agrees in principle that the 2014/2015 community facilities hire fees will remain, uninflated, for the 2015/2016 year, and will apply to all new and existing hirers using the facilities.

b)      Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

c)      continues with the historical arrangement of free hireage for the Drury Bowling Club and the Papakura Historical Society for the 2015/2016 financial year.

d)      expresses their concern at the under-utilisation of all community facilities in Papakura that are available for hire and in particular the 28% decrease in use from the same period last year and also requests officers to provide options to address this decline before June 2015, these options to be considered by the community wellbeing portfolio holders.

e)      seeks clarification over the financial and user data provided in the report and that this be considered by the community wellbeing portfolio holders.

CARRIED

 

18

Papakura Community Grants Programme 2015/2016

 

Resolution number PPK/2015/50

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board:

a)      adopt the Papakura Community Grants Programme 2015/2016.

b)      applies a maximum amount of $1,500 to the quick response local grants with no minimum amount set.

CARRIED

 

Secretarial Note:       Board Member Turner left the meeting at 6.01 pm

 

19

Developing the Empowered Communities Approach

 

Resolution number PPK/2015/51

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

That the Papakura Local Board:

a)      receives the Developing the Empowered Communities Approach report.

b)      feels that trying to implement the organisational change as indicated in the report by 1 July 2015 does not allow for testing, piloting or exploring how the suggested approach may work in terms of implementing local board plan outcomes.

CARRIED

 

 

 

 

20

Local Board Advocacy and Feedback on Long-term Plan 2015-2025 Proposals

 

Resolution number PPK/2015/52

MOVED by Member BS Catchpole, seconded by Member DG Purdy:  

a)         That the Papakura Local Board:

i)       Confirms the updated list of advocacy points at Attachment C   for the discussions with the Budget Committee on 29 April;

ii)      Whilst accepting that additional revenue by a motorway charge may need to be generated for the Auckland Plans Transport package it is cognisant that this will have an impact on main arterial routes eg Great South Road and Mill Road, Papakura and therefore mitigation of these impacts will need to be considered.

iii)     does not support the basic transport package, the reasons being that it does not include grade separation of rail crossings and roading at Takanini, improvements to park and rides at Papakura and Takanini Rail Stations and no reference to Spartan Road off-ramp.

CARRIED

 

Attachments

a     PLB Attachment_Summary of Papakura and Regional Priorities

b     PLB Attachment_Updated graph for question 2b_15 April 2015

c    PLB Attachment_LTP Data_15 April 2015

 

21

Allocation of Local Board Discretionary Operational Budget 2014/2015

 

Resolution number PPK/2015/53

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board:

a)      Allocates a further $5,000 towards completion of stage 1 of the urban planning project;

b)      Receives a scope of works for the proposed Papakura Stream initiative, prior to confirming the project budget;

c)      Notes that the town centre gateways project needs more detailed specification, following the identification of a lead member of staff, otherwise there is a high risk it will not be delivered before 30 June 2015.

d)      requests budget tracking and update be provided on a fortnightly basis.

CARRIED

 

22

Town Centre Student Street Flag Competition

 

Resolution number PPK/2015/54

MOVED by Member KJ Winn, seconded by Member SR Britnell:  

That the Papakura Local Board allocate a maximum of $20,000 for the Student Digital Flag Art competition.

CARRIED

 

 

 

 

 

 

 

23

Local Government New Zealand Conference and Annual General Meeting 2015

 

Resolution number PPK/2015/55

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board does not send a representative to the Local Government New Zealand 2015 Annual General Meeting and Conference from Sunday 19 July 2015 to Tuesday 21 July 2015.

CARRIED

Secretarial Note:       Pursuant to Standing Order 3.15.5 Members Catchpole and Winn requested their dissenting votes be recorded.     

 

24

For Information: Reports referred to the Papakura Local Board

 

Resolution number PPK/2015/56

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board note the following reports referred for information from the Governing Body committee meetings or forums:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum

1

Presentation update on Parks Contract Management

9

10 March 2015

Parks, Recreation and Sport Committee

2

Cost of Residential Servicing Study

10

12 March 2015

Auckland Development Committee

 

CARRIED

 

25

Reports Requested - Pending - Issues

 

Resolution number PPK/2015/57

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

a)      That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

CARRIED

 

26

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

Resolution number PPK/2015/58

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

a)      That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received with the following amendments:

          i.             19 March 2015 - Citizenship Ceremony

          ii.            31 March 2015 - RSA Prizegiving WW1 Event

CARRIED

 

 

 

 

 

 

27

Papakura Local Board Workshop Notes

 

Resolution number PPK/2015/59

MOVED by Member DG Purdy, seconded by Member BS Catchpole:  

That the Papakura Local Board receive the workshop notes for the Joint Papakura and Manurewa Local Board workshops held on 16, 23 March and 7 April 2015 and the Papakura Local Board workshops held on 11 March and 1 April 2015.

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6.34 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................