I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 20 April 2015

3.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brenda Steele

 

Deputy Chairperson

Steven Garner

 

Members

James Colville

 

 

Warren Flaunty, QSM

 

 

Thomas Grace

 

 

Beth Houlbrooke

 

 

John McLean

 

 

Phelan Pirrie

 

 

Greg Sayers

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

14 April 2015

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Rodney Local Board

20 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         2

2          Apologies                                                                                                                        2

3          Declaration of Interest                                                                                                   2

4          Confirmation of Minutes                                                                                               2

5          Leave of Absence                                                                                                          2

6          Acknowledgements                                                                                                       2

7          Petitions                                                                                                                          2

8          Deputations                                                                                                                    2

8.1     Auckland Woodhill Endurance Club                                                                  2

8.2     Department of Conservation houses on Kawau Island                                   2

8.3     Warkworth i-SITE                                                                                                 2

9          Public Forum                                                                                                                  2

10        Extraordinary Business                                                                                                2

11        Notices of Motion                                                                                                          2

12        The ATEED and Matakana Coast Tourism partnership for delivery of the Warkworth i-SITE                                                                                                                                 2

13        Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals  2

14        Kumeu Arts Needs Assessment Scope and Project Brief                                       2

15        Proposed Asset Transfer of Pavilion on Matakana Diamond Jubilee Park to Matakana Branch Pony Club Incorporated                                                                                  2

16        Rodney Local Board Discretionary Funds Allocation                                              2

17        Wellsford Greenways Delegation                                                                                2

18        Community Grants Walkway Fund                                                                              2

19        Rodney Local Board Town Centre Projects and Feasibility Report Fee Estimate by Montgomery Watson Harza (MWH)                                                                             2

20        Ward Councillor Update                                                                                               2

21        Deputation/Public Forum Update                                                                                2

22        Local Board Members Reports                                                                                    2

23        Rodney Local Board Workshop Records                                                                   2  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Member

Member

Member

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor and Director

Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Member

Member

Member

Member

Member

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Member

Vice President

Employee

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Donor

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Trustee

Member

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

H.I.P.P.Y. South Kaipara

Beneficiary

Beneficiary

Trustee

Trustee

 

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 16 March 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Auckland Woodhill Endurance Club

Purpose

1.       Representatives of Auckland Woodhill Endurance Club, an equestrian riding club who base most of their activities in the Woodhill Forest, will be in attendance to address the Rodney Local Board on their activities.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Auckland WoodhiIl Endurance Club, an equestrian riding club who base most of their activities in the Woodhill Forest, for their presentation.

 

 

 

 

 

 

8.2       Department of Conservation houses on Kawau Island

Purpose

1.       Piers Barney will be in attendance to address the Rodney Local Board on the future of the Department of Conservation houses on Kawau Island.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Piers Barney for his presentation on the future of the Department of Conservation houses on Kawau Island.

 

 

 

8.3       Warkworth i-SITE

Purpose

1.       Mr Warren Kitchin, chairman of Matakana Coast Tourism, will be in attendance to address the Rodney Local Board on the future of the Warkworth i-SITE.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Mr Kitchin of Matakana Coast Tourism for his presentation on the future of the Warkworth i-SITE.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

20 April 2015

 

 

The ATEED and Matakana Coast Tourism partnership for delivery of the Warkworth i-SITE

 

File No.: CP2015/06095

 

  

Purpose

1.       To note the background and structure of the Auckland Tourism, Events and Economic Development (ATEED) and Matakana Coast Tourism (MCT) partnership for delivering regional visitor information services through the Warkworth i-SITE.

2.       To seek a variation to the previously approved Matakana Coast Tourism license to occupy the Warkworth i-SITE at 1 Baxter Street, Warkworth.

Executive Summary

3.       ATEED is responsible for the Auckland i-SITE network which includes the Warkworth i-SITE located at 1 Baxter Street, Warkworth. Falling visitor footfall, due to the increasing use of technology, has made it increasingly difficult to operate the Warkworth i-SITE in a cost effective manner.

4.       MCT approached ATEED in 2015 proposing a partnership model for the Warkworth i-SITE. Over the period December 2014 to February 2015 ATEED completed a review on the Warkworth i-SITE which included three options for the future operating model:

·    A partnership model between ATEED and MCT

·    Retaining the current operating model with a potential move of premises

·    Closure of the existing i-SITE and the transfer of the functionality to other physical and digital solutions.

5.       ATEED has determined that the best option for ongoing provision of visitor information services in the Rodney region is a partnership model with MCT. Under the partnership MCT will operationally deliver the Warkworth i-SITE, with ATEED providing funding and specialist support.

6.       At its meeting on 16 Mrch 2015 the Rodney Local Board granted a License to Occupy the Warkworth i-SITE for MCT with an end date of 30 April 2018. ATEED wishes to align the MCT License to Occupy with the Funding Agreement with an end date of 30 June 2018.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the information provided in the report on the ATEED and MCT Warkworth i-SITE partnership.

b)      approve a variation to the Matakana Coast Tourism License to Occupy 1 Baxter Street Warkworth previously agreed as three years from 1 April 2015 by the local board at its business meeting on 16 March 2015 (RD/2015/31) to three years and two months from 1 May 2015.

 

 

Comments

7.       The Warkworth i-SITE is located at 1 Baxter Street Road, Warkworth and acts as the primary official i-SITE visitor centre within the wider Rodney Region. The Warkworth branch accounts for 10% of all visitors to the Auckland i-SITE network. Tourism New Zealand research shows significantly higher smart phone, tablet and laptop use by visitors to access information and make bookings, as well as a decrease in the use of i-SITES.

8.       Over the last three years the number of visitors to the Warkworth i-SITE has been decreasing at an annualised rate of 14%. Warkworth has experienced the largest percentage decrease in foot traffic within the network, with the three year annualised decrease in visitors across the Auckland network being 5%.The falling foot fall has made it increasingly difficult to operate the Warkworth i-SITE in a cost-effective manner.

9.       As outlined in the Auckland Council approved Visitor Plan II 2013-2023, ATEED is to deliver a focused commercialisation plan on the i-SITE network which has reduced the overall net cost of the i-SITE network despite decreasing traditional revenue sources:          

10.     The historical Warkworth financial performance is as follows:

 

Revenue / Expense

2012

2013

2014

Revenue

-93,270

-83,448

-73,332

Expenditure

188,208

186,305

153,965

Net Cost

94,937

102,857

80,634

 

11.     If lease costs are excluded Warkworth has the highest net cost to ratepayers within the Auckland i-SITE network. Under the current operating model, this net cost is anticipated to increase by $10,000-$15,000 per annum in order to ensure that the Warkworth i-SITE is open 48 hours per week year round, as mandated by i-SITE New Zealand.

 

ATEED Review of Warkworth i-SITE

12.     MCT approached ATEED in 2014 proposing a partnership model for the Warkworth i-SITE. MCT believes consolidating its efforts with those of the Warkworth i-SITE will provide the resources necessary to promote and enhance the long-term interests of the local economy in a cost-effective manner.

13.     Over the period December 2014 to February 2015 ATEED completed a review on the Warkworth i-SITE which included three options for the future operating model:

o   A partnership model between ATEED and MCT

o   Retaining the current operating model with a potential move of premises

o   Closure of the existing i-SITE and the transfer of the functionality to other physical and  digital solutions.

 

14.     The review included a workshop with the Rodney Local Board who supported the MCT Partnership model.

15.     As a consequence of the review, ATEED determined that the best option for the ongoing provision of visitor information services in the Rodney region is a partnership model.

 

ATEED and MCT Partnership

 

16.     The partnership model will see MCT operationally deliver the Warkworth i-SITE on behalf of ATEED, supported by $215,000 funding spread over three years and two months.

17.     To ensure the successful transition of the Warkworth i-SITE, ATEED and MCT are working together to coordinate the smooth handover of all business requirements. ATEED staff will train and develop members of the MCT Board and the MCT administrator.

18.     The official handover of the operational delivery of the Warkworth i-SITE will occur on 1 May 2015. From this date MCT will deliver visitor information services utilising a new Regional Tourism Coordinator (RTC) role and two part time visitor consultants.

19.     ATEED remains committed to supporting the Warkworth i-SITE through specialist support including quarterly coaching and development from ATEED’s Tourism and Digital teams. ATEED will also use existing resources to support MCT goals including connections with Auckland Transport, Auckland Council and www.aucklandnz.com.

20.     MCT will report to ATEED and the Rodney Local Board quarterly. The reporting will be incorporated into wider ATEED reporting and include financial and non-financial performance (e.g. visitor and operator satisfaction). Quarterly reporting will ensure that ATEED and the Rodney Local Board have early visibility of any potential risks or issues with the partnership.

21.     In the event that the partnership model fails to deliver to the agreed key performance indicators around visitor satisfaction, operator’s satisfaction and financial performance, ATEED will conduct a full review of visitor information services in the Rodney region. Further, ATEED has also committed to reviewing the Rodney region visitor information requirements 90 days prior to the end of the three year, three month funding (due no later than 31 March 2018).

22.     Both ATEED and MCT believe that local involvement and drive are key enablers of tourism growth in local areas, as has been demonstrated through the successful transfer of the Great Barrier i-SITE to Destination Great Barrier in 2014.

23.     MCT believes it can provide effective visitor information services within the Rodney region in a cost effective manner by:

·    Increasing the region-wide focus on accommodation, attractions and transport which will attract wider foot traffic to the i-SITE

·    Utilising the newly-created RTC role to build tourism infrastructure: The RTC will work with operators and ATEED to develop new products and regional bundles

·    Improved booking systems including the establishment of digital sales platforms and online accounting systems

·    Increased use of volunteers: Matakana Visitor Centre has recently joined Matakana Coast Tourism and have proven experience in coordinating and training high quality volunteers

·    Focusing retail sales on local products including artwork and unique Rodney region souvenirs

·    Developing new sub-region maps, increasing revenue earned from ‘pay to display’

 

MCT License to Occupy

 

24.     At its meeting on the 16 March 2015 the Rodney Local Board granted MCT a three year license to occupy the current Warkworth i-SITE location for the purpose of delivering visitor information and services.

25.     To support potential development of the Auckland Council premises at 1 Baxter Street, Warkworth, the Rodney Local Board have requested a 90 day notice to terminate the license to occupy. The right to terminate is limited to the event that the Local Board seeks to develop the current location for an alternative purpose. In this event, ATEED is required to work with MCT to deliver an alternative but equivalent position within the wider Rodney District.

26.     Auckland Council Internal Legal have advised that the License to Occupy should align with the end of the Funding Agreement 30 June 2018. Accordingly a variation to the previous term is requested to change the approved term of three (3) years from 1 April 2015 to three (3) years and two (2) months from 1 May 2015.

Consideration

Local Board views and implications

27.     The ATEED review of the Warkworth i-SITE was presented to the Rodney Local Board at a workshop on 2 February 2015. At that workshop the Rodney Local Board supported the ATEED recommendation regarding the MCT partnership being the best option for the Region.

28.     On 16 March 2015 ATEED, on behalf of MCT, requested a license to occupy the current Warkworth i-SITE premises. The Rodney Local Board granted MCT a three year license to occupy. Further, the Local Board requested that a joint communication plan be developed to support the transition.

29.     Representatives from the Rodney Local Board, MCT and ATEED met on 8 April 2015 to coordinate the collective communication plan regarding the transition. During the meeting ongoing reporting requirements were confirmed to ensure that the Local Board had regular and transparent visibility of MCT activity in the region.

Māori impact statement

30.     There are no perceived impacts on Maori.

Implementation

31.     Through the month of April ATEED and MCT are working closely to coordinate the smooth handover of the Warkworth i-SITE. Key activity includes the transition of staff, up-skilling new MCT staff on i-SITE processes and transferring key contractual arrangements.

32.     The new MCT Regional Tourism Coordinator role is currently in market closing 17 April 2015. MCT intends to onboard the new role mid-May and ATEED have committed to providing suitable training once the role has started.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

James Field – Strategic Initiatives Project Manager, ATEED

Authorisers

Vivien Bridgwater – Destination and Marketing General Manager, ATEED
Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

File No.: CP2015/05340

 

  

Purpose

1.       This report provides a summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Rodney Local Board area.

2.       This feedback is informing the Rodney Local Board advocacy to the Budget Committee and will inform decisions that the Rodney Local Board make on their locally driven initiatives (LDI) budgets.

Executive summary

3.       The LTP proposals were released for public consultation in January 2015, with local engagement and Have Your Say events held through until 16 March to receive feedback.  Feedback was also received through written or online forms, email and through social media.

4.       In total, the Council received and processed 27,383 pieces of written feedback of which 1397 were received from the Rodney Local Board area. In addition approximately 108 people attended Have Your Say events in the Rodney Local Board area on the 5th and 7th March.

5.       This report provides a summary of the feedback received through the LTP consultation on proposals for the Rodney Local Board area. It also summarises feedback on the regional proposals from people or organisations based in the Rodney area. 

6.       This feedback is informing the Rodney Local Board advocacy to the Budget Committee at discussions on 24, 28 and 29 April. These discussions are timed to inform the Budget Committee prior to them making decisions on the LTP on 7 and 8 May.

7.       The feedback will also inform Rodney Local Board decisions required in order to finalise LDI and advocacy content for their Local Board Agreements 2015/2016.

 

Recommendation/s

That the Rodney Local Board:

a)      confirms the updated list of advocacy points at Attachment C to this report for the discussions with the Budget Committee on 24, 28 and 29 April including the key points listed below:

Advocacy Requests:

i.    Additional funding to complete the Warkworth Showgrounds development and partner with the community to design and construct a multi-sport facility at the Warkworth Showgrounds

ii.    Additional funding to complete stage one (including the new extension) of the Warkworth Town Hall upgrade

iii.   Additional funding to upgrade of town centre toilets in Wellsford, Kumeu and Warkworth

iv.  Additional renewals funding to make community hardcourts  useable

v.   Develop a comprehensive plan for the Kumeu/Huapai area within the next two years.

 

CCO Priorities

i.    Advocate for $10 million per year for ten years for sealing roads in Auckland

ii.    Build footpath and cycleway extensions in and between towns and villages to provide connectivity

iii.   Complete Warkworth roading projects including Hill Street intersection and the western collector, urgently complete the Mansel Drive bridge and plan and schedule the McKinney Road intersection upgrade

iv.  Provide regular public transport services throughout Rodney

 

Regional Proposals - top four consultation topics

i.      With regard to the ‘Investing in Auckland’ consultation topic the         local board recognises that increases greater than  2.5% average         are required but does not support increases higher than 3.5%         average. 

ii.     With regard to the 'Fixing Transport’ consultation topic the local board does not support the basic transport network option, as it will not provide enough resources for transport generally in Rodney and across Auckland. The Rodney Local Board supports the Auckland Plan Transport Network option as a minimum level of funding.

iii.     With regard to the ‘Fixing Transport’ consultation topic the local board supports a $2 charge on motorway users as the appropriate option for funding the Auckland Plan Transport Network option.

iv.    With regard to the ‘Your Rates’ consultation topic the local board consider that the Uniform Annual General Charge (UAGC) should be reviewed and remain a maximum of $385.

v.     With regard to the ‘Your Rates’ consultation topic the local board do not support a reduction of the business property rates from 32.8% of all rates to 25.8% over the next 10 years.

vi.    With regard to the ‘Housing and Development’ consultation topic the local board consider does not support the establishment of a development agency as this is not a core council business and it is considered that the council already has a range of vehicles for helping deliver on these objectives such as Waterfront Auckland, City Transformations, ACPL, Tamaki Redevelopment Company and Housing Project Office.

 

 

Comments

8.       The summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Rodney Local Board is in Attachment A.

9.       Each piece of written feedback from the Rodney Local Board area is available online and the feedback recorded from local engagement and Have Your Say events is in Attachment B.

10.     This feedback builds on the Rodney Local Board’s understanding of their community’s priorities and preferences. It will inform the Rodney Local Board’s advocacy to the Budget Committee at discussions on 24, 28 and 29 April.  At these discussions the Rodney Local Board will have the opportunity to provide feedback on the key consultation issues of investing in Auckland, fixing transport, sharing rates and housing and development. The Rodney Local Board may also provide feedback on regional proposals with particular impact locally and may advocate for specific local priorities where the Budget Committee is the decision maker, such as large capital projects. 

11.     The updated advocacy points from the Rodney Local Board in relation to the LTP are in Attachment C.

Consideration

Local board views and implications

12.     The Rodney Local Board needs to consider any changes that it might make to their LDI budgets or advocacy in light of the feedback on the LTP proposals.   

Maori impact statement

13.     Many local board decisions are of importance to and impact on Maori. The local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Maori. The local board agreement is based on the local board plan which are both been developed through engagement with the community, including Maori.

Implementation

14.     Following the local board discussions with the Budget Committee on 24, 28 and 29 April the Budget Committee will make decisions on regional proposals on 7 and 8 May.  Local boards will then hold workshops from 14 to 20 May to finalise their local board agreements prior to them being adopted at board meetings between 9 and 16 June.

Attachments

No.

Title

Page

aView

Long-term Plan 2015 - 2025 (LTP) consultation Feedback summary

2

bView

feedback recorded from local engagement and Have Your Say events

2

cView

Updated Advocacy document

2

dView

Draft Long-term Plan 20152025 Rodney Local Board Pro forma Written Feedback

2

e

Draft Long-term Plan 20152025 Rodney Local Board Written Feedback Vol.1 (Under Separate Cover)

 

f

Draft Long-term Plan 20152025 Rodney Local Board Written Feedback Vol.2 (Under Separate Cover)

 

g

Draft Long-term Plan 20152025 Rodney Local Board Written Feedback Vol.3 (Under Separate Cover)

 

h

Draft Long-term Plan 20152025 Rodney Local Board Written Feedback Vol.4 (Under Separate Cover)

 

i

Draft Long-term Plan 20152025 Rodney Local Board Written Feedback Vol.5 (Under Separate Cover)

 

    

Secretarial Note: Owing to the significant number of pages, all the documents noted as being under separate cover (as above) can be accessed at: http://infocouncil.aucklandcouncil.govt.nz/

Signatories

Authors

Kathryn Martin - Senior Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 














Rodney Local Board

20 April 2015

 

 















Rodney Local Board

20 April 2015

 

 









Rodney Local Board

20 April 2015

 

 











Rodney Local Board

20 April 2015

 

 

Kumeu Arts Needs Assessment Scope and Project Brief

 

File No.: CP2015/05118

 

  

Purpose

1.       To seek the Rodney Local Board’s approval to commence work on an arts needs assessment for the Kumeu area, and to seek approval to use $12,242.00 from the local board 2014/15 budget to fund the project.

Executive Summary

2.       The local board has received feedback from the Kumeu community that the Kumeu Arts Centre facility requires further investment in order for current and future arts related needs to be met.

3.       Officers recommend undertaking an arts needs assessment for the Kumeu area to investigate how best to respond to the community’s arts needs including potential investment in the Kumeu Arts Centre.  The study will be completed by June 2015 and include:

·    an assessment of community needs in relation to arts programming and services

·    identification of opportunities and barriers for accessing arts in the community

·    options to address any identified needs for arts in the short to medium term.

4.       The report proposes to fund the needs assessment by using $12,242.00 of the local board’s 2014/15 budget rather than a feasibility study as indicated in the approved July 2014 Community Development Arts and Culture Work Programme.

 

Recommendation/s

That the Rodney Local Board:

a)      approves commencement of an arts needs assessment for the Kumeu area, utilising $12,242.00 from the Community Arts Programmes 2014/2015 budget.

 

Background

5.       The Kumeu Arts Centre is the only council funded facility in the wider Kumeu area dedicated to the provision of arts programming and services. The building is owned by Auckland Council and operated by the Kumeu Arts Centre Incorporated. 

6.       The local board have received feedback from the community that the current arts facility requires investment in order to meet existing and future need for arts programming and services.  In response to this, the local board approved funding of $12,242.00 to support a feasibility study to investigate expanding the facility at their July 2014 meeting.

7.       Subsequent to this meeting, council staff have discussed with the local board the importance of completing an arts needs assessment prior to a feasibility study.  

 

Discussion

8.       The arts needs assessment is recommended as a means of investigating how best the local board can respond to community need for arts programming and services, including the potential for investment in the Kumeu Arts Centre.

9.       Kumeu is a rural location and somewhat isolated from its neighbouring communities. The local board has highlighted this isolation as an issue in their feedback to strategies and plans.  Opportunities for participation and barriers to accessing arts services would be identified through this study and recommendations made to the board on how to address the findings.

10.     Research and community engagement conducted through the Kumeu arts needs assessment will:

·    identify needs for arts in the Kumeu area for the short to medium term

·    identify the degree to which existing community facilities in the area meet needs for the arts and consider the potential for other facilities and or initiatives to address needs

·    provide the local board with a tool to assist decision making and options to address any identified needs for arts in the short to medium term

11.     The needs assessment has the potential to deliver on a number of strategic and planning objectives including:

·    directives in the Auckland Plan

·    actions identified in Auckland’s Arts and Culture Strategic Action Plan (stage 1)

·    key objectives and aims in the Draft Community Facilities Network Plan.

Next Steps

12.       Research and analysis for the needs assessment will be completed by the end of June 2015.  Findings of the needs assessment, along with recommended actions to address identified needs will be reported to the local board in August 2015.

13.       Within the short to medium term any financial implications associated with addressing the assessment findings will need to be sourced from the local board’s budgets.   Any significant budget requirements associated with major facility upgrades or potential new facility developments would need to be considered as part of future Long Term Planning processes.

Consideration

Local Board views and implications

14.     “Arts, culture and events enhance our communities and express who we are” is identified as an outcome in the Rodney Local Board Plan 2014 (the plan). This is supported by two key initiatives:

·    work with the Kumeu arts community to expand the Kumeu Arts Centre facility.

·    provide ongoing operational support for Rodney arts facilities.

 

The delivery of an arts needs assessment will assist the board to realise this outcome and deliver their initiatives, through a better understanding of the requirements for arts in the area.

Māori impact statement

15.     Maori arts and culture is identified in the Maori Plan for Tamaki Makaurau as an area for advancement.  One of the illustrative indicators within the Maori Plan is investment in Maori arts and culture. 

16.     321 people identified themselves as Maori in the 2013 census within the area of study for the Kumeu arts needs assessment.  This equates to 6.8% of the population of the area.  The arts needs assessment may have a positive impact on Maori, as it will support the local board in informed decision making and planning for arts provision and services, which may benefit Maori.

Implementation

17.     No implementation issues have been identified for this project.

 

Attachments

No.

Title

Page

aView

Map of the study area

2

     

Signatories

Authors

Antonia Butler - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

 



Rodney Local Board

20 April 2015

 

 



Rodney Local Board

20 April 2015

 

 

Proposed Asset Transfer of Pavilion on Matakana Diamond Jubilee Park to Matakana Branch Pony Club Incorporated

 

File No.: CP2015/05213

 

  

Purpose

1.       This report seeks Rodney Local Board support for the asset transfer of the pavilion on Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated.

Executive Summary

2.       The Matakana Diamond Jubilee Park is situated on the Western side of Matakana Valley Road. The Park is held in fee simple by Auckland Council and classified as a recreation reserve and subject to the provisions of the Reserves Act 1977.

3.       The Matakana Branch Pony Club Incorporated (the Club) has occupied the pavilion and a large portion of the Matakana Diamond Jubilee Park for the past 30 years.

4.       To date, the Club has not held a formal occupancy agreement with council. Notwithstanding the lack of a formal occupancy arrangement, the Club has maintained and undertaken improvements to the pavilion including lining the interior, erecting laser light sheeting, installation of a toilet, septic and water tank. During the last decade, the Club has outlaid in the region of $30,000.00 for maintenance and improvements to the pavilion.

5.       The Club has applied to council for a community lease as it has plans to upgrade the pavilion which includes having electricity connected from the road frontage.

6.       In the absence of evidence as to actual ownership of the pavilion, council staff has made the assumption that the pavilion was erected by the Domain Board for the purposes of all users of the park.

7.       In the absence of any executed contractual arrangements for use of the park or the pavilion, council retains ownership of the pavilion and has no legal obligation to the Club for any expenditure it outlaid on the pavilion.

8.       Council staff has undertaken a brief condition survey of the pavilion and estimates that there is approximately 15 to 20 years life left in the building although with ongoing repairs and maintenance, its life could be extended further. The financial value of the pavilion is estimated to be in the region of $40,000.00.

9.       This report seeks Rodney Local Board support for the asset transfer of the pavilion on Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated.

10.     Once the board has resolved to support the asset transfer of the pavilion, council staff will take a report to the governing body recommending that it resolves to approve the asset transfer of the pavilion to the Club. Subject to the governing body resolution to approve the asset transfer, this would provide the opportunity for the Rodney Local Board to grant a lease for the pavilion and licences to occupy for land around the pavilion to the Matakana Branch Pony Club Incorporated.

 

Recommendation/s

That the Rodney Local Board:

a)      supports the asset transfer of the pavilion on the Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated (Attachment A).

b)      requests that council staff report back to the local board for a decision of the proposed new community lease and licences to occupy to Matakana Branch Pony Club Incorporated subject to governing body approval of the asset transfer of the pavilion (Attachment B shows a site plan detailing proposed lease and licenses to occupy to Matakana Branch Pony Club Incorporated on Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana).

 

 

Comments

11.     The Matakana Branch Pony Club Incorporated has occupied the grounds and pavilion on an informal basis for 30 years. The Matakana Diamond Jubilee Park Management Plan (approved 31 January 1996) contemplates the Club’s use of a large portion of the site for its activities. Further, the plan states that encouragement should be given to regularising the use of the park by the Club.

12.     The Club inherited the pavilion on the park with the understanding that the pavilion was originally owned by the cricket club who previously utilised the site. The pavilion measures 98.5m² with an area of 81m² of fenced grass area directly in front of the structure (Attachment A). 

13.     Notwithstanding the lack of a formal occupancy arrangement with council, the Club has maintained and undertaken improvements to the pavilion including lining the interior, erecting laser light sheeting, installation of a toilet, septic and a water tank.

14.     The Club also fully maintains the grounds which, includes regular weeding. Two key members of the Club have very recently taken on the role of forming a new Reserve Advisory Committee.

15.     The Club has applied to council for a community lease as it has plans to upgrade the pavilion which includes having electricity connected from the road frontage.

16.     As is the case with all pony clubs located on the outskirts of residential areas, the reserve land is increasingly in demand. Matakana has gone through tremendous growth and needs of the wider community are to be considered. One such group in the Matakana community is progressing with broad concept plans that outline the potential for improving and expanding the existing tennis courts, construction of a ‘green’ community building and possibly other multi-use of the green space.

17.     Council staff has worked alongside representatives for the Matakana Branch Pony Club Incorporated and the Matakana based community group progressing concept plans for the park to effect dove-tailing and cooperative use of the available green space on the Matakana Diamond Jubilee Park. Attachment B shows a site plan detailing proposed lease and licenses to occupy to Matakana Branch Pony Club Incorporated on Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana.

18.     The Community Lease Advisor has sought input from relevant council departments.

Consideration

Local Board views and implications

19.     Council staff tabled the application for a community lease at the Rodney Local Board Workshop on 16 June 2014 at which time informal support was given for the proposal.

20.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

21.     There is no significant change or impact for Maori associated with the recommendations in this report.

Implementation

22.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

23.     There are no cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

GIS View of Matakana Diamond Jubilee Park

2

bView

Site PLan for Matakana Branch Pony Club Incorporated on Matakana Jubilee Park, 207 Matakana Valley Road, Matakana

2

     

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 


Rodney Local Board

20 April 2015

 

 

 

Attachment B:  Site Plan for Matakana Branch Pony Club Incorporated on Matakana Jubilee Park, 207 Matakana Valley Road, Matakana

 

Park outlined in red

Footprint of proposed lease of pavilion outlined in yellow

Area for proposed Licence to occupy outlined in blue

Area for proposed Licence to occupy (for a term of one year renewable to dovetail with potential development by Matakana Community Group) outlined in green and marked ‘Y’

 

 

 


Rodney Local Board

20 April 2015

 

 

Rodney Local Board Discretionary Funds Allocation

 

File No.: CP2015/05779

 

  

Purpose

1.       The purpose of this report is consider the allocation of the Rodney Local Board 2014/15 capital discretionary fund budget of $25,317.   

Executive summary

2.       There are unspent capex funds for the 2014/2015 financial year in Local Policy Planning and Governance activity area under the budget line ‘Local Board Discretionary fund’. This report proposes the allocation of this budget to two recreational walkways the Ahuroa Walkway and the Huapai Domain Fitness Perimeter walkway. Both these projects were approved (RD/2014/151) as part of the Rodney Local Board 2014/2015 financial year Parks Capital Work Programme but currently have insufficient funds to progress in the current financial year. 

 

Recommendation/s

That the Rodney Local Board:

a)      approve the allocation of the ‘Local Board Discretionary fund’ budget of $25,317 to construction of parks walkways including the Ahuroa Walkway and/or the Huapai Reserve perimeter path,  whichever is practicable to be progressed in the 2014/2015  financial year with the remaining walkway to be reprioritised in the 2015/2016 financial year.

 

Comments

3.       The Rodney Local Board Parks Capital Work Programme for 2014/2015 was subject to a deferral process that meant that Ahuroa Walkway and the Huapai Reserve Perimeter Pathprojects did not receive budget sufficient to undertake work in line with the expectations of the Rodney Local Board or the local communities.

4.       As there are unspent capex funds in Local Policy Planning and Governance activity area under the Local Board Discretionary fund budget line, it is recommended that the two above mentioned walkways be prioritised for funding.  This allocation is consistent with the priority of walkways and cycleways in the local board plan and with the parks work programme.

5.       Due to the timing risk in getting either project complete, it is suggested that the allocation be ‘shared’ between both Ahuroa and Huapai, and that officers be given the discretion to progress which ever walkway is more practicable to complete within this financial year.  The project that is not able to be completed this financial year would be a priority for funding in the 2015/2016 financial year.

6.       Both the Huapai and Ahuroa communities have expressed a desire to progress these projects as soon as possible and feedback was received that community members were disappointed that funds were deferred earlier in the financial year.

Consideration

Local board views and implications

7.       At the finance meeting held on 26 March 2015 with the Chairpersons of the Rodney Local Board, the Transport, Planning and Infrastructure Committee and the Parks, Culture and Community Development Committee, the Chairpersons’ supported the initiative to re-allocate the Rodney Local Board discretionary fund to the Ahuroa and Huapai walkways. A report to allocate the funds was requested.

Maori impact statement

8.       There are no perceived impacts on Maori.

Implementation

9.       The Project Manager for Ahuroa Walkway is confident that planning, consenting and design works for this project can be completed this financial year, within a budget split allocation of $12,000 towards this project. 

10.     The remaining $13,817, planned to be allocated towards initial construction of the perimeter path at Huapai Recreation Domain, is subject to timing and successful completion of planning, design and consenting tasks. 

11.     These tasks are underway and are scheduled to be completed in June 2015, leaving limited time to commence works.  The projected expenditure for the initial stage is within quotation only parameters, therefore contract procurement tendering process and timeframes do not apply i.e. seeking 2-3 quotes will be sufficient. 

12.     This will assist, however there is an element of risk that contractors will have a lengthy lead in time due to other demands.  To reduce this risk, the Project Manager has asked the walkway design contractor to accelerate their work and is signaling to contractors that this work is imminent for pricing and requesting their confirmation of availability in June 2015.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 

Wellsford Greenways Delegation

 

File No.: CP2015/05994

 

  

Purpose

1.       This report seeks that the Rodney Local Board delegate responsibility to approve the consultation material for the Wellsford Greenways Plan to the Chairperson of the Parks, Culture and Community Development Committee, the Chairperson of the Transport, Planning and Infrastructure Committee and the Wellsford Subdivision representative.

Executive Summary

2.       At the Rodney Local Board meeting in June 2014 the local board adopted its Local Board Agreement 2014/2015. One of the key initiatives in the Local Board Agreement for 2014/2015 was to develop a Greenways Plan for Wellsford.

3.       The Greenways Plan for Wellsford needs to be completed by the end of this financial year due to available budgets. Due to the limited time between now and the end of the financial year, 30 June 2015 and the non-alignment of the local board workshop and meeting schedule with the Wellsford Greenways Plan milestones, it is proposed that the local board delegate the responsibility to approve the consultation material to the Chairpersons of the two committees and the Wellsford Subdivision representative.

 

Recommendation/s

That the Rodney Local Board:

a)      delegate responsibility to approve the consultation material for the Wellsford Greenways Plan to the Chairperson of the Parks, Culture and Community Development Committee, the Chairperson of the Transport, Planning and Infrastructure Committee and the local board’s Wellsford Subdivision representative.

 

Comments

4.       At the Rodney Local Board meeting in June 2014 the local board adopted its Local Board Agreement 2014/2015. One of the key initiatives in the Local Board Agreement for 2014/2015 was to develop a Greenways Plan for Wellsford.

5.       The Greenways Plan for Wellsford needs to be adopted by the end of this financial year. Due to the limited time between now and the end of the financial year, 30 June 2015 and the non-alignment of the local board workshop and meeting schedule with the Wellsford Greenways Plan milestones, it is proposed that the local board delegate the responsibility to approve the consultation material to the Chairpersons of the two Rodney Local Board committees and the Wellsford Subdivision representative.

6.       The delegated local board members will be asked to approve the consultation material on
 4 May 2015, for a public consultation meeting to be held in Wellsford on Thursday, 14 May 2015.

7.       The Local Board Communications and Engagement advisors will work with the Landscape Architect preparing the Wellsford Greenways Plan and the Local Board Advisors on the communications prior to the public consultation. Interested stakeholders and residents will be encouraged to provide their feedback on the Proposed Wellsford Greenways Plan prior to the public meeting.

8.       Public feedback will be collected at the meeting, and feedback will also be welcomed within the two weeks after the public meeting (14 – 28 May).

9.       The amended Wellsford Greenways Plan will be than workshoped with the Parks, Culture and Community Development Committee on 8 June 2015 for any final changes prior to the adoption of the Wellsford Greenways Plan by the Rodney Local Board at the business meeting on 6 July 2015.

Consideration

Local Board views and implications

10.     Development of a Greenways Plan for Wellsford is one of the key initiatives in the Local Board Agreement for 2014/2015.

Māori impact statement

11.     The development of a Greenways Plan for Wellsford is of interest to a wide range of groups, including Maori. A letter will be sent to iwi inviting them to comment on greenways plan.

Implementation

12.     This delegation enables the implementation of the Rodney Local Boards initiative of completing a greenways plan for Wellsford in the 2014/2015 financial year.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 

Community Grants Walkway Fund

 

File No.: CP2015/05954

 

  

Purpose

1.       The purpose of this report is to consider the allocation of the remaining Rodney Local Board 2014/2015 operational budgets of $111,734.  

Executive Summary

2.       There are remaining operational funds for the 2014/2015 financial year in the following activity areas:

·   Local community development programmes under the budget line ‘Youth Connections’ of $35,600

·   Non-contestable local community grants under the budget line ‘Local Discretionary Community Grants’ of $13,000

·   Local community halls under the budget line ‘Local Board Community Facility Initiatives’ of $63,134.

3.       This report proposes to allocate these funds to a contestable Rodney Local Board Walkways Grant (RLBWG) round.

4.       By making the RLBWG a contestable grant, it allows for a transparent, fair and open process to allocate the available budget to community groups.

5.       There are also remaining operational funds for the 2014/2015 financial year in the Local Economic Development activity area under the budget line ‘Local job opportunities/skill development (and accrual)’ of $48,711.00. However council officers from the economic development department have indicated that there are areas of potential spend in the economic development area. It is recommended that the allocation of this budget should be the subject to a report at a future business meeting.

 

Recommendation/s

That the Rodney Local Board:

a)      agree to allocate the remaining Rodney Local Board 2014/15 operational budget of $111,734, of which $35,600 are from the Local community development programmes activity area under the budget line ‘Youth Connections’, $13,000 are from the Non-contestable local community grants activity are under the budget line ‘Local Discretionary Community Grants’ and $63,134 are from the Local community halls activity area under the budget line ‘Local Board Community Facility Initiatives’ to a Rodney Local Board Walkways Grant.

b)      agree the funding criteria for the Rodney Local Board Walkways Grant, as attached in Attachment A.

c)      agree that the Rodney Local Board Walkways Grant open on 1 May 2015 at 8am and close on 31 May 2015 at 5pm.

d)      agree that applications will be submitted online using the Smartygrants system.

e)      agree that staff bring applications to the Rodney Local Board Parks, Culture and Community Development Committee for a workshop on 8 June 2015.

f)       agree that decisions on the applications will be made at the Rodney Local Board meeting on 15 June 2015.

g)      request that council’s local economic development officers prepare a report for the next local board business meeting providing options for the allocation of the remaining local economic development budgets.

 

Comments

6.       There is $111,734 remaining in the Rodney Local Board 2014/2015 operational budget in the following activity areas:

·   Local community development programmes under the budget line ‘Youth Connections’ of $35,600

·   Non-contestable local community grants under the budget line ‘Local Discretionary Community Grants’ of $13,000

·   Local community halls under the budget line ‘Local Board Community Facility Initiatives’ of $63,134.

7.       This report proposes to allocate these funds to a contestable Rodney Local Board Walkways Grant (RLBWG) round. By making the RLBWG a contestable grant, it allows for a transparent, fair and open process to allocate the available budget to community groups.

8.       Through community grants, the local board recognises the vital role that community groups and organisations play in developing strong, sustainable communities.  The RLBWG aims to assist groups to help the Rodney Local Board to achieve the Rodney Local Board outcomes of ‘Roads, paths and public transport enable us to get around easily and safely’ and ‘Parks and Sports Facilities are Easy to Access and Enjoy’ as stated in the Rodney Local Board Plan 2014.

9.       The RLBWG will be allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board will act honestly, avoid conflicts of interest and act in what the local board believe to be the best interests of the community.

10.     The proposed grant round will be open to community groups constructing walkways or cycleways in their local areas.  Priority would be given to the following:

i.       The progression of existing walkways that are under construction

ii.       Walkways that link existing walkways or communities together

iii.      Walkways that provide access to community facilities

iv.     Groups who have existing plans in place

v.      Groups who are able to contribute match funding

vi.                 Walkways which have a wider benefit to the community through adding to an existing network,

vii.     Walkways which create improved access to coastal areas and parks

viii.               Projects involving local young people in the physical work so that they have a chance to learn new skills.

ix.     Projects inviting new or different members of the community so that people who don’t normally get involved can meet new people.

x.                  Projects asking the wider community for ideas and input into the design of the project.

11.     Given that the Youth Connections budget is to be utilised preference will be given to community organisations and groups who undertake their projects in ways that benefits the wider community by providing opportunities for local young people and for a range of different people to be involved and learn new skills. This will vary depending on the community and the project and local groups will have lots of great ideas on how to do this.

12.     It is proposed that the grants round will not be open to funds for walkways outside of the Rodney Local Board area.

13.     It is proposed that the Rodney Local Board Walkways Grant to open on 1 May 2015 and close on 31 May 2015 and that application will be submitted online using the Smartygrants system.

14.     After the close of the Rodney Local Board Walkways Grant, staff will bring the applications to the Rodney Local Board Parks, Culture and Community Development Committee at a workshop on 8 June 2015 for a discussion.

15.     Decisions on the applications will be made at the 15 June 2015 Rodney Local Board meeting.

16.     The Rodney Local Board remaining unallocated budgets in addition to those listed above, include funds under the economic development activity as follows:

·   Local job opportunities/skill development (and accrual) $48,711

·   Business improvment strategies in key towns $64,116

 

Other Unallocated Budgets

17.     The Rodney Local Board have informally indicated at a workshop on 15 December 2014 and subsequently 16 February 2015, that they would like a report to consider allocating some of these funds allocated to progressing mainstreet improvement projects from existing legacy structure plans and town centre plans.  This report is on the Rodney Local Board April business meeting agenda. 

18.     The Rodney Local Board and committee chairpersons have informally indicated that they would like a report to consider allocating the remaining funds to a contestable walkways budget. 

19.     However, council officers from the economic development department have indicated that there are evident skills and employment gaps in Rodney, especially for some sections of the youth population. It is recommended that further consideration is given to directing these funds towards long term projects that address skills imbalances or other economic development initiatives rather than allocating it to a contestable walkways budget.  Any decision on this budget should be made via a separate report to a subsequent business meeting.  Possible allocations could include:

·   Extend drivers licensing schemes for young people to enable access to training and work opportunities.

·   Support via the North West BID to ensure implementation of the NZTRI west Rodney research/strategy is well connected with the promotion of business growth opportunities around SH16.

·   Implementation of the NZTRI Puhoi to Pakiri strategy – work with the Matakana Coast Tourism group in their objectives to develop infrastructure and products in the Puhoi to Pakiri area.

·     Support Wellsford Promotions to grow a Business Association enabling it to take on the role of supporting local business growth.

·     Develop connections into Auckland’s Youth Employment Traction Hub working the local employers.

20.     Given the length of time left in this financial year, some of the projects listed above may be difficult to deliver this financial year. 

Consideration

Local Board views and implications

21.     Local board feedback will be gathered at a workshop with the Rodney Local Board Parks, Culture and Community Development Committee on 8 June 2015 in regards to the applications submitted.

Māori impact statement

22.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

23.     Staff will advise community groups of the funds available to those in the Rodney Local Board area before the round opens on 1 May 2015.

24.     Community groups will complete and submit applications on the Smartygrants system, staff will make themselves available to help with this process if and when needed.

25.     Following the Rodney Local Board allocating funding for the Rodney Local Board Walkways Grant, staff will notify applicants of the local board decision. 

 

Attachments

No.

Title

Page

aView

Funding Criteria for the Rodney Local Board Walkways Grant

2

     

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 

Funding Criteria for the Rodney Local Board Walkways Grant

 

The proposed Rodney Local Board Walkways Grant round will be open to community groups constructing walkways or cycleways in their local areas. 

 

Priority would be given to the following:

i.    The progression of existing walkways that are under construction

ii.    Walkways that link existing walkways or communities together

iii.   Walkways that provide access to community facilities

iv.  Groups who have existing plans in place

v.   Groups who are able to contribute match funding

vi.  Walkways which have a wider benefit to the community through adding to an existing network,

vii.  Walkways which create improved access to coastal areas and parks

viii. Projects involving local young people in the physical work so that they have a chance to learn new skills.

ix.  Projects inviting new or different members of the community so that people who don’t normally get involved can meet new people.

x.   Projects  asking the wider community for ideas and input into the design of the project.

 

Given that the Youth Connections budget is to be utilised preference will be given to community organisations and groups who undertake their projects in ways that benefits the wider community by providing opportunities for local young people and for a range of different people to be involved and learn new skills. This will vary depending on the community and the project and local groups will have lots of great ideas on how to do this.

 

It is proposed that the grants round will not be open to funds for walkways outside of the Rodney Local Board area.

 


Rodney Local Board

20 April 2015

 

 

Rodney Local Board Town Centre Projects and Feasibility Report Fee Estimate by Montgomery Watson Harza (MWH)

 

File No.: CP2015/06112

 

  

Purpose

1.       The purpose of this report is to confirm the fee estimate for Montgomery Watson Harza (MWH)  to undertake a feasibility study and assessment  for three projects, one each in Wellsford, Warkworth and Helensville. The projects are in response to the local boards agreed priority to seek ongoing improvements in Rodney’s town centres.

Executive Summary

2.       The Rodney Local Board has confirmed that undertaking enhancement projects within the town centres of Wellsford, Warkworth and Helensville is a local board plan priority for investment.

3.       The local board identified three specific projects in each of the main town centres that they would like scoped.  This work would include site assessment, preliminary design and undertake a more detailed cost estimate exercise so that the local board can look towards project procurement and implementation of each of the projects.

4.       MWH will also complete a Feasibility Study Report at the completion of the individual town centre project assessments to enable the local board to clearly identify its future funding commitments.

 

Recommendation/s

That the Rodney Local Board:

a)      confirm the fee estimate dated 16 March 2015 from Montgomery Watson Harza for three town centre projects in Wellsford, Warkworth and Helensville at a cost of $22,390 plus disbursements (to a total of $25,000) from the ‘Business improvement strategies in key towns’ budget line.

b)      confirm the fee estimate dated 16 March 2015 from Montgomery Watson Harza to complete a Feasibility Study Report for Wellsford, Warkworth and Helensville town centre projects at a cost of $6,100 from the ‘Business improvement strategies in key towns’ budget line.

c)      delegate to the Chairperson and Deputy Chairperson of the Transport, Planning and Infrastructure any approval of drafts and reporting detail within the scope of the Montgomery Watson Harza proposal for three town centre projects in Wellsford, Warkworth and Helensville and a Feasibility Study Report.

d)      request that Montgomery Watson Harza submit a fee estimate to undertake an assessment of the legacy town centre documents completed by the legacy Rodney District Council to assess the projects within those documents and identify any further priority projects that should be brought to the local board for their future consideration.

 

 

Comments

5.       The Rodney Local Board has confirmed that undertaking enhancement projects within the town centres of Wellsford, Warkworth and Helensville is a local board plan priority for investment.

6.       The local board identified three specific projects in each of the main town centres that they would like scoped.  This work would include site assessment, preliminary design and undertake a more detailed cost estimate exercise so that the local board can look towards project procurement and implementation of each of the projects.

7.       The selected Warkworth town centre project is located behind the existing library near the existing playground and the Mahurangi River.  The local board agreed that they would like to improve the connection between these places.  The specific project is to look closely at the relationship between the key drivers to establish a design that addresses the library, playground and river sties, the relationship between the existing and proposed facilities, the surrounding movement and access networks (walking paths, cycle infrastructure and car parking).

8.       The Wellsford project is located at the War Memorial Park entrance, street frontage and playground.  The proposal seeks to look at the visibility of the playground, an upgrade of the streetscape relationship with the park, planting, signage and the footpath connections and surface adjacent to the park and commercial area.

9.       Helensville has a number of projects which aim to encourage stronger connections between the commercial area and the wider landscape and to better connect the Kaipara River to the town centre.  Creek Lane has been identified as a location where a redesign could improve this connection and better achieve a balance between the place and movement functions of the Lane and adjacent transport connections. This project will require an understanding of the existing conditions and an understanding of the community needs and wants to determine the drivers for the addition of a new potential public space.

10.     MWH will also complete a Feasibility Study Report at the completion of the individual town centre project assessments to enable the local board to clearly identify its future funding commitments.

11.     Each of the three projects detailed above were derived from approved legacy Rodney District Council approved reports for the town centres of Wellsford, Warkworth and Helensville and a result of an initial assessment by council and local board services staff in February 2015. Each of these legacy reports have a number of identified projects and the opportunity exists for MWH to undertake a more detailed assessment of those documents to identify whether there are any further projects that should be out forward for more detailed analysis in the next financial year. The local board has sought council support for this work but due to the focus on strategic priorities and the proposed unitary plan there are no council resources available to support this work at this time.

12.     MWH’s fee estimates will progress the three selected town centre projects towards implementation in the 2015-2016 financial year and officers propose that MWH be invited to submit a further fee estimate to undertake an over-arching assessment of the legacy town centre documents.  MWH have indicated their interest in completing that task if the local board agrees to undertake this further piece of work. Since MWH will already be undertaking site assessments in the three town centres completing this additional task will be complementary to the current proposals.

Consideration

Local Board views and implications

13.     The local board has already signalled support of the three selected projects outlined in this report and the recommendations are implementing the previous recommendation from the local board.

Māori impact statement

14.     There are no current perceived impacts on Maori at this time and specific engagement can occur as the projects are developed further.

Implementation

15.     The implementation of the three projects will require further reporting and approval of the local board to ensure their timing and priority order in the 2015/2016 financial year.

 

Attachments

No.

Title

Page

aView

Rodney Public Spaces Feasibility Study Estimate dated 16 March 2015

2

     

Signatories

Authors

Lesley Jenkins - Relationship Manager

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 





Rodney Local Board

20 April 2015

 

 

Ward Councillor Update

 

File No.: CP2015/04162

 

  

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 

Deputation/Public Forum Update

 

File No.: CP2015/04257

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

 

Attachments

No.

Title

Page

aView

Public Forum/Deputation Update

2

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 




Rodney Local Board

20 April 2015

 

 

Local Board Members Reports

 

File No.: CP2015/04430

 

  

Purpose

1.       The purpose of this report is to provide an opportunity for local board members to update the Rodney Local Board on projects and issues they have been involved with since the last meeting.

Executive Summary

2.       This is an opportunity for the Rodney Local Board members to provide verbal reports regarding members’ appointments or recent meetings attended. The following is a list of member appointments that report to the full local board:

·    Redvale Landfill Community Liaison (John McLean)

·    NZ Police (Rodney) Tactical Co-Ordination Team Representative (Steven Garner)

·    Local Government new Zealand (LGNZ) Zone 1 Representative (Brenda Steele)

·    Kawau Island Residents regular meetings (Brenda Steele, Steven Garner)

·    Forestry Liaison Group (Steven Garner)

·    Rural Advisory Panel (Thomas Grace)

·    Local Board Funding Policy Representative (Brenda Steele)

3.       Local board members may prefer to provide their reports in writing for future agendas.

4.       These reports are for members’ information only and no decisions can be made.

 

 

Recommendation/s

That the Rodney Local Board:

a)      receive the information.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 

Rodney Local Board Workshop Records

 

File No.: CP2015/04255

 

  

Purpose

1.       Attached is the Rodney Local Board workshop record for Monday, 30 March 2015 and Monday, 7 April 2015.

Executive Summary

2.       The Rodney Local Board holds regular workshops.  The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.

3.       Attached for information is the record of the most recent workshop meeting of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      Workshop records for 30 March 2015 and 7 April 2015 be accepted.

 

 

Attachments

No.

Title

Page

aView

Workshop Record 30 March 2015

2

bView

Workshop Record 7 April 2015

2

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 April 2015

 

 



Rodney Local Board

20 April 2015