Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 20 April 2015 at 3.30pm.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

 

 

 

 

 


Rodney Local Board

20 April 2015

 

 

 

1          Welcome

 

            The Chairperson opened the meeting and welcomed those in attendance.

 

1

Graduate Advisor in attendance

 

Resolution number RD/2015/41

MOVED by Member WW Flaunty, seconded by Member TP Grace:  

That the Rodney Local Board:

a)         welcome Christie McFadyen, Graduate Advisor, to sit at the table.

CARRIED

 

 

2          Apologies

 

There were no apologies.

 

Secretarial Note: An apology from the Ward Councillor, Penny Webster, was noted.

 

3          Declaration of Interest

 

Secretarial Note: Member Steele said that she was no longer a trustee of HIPPY South Kaipara (as noted in the declarations of interest in the agenda).

 

4          Confirmation of Minutes

 

Resolution number RD/2015/42

MOVED by Chairperson BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 16 March 2015, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

The ATEED and Matakana Coast Tourism partnership for delivery of the Warkworth i-SITE

 

James Field (Strategic Initiatives Project Leader, Auckland Tourism, Events and Economic Development) in attendance for this item.

 

Resolution number RD/2015/43

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      receive the information provided in the report on the ATEED and MCT Warkworth i-SITE partnership.

b)      approve a variation to the Matakana Coast Tourism License to Occupy 1 Baxter Street Warkworth previously agreed as three years from 1 April 2015 by the local board at its business meeting on 16 March 2015 (RD/2015/31) to three years and two months from 1 May 2015.

 

CARRIED

 

 

13

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

The Senior Local Board Advisor for Rodney Local Board, Kathryn Martin, spoke to this item.

 

Resolution number RD/2015/44

MOVED by Member JG Colville, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      receive the ‘Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals’ report, including the information presented in attachments A to I.

b)      confirms the updated list of advocacy points at Attachment C to this report for the discussions with the Budget Committee on 24, 28 and 29 April including the key points listed below:

Advocacy Requests:

i.    seek additional funding to meet a shortfall of $1 million for the completion of the Warkworth Showgrounds development and partner with the community to design and construct a multi-sport facility at the Warkworth Showgrounds.

ii.   seek additional funding to meet a shortfall of $1 million for the  completion of stage one (including the new extension) of the Warkworth Town Hall upgrade.

iii.  seek additional funding of $280,000 to upgrade town centre toilets in Wellsford, Kumeu and Warkworth.

iv.  seek additional renewals funding of $600,000 to make community hardcourts  useable.

v.   request that the governing body allocate resources to support a structure plan or master plan being prepared for the Kumeu/Huapai area in the 2015-2016 financial year.

 

Auckland Transport - CCO Priorities

i.    advocate for $10 million per year for ten years for sealing roads in Auckland.

ii.   advocate to build footpath and cycleway extensions in and between towns and villages to provide connectivity.

iii.  advocate for completion of Warkworth roading projects including Hill Street intersection and the western collector, urgently complete the Mansel Drive bridge and plan and schedule the McKinney Road intersection upgrade.

iv.  advocate for  providing regular public transport services throughout Rodney.

 

Regional Proposals - top four consultation topics

i.      With regard to the ‘Investing in Auckland’ consultation topic the         local board recognises that increases greater than  2.5% average         are required but does not support increases higher than 3.5%         average. 

ii.     With regard to the 'Fixing Transport’ consultation topic the local board does not support the basic transport network option, as it will not provide enough resources for transport generally in Rodney and across Auckland. The Rodney Local Board supports the Auckland Plan Transport Network option as a minimum level of funding.

iii.    With regard to the ‘Fixing Transport’ consultation topic the local board supports a $2 charge on motorway users as the appropriate option for funding the Auckland Plan Transport Network option.

iv.    With regard to the ‘Your Rates’ consultation topic the local board consider that the Uniform Annual General Charge (UAGC) should be reviewed and remain a maximum of $385.

v.     With regard to the ‘Your Rates’ consultation topic the local board do not support a reduction of the business property rates from 32.8% of all rates to 25.8% over the next 10 years.

vi.    With regard to the ‘Housing and Development’ consultation topic the local board consider does not support the establishment of a development agency as this is not a core council business and it is considered that the council already has a range of vehicles for helping deliver on these objectives such as Waterfront Auckland, City Transformations, ACPL, Tamaki Redevelopment Company and Housing Project Office.

c)         delegate to the Chairperson and the Deputy Chairperson to approve minor changes to the advocacy points.

d)         refer the report and the resolutions to the Ward Councillor, Penny Webster, for her information.

e)         request that the regional community grants budget, which incorporates the Rodney scholarship funds, either continue in the current form or be distributed to the relevant local boards.

f)          request that operational grants for arts facilities (i.e. Kumeu Arts centre, Helensville Arts centre and Kowhai Arts centre) be funded of the Asset Based Services budget instead of the local board Locally Driven Initiatives (LDI) budget.

CARRIED

 

 

 

 

14

Kumeu Arts Needs Assessment Scope and Project Brief

 

Antonia Butler (Principal Policy Analyst) in attendance for this item.

 

Resolution number RD/2015/45

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      approves commencement of an arts needs assessment for the Kumeu area, utilising $12,242.00 from the Community Arts Programmes 2014/2015 budget.

 

CARRIED

 

 

15

Proposed Asset Transfer of Pavilion on Matakana Diamond Jubilee Park to Matakana Branch Pony Club Incorporated

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2015/46

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      supports the asset transfer of the pavilion on the Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated (Attachment A to the agenda report).

b)      requests that council staff report back to the local board for a decision of the proposed new community lease and licences to occupy to Matakana Branch Pony Club Incorporated subject to governing body approval of the asset transfer of the pavilion (Attachment B to the agenda report shows a site plan detailing proposed lease and licenses to occupy to Matakana Branch Pony Club Incorporated on Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana).

 

CARRIED

 

 

16

Rodney Local Board Discretionary Funds Allocation

 

Sonja Tomovska (Rodney Local Board Advisor), Jeff Lyford (Parks Advisor) and Don Lawson (Parks Advisor) spoke to this item.

 

Resolution number RD/2015/47

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the allocation of the ‘Local Board Discretionary fund’ budget of $25,317 to construction of parks walkways including the Ahuroa Walkway and/or the Huapai Reserve perimeter path,  whichever is practicable to be progressed in the 2014/2015  financial year with the remaining walkway to be reprioritised in the 2015/2016 financial year.

 

CARRIED

 

 

 

 

 

17

Wellsford Greenways Delegation

 

Sonja Tomovska (Rodney Local Board Advisor) spoke to this item.

 

Resolution number RD/2015/48

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      delegate responsibility to approve the consultation material for the Wellsford Greenways Plan to the Chairperson of the Parks, Culture and Community Development Committee, the Chairperson of the Transport, Planning and Infrastructure Committee and the local board’s Wellsford Subdivision representative.

 

CARRIED

 

 

18

Community Grants Walkway Fund

 

Sonja Tomovska (Rodney Local Board Advisor) and Kim Hammond (Community Funding Advisor) spoke to the item.

 

Resolution number RD/2015/49

MOVED by Deputy Chairperson SR Garner, seconded by Chairperson BM Steele:  

That the Rodney Local Board:

a)      agree to allocate the remaining Rodney Local Board 2014/15 operational budget of $105,161 of which $35,600 are from the Local community development programmes activity area under the budget line ‘Youth Connections’, $6,427 are from the Non-contestable local community grants activity are under the budget line ‘Local Discretionary Community Grants’ and $63,134 are from the Local community halls activity area under the budget line ‘Local Board Community Facility Initiatives’ to a Rodney Local Board Walkways Grant.

b)      agree the funding criteria for the Rodney Local Board Walkways Grant, as attached in Attachment A.

c)      agree that the Rodney Local Board Walkways Grant open on 1 May 2015 at 8am and close on 31 May 2015 at 5pm.

d)      agree that applications will be submitted online using the Smartygrants system.

e)      agree that staff bring applications to the Rodney Local Board Parks, Culture and Community Development Committee for a workshop on 8 June 2015.

f)       agree that decisions on the applications will be made at the Rodney Local Board meeting on 15 June 2015.

g)      request that council’s local economic development officers prepare a report for the next local board business meeting providing options for the allocation of the remaining local economic development budgets.

 

CARRIED

 

 

 

 

 

 

19

Rodney Local Board Town Centre Projects and Feasibility Report Fee Estimate by Montgomery Watson Harza (MWH)

 

Lesley Jenkins (Relationship Manager Rodney and Hibiscus and Bays Local Boards) spoke to the item.

 

Resolution number RD/2015/50

MOVED by Member PH Pirrie, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      confirm and accept the fee estimate dated 16 March 2015 from Montgomery Watson Harza for three town centre projects in Wellsford, Warkworth and Helensville at a cost of $22,390 plus disbursements (to a total of $25,000) from the ‘Business improvement strategies in key towns’ budget line.

b)      confirm and accept the fee estimate dated 16 March 2015 from Montgomery Watson Harza to complete a Feasibility Study Report for Wellsford, Warkworth and Helensville town centre projects at a cost of $6,100 from the ‘Business improvement strategies in key towns’ budget line.

c)      delegate to the Chairperson and Deputy Chairperson of the Transport, Planning and Infrastructure any approval of drafts and reporting detail within the scope of the Montgomery Watson Harza proposal for three town centre projects in Wellsford, Warkworth and Helensville and a Feasibility Study Report.

d)      request that Montgomery Watson Harza or other local providers submit a fee estimate to undertake an assessment of the legacy town centre documents completed by the legacy Rodney District Council to assess the projects within those documents and identify any further priority projects that should be brought to the local board for their future consideration.

 

CARRIED

 

 

20

Ward Councillor Update

 

The Ward Councillor, Penny Webster, sent her apologies she was unable to be in attendance.

 

 

 

21

Deputation/Public Forum Update

 

Resolution number RD/2015/51

MOVED by Member JG McLean, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

 

 

 

 

 

 

 

22

Local Board Members Reports

 

Resolution number RD/2015/52

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      receive the information.

 

CARRIED

 

 

23

Rodney Local Board Workshop Records

 

Resolution number RD/2015/53

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      Workshop records for 30 March 2015 and 7 April 2015 be accepted.

 

CARRIED

 

4.15pm – 4.30pm Meeting adjournment

 

8          Deputations

 

8.1

Auckland Woodhill Endurance Club

 

Kelly Gammie (President) and Heather Graham (member) from Auckland Woodhill Endurance Club in attendance for this item. Ms Gammie tabled a written statement. A copy of the information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Gammie sought assistance from the local board in regard to a suitable venue for endurance riding for the riding venue they previously had in Woodhill Forest. The former lease situation altered with the new landownership of Woodhill Forest.

 

Resolution number RD/2015/54

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank Kelly Gammie (President) and Heather Graham (member) from Auckland WoodhiIl Endurance Club, an equestrian riding club who base most of their activities in the Woodhill Forest, for their presentation.

 

CARRIED

 

Attachments

a     Auckland Woodhill Endurance Club

 

 

 

 

 

 

 

 

 

 

 

8.2

Department of Conservation houses on Kawau Island

 

Piers Barney in attendance for this item. Mr Barney tabled photographs and an article from local newspaper Mahurangi Matters. A copy of the information has been placed on the file copy of the minutes has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Barney was accompanied by his grandson, Liam. Mr Barney highlighted the access to holiday cottages which are in disrepair on Kawau Island and are administered by the Department of Conservation. The cottages are subject to Treaty negotiations. Mr Barney sought support from the local board for the cottages to be available for public use.

 

Resolution number RD/2015/55

MOVED by Deputy Chairperson SR Garner, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      thank Piers Barney for his presentation on the future of the Department of Conservation houses on Kawau Island.

 

CARRIED

 

Attachments

a     Mahurangi Matters article on Kawau Island Department of Conservation baches

 

 

8.3

Warkworth i-SITE

 

Warren Kitchin from Matakana Coast Tourism in attendance for this item. Mr Kitchin tabled written information. A copy of the information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Kitchin discussed the Matakana Coast Tourism partnership with Auckland Tourism, Events and Economic Development (ATEED).

 

Resolution number RD/2015/56

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      thank Mr Kitchin of Matakana Coast Tourism for his presentation on the future of the Warkworth i-SITE.

 

CARRIED

 

Attachments

a     Matakana Coast Tourism

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

5.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................