I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 14 April 2015

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brian Neeson, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Callum Blair

 

 

John McLean

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

(Quorum 3 members)

 

 

 

Suad Allie

Democracy Advisor

 

7 April 2015

 

Contact Telephone: (09) 414 2684

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

1

Governance

·         Board Leadership

·         Board-to-Council Relationships

·         Board-to-Board Relationships

·         Civic Duties

·         Advocacy (local, regional, and central government)

·         Relationships with Maoridom

·         Relationships with government departments and agencies

·         Relationship with Property CCO

·         Relationship with Auckland Waterfront Development

·         Advocacy with Governing Body (Local Board Plan; Local Board Agreements)

·         Unitary Plan

·         Local area plan

Brian Neeson

Lisa Whyte

 

2

Regulatory & Bylaws / Civil Defence Emergency Management

.

·         Resource consents

·         Heritage

·         Liquor

·         Gambling

·         Swimming pools fencing

·         Trees

·         Bylaws

·         Relationships with the Civil Defence Emergency Management Group

·         Community preparedness, disaster response, relief, and recovery

Callum Blair

John McLean

Christine Rankin-MacIntyre

Margaret Miles (Resource Consents only)

3

Events / Arts and Culture

 

·         Community celebration

·         Community identity

·         Neighbourhood gatherings and renewal

·         Event compliance

·         Relationship with ATEED

·         Relationship with Regional Facilities CCOs

·         Tourism

·         Artistic and cultural service levels

·         Promoting all aspects of artistic endeavour

·         Development of public art strategy and policy

Margaret Miles

4

Community and social well-being / Local Facilities

 

·         Community development

·         Neighbourhood relationships

·         Funding for neighbourhood projects

·         Community safety (excl. town centres)

·         Graffiti removal

·         Community advocacy

·         Relationships with Youth

·         Leisure centres

·         Community houses

·         Halls

·         Community hubs

·         Arts facilities

·         Community Partnerships

·         Asset Management

Callum Blair
Margaret Miles

 

 

 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

5

Libraries

·         Stewardship of libraries

·         Mobile library

Christine Rankin-MacIntyre
Lisa Whyte

6

Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)

 

·         Stewardship of sports parks

·         Stewardship of recreation facilities

·         Relationship with sports clubs

·         Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·         Design and maintenance

·         Plantings, playgrounds, bollards, and walkways

·         Skateparks

·         Track Network development

Margaret Miles

Lisa Whyte

7

Town Centres

·         Town centre renewal

·         Design and maintenance

·         Community safety within town centres

·         Business Improvement Districts liaison

·         Urban design

·         Built Heritage

Margaret Miles
Brian Neeson

8

Transport / Regional Transport and CBD development

 

·         Local transport projects and public transport

(incl. roading, footpaths, cycleways)

·         Liaison on regional Transport matters

·         2nd harbour crossing

·         Bridge walk cycleway

·         Inner City Rail Link

·         Waterfront development

·         CBD master plan

John McLean
Margaret Miles

9

Natural Environment

.

·         Restoration of wetlands, streams, and waterways

·         Local priorities in relation to regional environmental management

·         Costal management including mangrove encroachment and erosion mitigation

·         Relationships with Watercare

·         Waste minimisation strategy

·         Bio security

John McLean
Callum Blair
Lisa Whyte
(waste minimisation only)

10

Economic Development / Financial oversight

 

·         Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team

·         Establish and promote local opportunities for increased tourism and economic development

·         Budgets

·         Project expenditure

·         Monitor GB strategy and Finance

·         Service Levels

·         Local funding policy

Lisa Whyte
Margaret Miles

 

 

 


Upper Harbour Local Board

14 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

8.1     North Harbour Business Association - Janine Brinsdon                               7

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Meeting Minutes Upper Harbour Local Board, Tuesday 24 March 2015                9

13        Road name approval for subdivision at 162 Kyle Road and Admirals Court Drive, Greenhithe Subdivision File Ref: SA-3023543                                                         21

14        Auckland Transport Report - April 2015                                                                   25

15        Developing the Empowered Communities Approach                                             35

16        Record of the Upper Harbour Local Board Workshop held on
3 and 10 March 2015.                                                                                                  
41

17        Board Members' Reports                                                                                           47  

18        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 24 March 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       North Harbour Business Association - Janine Brinsdon

Purpose

1.       Janine Brinsdon, General Manager, North Harbour Business Association, will be in attendance to update the Upper Harbour Local Board regarding the bus shuttle service.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      thank Janine Brinsdon, General Manager, North Harbour Business Association for her attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Upper Harbour Local Board

14 April 2015

 

 

Meeting Minutes Upper Harbour Local Board, Tuesday 24 March 2015

 

File No.: CP2015/01540

 

 

Purpose

The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 24 March 2015, are attached at item 12 of the Agenda for the information of the Board only.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 24 March 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No.

Title

Page

aView

24032015, Upper Harbour Local Board unconfirmed minutes - 24032015

11

      

Signatories

Authors

Suad Allie - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

14 April 2015

 

 










Upper Harbour Local Board

14 April 2015

 

 

Road name approval for subdivision at 162 Kyle Road and Admirals Court Drive, Greenhithe Subdivision File Ref: SA-3023543

 

File No.: CP2015/04490

 

  

Purpose

1.       The report seeks the approval of the Upper Harbour Local Board for a road name for a new private road.  This road is constructed within a private common access lot as part of a subdivision undertaken by Green Meadows Developments Ltd. (the applicant), at 162 Kyle Road and Admirals Court Drive, Greenhithe. 

2.       The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

Executive summary

3.       The applicant has submitted the name Moko Lane, Tieke Lane or Tauhou Lane for the board’s consideration.

4.       The names are in keeping with the legacy North Shore City Council’s road naming guidelines.

5.       The road names are not duplicated elsewhere within the wider Auckland Council region.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      consider the road name Moko Lane, Tieke Lane or Tauhou Lane for the private road constructed within a common private access lot, (that serves more than six lots), for the subdivision being undertaken by Green Meadows Developments Ltd. (the applicant), at 162 Kyle Road and Admirals Court Drive, Greenhithe.

 

Comments

6.       Under Land Information New Zealand directives, the naming of private roads within common access lots serving six or more lots is required.

7.       The applicant considers either of the names appropriate to the locality.

8.       The applicant undertook a gecko capture and release program during the course of the construction of the subdivision.  This is reflected in the proposed name Moko Lane, which is the Maori name for gecko but also has other meanings (i.e. grandchild, face tattoo).

9.       Tieke Lane and Tauho Lane are Maori names for the saddleback and silvereye birds respectively.  These names are considered to be in keeping with the existing road name Pitoitoi (New Zealand robin) Avenue which provides access to Admirals Court Drive from Kyle Road.

10.     Moko Lane is not supported by Te Waka Angamua, council’s Maori Strategy and Relation Department acting in this instance on behalf of iwi, due to the meanings as outlined above in point 8.  They do, however, support the use of the names Tiekie Lane and Tauhou Lane.

11.     The names are not duplicated within the wider Auckland region.

Consideration

Local Board Views and Implications

12.     It is considered appropriate that the private road name be assessed in terms of the legacy North Shore City Council road naming guidelines, until new road naming guidelines are formally adopted by council.

13.     The legacy North Shore City Council guidelines required that road names either have some local historical significance or reflect the natural topography or characteristics of the land or locality, or establish or extend a road naming theme in a locality.

14.     The names submitted are in keeping with the legacy North Shore City Council road naming guidelines.

15.     The decision to approve a road name does not trigger any specific policy or have any impact on the immediate or wider community, or have any legal or cost implications to council.

Maori Impact Statement

16.     On behalf of the applicant, the writer has liaised with Te Waka Angamua, councils Maori Strategy and Relations department, whom are supportive of the proposed names Tiekie Lane and Tauhou Lane.

Implementation

17.     The Northern Resource Consenting and Compliance Unit Subdivision Team will ensure that appropriately compliant road signage is installed by the consent holder, in conjunction with the completion of the subdivision.

 

 

Attachments

No.

Title

Page

aView

New Private Road Naming Plan for Subdivision at 162 Kyle Road

23

     

Signatories

Authors

John Benefield – Senior Subdivisions Advisor

Authorisers

Julie Bevan - Acting General Manager Resource Consents

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

14 April 2015

 

 


Upper Harbour Local Board

14 April 2015

 

 

Auckland Transport Report - April 2015.

 

File No.: CP2015/04591

 

  

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters, and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Upper Harbour Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3.       In particular, this report provides an update on:

·        Kyle Road footpath;

·        consultation documents on proposed safety improvements;

·        media; and

·        issues register.

 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Auckland Transport Report – April 2015.

b)      decline the request for a metal footpath on Kyle Road, Schnapper Rock.

c)      consider the need for a concrete footpath, on Kyle Road, Schnapper Rock.

 

 

Comments

Kyle Road – Footpath LBTCF

1.       On 3 December 2014, Upper Harbour Local Board Member John McLean submitted a request under the Local Board Transport Capital Fund (LBTCF) for Auckland Transport to provide a rough order of costs (ROC) for two sections of footpaths on Kyle and Schnapper Rock Road.

2.       The request was for an inexpensive metal footpath with H5 timber restraints on edges, and the clearing of bush along parts of the path. 

3.       The project team has evaluated the request and has determined that a metal path is not suitable for this road for the following reasons:

·    Metal paths have a higher maintenance cost, with on-going need to re-metal and regular weed spraying.

·    The terrain in parts of this proposed footpath is steep, and it is likely to be a safety issue with slips and falls due to loose metal under foot.

·    Steeper metal paths are not suitable for prams, mobility scooters and frail or elderly members of the community.

·    Loose metal in the top end of the road (northern) would need to be across residents frontages and this can be dangerous for lawn mowing.

4.       In view of the points above, Auckland Transport has completed a ROC for a concrete path with the following points to be noted:

·    Price allows for path on the berm where room is available.

·    Allows for kerbing and retaining walls where widths or topography dictates.

·    Allows for tree removal where required.

·    Allows for minimal drainage works.

·    Does not include any on road widening.

·    Does not allow for any services relocation (no known services in the area at this point)

5.       Including the design and construction, the ROC for this project is $554,000.

6.       It should also be noted that in the future Auckland Transport intends to carry out minor road widening, kerbing and footpath in this section of Kyle Road, although it is unknown when funding would become available for this.

7.       Therefore, it needs to be noted that the installation of a footpath does not allow for the future intended widening, subsequent kerbing and placement of footpaths.  This means that any kerbing or footpath built now may not suit future alignments and levels, and may need to be removed and replaced to accommodate the later widening, which is not an ideal scenario.

8.       As at March 2015 the board has $263,132 available to them under the LBTCF allocation from the 2015-2016 year.  It is also permitted to bring forward the allocation of $337,066 from the 2016-2017 year budget, giving it a total of $600,198 to expend if it wishes to consider installation of a concrete path along Kyle Road.

Consultation documents on proposed safety improvements

9.       Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for its feedback.  As the board’s transport portfolio holders provide feedback on the board’s behalf, the material below is included for general information purposes only:

Airport Road Whenuapai:  Consultation Plan

Proposal to upgrade bus stop and road area outside Whenuapai School in order to improve safety to children using the school buses. (Attachment A).

Douglas Alexandra Parade and Rosedale Road intersection:  Consultation Plan – Proposed

No Stopping at All Times (NSAAT) restriction.  In order to improve pedestrian safety and to allow ease for trucks entering and exiting the intersection. (Attachment B)

Media

Auckland train numbers hit the lucky 13million

10.     The annual total train passenger trips passed 13 million for the first time in March 2015, which is an annual growth of 19% to the end of February.

11.     Auckland trains are now carrying 10,000 more customers on a normal weekday, than at this time last year.

12.     In March 2014, 11 million annual trips were recorded, indicating an increase of two million trips in 12 months.

13.     Each weekday in February, on average 51,500 customers used Auckland’s trains, including 12,500 during the morning peak (7am to 9am).

14.     Auckland Transport is aiming to have electric trains on most services by the middle of this year, which will mean extra capacity, improved comfort and reliability.

15.     Overall total public transport boarding’s have increased by more than 9% for the 12 months to end of February, an additional 6.6 million boarding’s, taking the annual total to 77 million. 

 

Auckland Transport wants to share our roads

 

16.     Auckland Transport is looking for a car share operator to launch a large scale scheme in Auckland, based on Plug-in Electric Vehicles.

17.     Auckland Transport has released a request for proposal (RFP) from car share operators to create a scheme here.

18.     It would initially require the operator to have 250 – 300 vehicles that AT will match with a similar number of carparks dedicated to car share vehicles.  It is expected that, in time, the fleet would increase to at least 500 cars.

19.     Car share schemes are based on members who pay a membership fee, which entitles them to use a scheme-owned car on demand for which they pay a per-trip charge based upon the time used.

20.     There are already about five million people world-wide who are members of a car share scheme.  The numbers of both users and cities with a scheme are growing rapidly, changing transport habits in the process.

21.     Auckland Transport chairman Dr Lester Levy says evidence shows members reduce the number of cars they own, with some giving up ownership altogether.  As a result, one shared-car can replace between 8 and 20 privately-owned cars, depending on the scheme and the city.

22.     Dr Levy says if a large scale scheme in Auckland achieved at the lower end of the scale, it could replace 2000 private cars, and at the higher end as many as 10,000.

23.     He says besides reducing their car ownership, scheme members tend to travel fewer kilometres each year in a car.  They significantly re-orientate their transport habits onto a mix of car-share, public transport and walking and cycling.

24.     Mayor Len Brown says, “A scheme like this can make an important contribution to both our transport network, our commitment to lowering carbon emissions, and our sustainability initiatives.  Once again, it is about offering Aucklanders alternatives – a new transport option, an alternative energy source, and if people want, an alternative to private car ownership, to complement public and active transport.”

25.     In addition, car-sharing schemes have the potential to allow operators of large fleets to significantly reduce the number of vehicles they own.

26.     Dr Levy says, “We estimate that Auckland Transport could reduce its fleet by between 25% and 50%, which would represent a significant saving to ratepayers.  All of these changes would make a contribution towards Auckland reducing road congestion and encouraging people out of private cars and into alternative forms of travel.”

27.     When a scheme is based on electric vehicles, there would be an accompanying reduction in environmental pollution, which would encourage more people to move to electric vehicles and the substitution of a clean, “home-grown” fuel, for imported fossil fuels.

28.     “These benefits will tick a number of the boxes in Auckland's Low Carbon Action Plan and assists our existing initiatives to also meet low carbon objectives”, says Dr Levy.

29.     Energy Efficiency and Conservation Authority (EECA) Chief Executive, Mike Underhill, applauds Auckland Transport for its leadership in this proposal which will help get Auckland moving, support the Low Carbon Auckland Action Plan, and play an important part in supporting the uptake of electric vehicles nationwide.

 

30.     “Auckland Transport’s proposal will offer Auckland businesses and residents an exciting alternative to using their own car in the city.”

31.     Mr Underhill says electric vehicle car share programmes have been successfully running overseas for years. “It’s time for New Zealand to grab the opportunity to reduce our carbon emissions and make the most of our abundant renewable electricity.”

32.     Wearing his hat as chairman of both the Auckland and Waitemata District Health Boards, Dr Levy says an average of 126 premature deaths each year in Auckland, of adults below 30, are attributed to transport emissions in the air.

33.     “Anything that brings that figure down is worth doing – and this is but one of the health benefits that will come from cleaning up Auckland’s air,” he says.

34.     Dr Levy notes Auckland already has a commercial car-share operator, City Hop.  There is also a community based scheme, NZ Car Sharing on Waiheke Island.  Auckland Transport has worked with both for a number of years, they are relatively small-scale operators and the RFP released today is for a large-scale scheme.

35.     Dr Levy says both existing schemes are welcome to respond to the RFP, but even if they do not, Auckland Transport will continue to work with them.

 

Issues Update

36.  The following issues update comprises issues raised by Elected Members and Local Board Services staff:

Location

Issue

Status

Attwood Road

·   Requests from residents and local board for a safety assessment of speeds down the road.

·   Safety assessment carried out, of which recommended lowering the speed limit to 50km/h.

·   Discussion with police, NZTA and the Automobile Association all have agreed 50km/h is appropriate. 

·   Local board and public consultation  closed 18 November 2014.

·   Lower speed approved by Traffic Control Committee.

·   Signs installed with new speed limit of 50km/h.  

Hobsonville Road Footpath opposite old petrol station

·   Reported as dangerous for pedestrians. 

 

·   AT has temporarily fixed the hazards to make these locations safe for pedestrians.

·   In addition, AT’s area engineer’s are conducting further investigations and are monitoring during the ongoing development in the area.

·   On-going monitoring until area fully developed.

 


 

Clemow’s subdivision

·   Footpaths damaged by the roots of large trees.

·   Temporarily patched.

·   May pose further issues for users if not extensively repaired.

·   Remedy determined.

·   Remedial work started 3rd week of October 2014.  

·   99% complete, expected completion date end March 2015.

·   On track. 

 

The Avenue/SH17 intersection, Albany

·   Request for safety assessment of The Avenue/SH17 intersection, Albany.

·   Scoping investigation phase complete.

·   Feasibility study complete.

·   Scheme assessment complete.

·   The detail design was programmed for the 2013/2014 and 2014/2015 financial years and was expected to take about 9 months to complete.

·   Project is not included in the current LTP 2012/2022 or proposed RLTP.

·   AT and the board are working to see if this project can be brought forward.

·   As part of the State Highway revocation agreement, NZTA has agreed to fund approximately 50% of the project, which should enable AT to raise the priority of the project.

Lucas Creek Bridge design

·   Local board has requested an opportunity to see the designs for the proposed strengthening and widening and The Avenue upgrade.

·    Workshop with the local board to be held once plans available.

 

East Coast Rd

·   Local board requested footpath between 894 and 896 East Coast Road be constructed via funding from LBTCF ($35,000).

·   Public consultation completed prior to Christmas 2014.

·   AT is working through several issues identified by local residents.

·   Decision expected by end March 2015.

 

Consideration

Local Board Views and Implications

37.       The local board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

38.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

39.     The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

40.     All proposed schemes are subject to prioritisation, funding and consultation.

 

 

Attachments

No.

Title

Page

aView

Airport Road Plan change

31

bView

Douglas Alexandra Plan change

33

     

Signatories

Authors

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

 

 

 


Upper Harbour Local Board

14 April 2015

 

 


Upper Harbour Local Board

14 April 2015

 

 


Upper Harbour Local Board

14 April 2015

 

 

Developing the Empowered Communities Approach

 

File No.: CP2015/04934

 

Purpose

1.       This report provides an overview of the Empowered Communities Approach (ECA), including local board involvement in developing the approach.

Executive Summary

2.       The Mayor’s Proposal for the Long-term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council.  The proposed changes are:

·    To transition delivery to a more empowered community approach.

·    To move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

·    For local boards to play a much more active role by allocating more funding through them.

3.       The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities.  The ECA will establish a new operating model for the Community Development and Safety (CDS) unit that will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across council departments and council- controlled organisations.

4.       A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

5.       A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the ECA.  Discussion has centred on what empowered communities look like, and what shifts are required within council to support them. The PAG meeting in March endorsed the proposed approach.  PAG feedback included the importance of meeting local needs, rather than a ‘one size fits all’ approach.  Two further PAG meetings will be held on 16 April and 4 May.

6.       An engagement programme with local boards is underway.  Key steps in this are:

·    Two chairs and portfolio holder workshops.

·    Individual board workshops in April.

·    A report to local board business meetings in May/ early June.

The final empowered communities approach and the CDS operational model will be reported to the Regional Strategy and Policy Committee for endorsement in June 2015, for implementation in July-December.

7.       A targeted programme of community engagement is underway.

 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Developing the Empowered Communities Approach report.

 

 

Comments

Background

8.       The Mayor’s Proposal for the Long-term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

·    To transition delivery to a more empowered community approach.

·    To move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

·    For local boards to play a much more active role by allocating more funding through them.

9.       The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities.  The ECA will establish a new operating model for the Community Development and Safety (CDS) unit that will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

10.     A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

11.     A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the empowered communities approach.  Discussion has centred on what empowered communities look like, and what shifts are required within council to support them.

Political Advisory Group

12.     A Political Advisory Group (PAG) has been established to provide strategic advice and guidance to staff during the development of the empowered communities approach.  Membership of the PAG includes the Mayor, six local board members (Andrew Baker, Efeso Collins, Vanessa Neeson, Peter Haynes, Julia Parfitt and Kay McIntyre), five governing body members (Cathy Casey, Linda Cooper, George Wood, Alf Filipaina and Penny Hulse) and a representative from the Independent Māori Statutory Board (Karen Wilson). 

13.     At their meeting on 6 March 2015 the PAG endorsed the proposed approach.  The key points discussed were:

·    ‘Empowered Communities: Enabling Council’:  The approach is underpinned by a two-way relationship between council and the community; leading to improved outcomes for Auckland.

·    Describing empowered communities: an empowered community is one where individuals, whanau and communities have the power and ability to influence decisions, take action and make change happen in their lives and communities.  This includes communities of place, interest and identity.

·    How to support community empowerment: community empowerment is about providing real opportunities for people to participate and fostering the conditions that support this. An empowered communities approach is a ‘way of working’ that empowers people to play a more active role in the decisions that affect their communities.

14.     Working in a way that empowers communities requires ‘whole of council’ shifts to:

·    Provide a gateway/portal into council resources and information.

·    Provide more support for local boards and other areas of council to work together in joined-up ways with local communities.

·    Facilitate and embed the empowered communities approach across council.

·    Develop and implement creative new engagement and participation practices.

·    Support the devolution of resources/functions/control to communities.

15.     Other key feedback from the PAG included:

·    The model should involve high trust between council and the community and be based on building good relationships.

·    The path Māori have been on provides an example for the ECA, which should draw from the Māori Responsiveness Framework.

·    One size does not fit all and the model may look different across different activities of council and in different communities, reflecting the make-up of those communities and their capability and capacity.

·    All parts of council need to work collaboratively to make this work.  This should include the council-controlled organisations (CCOs).

·    Capacity building is important and there need to be examples of how to do this effectively.

·    Recognition that embedding this approach will take time.

16.     Staff will report back to the PAG on 16 April with the following:

·    Revised approach.

·    The proposed operating model for the CDS unit.

·    Supporting tools.

·    Budget and implementation implications.

ECA timeline

17.     The key milestones are shown in the table below.

Stage

 

Date

Purpose

Local board business meetings

 

15-23 April

Context setting report

Political Advisory Group

 

16 April

Provide strategic advice on revised approach and proposed CDS model of operation

 

Chairs and portfolio holders workshop

20 April

Wider discussion of material presented at PAG

 

Local board workshops

21 April – 1 May

Discussion by individual boards

 

Political Advisory Group

 

4 May

Provide strategic advice on revised CDS model of operation

 

Local board business meetings

 

5 May – 3 June

Formal resolutions on proposal

Budget Committee

 

7-8 May

LTP budget decisions including CDS budget for 2015/2016

Regional Strategy and Policy Committee

4 June

Endorse ECA and the CDS operational model

 

Implementation

 

July - December

 

 

18.     For some local boards, the timing of the May-June local board business meetings may require the local board to either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Consultation and engagement

19.     Engagement with community stakeholders is ongoing, with initial feedback workshops held in March across the region.  At the workshops, staff explored with participants what capabilities and ideas for empowering communities, equity issues and activities the community see themselves as best delivering.  Engagement was sought on what is best kept as council core functions in relation to community development and safety.

20.     Internal staff consultation is ongoing as the approach is developed.  A number of workshops have been held with staff from all departments in the operations division in the first instance.

Consideration

Local Board Views and Implications

21.     The empowered community approach aims to provide a much more active role for local boards in community development.

22.     ECA builds on the strong focus on community led planning and development in the Local Board Plans 2014.

23.     Local boards views will be sought through the process outlined above.

Māori impact statement

24.     The ECA has the potential to impact on Māori over time.  Engagement with mataawaka and mana whenua will be undertaken during the engagement phase to enable staff to understand potential impacts.

25.     A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

26.     The model will be implemented in CDS in 2015/2016.  The approach will be rolled out across the whole of council over time.

 

Attachments

There are no attachments for this report.     

Signatories

 

Authors

Helen Dodd, Strategic Advisor, Local Board Services

Authorisers

Karen Lyons, Manager, Local Board Services

 

 

 


Upper Harbour Local Board

14 April 2015

 

 

Record of the Upper Harbour Local Board Workshop held on
3 and 10 March 2015.

 

File No.: CP2015/04593

 

 

Executive summary

The Upper Harbour Local Board workshop held on 3 and 10 March 2015. Copy of the workshop record is attached.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshop held on 3 and 10 March 2015.

 

Attachments

No.

Title

Page

aView

Record of the Upper Harbour Local Board Workshop held on 3 March 2015

43

bView

Record of the Upper Harbour Local Board Workshop held on 10 March 2015

45

    

Signatories

Authors

Suad Allie - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

14 April 2015

 

 

PDF Creator


PDF Creator


Upper Harbour Local Board

14 April 2015

 

 


Upper Harbour Local Board

14 April 2015

 

 

Board Members' Reports

 

File No.: CP2015/01518

 

Executive summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Suad Allie - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager