I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 23 April 2015

5.15pm

Oneroa Bowling Club
100 Oceanview Road
Alison Park
Waiheke

 

Waiheke Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Paul Walden

 

Deputy Chairperson

Beatle Treadwell

 

Members

Becs Ballard

 

 

Shirin Brown

 

 

John Meeuwsen

 

 

(Quorum 3 members)

 

 

 

Sophie  McGhee

Democracy Advisor

 

16 April 2015

 

Contact Telephone: (09) 373 6210

Email: Sophie.McGhee@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waiheke Local Board

23 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Waiheke Local Board 2014/2015 Small Local Improvements Programme - April 2015 update                                                                                                                             7

13        Auckland Transport Report - April 2015                                                                   23

14        Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals 27

15        Waiheke Local Board Community Grants Programme 2015/2016                         61

16        Community Service Awards                                                                                       67

17        Reports requested/pending                                                                                        73

18        List of resource consents                                                                                           81  

19        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal)  - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 9 April 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

9.1       Waste Resources Trust – Dawn Jeffrey

Purpose

1.       Dawn Jaffrey of the Waste Resources Trust will be in attendance to provide the Board with an update on the 2014/15 Beach Ambassador programme.

 

Recommendation/s

That the Waiheke Local Board:

a)      Thanks Dawn Jeffrey of the Waste Resources Trust for her attendance and presentation.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waiheke Local Board

23 April 2015

 

 

Waiheke Local Board 2014/2015 Small Local Improvements Programme - April 2015 update

 

File No.: CP2015/06037

 

  

 

Purpose

1.       This report provides an overview of the Waiheke Local Board 2014/2015 Small Local Improvement Project (SLIPs) programme and recommends projects for approval and commencement in the 2014/2015 year.

Executive Summary

1.       The Waiheke Local Board has $241,748 SLIP’s operational funding and $664,292 SLIPs capital funding available in the 2013/2014 financial year.

2.       A number of projects were deferred from 2013/2014 financial year to be completed in 2014/2015. A capital budget of $121,222 is required to complete these projects.

3.       This leaves $543,069 capital budget remaining available to allocate to capital projects in 2014/2015.Of this capital budget remaining, a total of $536,662 capital budget has been allocated to projects in the 2014/2015 financial year.

4.       A sum total of $127,629 capital budget remains for allocation to projects.

5.       This report recommends that the Waiheke Local Board return and reallocate funding from two approved capital funded projects as summarised below. The projects to be deferred across into 2015/2016 for delivery:

PROJECT NAME

Budget              to be returned

COMMENTS

a)   Te Matuku to Orapiu walkway SLIPs project

$80,000

 The revised scope to open in full within the Reserve cannot be achieved within the existing budget allocation and by the end of the financial year end.

b)   Walking tracks on ‘paper roads’, opening work : Te Matuku Creek Esplanade

$10,000

 Consent has been granted with conditions that cannot be achieved within the existing allocated budget.

 

6.       The returned $90,000 capital funding to be fully reallocated to the Ostend Domain Stage two physical works, to progress the delivery of the hard stand, drainage and filtration system, masonry sea wall and the footpath.

7.       Recommends the remaining unallocated capital budget of $127,629 be allocated to the capital projects as summarised below:

PROJECT NAME

Budget              to be allocated

COMMENTS

a)   Ostend Domain Stage two physical

$120,629

 To progress the delivery of the hard stand, drainage and filtration system, masonry sea wall and the footpath.

b)   Erua Road / Sea View Road footpath – budget top up

$7,000

 To top up the existing budget to achieve the quality specification as required by Auckland Transport

 

8.       Approval of the recommendations in this report will then allocate 100% of the available SLIPs capital funding in the 2014/2015 financial year.

9.       The Waiheke Local Board has $241,748 SLIP’s operational funding available in the 2013/2014 financial year.

10.     To date a total of $207,201 operational budget has been allocated to projects, leaving $34,546 operational budget available for allocation to projects within the 2014/2015 financial year.

11.     To ensure additional projects can be approved and delivered before the end of the financial year, it is recommended that the Chair and Deputy Chair have the delegated authority to allocate the remaining $34,546 operational budget available, with consideration to the proposals below currently being scoped. All decisions to be reported upon in the next available business report.

12.      All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015. 

13.      Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

14.      Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

 

No

Project description

Budget value

Comment

1.

Putiki Bay Action Plan – Contribution to boat removal costs

$TBC  

As the scope of works is defined, the budget required will be confirmed

2.

Onetangi Sports Park Reserve Management Plan

$TBC  

As the scope of works is defined, the budget required will be confirmed

3.

Esplanade survey

 

$TBC  

As the scope of works is defined, the budget required will be confirmed

4.

Marine survey top up

 

$TBC  

As the scope of works is defined, the budget required will be confirmed

5.

Waiheke Recreation Centre – grant to progress operational works

$TBC

As the scope of works is defined, the budget required will be confirmed

 

          Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

 

 

Recommendation/s

That the Waiheke Local Board:

a)      Receives the Waiheke Local Board SLIPs April 2015 programme summary.

b)      Acknowledges the below projects will be deferred across into 2015/2016 for delivery , that these budgets are not required in 2014/2015 to deliver these projects and approves the return of $90,000 capital funding for reallocation in the 2014/2015 financial year:

 

No

Project description

Capex/ Opex

Budget   to be returned

Reason

1

 Te Matuku to Orapiu walkway SLIPs project

Capex

$ 80,000

 To be delivered in FY15/16

2

 Walking tracks on ‘paper roads’, opening work : Te Matuku Creek Esplanade – physical works

Capex

$ 10,000

 To be delivered in FY15/16

c)      Approves the reallocation of the returned $90,000 capital budget to the below projects:

 

No

Project description

Capex

Budget value

Local Board Spokesperson

1.

 Ostend Domain stage two physical works (controlled boat wash down hard stand, sea wall and footpath)

 

 Capex

 $90,000

TBC

 

 

Total 

 

 $90,000

 

d)      Approves the following SLIPs capital projects for 2014/ 2015 year and confirms the project spokesperson(s):  

 

No

Project description

Budget value

Local Board Spokesperson/s

1.

Ostend Domain stage two physical works (controlled boat wash down hard stand, sea wall and footpath)

$120,629

TBC

2.

 Erua Road, Seaview Road footpath – budget top up

 

$7,000

 TBC

 

TOTAL

$127,629

 

e)      Recommend that the Chair and Deputy Chair have the delegated authority to allocate the remaining $34,546 operational budget available, with consideration to the proposals below currently being scoped. All decisions to be reported upon in the next available business report.

 

No

Project description

Opex Budget value

Local Board Spokesperson/s

1.

Putiki Bay Action Plan – Contribution to boat removal costs

To be confirmed once scope is resolved

TBC

2.

Onetangi Sports Park Reserve Management Plan

To be confirmed once scope is resolved

TBC

3.

Esplanade survey

 

To be confirmed once scope is resolved

TBC

4.

Marine survey top up

 

To be confirmed once scope is resolved

TBC

5.

Waiheke Recreation Centre – grant to progress operational works

To be confirmed once scope is resolved

TBC

 

f)       After approval of the recommendations in this report the Board will have allocated the full capital budget of $664,291 available. There is no funding remaining for allocation.

g)      After approval of the recommendations in this report the Board will have allocated the full operational budget of $241,748 available. There is no funding remaining for allocation.

 

 

Comments

15.     Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

16.     Funding for the proposed projects within this report will come from the Albert Eden Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Albert Eden Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

17.     The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

18.     SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

2014/15 Local Improvement Projects (SLIPs) Programme

19.     Detailed information regarding projects carried forward from the 2013/2014 financial year is shown in the Waiheke SLIPs 2014/2015 programme attachment.

20.     The Waiheke Local Board had $241,748 SLIP’s operational funding and $664,292 SLIPs capital funding available in the 2013/2014 financial year.

21.     A number of projects have deferred across from 2013/2014 financial year to be completed in 2014/2015. A capital budget of $121,222 is required to complete these projects.

22.     Leaving $543,069 capital budget remaining available to allocate to capital projects in 2014/2015.Of this capital budget remaining, a total of $538,912 capital budget has been allocated to projects in the 2014/2015 financial year.

23.     A sum total of $127,629 capital budget remains for allocation to projects for delivery within the 2014/2015 financial year. Recommendations are being sought in this report that will allocate the remaining total of $127,629 capital funding.

24.     A sum total of $127,629 capital budget remains for allocation to projects.

25.     This report recommends that the Waiheke Local Board return and reallocate $90,000 capital funding from two approved capital funded projects as summarised below. The projects are to be deferred across into 2015/2016 for delivery:

PROJECT to be deferred across to FY15/16 for delivery

Budget              to be returned and reallocated

COMMENTS

a)      Te Matuku to Orapiu walkway SLIPs project

$80,000

 The revised scope to open in full within the Reserve cannot be achieved within the existing budget allocation and by the end of the financial year end.

b)      Walking tracks on ‘paper roads’, opening work : Te Matuku Creek Esplanade

$10,000

 Consent has been granted with conditions that cannot be achieved within the existing allocated budget.

TOTAL

$90,000

 

 

26.     The returned $90,000 capital funding to be fully reallocated to the Ostend Domain Stage two physical works, to progress the delivery of the hard stand, drainage and filtration system, masonry sea wall and the footpath within the 2014/2015 financial year.

27.     Recommends the remaining unallocated capital budget of $127,629 be allocated to the capital projects as summarised below:

PROJECT NAME

Budget              to be allocated

COMMENTS

c)   Ostend Domain Stage two physical

$120,629

 To progress the delivery of the hard stand, drainage and filtration system, masonry sea wall and the footpath, within the 2014/2015 financial year.

d)   Erua Road / Sea View Road footpath – budget top up

$7,000

 To top up the existing budget to achieve the quality specification as required by Auckland Transport and deliver within the 2014/2015 financial year.

 

28.     Approval of the recommendations in this report will then allocate 100% of the available SLIPs capital funding in the 2014/2015 financial year.

29.     The Waiheke Local Board has $241,748 SLIP’s operational funding available in the 2013/2014 financial year.

30.     To date a total of $207,201 operational budget has been allocated to projects, leaving $34,546 operational budget available for allocation to projects within the 2014/2015 financial year.

 

 

 

31.     To ensure additional projects can be approved and delivered before the end of the financial year, it is recommended that the Chair and Deputy Chair have the delegated authority to allocate the remaining $34,546 operational budget available, to the below projects as clarity of budget requirements becomes available.All decisions to be reported upon in the next available business report.

No

Project description

Budget value

Comment

1.

Putiki Bay Action Plan – Contribution to boat removal costs

$TBC  

As the scope of works is defined, the budget required will be confirmed

2.

Onetangi Sports Park Reserve Management Plan

$TBC  

As the scope of works is defined, the budget required will be confirmed

3.

Esplanade survey

 

$TBC  

As the scope of works is defined, the budget required will be confirmed

4.

Marine survey top up

 

$TBC  

As the scope of works is defined, the budget required will be confirmed

5.

Waiheke Recreation Centre – grant to progress operational works

$TBC

As the scope of works is defined, the budget required will be confirmed

 

32.     All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015. 

33.     Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end.

34.     Budgets for projects funded from 2014/2015 SLIPs capital expenditure and SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Consideration

Local Board views and implications

35.     This report canvasses the views of the Waiheke Local Board.

36.     The recommendations contained within this report fall within the Local Boards delegated authority.

Māori impact statement

37.     Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions.  Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

General

38.     Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs.   SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

39.     Funding for the proposed projects within this report would be obtained from the Waiheke Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Waiheke Local Board will have fully allocated their SLIPs capital and operational funding.

40.     SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

41.     All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015. 

42.     Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end. 

43.     Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

44.     Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

45.        The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board.

 

 

Attachments

No.

Title

Page

aView

Waiheke Island SLIPs Funding Programme 2014 - 2015  - April 2015 update

15

      

Signatories

Authors

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Judith Webster - Relationship Manager

 



Waiheke Local Board

23 April 2015

 

 


Waiheke Local Board

23 April 2015

 

 


Waiheke Local Board

23 April 2015

 

 


Waiheke Local Board

23 April 2015

 

 


Waiheke Local Board

23 April 2015

 

 


Waiheke Local Board

23 April 2015

 

 


Waiheke Local Board

23 April 2015

 

 



Waiheke Local Board

23 April 2015

 

 

Auckland Transport Report - April 2015

 

File No.: CP2015/05953

 

  

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive summary

2.       This report covers matters of specific application and interest to the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the board and community.

3.       In particular, this report provides an update on;

·   Local Board Transport Capital Fund (LBTCF)

·   Travel wise update

·   Local Consultations

·   Media

 

Recommendation/s

That the Waiheke Local Board:

a)      Receives the report.

 

Discussion

 

Local Board Transport Capital Fund (LBTCF)

4.       In September 2014 the Local Board provided a list of potential Local Board Transport 

Capital Fund projects.

5.       The table below outlines an up-date as to decisions by the Board and on the progress of      the projects. 

Table 1: Waiheke Local Board project update for Board approval:

Resolution # WHK/2014/209

 

ID#

Project Description

Progress/Current Status

 

Empire Avenue, Boardwalk and stream rehabilitation

On hold at request of Board

 

 

O’Brien Road Causeway pedestrian, equestrian and cycle bridge

Auckland Transport Engineers has assessed what is required therefore ROC $123,463.15, workshop with Board to be conducted  

 

Matiatia boardwalk 350 metres, low height, no side rails, low impact lighting built into toe rail

Initial ROC of $707,000., Boards recommendation 2nd scope of broadwalk removing path in carparking area and only going through wet lands ROC $507,088,  feasibility requirements to be discussed after which, discussion with local expert. 

Board to decide if feasibility study to be carried out and allocate funds to do so

 

Causeway reserve retaining wall and boardwalk 65 metres

On hold at request of Board

 

Walking trail up Sea View Road

·    Seaview Road trial, two sections Erua Road to 36 Seaview Road $594,000

·    36 Seaview Road to 365 Seaview Road $440,000

·    Auckland Transport’s decision  regarding volunteers communicated to Board, Board to approve current options or reconsider request

 

 

Formation of low level multiuse trail, Ostend road verge

 

Awaiting Auckland Transport steering group decision  

 

 

 

Note: ROC = rough order of costs; FEC = firm estimate of cost)

 

LBTCF Ostend Road Update

6.       The Waiheke Local Board requested Auckland Transport to; 

·        Resolution # WHK/2014/209

1)   Scopes and provides indicative cost estimates for the following potential Local Board Transport Capital Funds project;

·    Formation of low level multiuse trail, Ostend road verge.

7.       Awaiting Auckland Transport LBTCF steering group decision

 

LBTCF O’Brien Road Bridge Update

8.       The Waiheke Local Board requested Auckland Transport to;

·        Resolution # WHK/2013/31

c) Refers the Onetangi, O’Brien Road Causeway bridge to Auckland Transport to be constructed this financial year, funded from the Local Board Transport Capital Funds with approval of final costs delegated to the Chair.

9.       This project has been assessed by Auckland Transport and a rough order of cost (ROC) to complete this project is $123,463.15.

10.     ROC costs includes an itemised break down and Auckland transport requirements, project to be discussed with Board, Chair of the Waiheke Local Board proposed meeting of 10 April 2015.  

 

Travel wise Update

11.     On the 27th February 2015, staff from Auckland Transport carried out a joint traffic operation with Waiheke Police and Waiheke Youth panel.

12.     The members of the youth panel handed out information regarding sober driving and gave out lollies to support sober driving on the island, while Police and Auckland Transport staff carried out vehicle and sober driver checks.

13.     Approximately 531 vehicles passed through the check point, during which time the team received positive encouragement by members of the community.

14.     The overall results of this operation revealed that the public are being more cautious about driving after consuming alcohol. 

15.     Te Huruhi school report they will be commencing a 6 week cycle skills course for the years 4 – 6 classes, incorporating the school owned bikes. 

16.     They also have two active Walking School Buses in operation.

 

Local Consultations

17.     Consultation documents and discussion for the following proposals have been provided to the Waiheke Local Board for its feedback. As the Board’s transport portfolio holder and the Local Board Chair provide feedback on the Board’s behalf, the material below is included for general information purposes only. 

18.       No consultations this month

Media

On Your Bike

19.     Auckland Transport is gearing up for an increase in motorcycle and scooter use by inner city commuters.

20.     While a sharp increase in public transport patronage is well-documented, an increasing number of people are also using two wheels to get to their destination.

21.     As a result Auckland Transport has added free, dedicated motorcycle and scooter parking areas to it’s CBD parking buildings, in addition to existing motorcycle parking areas.  

22.     Previously motorcycles and scooters had to simply park in “an unused area”.

23.     Downtown car park building now has 112 dedicated spaces and a dedicated entry lane for motorcycles and scooters.

24.     recently the Civic car parking building was also fitted out with more motorcycle and scooter parking and the Victoria street car park building will be developed in the near future.  

Getting our buses moving

 

25.     A programme to improve travel times and reliability for public transport continues to be rolled out across the region to support Auckland Transport’s frequent service network.

 

26.     The bus priority programme, includes bus and transit lanes, with better traffic light phasing to create a more efficient bus service for public transport users. 

 

27.     The programme is on target to add approximately 15 kilometres of bus lanes to key bus routes by June 2015, with another 25 kilometres planned in the following two financial years.

 

28.     So far this year the programme has delivered, the completion of a new city bound bus lane on Symonds Street in February, a new link in the Fanshawe Street city bound bus lane at the Market Place and Fanshawe Street intersection, an inbound bus lane on Dominion Road (between Richardson Road and Denbigh Avenue) and other bus efficiency improvements on Ellerslie Main Highway, Onewa Road and Bolton Street in Blockhouse Bay.

 

29.     These measures have added 3.3 kilometres to the network with further bus lane expansions planned to be underway by the end of March for Khyber Pass, Wellesley Street, Victoria Street, and Park Road in Parnell.

 

30.     The bus priority programme will relieve congestion and bottle-necks by providing a clear demarcation on the road between public transport and other vehicles, by incremental and cost effective improvements, of which will benefit the whole network by managing competing interests for road space during peak times.

 

31.     It is believed a predictable and reliable public transport network with improved travel times is a real incentive for people to get out of their cars and on to public transport.

 

32.     Buses currently account for approximately 2.5% of vehicles in the city centre, but carry nearly a third of commuters into the city.

 

33.     Auckland Transport believe, they are key to using the road space more efficiently, providing more capacity and getting people to where they want to go faster.

 

34.     An example of this is on Symonds Street, where travel savings of two minutes has been gained for peak morning commuters. This is an improvement of 50% on last year and will continue to grow as the bus lane is extended. 

35.     The bus priority programme offers a real transport alternative and is encouraged by recent figures showing that public transport patronage is at all-time high. Public transport patronage totalled 77 million passenger boardings for the 12 months to February 2015, an annual increase of 9.5%.

 

36.     Monitoring of the recently extended Fanshawe Street bus lane will shortly get underway, Auckland Transport is  optimistic about the benefits for the thousands of bus passengers travelling along Auckland’s busiest road corridor.

 

37.     For more information on the bus priority programme please go to: www.at.govt.nz 

Consideration

Local board views and implications

45.       The board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

46.       No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

47.     The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

48.       All proposed schemes are subject to prioritisation, funding and consultation.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Ivan Trethowen - Manager Emergency Coordination Centre

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 April 2015

 

 

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

 

File No.: CP2015/05521

 

  

 

 

Purpose

1.       This report provides a summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Waiheke Local Board area.

2.       This feedback is informing the Waiheke Local Board advocacy to the Budget Committee and will inform decisions that the Waiheke Local Board make on their locally driven initiatives (LDI) budgets.

Executive summary

3.       The LTP proposals were released for public consultation in January 2015, with local engagement and Have Your Say events held through until 16 March to receive feedback.  Feedback was also received through written or online forms, email and through social media.

4.       In total, the Council received and processed 27,383 pieces of written feedback of which 177 were received from the Waiheke Local Board area. In addition 37 people attended a Have Your Say event in the Waiheke Local Board area on 14 February 2015.

5.       This report provides a summary of the feedback received through the LTP consultation on proposals for the Waiheke Local Board area. It also summarises feedback on the regional proposals from people or organisations based in the Waiheke Local Board area. 

6.       This feedback is informing the Waiheke Local Board advocacy to the Budget Committee at discussions on 24, 28 and 29 April. These discussions are timed to inform the Budget Committee prior to them making decisions on the LTP on 7 and 8 May.

7.       The feedback will also inform Waiheke decisions required in order to finalise LDI and advocacy content for their Local Board Agreements 2015/2016.

 

 

Recommendation/s

That the Waiheke Local Board:

i)       Confirms an updated list of advocacy points for the discussions with the Budget Committee on 24, 28 and 29 April.

 

 

Comments

8.       The summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Waiheke Local Board is in Attachment A.

9.       Each piece of written feedback from the Waiheke Local Board area and the feedback recorded from local engagement and Have Your Say events is in Attachment B.

10.     This feedback builds on the Waiheke Local Board’s understanding of their community’s priorities and preferences. It will inform the Waiheke Local Board’s advocacy to the Budget Committee at discussions on 24, 28 and 29 April.  At these discussions the Waiheke Local Board will have the opportunity to provide feedback on the key consultation issues of investing in Auckland, fixing transport, sharing rates and housing and development. The Waiheke Local Board may also provide feedback on regional proposals with particular impact locally and may advocate for specific local priorities where the Budget Committee is the decision maker, such as large capital projects. 

11.     The updated advocacy points from the Waiheke Local Board in relation to the LTP are in Attachment C.

Consideration

Local Board views and implications

12.     The Waiheke Local Board needs to consider any changes that it might make to their LDI budgets or advocacy in light of the feedback on the LTP proposals.

Māori impact statement

13.     Many local board decisions are of importance to and impact on Maori. The local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Maori. The local board agreement is based on the local board plan which are both been developed through engagement with the community, including Maori.

Implementation

14.     Following the local board discussions with the Budget Committee on 24, 28 and 29 April the Budget Committee will make decisions on regional proposals on 7 and 8 May.  Local boards will then hold workshops from 14 to 20 May to finalise their local board agreements prior to them being adopted at board meetings between 9 and 16 June.

 

 

Attachments

No.

Title

Page

aView

Long Term Plan consultation feedback report

29

bView

Draft Long-term Plan 2015-2025 (10-year budget) Waiheke Local Board written feedback (full document available online)

41

cView

Feedback recorded from community engagement and Have Your Say Event

47

dView

Updated Advocacy document

53

     

Signatories

Authors

Janine Geddes - Local Board Advisor  

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 April 2015

 

 













Waiheke Local Board

23 April 2015

 

 







Waiheke Local Board

23 April 2015

 

 







Waiheke Local Board

23 April 2015

 

 









Waiheke Local Board

23 April 2015

 

 

Waiheke Local Board Community Grants Programme 2015/2016

 

File No.: CP2015/05932

 

  

 

 

Purpose

1.       The purpose of the report is to present the Waiheke Community Grants Programme 2015/2016 for adoption.

Executive Summary

2.       The new Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to adopt their own local grants programme to be attached to the policy as an appendix.

4.       This report presents the Waiheke Local Board Community Grants Programme 2015/2016 for adoption (see attachment A).

 

Recommendation/s

That the Waiheke Local Board:

a)      adopt the Waiheke Community Grants Programme 2015/2016.

 

 

Comments

5.       The new Community Grants Policy was adopted in December 2014 and implementation will commence on 1 July 2015.

6.       The policy supports each local board to develop a Community Grants Programme for 2015/2016. This local board grants programme will guide community groups and individuals when making applications to the local board.

7.       The local board community grants programme can include:

·    outcomes as identified in the local board plan

·    specific local board funding priorities

·    budget allocated to the grants programme

·    which grant types will operate locally, the number of funding rounds and when these will open and close

·    any additional criteria or exclusions that will apply

·    an indication of participation in multi-board funding

·    other factors the local board consider to be significant to their decision-making

8.       An implementation plan is underway to support an integrated and simplified approach to grants programme administration. Funding staff from different departments are working together to ensure a co-ordinated approach, expected to benefit applicants and streamline internal processes.

9.       Once the local board community grants programme has been adopted, the types of grants, funding rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

10.     The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme can be reviewed on an annual basis.

Māori impact statement

11.     All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori.

Implementation

12.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

 

Attachments

No.

Title

Page

aView

Waiheke Local Board Community Grants Programme 2015/2016

63

     

Signatories

Authors

Marion Davies - Community Funding Programme Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 April 2015

 

 

Attachment A

Waiheke Local Board – Local Grants Programme 2015/2016

Our Local Grants Programme aims to provide contestable and discretionary community grants to local communities.

 

Outcomes sought from the local grants programme

The Waiheke Local Board recognises the vital role that community groups and organisations play in developing diverse, strong, inclusive, connected and sustainable communities. 

 

Our grants programme will be targeted towards supporting the priorities in our Local Board Plan – such as environmental, cultural, arts, community development, recreational and heritage initiatives, and supporting our youth.

 

We aim to assist groups to provide activities, projects, programmes, initiatives, and events that make a positive contribution within our local board area.

 

Our priorities for grants

The Waiheke Local Board welcomes grant applications that align with the following local board plan priorities:

·    young people

·    the environment

·    culture and arts

·    social cohesion

·    recreation and sport

·    heritage

 

Lower Priorities:

We will also consider applications for other services, projects, events and activities.  However, these may be considered a lower priority.

The Waiheke Local Board has identified the following activities as lower priorities:

·    Commercial entities and promotion of commercial entities

·    Ticketed events

·    Activities that primarily benefit communities outside the Waiheke Local Board area

·    Activities that primarily benefit a third party (eg. activity to gain money for an organisation)

·    Grants to support that purchase of or maintenance associated with motor vehicles

·    Wages or operational costs

 

In addition to the eligibility criteria outlined the Community Grants Policy, the Waiheke Local Board will not fund:

Exclusion One: Alcohol

Exclusion Two: Applications for Liquor licenses

 

 

Investment approach

The Waiheke Local Board has allocated budgets to support the local grants programme as follows:

·    Quick Response Local Grants: TBA per annum

Minimum amount per grant: $500

Maximum amount per grant: $4000

 

·    Local Grants: TBA per annum

 

Application dates

Grant rounds for 2015/2016 will be as follows

Quick Response Local Grants

2015/2016 funding rounds

Opens

Closes

Decision made

Projects to occur after

Round One

July

August

September

September

Round Two

September

October

November

November

Round Three

January

February

March

March

Round Four

March

April

May

May

Round Five

May

June

July

July

 

Local Grants

2015/2016 funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

3 August 2015

11 September

October/November

November

Round two

1 April

15 May

June/July

August

 

Multi-board funding

Waiheke Local Board will address multi-board funding opportunities on a case by case basis.

 

 

Optional

Accountability measures

The Waiheke Local Board requires that all successful applicants provide:

·    Accountability measure one:  Accountability forms must be completed and submitted by the due date, proving that grants have been used for the right purpose.

·    Accountability measure two: Any grant money that is unspent and not used for the project must to be returned to Council.

·    Accountability measure three: Recognition of the Waiheke Local Board’s support of your initiative.  

·    Accountability measure four: An invitation to the funded project, programme, activity or event should be extended to the members of the board, where appropriate.


Waiheke Local Board

23 April 2015

 

 

Community Service Awards

 

File No.: CP2015/06202

 

  

 

 

Purpose

1.       Seeking the Waiheke Local Board’s (the board’s) approval to grant $2,500 to the Waiheke Island Council of Social Services (WICOSS) to support delivery of a Waiheke Island Outstanding Community Service Awards event for the 2014/2015 year in conjunction with the WICOSS annual Volunteers Dinner.

Executive Summary

2.       The board have $2,000 within their 2014/2015 budgets to support recognition of volunteers on the island and $3,000 in their 2014/2015 budgets allocated to Civic events.

3.       The local board has historically provided funding to WICOSS in support of their annual Waiheke Volunteers Dinner in recognition of the contribution volunteers make on the island. 

4.       A Waiheke Island Community Service Award event has also historically been held annually, delivered by Auckland council’s civic events team.  

5.       The board has proposed that funded be granted to WICOSS to organise the Outstanding Community Service Award event in conjunction with their annual Volunteers Dinner this year.  

 

Recommendation/s

That the Waiheke Local Board:

a)      Grant $2,000 from the 2014/2015 Volunteers Day budget and $500 from the 2014/2015 Civic events budget to the Waiheke Island Council of Social Services to support the delivery of a joint Volunteers Dinner and Waiheke Island Outstanding Community Service Award event in June 2015.

 

 

6.       The board have $2,000 within their 2014/2015 budgets to support recognition of volunteers on the island and $3,000 in their 2014/2015 budgets allocated to Civic events. 

7.       The Waiheke Island Council of Social Services organises an annual Volunteers Dinner in recognition of the contribution volunteers make to the island.  The local board has historically provided funding to WICOSS in support of this event. 

8.       A Waiheke Island Outstanding Community Service Award event has also historically been held annually, delivered by Auckland council’s civic events team.  

9.       This event is to recognise voluntary effort which benefits individuals and / or communities within the Waiheke Local Board area.

10.     The board has proposed that funded be granted to WICOSS to organise and deliver the Outstanding Community Service Award event in conjunction with this year’s annual Volunteers Dinner. 

11.     Council’s civic events team are available to provide support to WICOSS as required.

12.     WICOSS have completed a proposal based on council’s standard Community Service Award objectives and criteria (Attachment A).  

13.     Following consultation with WICOSS and the board representative, it has been has suggested a grant of $2,500 would be a sufficient level of board support for these events. 

14.     Once the proposal and funding is approved, nominations will be invited through local media, council media, WICOSS website, social media, posters, direct contact with appropriate organisations. 

15.     The selection panel, consisting of the Chair of the Waiheke Local Board, a WICOSS representative and a member of the public chosen at the discretion of the local board and WICOSS will review applications and make decisions.

16.     It is proposed to grant $2,000 from the 2014/2015 Volunteers Day budget and $500 from the 2014/2015 Civic events budget to WICOSS in support of a combined Volunteers Dinner and Outstanding Community Service awards event.

17.     This would leave $2,500 remaining in the Civic events budget for allocation.

Consideration

Local Board views and implications

18.     The local board plan recognises the role volunteers play in fostering community identity and looking after the natural environment. 

19.     WICOSS has worked with relevant board representatives and council officers to develop this proposal.

Māori impact statement

20.     This report does not involve any significant decisions for Maori.

Implementation

21.     The actions recommended in this report can be implemented within the board’s existing budgets. 

22.     Once funding is approved, nominations will be called for, a selection panel will review all applications and make decisions on the recipients.  The event is scheduled to be held in June 2015.

 

Attachments

No.

Title

Page

aView

WICOSS proposal Waiheke Island Outstanding Community Service Awards 2015

69

     

Signatories

Authors

Janine Geddes - Local Board Advisor  

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 April 2015

 

 




Waiheke Local Board

23 April 2015

 

 

Reports requested/pending

 

File No.: CP2015/05660

 

  

 

Executive Summary

1.       Providing a list of reports requested and pending for the Waiheke Local Board for business meetings.

 

Recommendation/s

That the Waiheke Local Board

a)      Receives the report.

 

 

Attachments

No.

Title

Page

aView

Reports requested/pending - April 2015

75

    

Signatories

Authors

Sophie  McGhee - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 April 2015

 

 






Waiheke Local Board

23 April 2015

 

 

List of resource consents

 

File No.: CP2015/03676

 

  

 

Executive Summary

1.       Attached is a list of resource consents applications received from 13 March to 3 April 2015 related to Waiheke Island.

 

Recommendation

That the Waiheke Local Board:

a)      Receives the list of resource consents lodged during 13 March to 3 April 2015 related to Waiheke Island.

 

 

Attachments

No.

Title

Page

aView

Resource Consents Applications recived

83

    

Signatories

Authors

Sophie  McGhee - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Judith Webster - Relationship Manager

 


Waiheke Local Board

23 April 2015