Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 9 April 2015 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Deputy Chairperson

Denise Yates, JP

 

 

 

Members

Neil Henderson

 

 

 

 

Greg Presland

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Waitākere Ranges Local Board

09 April 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. 

            Register

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust – Trustee

·       Titirangi Residents & Ratepayers Group – Committee Member 

·       Whau Coastal Walkway Environmental Trust – Trustee

·       Combined Youth Services Trust - Trustee

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Community Waitakere – Trustee

·       West Auckland Trust Services (WATS) Board – Trustee/Director

Saffron Toms

       NIL

Denise Yates

·       Ecomatters Environment Trust – Trustee

·       Keep Waitakere Beautiful Trust – Trustee

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee

·       Friends of Arataki Incorporated – Committee Member                                

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·       Friends of Arataki Incorporated – Trustee

Neil Henderson

·       Friends of Arataki Incorporated – Trustee

·       Living Cell Technologies Animal Ethics Committee – Member

Saffron Toms

·       Ark in the Park – Governance Group Member

 

There was no changes to the register.

 

4          Confirmation of Minutes

 

Resolution number WTK/2015/39

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

Confirms the ordinary minutes of its meeting, held on Thursday, 26 March 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Update from Ward Councillors

 

Apologies from Councillor Linda Cooper and Deputy Mayor Penny Hulse for absence were noted.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

Michael Tavares

Thank the board for their support in regards to the Kauri tree

 

Resolution number WTK/2015/40

MOVED by Member S Toms, seconded by Member GB Presland:  

That the Waitākere Ranges Local Board:

a)         Receives the public forum submission from Michael Tavares and thank him for his submission.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Approval of a community lease for multiple premises to Auckland Kindergarten Association

 

Resolution number WTK/2015/41

MOVED by Deputy Chairperson DA Yates, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b)      Approves a new community lease to Auckland Kindergarten Association for Waitakere Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i)        Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      Approves the inclusion of the following clause to the lease relating to the premises in their local board area:

i)        Auckland Council has adopted a Smoke-Free Policy to apply on Council land, which Policy Auckland Kindergarten Association is obliged to abide by during the Term.  Auckland Kindergarten Association will use its best endeavors to ensure its members, employees, invitees, contractors and agents abide by the Policy.

 

CARRIED

 

 

13

Claude Abel Reserve Lily Pond Control

 

Resolution number WTK/2015/42

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Approves the proposed plan to control Mexican Water Lily at Claude Abel Reserve using a staged agrichemical approach that includes a monitoring component.

 

CARRIED

 


 

 

14

Proposal for weed management projects in Waitakere Ranges

 

Resolution number WTK/2015/43

MOVED by Member S Toms, seconded by Chairperson S Coney:  

That the Waitakere Ranges Local Board

a)     Receives the "Proposal for weed management projects in Waitakere Ranges” report.

b)      Approves allocation of $5,000 from the 2014/15 Weed Management budget line to seek input from community stakeholders and mana whenua into the draft Waitakere Ranges Strategic Weed Management Report.

c)     Approves allocation of $46,000 from the 2014/15 Weed Management budget line to a weed management project with a focus on engaging the community in reducing the density of climbing asparagus on privately owned property in Huia and Piha.

d)    Requests for the weed management project:

       i)       that larger property owners are approached in the first instance

       ii)       that further consideration is given to ensuring that interactions with property          owners and subsequent actions occur in a simple and timely manner, particularly          for smaller residential properties

       iii)      that further consideration be given to the requirement for detailed mapping of          weeds on smaller properties.  The board is presently not in favour of using local          board budget to fund extensive mapping, and while the board identifies the need          to be strategic in any approach it also wishes to support property owners with          direct action and feels that resource allocations within the project should reflect          this.

       iv)     that a detailed project plan be developed and shared with the board and that          regular milestone updates be provided via environmental portfolio updates

e)    Approves allocation of $5,000 from the 2014/15 Weed Management budget line to improve signage on permanent weed bins in the Waitakere Ranges

f)     Notes that $20,000 has been allocated to weed buffer projects in Laingholm and Waiatarua through implementation of local area plan (LAP) projects and Waitakere Ranges and Foothills Protection budget lines that is managed by the local and regional planning team.

 

CARRIED

 

Secretarial Note:  Proposal for weed management projects in Waitakere Ranges was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Member Neil Henderson had a conflict of interest in this topic and was withdrawn from any discussion or decisions made.

 

Attachments

a     Proposal for weed management projects in Waitakere Ranges

 

15

Developing the Empowered Communities Approach

 

Resolution number WTK/2015/44

MOVED by Member SR Tollestrup, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Receives the Developing the Empowered Communities Approach report.

CARRIED

 

16

Update on member's attendance to the UNITEC Community Development Conference

 

Resolution number WTK/2015/45

MOVED by Deputy Chairperson DA Yates, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)      Receives the report from Member Tollestrup for his attendance to the UNITEC Community Development Conference.

CARRIED

 

 

17

Portolio update:  Member Steve Tollestrup

 

Resolution number WTK/2015/46

MOVED by Member GB Presland, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Steve Tollestrup

 

CARRIED

 

 

18

Portfolio update:  Member Sandra Coney

 

Resolution number WTK/2015/47

MOVED by Member SR Tollestrup, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)      Receives the portfolio update from Member Sandra Coney.

 

CARRIED

  

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

7.23 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................