I hereby give notice that an ordinary meeting of the Waitematā Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 1 April 2015

10.00 am

Waitematā Local Board Room
Level 2
35 Graham Street
Auckland

 

Waitematā Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Deborah Yates

 

Members

Shale Chambers

 

 

Rob Thomas

 

 

(Quorum 2 members)

 

 

 

Desiree Tukutama

Democracy Advisor

 

26 March 2015

 

Contact Telephone: (09) 307 6071

Email: Desiree.Tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


 

 

 


Waitematā Local Board Grants Committee

01 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - The Karangahape Road Business Association                     6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Waitematā Local Board Community Funding - Round Three 2014/2015                7  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board Grants Committee:

a)         Confirm the ordinary minutes of its meeting, held on Monday, 24 November 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

9.1       Public Forum - The Karangahape Road Business Association

Purpose

1.       Kathy Moriaty from The Karangahape Road Business Association will speak to the Committee in support of their funding application.

 

Recommendation

That the Waitematā Local Board Grants Committee:

a)      Thank Kathy Moriaty for her presentation and attendance.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board Grants Committee

01 April 2015

 

 

Waitematā Local Board Community Funding - Round Three 2014/2015

 

File No.: CP2015/04080

 

  

Purpose

This report presents applications received under round three of the Waitematā Local Board 2014/2015 Community Funding Programme.  The Waitemata Local Board is required to fund, part fund or decline these applications

Executive Summary

1.       For the 2014/2015 financial year, the Waitematā Local Board set a total community funding budget of $100,000.00.

2.       Grants totaling $60,014 have been approved to date, leaving a balance of $39,986 for the remaining round.

3.       Twenty-two applications were received in this round, with a total requested of $69,824.00.

 

Recommendations

That the Waitematā Local Board Grants Committee:

a)      Consider the applications listed in Table 1 and agrees to fund, part-fund or decline each application in this round.

Table 1: Waitematā Local Board Community Funding Applications

Organisation Name

Project Title

Amount Requested

The Learning Collaborative

Academic coaching service delivery

$2,565

Bach Musica NZ Inc

Hire of a venue for ‘The Liturgy of St John Chrysostom’

$2,000

The Karangahape Road Business Association

A History of Myers Park publication

$5,000

Auckland Sexual Abuse HELP Foundation Charitable Trust

‘We Can Keep Safe’ a personal safety programme for children and their caregivers

$3,920

Grafton Residents Association

Printing of four newsletters

$480

Grafton Residents Association

Printing our heritage brochure of Grafton

$1,200

Youthline Auckland Charitable Trust

Volunteer Training: Delivery of basic youth and community counselling courses

$3,000

The People of Auckland Community Trust

Trust administration support wages for all trust activities

$10,400

Freemans Bay Residents Association

Freemans Bay Residents Association membership maintenance and a communication software package purchase

$1,800

Lifewise (legal name The Lifewise Trust)

Homeless Support Service design and install a sign and promotion

$5,000

The Black Grace Trust

Community outreach rehearsal with Black Grace Dance Company

 

$3,400

Action Education Inc.

Facilitator fee for spoken word workshops in the Waitemata area 

$5,000

Parnell Heritage

Printing of Parnell Heritage Journal issue five 2015

$2,500

Splice (legal name, Methodist Mission Northern)

“A Splice of Auckland Life” television documentatory and printing of a publication

$5,000

Connected Media Charitable Trust

“The Outlook for Someday” free one-day film-making workshop in central Auckland

$741

Rainbow Youth Incorporated

Establishing a youth executive to guide the Human Rights forum of the Asia-Pacific Outgames 2016

$2,000

Auckland Women's Centre

Positive parenting computer, indoor banners and tables for the community training room.

$2,867

Auckland Young Womens Christian Association T/A YWCA Auckland

Protect Self Defence "Safe for Life" workshops

$1,460

PHAB Association (Auckland) Inc

Youth worker wages contribution

$1,000

The Parenting Place - Attitude Youth Division

Mental health and wellbeing presentations and resources designed to build resilience in young people

$3,900

Migrant Action Trust

Employment forum and New Migrants JobFest equipment hire

$5,091

Recreate NZ

Three 'Urban Youth' Social events/outings in Ponsonby, Parnell and Newmarket 2016

$1,500

Total

 

$69,824

 

Discussion

Community Funding structure     

4.       In March 2013, the Regional Development and Operations Committee (RDOC) resolved to continue the interim community funding approach while the community grants policy was developed.  

5.       Two community funding rounds have been held for Waitematā to date. The third round closed on 06 March 2015.

6.       Through the Local Board Community Grants Fund, the Waitematā Local Board aims to assist community groups in their activities, projects, programmes, initiatives and events that make a positive contribution within the local area.

7.       When reviewing applications, the local board should be guided by the following criteria (these are not eligibility criteria; rather they are guidelines to help the local board when considering the merits of each proposal):

 

·    The proposal’s alignment with Waitematā Local Board Plan priorities

·    Ensuring a range of community activities are supported at a local level

·    Providing seed funding to make things happen in community development

·    Achieving equitable distribution of funds across the board area

·    Encouraging community involvement and participation

·    The proposal’s alignment with the board’s priorities, such as

supporting vibrant, connected and sustainable communities

a distinctive, high-quality built environment that embraces its heritage

connected, healthy transport options

places for people

an innovative economic hub

respecting and enhancing natural environments.

8.       With regard to criteria, the local board specifies that grants are to be a minimum of $500 and a maximum of $5000 (except in exceptional circumstances).  No grants are to be made retrospectively.

9.       This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

Community Funding Budget

10.     The Waitematā Local Board has set a Local Board Community Funding budget of $100,000 for the 2014/2015 financial year.

11.     Grants totaling $60,014 have been approved to date, leaving a balance of $39,986 for the remaining round, which closed on 06 March 2015.

Consideration

Local Board views and implications

12.     This is the first opportunity for the local board to consider this information.

Māori impact statement

13.     Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

14.     The allocation of grants to community groups is within the adopted annual plan.

15.     The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Attachments

No.

Title

Page

aView

2014/2015 Community Funding Programme Application Summaries

11

      

Signatories

Authors

Danielle Hibbard - Funding Coordinator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

 


Waitematā Local Board Grants Committee

01 April 2015