Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Grey Lynn Community Centre, 510 Richmond Road, Grey Lynn, Auckland on Tuesday, 14 April 2015 at 6.00 pm.

 

present

 

Chairperson

Shale Chambers

Deputy Chairperson

Pippa Coom

Members

Greg Moyle

 

Vernon Tava

 

Rob Thomas

 

Deborah Yates

 

ABSENT

 

Member

Christopher Dempsey

For leave of absence

 

ALSO PRESENT

 

Councillor Mike Lee (until 7.15 pm)

 

 

 


Waitematā Local Board

14 April 2015

 

 

1          Welcome

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Member Pippa Coom declared a conflict of interest as a member of the Connected Media Trust, and took no part in the decision making on the application from the Connected Media Charitable Trust.

 

4          Confirmation of Minutes

 

Resolution number WTM/2015/43

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

That the Waitematā Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 10 March 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

Member CP Dempsey has previously been granted Leave of Absence to 19 April 2015.

 

 

6          Acknowledgements

 

The Waitemata Local Board would like to acknowledge the passing of the late Susan Johns this month. Susan worked fiercely during her time at Auckland Council and we formally acknowledge her hard work and determination for our community.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Martin Putterill and Claire Reyneke (Parnell Residents)

 

·         Spoke to the Board opposing to the alcohol licence application by Parnell Liquor, proposing to trade as a bottle shop at 486B Parnell Road on the corner of Ayr Street, Parnell.

 

 

Resolution number WTM/2015/44

MOVED by Member VI Tava, seconded by Member GJ Moyle:  

a)         That Martin Putterill and Claire Reyneke be thanked for their presentation and attendance.

 

b)         That the matter of the Board’s position be delegated to the Heritage, Urban Design and Planning Portfolio for further consideration.

 

CARRIED

 

A copy of the tabled documents has been place on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

 

Attachments

a     Martin Putterill - Alcohol Licensing Objection Letter: Bottle Shop 486B Parnell Road

b     Martin Putterill - Attachment B

 

 

9.2

Gordon Ikin, Jessica Fowler, Mattie Wall and Joanna Patterson (Grey Lynn and Westmere Residents' Society Incorporated)

 

·         Spoke to the Board regarding the Little Grocer, 311 Richmond Road, Grey Lynn site.

 

 

Resolution number WTM/2015/45

MOVED by Member DA Yates, seconded by Member VI Tava:  

a)         That Gordon Ikin, Jessica Fowler, Mattie Wall and Joanna Patterson be thanked for their presentation and attendance.

 

b)         That the Board Chair or the Chair’s nominee be authorised to attend a hearing as a community expert witness on behalf of the Grey Lynn and Westmere Residents’ Society Incorporated, in support of the opposition to the application.

CARRIED

 

 

9.3

Chris Bailey and Jennifer Ward (Western Bays Residents Association)

 

·         Spoke to the Board regarding 254 Ponsonby Road, Ponsonby – Report back on Public Consultation.

 

 

Resolution number WTM/2015/46

MOVED by Member RAH Thomas, seconded by Deputy Chairperson PJ Coom:  

That Chris Bailey and Jennifer Ward be thanked for their presentation and attendance.

CARRIED

 

 

A copy of the tabled documents has been place on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

 

Attachments

a     Chris Bailey and Jennifer Ward - Western Bays Residents Association

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

12

Councillor's Report

 

Resolution number WTM/2015/47

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee, be received.

b)      That Councillor Mike Lee be thanked for his attendance and presentation.

CARRIED

 

 

13

Auckland Transport Update - April 2015

 

Resolution number WTM/2015/48

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:  

a)      That the Auckland Transport Update – April 2015 report be received.

b)      That Priscilla Steel, Elected Members Relationship Manager, be thanked for her attendance.

CARRIED

 

 

14

Waitemata Community Grants Programme 2015/2016

 

Resolution number WTM/2015/49

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:  

a)      That the Waitemata Community Grants Programme 2015/2016 report be received.

b)      That the Waitematā Local Board:

i)       Approves the Waitemata Community Grants Programme 2015/2016.

ii)      Delegates decision making for the quick response grants to the Waitemata Local Board Grants Committee.

iii)     Adopts the amended Waitemata Local Board Portfolio Positions and Roles 2013-2016 for the Grants Committee, as follows:

Grants Committee

(Community Grants Fund discretionary grants) (4, the 2 Community portfolio holders (one of whom will be chair) plus 1, plus Board Chair)

Committee Charter:

Responsible to the Board for decision making for Quick Response Grants and for recommending Local Grants to the Board for the discretionary contestable Community Grants Fund grants (Arts, Community and Recreational), and for information and advice.

Committee Delegations:

To develop Community Grants Fund policies for the Board.

To make quick response grants decisions.

To meet four times a year.

Committee Membership

 

Chair, Pippa Coom

 

Deputy Chair, Deborah Yates

 

Rob Thomas

 

Shale Chambers

 

c)         That Fran Hayton, Funding and Incentives Team Manager, be thanked for her attendance.

CARRIED

 


 


15

254 Ponsonby Road - Report Back on Public Consultation

 

Resolution number WTM/2015/50

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)    That the 254 Ponsonby Road – Report Back on Public Consultation report be received.

b)    Requests that officers provide strategic advice and include recommended officer options in board reports.  

c)    That the Waitematā Local Board:

i)       Notes the feedback on the three concept plan options for 254 Ponsonby Road that were subject to public consultation from September to December 2014.

ii)      Further notes that subsequent to the start of the consultation period that budget for the delivery of any of the three concept plan options is no longer available.

iii)     Further notes the majority of submitters support option 3 providing for full use of the site as open space.

iv)     Agrees to include an advocacy position to the Governing Body seeking a capex budget to develop the site consistent with option 3.

v)      Agrees to build on the consultation feedback to work in partnership with the community to develop a solution within the available resources for 254 Ponsonby Road.

vi)     Agrees to reallocate $10,000 from the Heritage Planning budget 2014/2015 to support the community partnership approach to developing a solution.

vii)    Requests clarification from ACPL on whether the amendment to the Council’s Revenue and Financing Policy, which now allows for sales proceeds resulting from optimisation of service property assets to be reinvested into eligible local projects, applies to 254 Ponsonby Road  that was purchased to provide civic space for future generations.

viii)   Agrees that submitters to the consultation on the three concept plan options are provided a summary of the feedback received.

d)    That Shyrel Burt, Principal Policy Analyst and Emma Golightly, Team Leader Parks & Rec Policy-Central, be thanked for their attendance.

CARRIED

 

 

16

Point Resolution Taurarua Development Plan

 

Resolution number WTM/2015/51

MOVED by Member VI Tava, seconded by Chairperson S Chambers:  

a)    That the Point Resolution Tararua Development Plan report be received.

 

b)    That the Waitematā Local Board:

 

i)   Approves the Point Resolution Taurarua Development Plan April 2015.

 

ii)  Delegates to the Parks Portfolio holders to approve any minor wording changes, including any addition to the historical section of the plan, that may be necessary following adoption.

 

c)    That Mark Miller, Parks Advisor – Waitemata, be thanked for his attendance.

 

CARRIED

 

17

Grey Lynn Park Development Plan April 2015

 

Resolution number WTM/2015/52

MOVED by Member VI Tava, seconded by Chairperson S Chambers:  

a)         That the Grey Lynn Park Development Plan report, be received.

b)        That the Waitematā Local Board:

i)     Approves the tabled Grey Lynn Park Development Plan April 2015.

ii)    Delegates to the Parks Portfolio holders to approve any minor wording changes and photo substitution, that may be necessary following adoption.

c)                     That Mark Miller, Parks Advisor – Waitemata, be thanked for his attendance.

CARRIED

 

18

Approval of a Community Lease for Multiple Premises to Auckland Kindergarten Association

 

Resolution number WTM/2015/53

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

 

a)         That consideration of the Approval of a Community Lease for Multiple Premises to Auckland Kindergarten Association report be deferred to the 12 May 2015 business meeting of the Board.

b)         That the report and its recommendations be referred to the Community Portfolio for further consideration with officers and report back to the 12 May 2015 business meeting of the Board.

CARRIED

 

19

Endorsement of 'Becoming a Low Carbon Community - An Action Plan for the Waitemata Local Board area 2014-2017' plan

 

Resolution number WTM/2015/54

MOVED by Member DA Yates, seconded by Member RAH Thomas:  

 

a)         That the Endorsement of ‘Becoming a Low Carbon Community – An Action Plan for the Waitemata Local Board Area 2014-2017’ Plan report be received.

 

b)         That the Waitematā Local Board approves the “Becoming a Low Carbon Community – An Action Plan for the Waitemata Local Board Area 2014-2017’ plan.

c)         Delegates to the Natural Environment Portfolio holders to approve any minor wording changes and document presentation, that may be necessary.

 

d)                     That Mara Bebich, Departmental Strategy Stakeholder Liaison Manager, be thanked for her attendance.

 

CARRIED

 

 

 

 

 

 

20

Developing the Empowered Communities Approach

 

Resolution number WTM/2015/55

MOVED by Member GJ Moyle, seconded by Deputy Chairperson PJ Coom:  

That the Developing the Empowered Communities Approach report be received.

CARRIED

 

21

Local Government New Zealand (LGNZ) Conference and AGM 2015

 

Resolution number WTM/2015/56

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

 

a)      That the Local Government New Zealand (LGNZ) Conference and AGM 2015 report be received.

b)      That the Waitematā Local Board:

i)       Approves LGNZ Zone One Youth representative and member Vernon Tava to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme.

ii)      Approves LGNZ Representative and Deputy Chair Pippa Coom’s attendance to the Local Government New Zealand (LGNZ) Annual General meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 (noting that the member’s registration fee for Monday 20 July 2015 is to be met by the conference as the member is to be a masterclass workshop panel member that day) at an estimated total cost of $1295.00 (incl. GST) to be funded from the Board’s professional development budget. 

iii)     Confirms that conference attendance including travel, accommodation and conference hospitality will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

 

 

A copy of the tabled documents has been place on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

 

Attachments

a     LGNZ Conference and AGM 2015

 

22

Waitemata Local board Community Fees and Charges - July to Dec 2014

 

Resolution number WTM/2015/57

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

 

a)         That the Waitemata Local Board Community Fees and Charges – July to Dec 2014 report be received.

 

b)         That the Waitematā Local Board:

 

i)          Approves the 2014/2015 community facilities hire fees remaining the same as for the 2014/15 year, and uninflated for the 2015/2016 year, and will apply to all new and existing hirers using the facilities.

ii)         Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

CARRIED

 

23

Proposed Parnell Inc Business Improvement District (BID) Expansion Boundary

 

Resolution number WTM/2015/58

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

 

a)    That the Proposed Parnell Inc Business Improvement District (BID) Expansion Boundary report be received.

 

b)    That the Waitematā Local Board approves the Parnell Inc. proposed BID expansion boundary.

CARRIED

 

24

Waitematā Local Board Submission on the Draft Regional Land Transport Programme

 

Resolution number WTM/2015/59

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Waitemata Local Board Submission on the Draft Regional Land Transport Programme report be received.

CARRIED

 

25

Recommendations from the Waitemata Local Board Grants Committee 1 April 2015

 

Resolution number WTM/2015/60

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:  

a)         That the Recommendations from the Waitemata Local Board Grants Committee 1 April 2015 report be received.

 

b)         That the Waitematā Local Board approves the following grants be made from the Board’s Community Grants Fund for Round Three 2014/2015:     

 

Applications Approved:

Organisation Name

Project Title

Amount Granted

Comments/

Reasons

The Karangahape Road Business Association

A History of Myers Park publication

$5,000

Approve subject to editorial approval by the Waitematā Local Board

Auckland Sexual Abuse HELP Foundation Charitable Trust

‘We Can Keep Safe’ a personal safety programme for children and their caregivers

$1,960

Approve for AUT early childhood centre

Grafton Residents Association

Printing of four newsletters

$480

Approve towards printing costs

Grafton Residents Association

Printing our heritage brochure of Grafton

$1,200

Approve towards printing of the Grafton heritage brochure

Freemans Bay Residents Association

Freemans Bay Residents Association membership maintenance and a communication software package purchase

$1,800

Approve towards software package and printing

Lifewise (legal name The Lifewise Trust)

Homeless Support Service design and install a sign and promotion

$5,000

Approve towards community noticeboard and signage

The Black Grace Trust

Community outreach rehearsal with Black Grace Dance Company

 

$1,496

Approve subject to delivery of live rehearsal(s) in Waitematā Local Board area

Parnell Heritage

Printing of Parnell Heritage Journal issue five 2015

$2,500

Approve towards printing and design costs

Splice (legal name, Methodist Mission Northern)

“A Splice of Auckland Life” television documentary and printing of a publication

$5,000

Approve towards funding towards production cost and printing of RuffRag publication

Connected Media Charitable Trust

“The Outlook for Someday” free one-day film-making workshop in central Auckland

$741

Approve

Auckland Women's Centre

Positive parenting computer, indoor banners and tables for the community training room.

$2,867

Approve towards folding tables, banners and replacement computer

 

 

 

 

The Parenting Place - Attitude Youth Division

Mental health and wellbeing presentations and resources designed to build resilience in young people

$3,900

Approve for presentations at Auckland Girls Grammar, St Peters College, St Paul’s college, St Mary’s College, Parnell College Western Springs College and handbooks

 

Migrant Action Trust

Employment forum and New Migrants JobFest equipment hire

$1,292

Approve towards equipment hire and printing

Recreate NZ

Three 'Urban Youth' Social events/outings in Ponsonby, Parnell and Newmarket 2016

$750

Approve towards costs of activities

Kelmarna Gardens Trust Board                        

Kelmarna Gardens Set-Up

$6,000

Approve for materials and contractor costs

TOTAL

 

$39,986

 

 

            Applications Declined:

Organisation Name

Project Title

 

Total Amount Granted

 

Comments/Reasons

The Learning Collaborative

Academic coaching service delivery

$0

Decline as supporting core curriculum of schools and is for profit

Bach Musica NZ Inc

Hire of a venue for ‘The Liturgy of St John Chrysostom’

$0

Decline as there is a low community outcome                                                                                            

Youthline Auckland Charitable Trust

Volunteer Training: Delivery of basic youth and community counselling courses

$0

Decline as the application is for ongoing service delivery rather than a specific community project

The People of Auckland Community Trust

Trust administration support wages for all trust activities

$0

Decline as the application is for ongoing service delivery rather than a specific community project

Action Education Inc.

Facilitator fee for spoken word workshops in the Waitemata area 

$0

Decline as the application is for ongoing service delivery rather than a specific community project

Rainbow Youth Incorporated

Establishing a youth executive to guide the Human Rights forum of the Asia-Pacific Outgames 2016

$0

Decline and encourage to re-apply once the project has been further defined

Auckland Young Women’s Christian Association T/A YWCA Auckland

Protect Self Defence "Safe for Life" workshops

$0

Decline as there is insufficient evidence of community benefit

PHAB Association (Auckland) Inc

Youth worker wages contribution

$0

Decline as the application is for ongoing service delivery rather than a specific community project

 

CARRIED

 

 

26

Chairperson's Report

 

Resolution number WTM/2015/61

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:  

That the Chairperson’s verbal report be received.

 

CARRIED

 

27

Deputy Chairperson's Report

 

Resolution number WTM/2015/62

MOVED by Chairperson S Chambers, seconded by Member VI Tava:  

That the Deputy Chairperson’s Report be received.

CARRIED

 

 

28

Board Members' Reports

 

Resolution number WTM/2015/63

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That Board Member Vernon Tava’s written report be received.

b)      That Board Member Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received.

CARRIED

 

 

29

Waitemata Local Board Workshop Notes

 

Resolution number WTM/2015/64

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That the workshop proceeding notes for the meetings held on 3, 12, 17, 24 and 31 March 2015 be received.

CARRIED

 

 


 

30

Reports Requested/Pending

 

Resolution number WTM/2015/65

MOVED by Chairperson S Chambers, seconded by Member VI Tava:  

That the Reports Requested/Pending report be received.

 

CARRIED

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

9.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................