I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 3 June 2015

3.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

28 May 2015

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board

03 June 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Dominion Road Business Association Activities Update                               6

9.2     Big Blue Judo Machine – Big Judo                                                                    6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Approval of the Expansion of the Dominion Road Business Improvement District (BID) and Target rate                                                                                                               9

13        Landowner approval for Te Auaunga Awa/Oakley Creek Rehabilitation Project works                                                                                                                                       35

14        Auckland Transport Update – June 2015                                                                 49

15        Māngere-Ōtāhuhu Local Board District Licensing Committee (DLC) resolutions 59

16        Albert-Eden Local Board - Quarterly Performance Report for 9 months ending 31 March 2015                                                                                                                               83

17        Governing Body Members' update                                                                         151

18        Chairperson's Report                                                                                                153

19        Board Members' Reports                                                                                         155

20        Reports Requested/Pending                                                                                    167

21        Albert-Eden Local Board Workshop Notes                                                            171  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirms the minutes of its ordinary meeting, held on Wednesday, 6 May 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Dominion Road Business Association Activities Update

Executive Summary

1.       Gary Holmes, Manager, Dominion Road Business Association, will be in attendance to present a Public Forum presentation to update the board on the association’s recent activities in the local area.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Thanks Gary Holmes, Manager, Dominion Road, Business Association, for his attendance and presentation during Public Forum.

 

 

 

9.2       Big Blue Judo Machine – Big Judo

Executive Summary

1.       Ben Stallworthy, Big Blue Judo Machine, will be in attendance to present during Public Forum and introduce the board to the judo school.

2.       Big Blue Judo Machine is a judo school based Sandringham which teaches both kids and adults alike.

3.       As a locally based group, Big Blue Judo Machine are very keen to establish a relationship with the members of the Albert-Eden Local Board.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Thanks Ben Stallworthy, Big Blue Judo Machine, for his Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board

03 June 2015

 

 

Approval of the Expansion of the Dominion Road Business Improvement District (BID) and Target rate

 

File No.: CP2015/08802

 

  

 

 

Purpose

1.       This report seeks approval from the Albert Eden Local Board to proceed with the Dominion Road Business Improvement District (BID) Programme boundary expansion. It requests the Local Board recommend to the Governing Body the striking of the Dominion Road BID target rate as shown in the Draft Long Term Plan 2015-2025.

Executive Summary

2.       Under the Auckland Region Business Improvement District Policy 2011, approval from Local Boards for the striking of the targeted rates is required under section 4.40.

3.       Dominion Road Mt Eden Inc has completed all requirements outlined in the Auckland Region BID Policy 2011. Council officers are satisfied that the process has been followed satisfactorily. An important part of the process is the undertaking of a democratic ballot; completed by Dominion Road Mt Eden Inc in May 2015 and resulting in a favourable result.

4.       The proposed expansion will increase the Dominion Road BID target rate amount from $117,500 to $180,000 per annum; an increase of $62,500, to take effect 1 July 2015.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Recommends to the Governing Body the striking of the Dominion Road Business Improvement District target rate amount of $180,000, as shown in the Draft Long Term Plan 2015-2025.

 

 

Comments

5.       Dominion Road Mt Eden Inc (DRMEI) has been a Business Improvement District (BID) since 2001 and is one of 48 BIDs operating across the Auckland Region.

6.       DRMEI is a significant player in facilitating and creating local economic development in the Albert Eden Local Board area. DRMEI has over 135 businesses and property owners involved in the existing BID Programme.

7.       DRMEI currently collects $117,500 (excluding GST) per annum from the BID target rate approach.

8.       DRMEI signaled their intention to expand the BID boundary at their 2013 Annual General Meeting (AGM) held on 23 August 2013, and again at the 2014 AGM (16 September 2014) resulting in a resolution to proceed with the expansion.

9.       Council officers commenced working with the DRMEI executive board from this point towards the expansion project.

10.     The 2015 BID expansion includes businesses located in the area defined as being the area along Dominion Road, between Ewington Road and Balmoral Road. The expansion will provide DRMEI with an additional BID target rate of $62,500 per annum, and increase their membership to 215.

11.     As part of the requirements of section 4.40 of the Auckland Region Business Improvement District Policy 2011 (BID Policy), DRMEI completed the following requirements:

·        Development of a communication plan to highlight the opportunities, the project and the benefits of being a part of the Dominion Road BID Programme

·        Development of a detailed database of eligible voters (business owners and property ratepayers) located in the expansion area, and to be used to send out the BID expansion postal ballot voting documents.

·          Consulted with council officers regarding the approach to their expansion ballot.

·        Communicated with the Albert-Eden Local Board to seek their support for the expansion of the Dominion Road BID programme. A council officer report was presented and adopted at the March 5, 2014 Local Board meeting. Resolution number AE/2014/18.

·        DRMEI held three public meetings encouraging eligible voters to attend and take part in an information briefing and a question and answer session.

          Full details of this process are outlined in the report attached as Appendix 1 completed by DRMEI.

12.     An important innovation utilised for this BID expansion has been the use of appropriate language skills to ensure all eligible voters were able to completely understand the expansion process. Previous attempts at expansion have been hindered by lack of language appropriate collateral for the Chinese businesses in the area.

13.     DRMEI engaged a Chinese speaker to work alongside the business association on face to face engagement and provided translated documents as part of the ballot pack.

14.     A critical stage of the process is the ballot which seeks a mandate from the eligible voters located within the expansion area. This ballot was undertaken between 22 April and 14 May 2015. Election Services Ltd, the independent polling service provider, was commissioned to undertake this work.

15.     The BID Policy requires a successful ballot to achieve a threshold of at least 25% of the total voting forms returned. Of the returned voting forms, a minimum of 51% of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

16.     For the ballot, 124 envelopes containing information were lodged with NZ Post on 20 April.

17.     Each envelope contained the following:

A Dominion Road Mt Eden Inc BID Programme information booklet (see Appendix 2) including:

·    A summary of achievements

·    The purpose of the ballot including the benefits of being part of the Dominion Road BID Programme

·    Dominion Road BID target rate information

·    Map of the Dominion Road BID expansion area and current BID area

A ballot form

Prepaid envelope for returning the ballot form

Contact details for eligible voters to make enquiries.

18.     The question on the ballot form asked: Do you support the expansion of the Dominion Road Business Improvement District (BID) programme delivered by Dominion Road Mt Eden Inc Business Association Inc (and accordingly support a targeted rate), to include the area outlined in red as shown in the accompanying information booklet?

19.     The results of the expansion ballot when voting closed on 14 May 2015 was that 39.5% (49) of eligible voters had returned their vote. Of those who voted, 59.18% (29) voted yes to the question. 40.82% (20) voted no.

20.     Election Services Ltd has provided a report outlining the ballot process, results and voting documents. See Appendix 3.

21.     Council officers are satisfied that DRMEI has met all the requirements for a successful expansion as per the BID Policy, including robust consultation, development of an effective database, quality ballot process and clear planning documents on how funds will be used if successful. They have consulted with the Local Board on a regular basis.

22.     Council officers are supportive of the expansion of the Dominion Road BID Programme and associated BID target rate. This report requests the Albert Eden Local Board recommends to the Governing Body the striking of the target rated amount of $180,000 to commence 1 July 2015.

Consideration

Local Board views and implications

23.     Albert-Eden Local Board approved the Dominion Road Mt Eden Inc proposed BID expansion boundary at the 5 April 14 meeting of the Board. Resolution number AE/2014/18.

24.     The outcomes from the Dominion Rd BID expansion will be concentrated in the Albert-Eden Local Board area and will not impact on any other Local Board area.

25.     Albert-Eden Local Board supports the BID Programme and approach.

Māori impact statement

26.     Maori Businesses located within the Dominion Road BID expansion boundary area were balloted under the same policy regulations as non-Maori businesses.

Implementation

27.     The funding of the Dominion Road BID Programme expansion and BID target rate amount of $180,000 is gained through a BID target rate levied on property owners, therefore this will be cost neutral to Auckland Council and the Local Board.

28.     The funding of the $180,000 Dominion Road BID target rate is identified in the Albert-Eden Local Board 2015/2016 financials.

 

Attachments

No.

Title

Page

aView

Appendix 1 Dominion Road BID Expansion Report

13

bView

Appendix 2 Dominion Road Mt Eden Inc BID Programme Information booklet

23

cView

Appendix 3 Election Services Ltd Dominion Road BID Ballot report

27

      

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Gillian Plume - Team Leader BID Partnership

Authorisers

Penny Pirrit - GM - Plans & Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

03 June 2015

 

 











Albert-Eden Local Board

03 June 2015

 

 



Albert-Eden Local Board

03 June 2015

 

 









Albert-Eden Local Board

03 June 2015

 

 

Landowner approval for Te Auaunga Awa/Oakley Creek Rehabilitation Project works

 

File No.: CP2015/09586

 

  

 

Purpose

1.       To seek land owner approval from the Albert-Eden Local Board on behalf of the Stormwater Unit of Auckland Council, for works in Owairaka Park, McGehan Close Reserve and Hendon Avenue Reserve associated with the Te Auaunga Awa/Oakley Creek Rehabilitation Project. 

Executive Summary

2.       The Te Auaunga Awa/Oakley Creek Rehabilitation Project (the ‘Project’) is being undertaken by the Auckland Council Stormwater Unit to realign and rehabilitate 1.3km of Oakley Creek (Te Auaunga Awa) primarily through the Walmsley and Underwood Reserves in the Puketāpapa Local Board area.  The works also affect Owairaka Park, and McGehan Close Reserve, in the Albert-Eden Local Board area and Hendon Avenue Reserve which straddles both the Albert-Eden and Whau Local Board areas.  Attachment A shows an overview plan of the Project.

3.       The works are designed to achieve multiple outcomes for flood protection for 89 at risk houses and to remedy significant flooding issues in the Whau, Albert-Eden and Puketāpapa  Local Board areas.  This will be achieved by realigning Oakley Creek, removing the concrete channel and replacing two road culverts with road bridges at Beagle Avenue and Richardson Road to provide increased conveyance capacity, especially during flood events. The Project will also restore some of the ecological and habitat function of the stream as well as enhance the parks amenity functions and greenways network.

4.       Landowner approval for the Project works will be sought in two stages. This application is for the preliminary design and construction works to allow lodgment of the resource consent application. Further consultation with landowner approval from the local board will be requested for the detailed design phase (anticipated to be in the second half of 2015).

5.       Part of the Project works involves the construction of the Owairaka footbridge. This is estimated to cost $275,000 and funding for this is not available within the Project budget.  It is proposed that the cost be split evenly between the Puketāpapa and Albert-Eden Local Boards.  This funding would be required in either the 2016/2017 or 2017/2018 financial years, or split across both. Funding may also be required for the potential half-court (or similar) proposed for McGehan Close Reserve.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Grant landowner approval for the works associated with the Te Auaunga Awa/Oakley Creek Rehabilitation Project as shown in Attachments A, B and C to be undertaken on Owairaka Park, McGehan Close Reserve and the portion of Hendon Reserve within the Albert-Eden Local Board jurisdiction; subject to

i)        detailed design being approved by the board

ii)       any long term construction use of the reserves being approved by the local board

iii)      reinstatement and construction works conditions to be supplied by the Manager of Local and Sports Parks Central

 

 

Comments

Background

6.       The Oakley Creek Catchment has a history of flooding as a result of insufficient stream channel capacity and stormwater pipe network capacity.    

7.       Significant urbanisation adjacent to Oakley Creek has resulted in 89 habitable floors of adjoining houses being at risk from flooding, and a significant hazardous floodplain is created in a 1/100 year flood event. 

8.       The Te Auaunga Awa/Oakley Creek Rehabilitation Project (the Project) involves the realignment and rehabilitation of 1.3km of Te Auaunga Awa/ Oakley Creek primarily through Walmsley and Underwood Reserves located in the Puketāpapa Local Board area.  The works also affect Owairaka Park, and McGehan Close Reserve in the Albert-Eden Local Board area and Hendon Avenue Reserve which straddles both the Albert-Eden and Whau Local Board areas

9.       The proposed works include:

·    Owairaka Park: use of land as a construction site for the Project, potential provision of a new pedestrian bridge and temporary construction bridge, recontouring the site to remove a depression, potential tree removals and replacement planting (refer plans in Attachment B); 

·    McGehan Close Reserve removal of stormwater pipe to be daylighted, amenity planting, potential BBQ area, and potential half court, (refer plans in Attachment C); and

·    Hendon Avenue Reserve: amenity planting and earthworks to allow for construction of a new Richardson Road Bridge to replace the existing box culvert.  This will provide for a shared walk/cycle pathway beneath the bridge (refer plans in Attachment D).

Preliminary design

10.     The overall preliminary design of the Project is shown in Attachment A and the details of works within Owairaka Park, McGehan Close Park and Hendon Avenue Reserve are shown in Attachments B, C, and D.   The table below summarises the preliminary design plan work in the Albert-Eden Local Board area.

 

Final proposed layout for Albert-Eden jurisdiction

Area

Features of preliminary design

Owairaka Park

·    New Owairaka Park pedestrian bridge connecting across Oakley Creek to Underwood Reserve;

·      Existing stormwater pipe to be removed and the waterway daylighted;

·      Amenity planting, potential tree removal and recontouring the site to remove a depression; further details to be worked through with the Local Board and Parks Department.

McGehan Close Reserve

·    Existing stormwater pipe to be removed and the waterway daylighted;

·    Potential provision of a half court and barbeque area for neighbourhood gatherings depending on further discussion with the Local Board and Parks Department;

·    Landscaping and planting; further details to be worked through with the Local Board/Parks.

Hendon Avenue  Reserve

·    Minor landscaping/planting; – further details to be worked through with the Local Board/Parks;

·    Earthworks to allow for construction of a new Richardson Road Bridge to replace the existing box culvert.  This will provide for a shared walk/cycle pathway beneath the bridge.

 

11.     The works are expected to have a number of positive impacts including;

·    Increased water flow capacity due to the additional conveyance capacity under the Richardson Road Bridge;

·    Stream naturalisation which will restore some of the ecological function and amenity values back into the area; and 

·    Improved amenity and landscape values within the park, additional recreational facilities, and improved pedestrian and cycleway linkages (including connections to the Waterview Project shared path) which will benefit the wider community.

12.     The works to replace the Richardson Road Bridge affect Hendon Avenue  Reserve – part of which lies within the Albert-Eden Local Board area.   The new bridge will allow removal of the stream culvert.  It has been designed 300mm higher than the existing road level to provide a clearance for the cycleway underpass which will be constructed to loop up to Richardson Road (within the Whau Local Board area). 

13.     Public consultation was undertaken on 14 March 2015 at an open day held at the Mt Roskill Youth Zone.  The preliminary design plan (Attachment A) was available for public input. The open day attracted approximately 200 visitors and 48 surveys were completed.   Feedback highlighted the public desire to create a healthy environment while creating areas for passive recreation and dedicated play areas.  The information from the surveys will be used to inform the detailed design of the reserves.  An online questionnaire is also available on the Auckland Council website for those that could not make the open day.  This also will contribute to further detailed design work.

14.     It is noted that none of the park land affected by the works is held under the Reserves Act.  In addition there are no management plans for those areas of park land. The works are considered to improve the amenity and recreational opportunities of each area and so aligns with their recreational use.  

Construction works

15.     Construction is planned to start in 2016 and will take approximately two years to complete.  Further details of the timing will be worked through with the Local Board in the detailed design phase.  

16.     It is proposed that a portion of Owairaka Park be used as a set out/construction area for several months. It is also proposed that the portion of Hendon Avenue  Reserve within the Albert-Eden Local Board area beside the Richardson Road Bridge be used during the construction phase as a construction area and earthworks storage space to facilitate the adjacent road bridge construction. Further details on this aspect will be worked through with the Local Board through the detailed planning stage.

Consideration

Local Board views and implications

17.     The project team for the Project includes a representative from the Albert-Eden Local Board.

18.     The barbeque area and half court shown on the plans for McGehan Close Reserve were proposed as a result of community feedback.  However further work is needed on the desirability of these assets.  It is noted that other council consultation on potential park development is planned in the area and the board will need to consider ongoing renewal and maintenance costs.  However it is proposed that the resource consent application include these features so that a further resource consent is not needed should the board approve those uses or similar. 

19.     The budget for the Project will cover costs associated with the stormwater improvement works, the Road Bridge works, the pedestrian walkways, landscaping and proposed barbeque area.  However the budget does not cover the projected cost of the Owairaka footbridge (estimated at $275,000).  Funding is being sought from the Albert-Eden Local Board and Puketāpapa Local Board for $137,500 each to cover the cost of the bridge.  Similarly funding is not currently available for the proposed half court proposed for McGehan Close Reserve. Funding would be required in the 2016/2017 or 2017/2018 financial years. 

20.     Should funding not be available, the stormwater unit will continue to finalise the design and apply for resource consent for the footbridge and half court, but will not be able to construct those features.

21.     Landowner approval is sought for the preliminary design of the Project.  It is proposed that the Local Board and Parks staff continue to be involved in the development of detailed design. The final design plan will be resubmitted to the Local Board for subsequent approval.

Māori impact statement

22.     The views of mana whenua have been sought in the development of the Project.  Engagement with iwi commenced in 2014 with all iwi groups who are recorded as having an interest in this area.  Of these groups, five indicated an on-going interest in the Project, these are:

·        Ngāti Tamaoho;

·        Ngāti Whātua o Orakei;

·        Te Ākitai Waiohua;

·        Te Kawerau a Maki; and

·        Ngāi Tai ki Tamaki.

23.     The Project established a Project Steering Group which acts as a governance group. There is one representative from mana whenua on this group.  There is also a Project team meeting held monthly.  All of the mana whenua groups listed above are invited to attend these meetings.

24.     Mana whenua have attended a site walkover and a design workshop where feedback was specifically sought on the stream alignment. 

25.     A hui was held in April 2015 to discuss the preliminary design.  A key issue raised by mana wheuna is the opportunity for the Project to improve water quality and the application of the Te Aranga Design Principles.  A further hui is planned in May 2015 to continue dialogue on these matters.

26.     The Project will continue to engage with mana whenua through the development of the detailed design. Iwi will meet on a regular basis with the design and project teams to contextualise this information within the detailed designs.

Implementation

27.     If the proposed works receive approval from the relevant local boards as landowners of the affected reserves, then a resource consent application for the Project will be submitted in June 2015 to meet delivery milestones for the project.  It is anticipated that this application will be publicly notified. 

28.     If funding is approved for the Owairaka footbridge it is proposed that the funding is transferred to the Stormwater Unit for 2016/2017 or 2017/2018.

29.     Regular updates will continue to be provided to the board in the Stormwater Monthly Report.  Further approval will be sought from the board at the detailed design phase.

 

Attachments

No.

Title

Page

aView

Preliminary design plan

41

bView

Preliminary plan for Owairaka Park

43

cView

Preliminary plan for McGehan Close Reserve

45

dView

Preliminary plan for Hendon Avenue Reserve

47

     

Signatories

Author

Tania Utley - Park and Recreation Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

03 June 2015

 

 


Albert-Eden Local Board

03 June 2015

 

 


Albert-Eden Local Board

03 June 2015

 

 


Albert-Eden Local Board

03 June 2015

 

 



Albert-Eden Local Board

03 June 2015

 

 

Auckland Transport Update – June 2015

 

File No.: CP2015/09713

 

  

 

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      receives the Auckland Transport Update – June 2015 report.

b)      approves the Manukau Road Pedestrian Refuge to proceed to construction and authorises release from the Local Board Transport Capital Fund of $89,000 to complete the project.

c)      notes that the request for a new access road into Phyllis Reserve from Phyllis Street does not currently meet the criteria for the Local Board Transport Capital Fund.

d)      notes the Rough Estimate of Cost for the Local Area Traffic Management scheme for Huntingtree, Vancouver and Columbia Road is $100,000.

e)      approves the Local Area Traffic Management scheme for Huntingtree, Vancouver and Columbia Road and authorises Auckland Transport to start detailed design.

 

 

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3.       The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

4.       The uncommitted $119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert-Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

5.       This money can be used for projects identified by the Local Board, the principal constraints being that the project:

·    Will not compromise transport safety;

·    Is transport-related;

·    Does not compromise the efficiency of the road network.

6.       So far, in this electoral term, the Albert-Eden Local Board has requested a number of projects that are listed in Attachment A with information about their status and progress.

7.       In the last month we can report the following new information:

·    Manukau Road Pedestrian Refuge – The Firm Estimate of Cost (FOC) of $89,000 is $54,000 more than the original Rough Order of Cost (ROC) of $35,000. The Board at the time of issue was told the ROC did not included lighting or services work. During detailed design it was found to require both. Resolution b) above requests Auckland Transport to proceed to construction.

·    Phyllis Reserve – This project has been investigated.  The LBTCF can be used to build infra-structure in parks. But the works must contribute to wider walking and cycling networks.  Auckland Transport does not believe that building a pathway from a car park to the park meets this criterion. 

·    Local Area Traffic Management (LATM) Huntingtree, Vancouver and Columbia Road – ROC of $100,000 has been provided. Above is a resolution authorising Auckland Transport to proceed to detailed design and a Firm Estimate of Costs (FEC).

·    St Andrew Road - Last month Auckland Transport provided options and ‘Rough Orders of Cost’ for improving pedestrian safety in St Andrews Road. Some further suggestions are currently being assessed with AT engineers.

·    Essex Road/Newman Lane - Parks are currently progressing a proposed design. It is expected that a Rough Order of Cost will be submitted to the July Board meeting.

·    Milton Road Speed Calming Treatment – Engineers have provided options for consultation with Transport leads and the affected residents. This will be reported back to the July Board meeting.

Greenwoods Corner:

8.       A key stakeholder meeting took place with the Business and Residents Associations on 28 April 2015. The information gathered at the meeting has been collated and is with the project team for analysis for distribution to meeting attendees. At the time of writing this report the formal consultation process had not been confirmed by the Project Team. As soon as it is, Auckland Transport will inform both the Local Board and community.

Proposed Variation to the Auckland Regional Public Transport Plan (RPTP)

9.       Auckland Transport is consulting on a proposed variation to the RPTP. The Board is meeting with AT staff at a workshop on 10 June 2015 to discuss.

10.     The RPTP is a statutory document that describes the services that are integral to Auckland’s public transport network and the policies and procedures that apply to those services.

11.     The current RPTP was completed in 2013 but there is now the need to update references to some public transport initiatives within the RPTP and to incorporate new initiatives, which include: simplified zone fares, light rail, ferry development plan and new network service descriptions.

Issues Register

 

Description

AT Response

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.

 

A simple solution to the problem is not readily apparent but the Auckland Transport Parking Team is working closely with the Board’s Transport Representative to try and develop a solution.

 

A meeting between Auckland Transport and the Boards Transport Representative has been set up to review this issue.

 

Mountain Road Traffic Issues

Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks.

 

Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and:

 

·      Glenfell / Almorah Roads; and

·      Gilgit Road.

 

Considerable work is still being done and initial engineering design has started. 

 

Concepts are not yet ready to be circulated publically but will start to be in the first half of 2015.

 

 

 

Attachments

No.

Title

Page

aView

Summary of Albert-Eden Local Board Transport Capital Fund Projects - 2013-16 Electoral Term

53

     

Signatories

Author

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

03 June 2015

 

 






Albert-Eden Local Board

03 June 2015

 

 

Māngere-Ōtāhuhu Local Board District Licensing Committee (DLC) resolutions

 

File No.: CP2015/09876

 

  

 

 

Purpose

1.       To receive the Māngere-Ōtāhuhu Local Board’s resolutions on the District Licensing Committee (DLC) structure review passed during the Board’s May monthly business meeting.

Executive Summary

2.       The Māngere-Ōtāhuhu Local Board recently held their May monthly board business meeting on Wednesday, 20 May 2015.

3.       At Item 19 of the meeting agenda, the Board discussed the District Licensing Committee structure review and resolved to provide feedback to officers and other local boards.

4.       The Māngere-Ōtāhuhu Local Board Item 19 resolutions are provided as Attachment A to this report.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Māngere-Ōtāhuhu Local Board resolutions on the District Licensing Committee structure review: Māngere-Ōtāhuhu Local Board feedback.

 

 

Attachments

No.

Title

Page

aView

Item 19 - District Licensing Committee structure review: Māngere-Ōtāhuhu Local Board feedback Resolutions

61

bView

Māngere-Ōtāhuhu Local Board May Meeting - report, attachment and tabled document

63

     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

03 June 2015

 

 



Albert-Eden Local Board

03 June 2015

 

 





















Albert-Eden Local Board

03 June 2015

 

 

Albert-Eden Local Board - Quarterly Performance Report for 9 months ending 31 March 2015

 

File No.: CP2015/08776

 

  

 

Purpose

1.       To update the Albert-Eden Local Board members on the progress towards their objectives for the 9 months ending 31 March 2015.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting period ending September, December, March and June.

3.       Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards.

4.       To improve overall performance reporting the Financial Advisor Services – Local Boards team produces a combined quarterly financial report, department report and CCO report.

5.       The attached omnibus consolidation contains the following reports this quarter:

·    Local Community Development, Arts and Culture

·    Local Libraries

·    Local Parks, Sports and Recreation

·    Local Infrastructure and Environmental Services overview

·    Treasury Report

·    Local board financial performance

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Quarterly Performance Report for the 9 months ending 31 March 2015.

 

 

Comments

6.       In consultation with local boards this omnibus report provides the elected members with a comprehensive and common overview of local activities from council departments and CCO’s.

7.       The Performance Report includes departmental and CCO reports for inclusion and discussion. Some of these will be six months reports depending on their traditional reporting cycles.

Consideration

Local Board views and implications

8.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report.

Māori impact statement

9.       Maori, as stakeholders in this council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

 

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Quarterly Performance Report - 9 months ending 31 March 2015

85

     

Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

03 June 2015

 

 



































































Albert-Eden Local Board

03 June 2015

 

 

Governing Body Members' update

File No.: CP2015/00161

 

  

 

Executive Summary

An opportunity is provided for Governing Body Members to update the Board on Governing Body issues they have been involved with since the last meeting.

 

Recommendations

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      That Governing Body Members' verbal updates be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

 

 


Albert-Eden Local Board

03 June 2015

 

 

Chairperson's Report

File No.: CP2015/00171

 

  

 

Executive Summary

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

Recommendation

That the Albert-Eden Local Board:

1)         Receives the Chairperson’s report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

 

 


Albert-Eden Local Board

03 June 2015

 

 

Board Members' Reports

File No.: CP2015/00181

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on projects/issues they have been involved with since the last meeting.

(Note:  This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda).

 

Recommendation

That the Albert-Eden local board members’ reports be received.

 

 

Attachments

No.

Title

Page

aView

Member Langton - Board Member Report - June 2015

157

bView

Member Watson - Board Member Report - June 2015

159

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

03 June 2015

 

 


Albert-Eden Local Board

03 June 2015

 

 








Albert-Eden Local Board

03 June 2015

 

 

Reports Requested/Pending

File No.: CP2015/00191

 

  

 

Executive Summary

Attached is a list of reports requested/pending as at June 2015.

 

Recommendation/s

1)         That the list of reports requested/pending be received.

 

 

Attachments

No.

Title

Page

aView

Reports Requested and Pending - June 2015

169

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

 

 


Albert-Eden Local Board

03 June 2015

 

 



Albert-Eden Local Board

03 June 2015

 

 

Albert-Eden Local Board Workshop Notes

File No.: CP2015/00201

 

  

 

Executive Summary

Attached are copies of the Albert-Eden Local Board workshop notes taken during workshops held on the 13 and 20 May 2015. 

 

Recommendation

That the Albert-Eden Local Board workshop notes for the workshops held on the 13 and 20 May 2015 be received.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Workshop Notes - 13 May 2015

173

bView

Albert-Eden Local Board Workshop Notes - 20 May 2015

175

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

03 June 2015

 

 


Albert-Eden Local Board

03 June 2015