Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Rooms 1 and 2, Level 26, 135 Albert Street, Auckland on Tuesday, 2 June 2015 at 10.05am.

 

present

 

Chairperson

Deputy Mayor Penny Hulse

 

Deputy Chairperson

Cr Calum Penrose

 

Members

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

From 10.08am, Item 9

 

Cr Dr Cathy Casey

 

 

Member Precious Clark

 

 

Cr Linda Cooper, JP

From 10.08am, Item 9

 

Cr Chris Darby

From 10.11am, Item 10, Until 10.48am, Item C1

 

Cr Denise Krum

 

 

Cr Dick Quax

 

 

Cr Penny Webster

 

 

Member Glenn Wilcox

 

 

Cr George Wood, CNZM

 

 

ABSENT

 

 

Mayor Len Brown, JP

 

Cr Ross Clow

 

ALSO PRESENT

 

 

Cr Bill Cashmore

 

 

Cr Sharon Stewart

 

 

Cr Wayne Walker

 

 

 

 


Council Controlled Organisations Governance and Monitoring Committee

02 June 2015

 

 

1††††††††† Apologies

Resolution number COU/2015/37

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         accept the apologies from Mayor LCM Brown for absence, and from Cr DA Krum for early departure.

CARRIED

 

 

2††††††††† Declaration of Interest

 

There were no declarations of interest.

 

 

3††††††††† Confirmation of Minutes

Resolution number COU/2015/38

MOVED by Chairperson PA Hulse, seconded by Cr DA Krum:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 12 May 2015, including the confidential section, as a true and correct record.

CARRIED

 

 

4††††††††† Petitions

 

There were no petitions.

 

 

5††††††††† Public Input

 

There was no public input.

 

 

6††††††††† Local Board Input

 

There was no local board input.

 

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

 

8††††††††† Notices of Motion

 

There were no notices of motion.

 


 

9

Voting at Civic Assurance Annual General Meeting

 

Cr LA Cooper entered the meeting at 10.08 am.

Cr CE Brewer entered the meeting at 10.08 am.

 

Resolution number COU/2015/39

MOVED by Deputy Chairperson CM Penrose, seconded by Cr AJ Anae:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† delegate to the Chief Financial Officer the power to vote or direct a proxy at the Special General Meeting of the New Zealand Local Government Insurance Corporation Limited (trading as Civic Assurance) to be held on Thursday 18 June 2015 and at future Annual General Meetings.†

CARRIED

 

10

Changes to the draft LTP 2015-2025 Performance Measures and Targets for Transport Theme

 

 

 

Cr C Darby entered the meeting at 10.11 am.

 

 

 

Craig Inger and Colin Homan (Auckland Transport) were present, and spoke to this item.

 

A document was tabled at the meeting, and has been placed on the official minutes. This document is also available on the Auckland Council website as a minutes attachment.

 

 

 

Secretarial Note:†††††††† Chairís recommendations b) and c) were incorporated into the original motion.

 

 

 

Resolution number COU/2015/40

MOVED by Chairperson PA Hulse, seconded by Cr C Darby:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† recommend to the Governing Body that the changes to the Long-term Plan 2015-2025 Transport Theme performance measures and targets be adopted on 25 June 2015.

b)        note the amended public transport boardings modal split, as tabled at the meeting.

c)         recommend that the Governing Body agree the increase to the annual cycling trips as part of the adoption of the Long-term Plan 2015-2025 at its meeting on 25 June 2015.

CARRIED

 

Attachments

a†††† 2 June 2015, Council Controlled Organisations Governance and Monitoring Committee, Item 10 - Updated changes to the draft LTP 2015-2025 Performance Measures and Targets for the Transport Theme

 

 

11††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

12††††††† Procedural motion to exclude the public

Resolution number COU/2015/41

MOVED by Cr AJ Anae, seconded by Cr MP Webster:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1†††††† Appointments to a legacy CCO and council organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains specific information about potential board appointments for a legacy council controlled organisation (COMET).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2†††††† Auckland Council Council Controlled Organisations (CCOs) and Tamaki Redevelopment Company Limited : Board Appointments

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about the privacy of individuals who have applied for director vacancies on Auckland Council's Council Controlled Organisations (CCOs) and Tamaki Redevelopment Company Limited.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.48am††††††††† The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.04am††††††††† The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Appointments to a legacy CCO and council organisations

 

d)         approve, in principle, changes to COMET Aucklandís trust deed to allow trustees to serve overlapping terms, subject to approval of the proposed changes by Auckland Councilís General Counsel.

e)         note that the Council Organisation Appointment Approvals Panel appointed Lisa Bates to the board of the MacKelvie Trust for a period of three years until February 2018

f)          agree that resolutions a), b) and c) be made publically available once the appointees have been notified

g)         agree that resolutions d) and e) be restated in the open section of the minutes immediately following the meeting.

 

 

C2

Auckland Council Council Controlled Organisations (CCOs) and Tamaki Redevelopment Company Limited : Board Appointments

 

c)         approve that recommendations a) and b) remain confidential to protect the privacy of all applicants who have applied for each vacancy.

11.04 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................